CERTIFIED PROFESSIONAL PROGRAM · 5.2.4 Electrical ..... 25 5.2.5 Specialist Consultants ......

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 CERTIFIED PROFESSIONAL PROGRAM PRACTICE AND PROCEDURE MANUAL Edition #2 – November 1, 2015 City of Vancouver, Planning and Development Services Office of the Chief Building Official 453 West 12th Avenue Vancouver, British Columbia V5Y 1V4 Canada tel: 604.873.7406 fax: 604.873.7100 email: [email protected]

Transcript of CERTIFIED PROFESSIONAL PROGRAM · 5.2.4 Electrical ..... 25 5.2.5 Specialist Consultants ......

 

CERTIFIED PROFESSIONAL PROGRAM

PRACTICE AND PROCEDURE MANUAL

Edition #2 – November 1, 2015 City of Vancouver, Planning and Development Services Office of the Chief Building Official 453 West 12th Avenue Vancouver, British Columbia V5Y 1V4 Canada tel: 604.873.7406 fax: 604.873.7100 email: [email protected]

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Table of Contents List of Tables and Figures ......................................................................................4 List of Attachments .............................................................................................4 List of Abbreviations ............................................................................................5 1.0 Introduction .................................................................................................6

1.1 General .................................................................................................. 6 1.2 History of the Certified Professional Program .....................................................6 1.3 Purpose of this Manual ................................................................................ 7 1.4 Qualifications to Become and Remain a CP ........................................................ 7

2.0 Application of the CP Program ............................................................................ 8 2.1 Introduction ............................................................................................8 2.2 New Buildings ........................................................................................... 8 2.3 Existing and Heritage Buildings ...................................................................... 8 2.4 New Housing and Small Buildings .................................................................... 8 2.5 Tenant Improvements (for CP Projects Under Construction) .................................... 9

3.0 Responsibilities of the Building Owner and Design Team ............................................ 12 3.1 Introduction ............................................................................................ 12 3.2 Owner .................................................................................................. 12 3.3 Coordinating Registered Professional .............................................................. 12 3.4 Registered Professional of Record .................................................................. 13 3.5 Contractor .............................................................................................. 14 3.6 Authority Having Jurisdiction ........................................................................ 14

4.0 Responsibilities of the CP ................................................................................ 16 4.1 Introduction ............................................................................................ 16 4.2 Code Coordination from the CP’s Point of View .................................................. 17

4.2.1. Parts 4, 5, 6 and 7 of Division B ............................................................. 18 4.2.2. Part 10 – Energy and Water Efficiency .................................................... 20 4.2.3. Part 11 - Existing and Heritage Buildings .................................................. 20

4.3 Use of CP Stamp and Professional Seal ....................................................... 21 4.4 Delegation of Responsibility ......................................................................... 22

5.0 Responsibilities During Building Design Development ................................................ 23 5.1 Introduction ............................................................................................ 23 5.2 Review of Plans and Supporting Documents ...................................................... 23

5.2.1 Architectural .................................................................................... 23 5.2.2 Structural ........................................................................................ 24 5.2.3 Mechanical, Plumbing and Fire Suppression ............................................... 24 5.2.4 Electrical ........................................................................................ 25 5.2.5 Specialist Consultants ......................................................................... 25 5.2.6 Alternative Solutions........................................................................... 25 5.2.7 Code Compliance Drawings ................................................................... 26

6.0 Responsibilities CP During the Building Permit Application Stage ................................. 27 6.1 Introduction ............................................................................................ 27 6.2 Permit Application Procedure ....................................................................... 27

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6.3 Documentation Submission Requirements ........................................................ 27 6.4 Staged Building Permits .............................................................................. 27 6.5 BU Issuance Prior to DE Issuance .................................................................... 28

6.5.1 Excavation and Shoring ........................................................................ 28 6.5.2 Construction Beyond the Excavation Stage ................................................ 29

7.0 Responsibilities of the CP during the Building Construction Stage ................................. 30 7.1 Introduction ............................................................................................ 30 7.2 Trade Permits .......................................................................................... 30 7.3 Construction Safety ................................................................................... 30 7.4 Field Reviews during Construction Conducted by the RPRs ..................................... 31

7.4.1. Site Reviews during Construction Conducted by the CP ................................. 31 7.4.1.1 Extent to Which CP Site Reviews May be Delegated ................................ 32 7.4.1.2 Delegation of CP Detailed Site Reviews to other CPs ............................... 32 7.4.1.3 Delegation of CP Detailed Site Reviews to Non-CPs ................................ 32

7.4.2 Field Review Conducted by RPRs ............................................................ 33 7.4.3 CPs Monitoring of Field Reviews Undertaken by the Project Team ..................... 33

7.5 Review of Shop Drawings ............................................................................. 34 7.6 Changes During Construction ........................................................................ 36 7.7 Public Access to Display Suite(s) and Sales Centre within a Building Under Construction 37

8.0 Responsibilities of the CP during the Building Occupancy Stage ................................... 38 8.1 Introduction ............................................................................................ 38 8.2 Fundamental Principles and Mechanisms for Obtaining an Occupancy Permit .............. 38

8.2.1 Test Protocol ...................................................................................... 40 8.2.2 Consultant Demonstration ...................................................................... 40 8.2.3 City Demonstration .............................................................................. 40 8.2.4 Consultant Final Field Review ................................................................. 41 8.2.5 City Final Occupancy Reviews ................................................................ 41

8.3 Occupancy Submission Documentation ............................................................ 42 8.4 Occupancy Permit with Work Required ............................................................ 42 8.5 Final Design Drawings (formerly called Record Drawings) ...................................... 42 8.6 Occupancy Permits for Partially Completed Buildings .......................................... 43

8.6.1 Partial Occupancy with Minor Areas Excluded ............................................. 43 8.6.2 Partial Occupancy with Major Areas Excluded ............................................. 43 8.6.3 Occupancy of One Building in a Project with Multiple Building Components ......... 43 8.6.4 Occupancy of Base Building Shell ............................................................ 44 8.6.5 Principles and Procedures for Partially Completed Buildings ........................... 44

9.0 Responsibilities of the CP after Building Occupancy ................................................. 45 9.1 Introduction ............................................................................................ 45 9.2 Refund of Permit Fees ................................................................................ 45 9.3 Complaints Post Occupancy ......................................................................... 45

10.0 Further Resources ........................................................................................ 46

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List of Tables and Figures Table 1: Sample Field Review Components ................................................................ 35

Table 2: Review of Shop Drawings .......................................................................... 36

List of Attachments  

Attachment 1 – Certification of Professionals By-law

Attachment 2 – Certified Professional Program: Process Flowcharts

Attachment 3 – Certified Professional Program: Schedules CP-1, CP-2, and CP-3

Attachment 4 – Certified Professional Program: Building Permit Application Form

Attachment 5 – Certified Professional Program: Building Permit Application Submission List

Attachment 6a – Certified Professional Program: Authorized Staged Construction Form

Attachment 6b – Certified Professional Program: Project Directory

Attachment 7a – Certified Professional Program: Development Permit Confirmation Letter

Attachment 7b – Certified Professional Program: Development Permit Confirmation of Changes Letter

