Changes That May Require a New Record Regina Romano Reynolds Committee to Study Serials Cataloging...
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Transcript of Changes That May Require a New Record Regina Romano Reynolds Committee to Study Serials Cataloging...
Changes That MayRequire a New Record
Regina Romano Reynolds Regina Romano Reynolds Committee to Study Serials CatalogingCommittee to Study Serials Cataloging
ALA Annual Meeting June 17, 2002ALA Annual Meeting June 17, 2002
Outline Concepts and background What’s new or changed? Major changes
Edition statement (new rule) Format (clarified) Title proper (new wording)
Minor changes Title proper (several new provisions) Numbering (changed rule)
Quiz! (Examples)
Title changesNew!!!
Major/minor changes
Major vs. Minor Changes
A major change in a serial
requires a new record
Minor Changes
A minor change does not result in a new record but may require revision of the record, e.g., by adding a variant title note and added entry (field 246)
Development of the Rules Desire for fewer new records Desire for fewer new ISSN Harmonization effort among AACR,
ISSN, ISBD Rules for new ISSN track rules for new
records in most cases
Basic Principle
Only those changes indicating a new Work should result in a new Record
New!
Major Changes Main entry changes Translated serial undergoes
change in original title Change in corporate body used as
uniform title qualifier Major change in title proper Change in physical format
Major change in edition statement
Major Change in Edition Statement If the change in an edition statement
indicates a change in subject matter or a change in physical format, make a new record
North American ed. North and Central American ed.
But not: Doctor’s ed. Physician’s ed.
New record
No new record
New!
Change in Format Rule of thumb: A change that
would result in a new SMD Print to online Microfilm to microfiche
But not HTML to XML or PDF
Title Proper
TitleTitle
Major or Minor?
Test all potential changesTest all potential changes against the title proper (245)against the title proper (245)
Major Changes in Title Proper: 1st Five Words Addition, deletion, change, or re-
ordering of any of the first five words (minus initial article)unless the change is among the minor change exceptions The mining review The mining and
industry review Yearbook of Nordic statistics Nordic statistical yearbook ACE newsletter ACE journal
New record
Major Changes in Title Proper: Change in Meaning or Subject
Words are added, dropped, or changed anywhere in the title that change the meaning of the title or indicate a different subject matter
The best bed & breakfasts in the world The best bed & breakfasts in the United States BUT Directory, educational and career information services Directory, educational and career information services
for adults * Not a change; after 1st 5 words, no change in meaning
New record
No new record
Major Changes in Title Proper:Change in Corporate Body Major change in the name of a
corporate body (i.e., new heading needed) recorded as part of the title proper Reports of the Institute of High Speed
Mechanics, Tohoku University Reports of the Institute of Fluid Mechanics,
Tohoku University
New Record
New Minor Changes Several new categories of minor
changes in title proper Numbering
New!
New!
Representation of
words Articles, prepositions,
conjunctions added, deleted, changed
Corporate body added, deleted, moved; representation of body name changed
Punctuation changed Changed order of titles
for titles in more than 1 language
Words linking title to designation added, deleted, changed
Fluctuating titles Words are added or
deleted from a list, or order changed, with no significant subject change
Words indicating type of resource added/dropped
Minor Changes in Title Proper
New!
Corporate Body (Revised)
The name of the The name of the samesame corporate body is corporate body is added or deleted anywhere in the title, added or deleted anywhere in the title, or the representation of the name is or the representation of the name is changed (e.g., from full form to acronym changed (e.g., from full form to acronym or in the fullness of the hierarchy or in the fullness of the hierarchy presented).presented). BUTBUT
If a major change in the name occurs, If a major change in the name occurs, make a new record. If another make a new record. If another corporate body name is added or corporate body name is added or substituted, make a new record.substituted, make a new record.
