CETS 2011, Sarah Remijan, slides for Webinars Made Easy
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Transcript of CETS 2011, Sarah Remijan, slides for Webinars Made Easy
Learning Objectives
At the end of this session, participants will be able to– Understand what they need to do
before, during and after a webinar – Determine the physical set up
needed for a webinar – Know how to avoid common pitfalls
of webinars– Use the software GoToWebinar
What is a webinar?
Why have a webinar?
Raise your hand!
Have you attended a webinar?
Presented?Moderated?Produced?
Getting Ready
2 Months Before
•Purpose•Day and time•Number of participants•Number of speakers•Internal or external speakers
Pitfalls
•Assuming it takes less time than planning a face to face meeting
•Not involving interpreters
Tips
•10 am and 6pm Chicago time
•Mid-week
1-2 months Before
•Reserve room•Determine equipment•Enlist support•Draft content•Collect speaker bios and photos• Invite attendees/promote
Pitfalls
•Assuming software will launch
•Not booking space long enough before and after
•Not involving enough support
Tips
•Standardize set up for equipment
•Try to use same room•Launch software early•Schedule rehearsals early
Ideal Setup
Next Best Thing
If you have to…
1-2 Weeks Before
•Conduct two rehearsals•Send reminder to registrants•Schedule debrief
Pitfalls
•Assuming you don’t need a rehearsal
•Assuming your attendees know what they are doing
Tips
• Include a tip sheet for how to register
• Highlight time zones• Register as an attendee• Practice each part of
webinar – again and again
• Have a plan to respond to emails before start
30-60 Minutes Before
•Log in early to make sure software is working
•Do volume check with speakers
Pitfalls
•Launch webinar too late
•Forgetting to share screen, broadcast audio, and recording
•Not having a phone number for speakers
Tips
•Remind speakers to watch chat
•Have a partner remind you or use a post it to share screen, launch audio, and hit recording
During the Webinar
•Follow your plan•Speak slowly and clearly•Stay calm and expect
problems
Pitfalls
•Forgetting to go through all the steps of a poll
•Not paying attention to the attendee comments
Tips
•If a speaker is too quiet or you can’t be heard, break in
•Mute and unmute speakers as needed
After the Webinar
•Send evaluation questions•Send a link to your recording•Debrief
Pitfalls
•Forgetting to set up the evaluation before the webinar starts
•Not having room to post recording
Tips
•If a speaker is too quiet or you can’t be heard, speak up
•Mute and unmute speakers as needed
•Have someone respond to questions
Questions?
Let’s use the product!
Questions?