Attachment 8 – Certified Professional Program: Monthly Progress Report

Attachment 9 – Guidelines for the Occupancy of Partially Completed Buildings

Attachment 10 – Occupancy Procedure for Certified Professional Projects

Attachment 11 – Occupancy Permit Submission Documents Checklist

Attachment 12 – Certified Professional Program: Final Design Drawings Checklist

Attachment 13 – Certified Professional Program: Tenant Improvement Development Review Checklist

Attachment 14 – Certified Professional Program: 2014 Vancouver Building By-law Part 3, Book I Division B Plans Examination Checklist

   

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List of Abbreviations AIBC Architectural Institute of British Columbia

AHJ Authority Having Jurisdiction

APEGBC Association of Professional Engineers and Geoscientists of British Columbia

BP or BU Building Permit

BRB Building Review Branch

CBO Chief Building Official

CP Certified Professional

CRP Coordinating Registered Professional

DCC Development Cost Charges

DCL Development Cost Levies

DBI District Building Inspector

DE or DP Development Permit

DOMINO Electronic Document Filing System

DoP Director of Planning

EC Enquiry Centre

RP Registered Professional

RPR Registered Professional of Record

SRP Supporting Registered Professional

TI Tenant Improvement

VBBL Vancouver Building By-law No. 10908 (2014)

VFRS Vancouver Fire and Rescue Services

The terms “Building By-law, “Building Code”, and “Code” are used throughout this document. All of these terms reference the current Building By-law in effect in the City of Vancouver. All Building Code reference numbers in the Manual refer to the 2014 Vancouver Building By-law No. 10908. All italicized terms in the Manual have the same definition as given them in Subsection 1.4.1 of Division A. Registered professional of record means a registered professional retained to undertake design work and field review in accordance with Subsection 2.2.7. of Division C.    

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1.0 Introduction 1.1 General The Certified Professional Program is an alternative to the conventional building permit and inspection process in the City of Vancouver. As part of this alternate process the CP provides his or her professional assurance to the Chief Building Official that he or she will take all appropriate steps to ascertain that the design will substantially comply and the construction of the project will substantially conform in all material respects with the Vancouver Building By-law, other applicable safety enactments, and the related development permit. The Chief Building Official relies upon the CP’s assurances in issuing building permits and occupancy permits for a project constructed under the CP Program. This Manual is intended to be used as a guide in executing the CP Program in the City of Vancouver. There are many reasons why a property owner chooses to use this Alternate Permit Process. Usually the owner uses the CP Program to expedite the building permit issuance. In Vancouver, the CP Program allows for staged permitting and construction, which can be attractive to fast track projects. Staged permitting is not available except on a Certified Professional project. The owner has an expectation that the CP is looking after the owner’s best interests. Since the CP is also acting on behalf of the AHJ in undertaking plan reviews and site reviews, the CP also has an obligation to the AHJ with respect to “Code coordination” [refer to Section 4.2]. Although there may be a perceived conflict of interest in these two roles of the CP, in actual fact there is no conflict. The CP is bound by the bylaws and code of ethics of his or her professional association (APEGBC or AIBC), which mandates protection of the public as the primary responsibility of its members. The use of the CP Program is not mandatory for permit issuance. Practicing as a CP is an earned privilege. In order for the CP Program to operate successfully, the CP must demonstrate competence in Code knowledge and must be familiar with procedures as outlined in this Manual. The AHJ places a high level of expectation on the CP; as a result, CP projects are given significantly less oversight than conventional projects by City staff. 1.2 History of the Certified Professional Program The Certified Professional Program was originally conceived for Vancouver in late 1978. It was recognized at that time that in many instances design professionals were relying too heavily on the City’s plan reviewers and inspectors for complete verification of project compliance with the Building By-law. The program was intended to give appropriate responsibility and authority for Building By-law conformance and the underlying responsibility for ensuring public health and safety in and around buildings to registered Architects and Professional Engineers. A joint committee of the Architectural Institute of B.C. (AIBC), Association of Professional Engineers and Geoscientists of B.C. (APEGBC) and Building Officials’ Association of B.C.(BOABC) was formed to create and coordinate the implementation of the program. In 1980 an educational course on “Use and Occupancy”, Part 3 of the B.C. Building Code and the Vancouver Building By-law, was established through the University of B.C. Centre for Continuing Education. Certified Professional candidates were required to attend and pass this course. Subsequent courses and examinations have been offered on a regular basis to expand the program to

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a wider number of participants. Although a large number of participants have taken this course over the years, only a small handful have gone on to take on the responsibilities of a CP on a project in Vancouver. The CP Program has been hosted and administered by a number of different organizations over the years. Currently the City of Vancouver oversees the administration of the CP Program for projects within the City of Vancouver through its participation in the CP Committee. 1.3 Purpose of this Manual This Practice and Procedure Manual will provide guidance to Certified Professionals in their day-to-day activities while fulfilling their role as CPs on projects in Vancouver. The intent of the Manual is to establish a minimum baseline of performance to which all CPs must adhere. This minimum baseline will improve the uniformity and consistency of the application of CP services throughout the building construction industry. It is important to note that this minimum baseline of performance is not intended to define the ceiling of expectations for CPs, only the floor. 1.4 Qualifications to Become and Remain a CP Enacted pursuant to Section 306(z) of the Vancouver Charter, the Certification of Professionals By-law No. 6203 enables the City to recognize a registered architect or a professional engineer as a Certified Professional. A copy of the CP By-law is attached [refer to Attachment 1]. The criteria for a registered professional to retain his or her name on the register include:

Maintenance of professional registration with AIBC or APEGBC

Demonstration of a satisfactory knowledge of the provisions of the Building By-law

Fulfillment of the obligations described in the letter of assurance Schedule CP-1 [refer to Attachment 3] when practicing as a CP

Failure to comply with the above may result in removal of the CP’s registration with the City of Vancouver.

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2.0 Application of the CP Program 2.1 Introduction This section outlines the types of projects to which the CP Program can be applied. 2.2 New Buildings The CP Program is applicable to the design and construction of any new building that falls under the scope of Sentence 1.3.3.2.(1) of Division A of the Building By-law. 2.3 Existing and Heritage Buildings The CP Program can be utilized for renovations and additions to existing buildings. Part 11 of Division B and Appendix A-11 of the VBBL can be used to establish the extent of upgrades required to an existing building as part of a proposed project. Due to the wide variety of conditions that could occur with existing buildings, the CP will prepare a Building Code Report that includes the recommended level of upgrades. The CP will meet with the AHJ prior to the building permit application to obtain acceptance in principle of the proposed level of upgrades. Where necessary the CP or an RP will prepare one or more “Acceptance of Existing Conditions with Mitigating Features” reports to identify any significant non-Code conforming existing conditions for those portions of the existing building that are required to be upgraded in accordance with Part 11 of Division B (e.g. retention of existing stairs that do not meet the current requirements for stair rise and run). The CP will also coordinate with the RPRs to determine if there are any unsafe conditions within the existing building that need to be corrected as part of the renovation or addition project. The existing unsafe conditions and the proposed remedial measures will be included in the CP’s Building Code Report. A CRP and RPRs are required for each discipline with applicable project scope. 2.4 New Housing and Small Buildings The CP Program was originally conceived to apply to Part 3 of Division B buildings only. Sentence 6 of the CP By-law states that, “Where a building is evaluated for compliance with Part 3 of the Building By-law, a Certified Professional may make application for a Certified Professional Building Permit…”. Since the CP Educational Program does not include any modules on Part 9 of Division B of the Building By-law, the use of Part 9 for evaluating the Building Code requirements under the CP Program is limited. When a building meets the size, height, and occupancy requirements for Part 9 of Division B, but the owner wishes to deliver the project using the CP Program, the building must be evaluated using Part 3

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of Division B of the Building By-law. The CP may elect to implement certain provisions of Part 9 for applicable buildings, provided that these Part 9 provisions are clearly described in the CP’s Building Code report or Code compliance drawings. Alternative Solution Reports are not required in order to implement the Part 9 provisions. The following Part 9 provisions may be utilized for applicable CP projects, subject to the above procedure and acceptance by the CBO. This list of provisions is not exhaustive and other items from Part 9 may be applicable on a case-by-case basis.