New record
Corporate Body Situations Name changes position in title Name added or dropped anywhere in
the title (formerly end of title only) Representation of name changed Applies to all bodies, not just issuing
body, e.g., recipient of a report Does not apply to personal names
Name Changes Position in Title Minutes of the Sons of Italy
Conference
Sons of Italy Conference minutes
CONSER annual report Annual report of CONSER
Body Name is Added to or Dropped From Title Chancellor’s update [issued by Johns Hopkins
University]Update from the Chancellor of Johns Hopkins University
Library of Congress subject headings
Subject headings (issued by the Library of Congress)
Change in Representation of Body Name Journal of the Association of
Computing MachineryJournal of the ACM
Report of the Joint Commission on Printing JCP report
Special Situations: Minor Changes Involving Body Names Biennial report Biennial report to
the governor and legislature Belgium and Luxembourg Fodor’s
Belgium and Luxembourg If Fodor’s was already the publisher = minor If Fodor’s was not the publisher = major Principle: does change signify new work?
Words in a List Words are added or deleted from a list,
or the order of the words is changed, as long as there is no significant change to the subject matter
Quarterly reports of trade for the ports of Jenchuan,Cinnampo, Kunsan, Mokpo, Fusan, Masampo
Quarterly reports of trade for the ports of Chemulpo,Cinnampo, Kunsan, Mokpo, Fusan, Masampo
No new record
New!New!
Words in a List--Guidance Does the title include a list? To be
a list, the RI says there need to be 3 or more terms
Are the changes significant enough to be considered a major change because there is a significant change in subject matter?
Words in a List--Examples Directory of dentists, dental specialists and dental
hygienists, licensed and registered in Tennessee
Directory of dentists, dental specialists, dental hygienists, and dental assistants licensed and registered in Tennessee
Philosophical magazine. B. Physics of condensed matter, electronic, optical, and magnetic properties
Philosophical magazine. B. Physics of condensed matter, structural, electronic, optical and magnetic properties
New!
Words Indicating Type of Resource Words indicating type of resource are
added or dropped [but not moved or changed] anywhere in the title; test against title proper
New record
Organic chemistry reviewOrganic chemistry review Organic chemistryOrganic chemistryReview of organic chemistryReview of organic chemistry
Outlook magazineOutlook magazine OutlookOutlook
= Minor= Minor= Major= Major
BUTBUT=Minor=Minor
AtlanticAtlantic Atlantic monthlyAtlantic monthly(frequency word)(frequency word)
=Major=Major
Representation of Word/words One spelling vs.
another (both variations and official changes)
Abbreviated word, sign, symbol vs. spelled-out form
Arabic vs. roman numerals
Numbers or dates vs. spelled-out forms
Hyphenated vs. un-hyphenated words
One-word vs. two-word compounds
Acronym or initialism vs. full form
Change in grammatical form (sing. vs. plural, different case)
New!
Examples of changes in representation of words
Fishery report Fisheries report Television monthly TV monthly Openhouse review Open house review Ga. Peach statistics Georgia peach
stats. Saint Paul reporter St. Paul reporter Africa news watch African news watch Access. NYC Access New York City Los Angeles woman LA woman
New!
New!
Note: Even if the entire title is changed
from full form or acronym to the opposite, the change is still minor
Journal of applied mechanics JAM
MinorMinor
Fluctuating Titles Two or more titles proper are used on
a serial according to a regular pattern Includes:
Language of title varies with text language
Deliberate variations Some title flip-flops (retrospectively) Titles of short duration (retrospectively)
But, take ISSN into consideration!
Numbering
All changes in numbering are minor
Even when numbering sequence repeats, no new record is made Harmonization with ISSN
New!
MinorMinor
If in doubt…
Consider the change to be Minor!
Quiz time!
MajorMajor ororMinor???Minor???
Example 1
ForFor
World MeetingsWorld Meetings
Social & BehavioralScience, Education& Management
World Meetings
Social & Behavioral Sciences, Human Services, & Management
Example 2
Example 3
Biennial report of theBiennial report of theState Superintendent State Superintendent Of Public InstructionOf Public Instruction
Biennial of the Biennial of the State DepartmentState DepartmentOf EducationOf Education
Maryland State Superintendent
of PublicInstruction
Example 4
Annual ReportAnnual Report
19901990
Ohio Bureau of Ohio Bureau of Workers CompensationWorkers Compensation
andandIndustrial Commission Industrial Commission
Of OhioOf Ohio
The
The 1985 AnnualThe 1985 AnnualReport of the Report of the Industrial CommissionIndustrial CommissionOf Ohio and the OhioOf Ohio and the OhioBureau of Workers’Bureau of Workers’CompensationCompensation