Challenges for documenting hotline experiences and new strategies based on new technologies

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CHALLENGES FOR DOCUMENTING HOTLINE EXPERIENCES AND NEW STRATEGIES BASED ON NEW TECHNOLOGIES Dr. Shilpa Shroff Asia Safe Abortion Partnership

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Challenges for documenting hotline experiences and new strategies based on new technologies. Dr. Shilpa Shroff Asia Safe Abortion Partnership. How did we do it?. This was the first Misoprostol use Hotline in Asia and first hotline documented - PowerPoint PPT Presentation

Transcript of Challenges for documenting hotline experiences and new strategies based on new technologies

Page 1: Challenges for documenting hotline experiences and new strategies based on new technologies

CHALLENGES FOR DOCUMENTING HOTLINE EXPERIENCES AND NEW STRATEGIES BASED ON NEW TECHNOLOGIES

Dr. Shilpa Shroff Asia Safe Abortion Partnership

Page 2: Challenges for documenting hotline experiences and new strategies based on new technologies

HOW DID WE DO IT?

This was the first Misoprostol use Hotline in Asia and first hotline documented

• Planned ahead of time- what we wanted, what we expected

• Designed the basic reporting templates (finance, meeting reports, data form)

• Discussed the templates with all the team members and revised them

• Collected information on : – Monthly plan from each team- helped in monitoring the

progress– Dissemination meeting reports/outcomes– Press releases- advertising the hotlines and articles in local

news papers – Testimonials- from clients , counselors and providers – Data – entry, cleaning and verification, merging data of each

month , analysis and finding, reporting of findings

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DATA COLLECTION Demographic information Information on Access to health care

Reason for call LMP/ Gestation period at the time of call Gravida (number of children) Type of information provided by hotline Reason for follow up Satisfaction on the information provided and

recommendation of hotline if needed

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DOCUMENTATION ON HOTLINE IMPLEMENTATION Networking Meetings - details Organization/ Member profiles Stickers distributed Call received Press releases/ media campaign Funds spent / balance Funds planned to spend the next month (as per

activity) Plans for next months

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HOW DID WE EVOLVE?

Part-time working teams--- no paper work, shorter e-documentation

Team gained confidence as first few forms were filled

Could review successes /failures and make changes in formats of documentation

More commitments with visible results

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CHALLENGES

Convincing implementers the importance of documentation and initiating the process

Getting accurate timely information Had to go back and forth for filling up the data forms Data collected in the initial stage was incomplete and

could not be analyzed. Lot of time efforts required initially.

Documentation helps , but still there are some issues in implementations which cannot be addressed Referral network-very important for spreading hotline

information but how do they work ? Working with supporting groups –pharmacist, sex

workers, youths, how do we reach them or get them more involved!

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HOW DID IT HELP?

Documentation helped monitoring of activities while working with local partners closely

Documentation of dissemination meetings helped us plan our future strategies

Data collected proved that there is a need to sustain Hotline campaign

Follow up data proved that it is a safe intervention and women can successfully use Misoprostol without supervision of health professionals

Testimonial of our clients gave us a boost to continue with our good work

Documentation helped in making a systematic report of this campaign

Great help in convincing donors for more funds

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Thank You!