Waiver of fire separations within dwelling units where the uppermost floor is greater than 6 metres above the lowest floor level;

Spatial separation and exposure protection tables from Part 9; and

Provisions for egress from a dwelling unit. A CRP and RPRs are required for each discipline with applicable project scope. 2.5 Tenant Improvements (for CP Projects Under Construction) The CP Program can be used for tenant improvement (TI) projects within a building shell where the building shell has not received its occupancy permit. This section outlines the procedures required for the issuance of a tenant improvement building permit within the base building that has been issued a building permit under the CP program. The specific procedure for tenant improvement building permits depends on the status of the base building occupancy permit when the tenant wishes to submit a TI building permit. The most common examples of the status of occupancy permit clearance are outlined below.

a. The base building shell for the tenant space is not complete and no occupancy permit has been issued for the base building. [See 2.5.1.]

b. The base building shell for the tenant space is “essentially complete” with minor exceptions such as fire alarm verification, material test certificates for sprinklers, and functional testing of the fire and life safety systems; no occupancy permit has been issued for the base building. [See 2.5.2]

c. The base building is partially complete and an occupancy permit has been issued for a portion of the base building that does not include the tenant space. [See 2.5.3]

d. The base building is partially complete, and an occupancy permit has been issued for a portion of the base building that includes the tenant space (shell only). [See 2.5.4]

e. The base building shell is complete and an occupancy permit has been issued for the entire building as shell space only (e.g. non-residential buildings). [See 2.5.4]

f. The base building shell is complete, and a final occupancy permit has been issued that includes the completed portions of the base building and the shell spaces for the incomplete tenant portions. [See 2.5.4]

The CP should discuss the consequences of the different scenarios for tenant improvement work up-front with the building owner and the City in order to facilitate the best plan for the anticipated building permit process. The owner should explain to potential tenants their obligations for the

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building permit process under the CP Program.

2.5.1 Base Building Shell is Not Complete [example 2.5(a)] If tenant improvement construction commences prior to the completion of the base building shell, there is only one option for processing the tenant improvement building permit:

a. The base building CP submits a separate building permit application under the CP Program for the tenant improvement work (following standard CP submission requirements as applicable for the tenant space). A CRP and RPRs are required for each discipline with applicable project scope. For this option, it is strongly recommended that the owner (or tenant) retain the same CRP and RPRs as for the base building for all applicable disciplines, or must present a strategic plan to the City outlining the approach to coordination with the base building design.

2.5.2 Base Building Shell is “Essentially Complete” [example 2.5(b)] There are three possible options for tenant improvement building permit applications for work within a base building when the building shell space is “essentially complete” (e.g. excluding such things as fire alarm verification, material test certificates for sprinklers, and functional testing of the fire and life safety systems) but has not yet been issued an occupancy permit by the City under the CP Program.

a. The base building CP submits a separate building permit application under the CP Program for the tenant improvement work (following standard CP submission requirements as applicable for the tenant space). For this Option, the owner (or tenant) must retain a CRP and RPRs for all disciplines with applicable project scope, but not necessarily the same as for the base building.

b. The owner (or tenant) submits a separate building permit application, not under the CP Program, for the tenant improvement work. As outlined in Schedule CP-3, the base building CP must be retained to provide a review of the plans and supporting documents that have been prepared by the TI RPRs for certification of “tenant improvement compatibility” with the base building. The CP provides Schedule CP-3 to the TI permit’s CRP, including a list of TI drawings that the CP reviewed and a list of minor items within the base building shell that are not yet complete (e.g. fire alarm verification), as accepted by the CP and the District Building Inspector. The tenant improvement’s CRP makes the building permit application to the City under the non-CP building permit process, including the original signed and sealed Schedule CP-3 in their submission (note that if the base building shell space is not “essentially complete” at the time of the TI BP application, the submission of the Schedule CP-3 can be delayed until just prior to the issuance of the TI BP). The procedure and timing for permit issuance for these types of TI permits will follow the normal non-CP permit procedure. The CP does not need to apply his or her CP stamp to the TI drawings, and the CP does not provide any site review during construction of the TI work.

c. The owner (or tenant) has their own CP. A separate building permit application is made under the CP Program, using a different CP from the base building. The role of the base building CP under this scenario is identical to that described in Item 2.5.2.(b) above. A CRP and RPRs are required as for Item 2.5.2.(a).

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“Tenant improvement compatibility”, as noted above, means that the CP has taken the necessary steps to ascertain that the RPRs for the tenant improvement as shown on their plans and supporting documents for the project have provided substantial compatibility with the original Building By-law concepts for the base building.

Note that the AHJ will not release the Occupancy Permit for the TI work until the base building shell obtains an Occupancy Permit. 2.5.3 Occupancy Permit has been Issued for the Shell of the Base Building Excluding

the Area of the Tenant Space [example 2.5(c)] The options for a tenant improvement building permit application in a building that has been issued a partial occupancy permit for the shell space excluding the tenant space are the same as those outlined in section 2.5.2., including the requirements for CRP and RPRs. 2.5.4 Occupancy Permit Has Been Issued for the Shell of the Base Building That

Includes the Area of the Tenant Space [examples 2.5(d), (e), and (f)] Where the base building has been issued an occupancy permit for a shell space that includes the area of the tenant space, building permit applications for TIs do not require any involvement of the CP responsible for the base building permit. The tenant may submit a TI building permit application directly to the City or may obtain the services of a CP. A TI application under the CP Program for a base building space not previously occupied requires the retention of a CRP and RPRs for all disciplines with applicable project scope, but they need not be the same as for the base building. For tenant improvements in buildings or spaces previously occupied, refer to section 2.3. All tenant improvement work must be carried out under a new TI building permit that is separate from the base building permit. The tenant improvement work cannot be done under a revision to the base building permit once shell occupancy is given.

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3.0 Responsibilities of the Building Owner and Design Team 3.1 Introduction The responsibilities of the building owner and design team as described in the Building Code are unchanged whether or not a CP is involved in the construction project. This section outlines the responsibilities of each party in the context of a CP project. 3.2 Owner The ultimate responsibility for Code compliance rests with the owner, as stated in Article 1.2.1.2. of Division A. As described in Subsection 2.2.7. of Division C and Schedule CP-1, the duties of the owner include the following:

Retain a CP to undertake “Code coordination”;

Retain a CRP to coordinate all design work and field reviews of the RPRs;

Prior to issuance of a building permit, have the CP deliver letters of assurance to the AHJ in the form of Schedule CP-1 from the CP, Schedule A from the coordinating registered professional, Schedule B from each of the registered professionals of record (architectural, structural, mechanical, plumbing, fire suppression, electrical, geotechnical), and Schedule D-1 from the building envelope consultant; and

Prior to issuance of the occupancy permit, have the CP deliver to the AHJ letters of assurance in the form of Schedule CP-2 from the CP, Schedule C-A from the coordinating registered professional, and Schedule C-B from the registered professionals of record (architectural, structural, mechanical, plumbing, fire suppression, electrical, geotechnical), and Schedule D-2 from the building envelope professional.

When the owner chooses to use this alternate building permit process, he or she must understand the roles and responsibilities of the AHJ, CP, CRP and RPRs, and other participants of the building project. The owner often chooses this alternative process so that the building permit can be expedited, and does not realize there are other obligations of all the participants beyond the permit issuance. CPs are advised to have their contractual agreements with owners reflect the responsibilities and expectations as outlined in this Practice and Procedure Manual. 3.3 Coordinating Registered Professional The obligations of the CRP, when part of the design team on a CP project, are the same as for a non-CP project. The coordinating registered professional is responsible for coordinating the design and field review of the RPRs for the building project in order to meet the objectives of the Building By-law. This coordination must be undertaken throughout the duration of the design and construction process. Each individual registered professional is responsible for his or her own design and field review. The coordinating registered professional is responsible for coordinating the work of each registered professional of record, and for the review and checking of all design documents prepared by the RPRs for the project throughout the term of the project. The coordinating registered

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professional is the contact point between the CP, the owner, and each registered professional of record, and, as such, is responsible for ensuring communication between all parties. It is the coordinating registered professional’s responsibility to ensure that all letters of assurance for the project are completed properly. The coordinating registered professional submits the signed and sealed Letters of Assurance to the CP on the owner’s behalf. By signing and sealing Schedule A, the coordinating registered professional confirms that he or she:

will coordinate the design work and field reviews of all registered professionals of record retained for the project in order to ascertain that the design substantially complies with the Building By-law,

will notify the AHJ immediately if he or she ceases to be retained on the project,

will provide the CP with the Schedule B for each registered professional of record retained on the project and the Schedule D-1 from the building envelope professional, complete with the CRP initials on each page of the Schedules, and

will notify the CP immediately of any registered professional of record who ceases to be retained on the project, even if the firm does not change.

The coordinating registered professional is responsible for ensuring that a registered professional of record for each discipline for which a registered professional of record is required completes Schedule B and Schedule C-B at the appropriate times during the project. The coordinating registered professional must initial all Schedules and submit them to the CP. By signing Schedule C-A at the end of the project, the coordinating registered professional confirms that:

he or she has fulfilled his or her responsibilities for coordination of field review by all the registered professionals of record,

he or she has fulfilled his or her responsibilities for coordination of the functional testing of fire protection and life safety systems (see Division C Appendix A-2.2.7.3. for further details), and that

these systems substantially comply with both the Building By-law and with the plans and supporting documents that were submitted with the building permit application.

Clause A-2.2.7.2.(1)(a), Sentence A-2.2.7.2.(2), and Article A-2.2.7.3. of Division C - Appendix A of the Building By-law provide further guidance on the roles and responsibilities of the coordinating registered professional. 3.4 Registered Professional of Record The registered professional of record is the registered professional retained by the owner for the provision of the major part of the professional services within a particular discipline. The registered professional of record is also responsible for the review and checking of all design documents prepared by any supporting registered professionals retained on the project within that discipline. The registered professional of record for each discipline must complete Schedule B at the time of

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building permit application. By signing Schedule B, the registered professional of record:

Identifies the professional discipline (i.e., architectural, structural, mechanical, plumbing, fire suppression systems, electrical, or geotechnical) for which he or she is responsible (see A-2.2.7.3. of Appendix A of Division C – Section 3.0 for further details),

Confirms that the design that he or she has prepared substantially complies with the requirements of the Building By-law, except for construction safety aspects (see A-2.2.7.3. of Appendix A of Division C - Section 1.0 for further details),

Confirms that he or she will take responsibility for field reviews during construction within the respective discipline,

Confirms his or her responsibility for determining that field reviews have been undertaken on the work of any supporting registered professionals retained on the project within that discipline, and

Commits to notifying the authority having jurisdiction immediately if he or she ceases to be retained on the project, even if the firm that retained that registered professional is still on the project.

Except under special circumstances, only one Schedule B and one Schedule C-B should be completed and submitted by one registered professional of record for each discipline. Refer to the “Guide to the Letters of Assurance in the BC Building Code 2006” (http://www.bccodes.ca/2006GuideLoA.pdf) for further information. If a staged building permit process is utilized for the project, each RPR will submit his or her Schedule B with his or her completed plans and supporting documents for that stage when they are submitted to the AHJ for such stage. Appendix A of Division C of the BC Building Code, sections A-2.2.7.2.(1)(a) and (b), provide further guidance on the roles and responsibilities of registered professionals of record. 3.5 Contractor The role of the contractor is to construct the building project in accordance with the contract documents provided by the RPRs and to request clarification of the intent where the requirements of the contract documents are not clear. The responsibility for construction safety as described in Part 8 of Division B rests with the contractor. 3.6 Authority Having Jurisdiction The responsibility of the AHJ is to provide the necessary administrative procedures to facilitate the CP Program, including review of the building permit submission documents, issuance of building permits, periodic monitoring of construction with the CP, witnessing of functional testing of fire and life safety systems, review of occupancy permit documents, receipt of final design drawings, and issuance of occupancy permit (or provisional/final approval). The responsibility of the AHJ also includes the issuance of information bulletins from time to time in

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order to inform the CPs, CRPs, and RPRs of recent interpretations or policies by the AHJ. The AHJ will provide access to key staff who have the authority to make decisions. The CP will make arrangements to meet with the AHJ at the project site on a regular basis and at critical times during construction. The frequency of such site visits will be determined by the CP and the AHJ based on the complexity of the project and type of activities that are underway. District Electrical, Plumbing and Gas Inspectors (where applicable) will provide the same level of monitoring of construction on CP projects as they do on non-CP projects.

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4.0 Responsibilities of the CP 4.1 Introduction The CP is the main point of contact for the AHJ with respect to coordination of the various permits that are required for building projects. This permit coordination duty includes communication with the owner and the design team on specific Building Code issues and solutions and conveying any conditions or requirements of the building permit. Levels of responsibility for substantial Code compliance are multi-faceted and complex. The Building By-law has three Divisions, 11 Parts, and numerous referenced standards. Is the CP expected to be an expert on all these Codes and referenced standards? The simple answer is, “of course not”. However, the CP is expected to have a thorough familiarity with Division A; Parts 1 and 3 of Division B; and Division C. The CP is also expected to have working knowledge of certain standards such as NFPA 10, 13, 13R, 14, 80, and 96. In addition, the CP is expected to have knowledge of when to apply other referenced standards and when to obtain advice from other RPs. The CP provides an independent review of the design and field review process as a “check and balance” to the services provided by the RPRs and the CRP, which is intended to replace monitoring that is traditionally carried out by the AHJ. The CP acts on behalf of the AHJ with respect to plan review and site review services. The introduction of a CP into a project substantially reduces the monitoring and reviewing activities of the AHJ. 4.2 Code Coordination from the CP’s Point of View The role of the CP is to provide “Code coordination” for building projects. “Code coordination”, as defined in Schedule CP-1, includes the following tasks:

1. act on behalf of the owner as the owner’s representative in matters involving the City of Vancouver in relation to the building permit, related project construction and related occupancy permit;

2. ascertain that the required “registered professionals of record” for the project have been retained to provide design and field review in accordance with the Building By-law;

3. obtain the necessary letters of Assurance of Professional Design and Commitment for Field Review from the “registered professionals of record” for the project and deliver the originals of same to the Chief Building Official when applying for the building permit for the project;

4. obtain the other necessary documents required to support the building permit application and deliver same to the Chief Building Official when applying for the building permit for the project;

5. apply for and obtain a building permit for the project in accordance with the process as described in the Building By-law;

6. provide “design review” of the plans and supporting documents prepared by each of the

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“registered professionals of record” for the project;

7. ascertain that the “registered professionals of record” have incorporated in their plans and supporting documents, the requirements of the Building By-law Division A; Division B Parts 1 and 3; and Division C;

8. ascertain that the Division A; Division B, Parts 1 and 3; and Division C Building By-law requirements governing the project are compatible between the plans and supporting documents prepared by each “registered professional of record”;

9. provide “site review” of the components of the plans and supporting documents prepared by each of the “registered professionals of record” for the project;

10. keep records of all “site reviews” by the CP and of any corrective action required and taken as a result of these “site reviews”. Discrepancies noted during “site reviews” must be tracked and the resolution of these discrepancies noted such that a list of significant unresolved discrepancies can be provided at any time;

11. “monitor field review activities” of the “registered professionals of record”;

12. monitor and report on significant events and changes in the project;

13. submit a monthly summary progress report to the Chief Building Official during construction of the project;

14. consult with the Chief Building Official if any unresolved variances in interpretation of the Building By-law arise between the CP and the “registered professionals of record”;

15. consult with the Chief Building Official if any unresolved issues with respect to the Building By- law arise between the CP and the contractor;

16. review relevant shop drawings with respect to the requirements of Division A, Division B, Parts 1 and 3 and Division C of the Building By-law;

17. notify the Chief Building Official in a timely manner of any significant known, unresolved contraventions of the Building By-law or building permit requirements;

18. obtain the necessary letters of Assurance of Professional Field Review and Compliance from the “registered professionals of record” for the project and deliver the originals of same to the Chief Building Official when applying for the occupancy permit for the project;

19. obtain the other necessary documents required to support the occupancy permit application and deliver same to the Chief Building Official when applying for the occupancy permit for the project;

20. apply for occupancy approval for the project in accordance with the process as described in the Building By-law; and

21. apply the CP stamp to all relevant documents that are submitted to the Chief Building Official. Affixing his or her CP stamp to a document confirms that the CP has provided the relevant portion of “Code coordination” applicable to that document.

Schedule CP-1 includes the following defined terms: “Design review” means the activities necessary to ascertain that the design of the project will substantially comply, in all material respects, with the requirements of Division A; Division B, Parts 1 and 3; and Division C of the Building By-law.

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“Monitoring field review activities” means ascertaining that the “registered professionals of record” are providing field reviews as required by Division C, Part 2 of the Building By-law, and includes keeping records of all field review reports prepared by each “registered professional of record”. The owner will instruct each “registered professional of record” to highlight in his or her field review reports any significant variation from the documents accepted in support of the building permit and any corrective action as needed. The CP will review the variations highlighted in the field review reports and notify the Chief Building Official, in a timely manner, of significant unresolved variations from the documents accepted in support of the building permit. “Registered professional of record” means a registered professional retained to undertake design work and field review pursuant to Schedules B and C-B of Subsection 2.2.7 in Division C of the Building By-law. “Site review” means the activities necessary in the CP’s professional judgment to ascertain that the construction of the project substantially complies, in all material respects, with the requirements of Division A; Division B, Parts 1 and 3; and Division C of the Building By-law and the requirements of the building permit and monitoring for compliance with the development permit issued for the project. The CP’s fundamental role is to ascertain that the RPRs have been retained for the design and field review of all Code related aspects (Parts 1 to 7 inclusive and relevant portions of Part 9 in Division B) and to monitor that they are fulfilling their specific roles and responsibilities with respect to the project. The role of the CP is different from the RPs of record in that traditionally the CP does not produce drawings that form part of the construction documents. They bring to the project a specialized knowledge of the Building By-law in order to coordinate and monitor the implementation of such Code requirements by the RPRs. The CP does not relieve the CRP of his or her responsibility in the first instance for substantial compliance with all relevant Parts of the Building By-law, nor for coordination of all design documentation and field reviews by the RPRs. The CP has an authoritative role in the review and interpretation of items related to the requirements of Parts 1 and 3 in Division B of the Building By-law. The CRP also carries this responsibility, but is expected that the CRP will confer with the CP in matters related to Parts 1 and 3 of Division B.

4.2.1 Parts 4, 5, 6 and 7 of Division B The CP education course does not contain any sessions on Parts 4 through 7 of Division B in the Building By-law. It is not a fundamental requirement of being a Certified Professional that the CP is an expert in any or all of these Parts of the Code. The CP’s responsibility for Code-related matters in Parts 4 to 7 is described below. The CP is required to carry out a detailed review of the project design to assure compliance with Parts1 and 3 of Division B in the Building By-law, and also has a responsibility for “Code coordination” with Parts 4 to 7 of Division B. It is not intended that the CP assume responsibility for the compliance of either the technical design or subsequent field reviews with Parts 4, 5, 6, or 7 of Division B. However, because the CP is effectively “standing in the shoes of the AHJ”, the CP needs to provide a level of overview beyond simply obtaining drawings and Letters of Assurance. These overview activities should typically include:

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Providing “design review” of the drawings prepared by the RPRs as defined in Schedule CP-

1;

Reviewing the drawings to assess their general level of completeness and establishing that the requirements of Division C, Section 2.2 – “Administration” have been followed;

Collecting the Checklist for Professional Structural Concept Review where applicable by the APEGBC Quality Management Guidelines and submitting it to the AHJ with the building permit application;

Reviewing the design documents of the specialty design disciplines under Parts 4, 5, 6 and 7 of Division B for compatibility with the Fire Protection, Occupant Safety, and Accessibility provisions of Part 3 and the general requirements of Parts 1, 2 and 3 of Division A;

Submitting any peer review reports requested by the AHJ;

Bringing to the attention of the RPRs any code coordination issues observed on site and checking that these are appropriately addressed; and

Applying for and obtaining the necessary revisions to the building permit as required for design changes during construction and as documented by the appropriate RPR(s).

In addition to the general overview function, the CP shall carry out the following specific tasks:

Ascertain that the CRP has confirmed that the owner has retained registered professionals to provide design and field review services;

Collect signed and sealed plans and supporting documents from the RPRs and submit such plans and supporting documents to the AHJ with the building permit application;

Collect letters of assurance (Schedules A, B and D-1) from the CRP for the confirmation of their design and commitment for field review and submit such letters to the AHJ at the appropriate stage of building permit application;

Confirm that the documentation received from the RPRs meets the minimum requirements set forth in this CP Practice and Procedure Manual before making the building permit application;

Review to confirm that the applicable items for the project have RPRs in place;

Monitor the field review activities of the RPRs as defined in Schedule CP-1;

Confirm that the appropriate trade, street occupancy, and hoarding permits have been taken out and review the arrangements with the contractor to call out the inspectors at the appropriate times;

Report to and consult with the CBO as described in Schedule CP-1;

At the end of the project, collect letters of assurance (Schedules C-A, C-B and D-2) from the CRP; and

Collect other occupancy permit submission documents and submit to the AHJ.

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4.2.2. Part 10 – Energy and Water Efficiency Division B - Part 10 – Sentence 10.2.1.1.(1) requires that all buildings, except as permitted in Sentences (2) or (4) or Subsections 10.2.2 and 10.2.3., be designed to meet the energy efficient design requirements of ANSI/ASHRAE/IESNA 90.1–2010 – “Energy Standard for Buildings Except Low-Rise Residential Buildings” or the National Energy Code of Canada for Buildings 2011. Bulletin 2013-001-AD/BU includes a link to detailed information on the energy design requirements and the forms to be submitted with building permit applications. Refer to http://former.vancouver.ca/commsvcs/LICANDINSP/bulletins/2013/2013-001.pdf. The responsibility of the CP is to collect these forms from the design team and submit them to the City along with the building permit application documents. 4.2.3. Part 11 - Existing and Heritage Buildings As described in Section 2.3 of this Manual, the CP Program can be used for alterations, additions and change of use to existing buildings and heritage buildings. The CP must be familiar with the requirements of Part 11 and the upgrade triggers that are described in Division B – Appendix A – Article A-11.2.1.2. Due to the wide variety of conditions that can occur in alterations, additions and change of use to existing buildings and heritage buildings, it is critical that the CP consult with the AHJ at an early stage of the design development to determine an acceptable approach to upgrades. In evaluating the appropriate level of upgrades, the AHJ will look at the broad picture of the proposed development. If the proposed modifications to an existing building significantly extend the life of the building, consideration should be given to life safety upgrades that reflect the increased life cycle of the building. The CP will coordinate the upgrade requirements with the CRP and RPRs and provide to the AHJ the following documents as part of the building permit application for alterations or additions to existing buildings and heritage buildings:

A Building Code Report that includes the following aspects:

• Description of the proposed alterations or additions • Analysis to determine the extent of upgrade required by Division B – Appendix A –

Article A-11.2.1.2. • Identify the building elements that will be upgraded • Identify any unsafe conditions that will be upgraded

“Request for Acceptance of Existing Condition with Mitigating Features” application to identify building elements that would normally require upgrading, but are not feasible to upgrade (e.g. retention of existing stairs that do not meet the current requirements for stair rise and run, elevator cab size, heritage door hardware, etc.)

Code compliance drawings as described in Section 5.2.7 of this Manual

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4.3 Use of CP Stamp and Professional Seal The CP will apply his or her CP stamp, complete with the CP’s initials and date, to the following documents:

Every drawing from the CP, CRP, or RPR that is submitted for building permit or as the final design drawings;

Every page of the letters of assurance from the CP, CRP, and RPR that are submitted for building permit;

The first page of other building permit submission documents (e.g. detail books, door schedules);

The first page of drawings submitted for trade permits (plumbing, fire suppression, and electrical permits);

The first page of each alternative solution request form; and

The first page of other required correspondence to the AHJ. The purpose of the CP stamp is to signify that these documents form part of the CP project and shall not constitute an approval of design services rendered by others. The CP will apply the professional seal as prescribed by the applicable professional association as described below:

Section 20 (9) of the Engineers and Geoscientists Act requires that professional engineers apply their professional seal, signature and date to documents as follows:

“A member or licensee receiving a seal or stamp under this section must use it, with signature and date, to seal or stamp estimates, specifications, reports, documents, plans or things that have been prepared and delivered by the member or licensee in the member's or licensee's professional capacity or that have been prepared and delivered under the member's or licensee's direct supervision.” 

Section 77 of the Architect’s Act requires that architects apply their professional seal, signature and date to documents as described below:

“An architect must apply a seal, with signature and date, to letters of assurance, certificates, drawings and specifications prepared by or under the architect's supervision, direction or control if the architect practises architecture

a) as a member of the institute holding a current certificate of practice,

b) as a sole proprietor or partner of an architectural firm, or

c) on behalf of an architectural corporation as a continuing employee or shareholder of the corporation.”

The CP will apply his or her professional seal to the following documents:

at least one page of the Building By-law checklist or Building By-law report that is prepared by the CP;

the letters of assurance prepared by the CP;

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the first page of alternative solution request forms that are prepared by the CP;

for CPs who are professional engineers - every page of the Code compliance drawings prepared by the CP; and

for CPs who are architects – Code compliance drawings do not require a professional seal by the CP.

4.4 Delegation of Responsibility When the CP Program was first implemented back in the early 1980s, it was envisioned that the CP would personally review the drawings and supporting documents for the projects in which he or she was engaged. It was also envisioned that the CP would personally liaise with the AHJ and the rest of the design and construction team over the course of the project. As the business aspect of CP services developed, it became increasingly common for CPs to enlist the aid of non-CPs to aid them in their activities. Although this practice may be acceptable, the following general principles apply.

The CP is the primary point of contact for the project in the eyes of the AHJ. Whenever a Code issue arises where the CP requires input from the AHJ, the CP must personally be at the forefront of all communications.

It is acceptable for non-CP staff to make non-Code related inquiries to the AHJ in regards to the project. For example, if information is required about the status of a permit application and what, if any, review groups have outstanding items, non-CP supporting staff are free to pursue this information.

A CP can delegate activities to others, but cannot delegate his or her ultimate responsibility for the obligations described in Schedule CP-1.

Guidelines regarding delegation of the CP’s authority during construction are provided in Article 7.4.1.1. of this Manual.

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5.0 Responsibilities During Building Design Development 5.1 Introduction The CP must review appropriate drawings and supporting documents at various stages of design development to ascertain substantial compliance with the Building By-law for documents to be submitted for building permit. The CP must also assist the design team through provision of By-law interpretations and clarifications. The CP must be aware of the many interdisciplinary aspects of the Building By-law:

Part 3 of Division B has several direct and indirect references to other Parts of the Building By-law including Parts 4, 5, 6, 7 and 9 of Division B;

Division B, Part 3 requirements often involve several disciplines beyond architectural design, including structural, mechanical, plumbing, fire suppression, electrical, geotechnical, landscape, etc.; and

Division C, Appendix A-2.2.7 identifies the interdependency and roles of registered professionals of record for fire and life safety systems.

The responsibility that each component design substantially complies with the Building By-law rests with the RPR for such component (i.e. the architect is responsible for architectural components, structural engineer for structural components, etc.). The CP can reasonably rely upon the RPRs for substantial Code compliance of their designs; however, the CP provides an independent review of plans and supporting documents prepared by the RPRs as a “check and balance” to ascertain that the design substantially complies with the requirements of Part 3 of Division B. Confirmation that the design has been coordinated by the CRP is documented by the letter of assurance Schedule A. Confirmation that the design substantially complies with the Building By-law is documented by the series of letters of assurance Schedule B from the various RPRs. Confirmation that the CP has undertaken “Code coordination” of the design is documented by the letter of assurance Schedule CP-1. 5.2 Review of Plans and Supporting Documents

5.2.1 Architectural The CP must review the architectural plans and supporting documents for the following:

Reference to the Building By-law in effect;

General level of completeness and adequacy to provide sufficient information for construction and instructions as outlined in Division C, Subsections 2.2.2 and 2.2.3 of the Building By-law; and

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Detailed review to ascertain substantial compliance with Division A; Parts 1 and 3 of Division B; and Division C in the Building By-law, and review for “Code coordination” with other disciplines, including alternative solutions.

5.2.2 Structural The CP must review the structural plans and supporting documents for the following:

Reference to the Building By-law in effect;

General level of completeness and adequacy to provide sufficient information for construction and instructions as outlined in Division C, Subsections 2.2.1. and 2.2.4.;

Review for “Code coordination” with other disciplines, including alternative solutions;

Provision of basic design criteria for live, dead, wind, and seismic loads;

Reference to the geotechnical report provided; and

Criteria relative to rebar concrete cover. 5.2.3 Mechanical, Plumbing and Fire Suppression The CP must review the mechanical, plumbing, and fire suppression drawings and supporting documents for the following:

Reference to the Building By-law in effect;

General overview as outlined in Division C, Subsections 2.2.3., 2.2.6. of Book 1 of the Building By-law and Section 2.2 of Division B of Book 2 of the Building By-law as they pertain to Part 3 of Division B;

Review to ascertain that the appropriate design standards have been utilized (e.g., NFPA 10, 13, 13R, 14, 96);

Review for “Code coordination” with other disciplines, including alternative solutions;

Review the sequence of operations of fire and life safety systems;

Review penetrations of fire-resistance rated assemblies for the required fire dampers and fire stop systems;

Ascertain that the standpipe hose connections are indicated and correctly located on both the plumbing/sprinkler drawings and the architectural drawings;

Review the fire department connection location;

Ascertain that the mechanical systems for high building requirements are incorporated into the drawings and supporting documents; and

Review that the drawings indicate fire rated duct enclosures and check that services are not indicated in exits unless they serve such exits.

 

 

 

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5.2.4 Electrical The CP must review the electrical drawings and supporting documents for the following:

Reference to the Building By-law in effect;

General overview as outlined in Division C, Subsection 2.2.3 of the Building By-law, as it pertains to Part 3 of Division B;

Review to ascertain that the appropriate design standards have been utilized (e.g. CAN/ULC-S524);

Review for “Code coordination” with other disciplines, including alternative solutions;

Review for placement of fire alarm devices and general design criteria (i.e. Subsections 3.2.4 and 3.2.6 of Division B);

Review for location of exit signs for consistency with Code compliance drawings;

Review for coordination of emergency lighting and power provisions; and

Review the sequence of operation of fire and life safety systems. 5.2.5 Specialist Consultants The CP must review the specialist consultants’ (e.g. geotechnical, landscape, interior design) drawings and supporting documents for the following:

General overview to determine the impact on the building permit application (e.g., soil anchors across property lines, flame spread rating of interior wall finishes); and

Review for “Code coordination” with other disciplines, including alternative solutions. 5.2.6 Alternative Solutions Alternative solutions, formerly known as “equivalencies”, allow for flexibility in building construction. They provide the design team with a means to employ innovative construction materials and design methods in their building projects. Frequently, specialty RPs are called upon to prepare alternative solution submissions to the AHJ for review and acceptance. In these instances, each alternative solution must be reviewed and stamped by the CP prior to submission to the AHJ. The CP must review an alternative solution submission for the following:

Correct project address;

Proper project description;

Overall check that the requirements outlined in Subsections 2.3.1. and 2.3.2. of Division C are incorporated into the submission;

Correct objective and functional statements; and

Confirm that the alternative solution has been incorporated into the drawings and supporting documents.

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5.2.7 Code Compliance Drawings The Code compliance drawings are the primary tool that the CP must prepare in advance of the building permit submission. The Code compliance drawings are also useful to the design team to aid in development of an approach to Code compliance of the building design. All information on the drawings must be legible and clearly presented. The physical drawings must be of a size that are readily reviewed and microfilmed. The typical Code information to be documented on the Code compliance drawings is listed below. Depending on the simplicity of the project some of these may not be required.

Project address and legal description

Building permit number

Development permit number

Building Permit Data Sheet

Occupancy classification(s)

Firewalls

Classification for Subsection 3.2.2 of Division B

Spatial separation analysis

Fire department access route location(s), fire department response point(s)

Fire separations (clearly distinguishable and including a legend)

Fire-resistance ratings (clearly distinguishable and including a legend)

Occupant loads

Exits

Exit capacity

Exit remoteness

Exit exposure

Travel distance

Siamese connections

Standpipe connections

Accessibility

Washroom fixture analysis

List of proposed alternative solutions and fallback solutions

Identification on the plans of the location where alternative solutions apply

In addition to this information, it is beneficial if any “contentious” Code issues that require discussion are clearly identified on the drawings. This will aid in resolution of problem areas in a timely fashion.

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6.0 Responsibilities of the CP During the Building Permit Application Stage 6.1 Introduction It is the responsibility of the CP to take a lead role in collecting all of the required building permit submission documents and amalgamating them into a complete building permit submission package. The CP will review the building permit submission documents prior to making the building permit application. The CP must also include with the permit application evidence that he or she holds Professional Liability insurance in the amount of not less than $1,000,000 per claim. 6.2 Permit Application Procedure The CP building permit process is outlined in the CP process flow chart [refer to Attachment 2]. The CP and the City’s building permit processing staff together are responsible for identifying the project-specific required clearances. Building Review Branch (BRB) staff are responsible for an overall cursory examination of the Code compliance drawings, the completeness of the submitted documentation, the verification of the required departmental clearances, the issuance of the building permit and associated documentation, and the ultimate clearance at the final design drawing stage. 6.3 Documentation Submission Requirements The CP must make the building permit application on the “Certified Professional Building Permit Application Form” [refer to Attachment 4]. All related drawings and documents submitted for the CP building permit application are required to bear the stamp of the CP as outlined in Section 4.3. The submission requirements are outlined in the “Certified Professional Program – Building Permit Application Submission List” [refer to Attachment 5]. 6.4 Staged Building Permits In order to expedite the building permit process, the City may issue a staged building permit. The City is prepared to authorize up to three stages. Typical stages include excavation and shoring; foundation to grade; and remainder of the work. Due to the complexity of some projects, additional stages may be authorized by the AHJ. The CP and BRB staff should determine the number of stages prior to the issuance of the building permit. For staged permit applications the CP will need to complete and submit, to the City, the “Certified Professional Program – Authorized Staged Construction Form” [refer to Attachment 6] and the “Certified Professional Program – Development Permit Confirmation Letter” or “Certified Professional Program – Development Permit Confirmation of Changes Letter”, as applicable [refer to Attachment 7], for each stage. For staged permit applications, the drawing and document submission for each stage must be able to

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stand alone as a complete package. Each stage must be accompanied by a separate “Certified Professional Program – Authorized Staged Construction Form”. The CP and BRB staff will jointly confirm the submission requirements at the Code compliance meeting [refer to Attachment 2]. 6.5 BU Issuance Prior to DE Issuance The following guidelines are in place to address situations where it is desired to commence construction prior to issuance of the related development permit for the project. It should be noted that projects that proceed in this fashion proceed entirely at the owner’s risk.

6.5.1 Excavation and Shoring Building permits for excavation and shoring will be considered in advance of DE issuance in the following circumstances and subject to the following:

Where there is a compelling public benefit

BU conditions are as follows: “This building permit has been issued without the issuance of a related development permit. Work authorized under the first stage of this building permit is limited to excavation and shoring work only. The City will not authorize any subsequent stage under this building permit until the development permit for this project has been issued. All work authorized under this staged building permit is at full risk to the owner. Should the development permit for this project not be issued, then the owner is responsible to return the building site back to its original condition prior to the excavation. Should the approved development permit require changes to the design of the project, then the owner will be responsible to revise the building permit drawings to reflect the design changes required under the development permit.”

The items to be considered by the Director of Planning (DoP) include the following:

• tree retention, • conflict or consistency of the building drawings with the DE, • status of the resolution of all major issues, • whether a rezoning is required and has been enacted, • whether the excavation and shoring will be completed within the projected DE

processing time, • whether the DE is close to issuance (e.g. there are no issues which would delay the

projected issuance date), and • whether there is a compelling public purpose to permitting excavation and shoring

prior to DE issuance.

Note:

DCCs and DCLs are required to be paid at BU issuance (first stage).

A letter of credit (LOC) may be required prior to issuance of an excavation permit. The value of the LOC is based on the cost to backfill the excavation in the event that the development permit is not issued.

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6.5.2 Construction Beyond the Excavation Stage The DoP will only provide approval for BU issuance for construction beyond excavation and shoring in advance of DE issuance under the following exceptional circumstances:

Where there is a compelling public benefit.

Where the DoP determines that there is an acceptably small risk of the applicant not meeting the prior-to conditions. In assessing risk, the DoP will consult with all affected departments.

Where the construction work will take place only below-grade.

When the design is in substantial compliance with the Building By-law.

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7.0 Responsibilities of the CP during the Building Construction Stage 7.1 Introduction Issuance of the building permit is typically followed by immediate commencement of construction. At this time, the CP’s role transitions from monitoring the design process to monitoring the construction process. The CP continues to be the primary liaison between the design team and the AHJ in the resolution of Code compliance issues. The CP’s responsibilities during the construction stage include the following:

The CP and CRP will schedule an initial site meeting with all consultants and prime contractors to clarify each party’s roles and responsibilities.

Prior to construction the CP will establish with the DBI a protocol of anticipated joint field reviews leading up to the City Demonstration [refer to Subsection 8.2.3 of this Manual].

Field review reports from all consultants shall be forwarded to the CP and CRP so that both the CP and CRP can monitor the field reviews by the consultants to determine if any Code-related issues arise.

The CP and CRP will prepare and submit monthly summary reports of the project construction progress to the AHJ. These reports will identify any major Code-related issues that have arisen during construction.

The CP has an ongoing obligation to consult with the AHJ on any unresolved By-law issues or interpretation variances, as outlined in Schedule CP-1.

7.2 Trade Permits The CP shall confirm with the contractor that all electrical, sprinkler, plumbing and gas trade permits are obtained prior to the applicable trade commencing work. The CP shall review the electrical, plumbing and fire suppression drawings that are submitted for trade permits to determine if there are any variations from the building permit set of drawings that would conflict with the original design intent or the accepted alternative solutions. The CP must advise the contractor that prior to submitting any drawings to the AHJ for trade permits, the drawings must be sent to the CP for review and for application of the CP stamp. 7.3 Construction Safety Construction safety is the responsibility of the contractor and their construction safety officer. The CP should not assume responsibility for, nor give instructions with respect to, worksite safety. The CP’s responsibility with respect to Part 8 of the Code (Safety Measures at Construction Sites) is limited to ascertaining that the construction safety officer and construction safety plan are in place where required.

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7.4 Field Reviews during Construction Conducted by the RPRs The responsibility for ascertaining that the construction substantially complies with their plans and supporting documents rests with each RPR for their relevant project components. The responsibility for constructing the project in accordance with the contract documents rests with the contractors. The final design drawings that are submitted to the AHJ will reflect the contents of the contract documents. The CP will submit final design drawings to the AHJ for their records prior to issuance of the occupancy permit.

7.4.1. Site Reviews during Construction Conducted by the CP The responsibility of the CP during construction is to provide “Code coordination” of the field reviews that are performed by the RPRs. Furthermore the CP provides his or her own site reviews to supplement the field reviews that are provided by the RPRs, as a secondary check and balance to ascertain that the construction substantially complies with Division A; Parts 1 and 3 of Division B; and Division C of the Building By-law. The CP’s site reviews are undertaken in lieu of the reviews by the District Building Inspectors. The CP’s site review is an overview of the Division B, Parts 1 and 3 requirements, whereas the RPRs provide a detailed technical review of components in their particular disciplines. Each RPR is required to keep a record of each field review performed and of any corrective action taken as a result of the field review (see Building By-law Sentence 2.2.7.3.(2) of Division C). The difference in the scope of site review by a CP and a field review by an RPR is illustrated in the following examples:

The CP reviews guards relative to location, height, and climbability in conjunction with the architect; the architect (RPR), in conjunction with the structural engineer or specialty engineer, reviews guards for installation and structural capacity; and the architect (RPR) reviews exterior guard installation details relative to technical building envelope details.

The CP, in conjunction with the architect (RPR), reviews fire separations (e.g., shaft walls, party walls, public corridors, etc.) and closures (e.g. fire doors, shutters, glass, firestopping, etc.).

The CP takes a lead role in the coordination of the functional testing of the fire and life safety systems in cooperation with the CRP (refer to Schedule A for the role of the CRP). Confirmation that the field reviews and the functional testing of the fire and life safety systems have been coordinated by the CP and CRP is documented by the letters of assurance Schedules CP-2 and C-A. Confirmation that the field reviews have been undertaken to ascertain that the construction substantially complies with the Building By-law and supporting documents is documented by the series of letters of assurance Schedules C-B from the various RPRs. Confirmation that the CP has undertaken “Code coordination” of field reviews by the registered professionals is documented by the letter of assurance Schedule CP-2.

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7.4.1.1 Extent to Which CP Site Reviews May be Delegated When the CP Program was originally developed in the early 1980s, it was envisioned that the CP would be personally conducting the critical Code-related site reviews on the project plus personally monitoring field reviews by other registered professionals of record. As the business aspect of the CP services has developed, it has changed so that some site reviews are being undertaken by non-CPs under the direct supervision of the CP. Although this procedure may be acceptable, the following guidelines outline the extent to which non-CPs can conduct site reviews:

It is expected that the CP or his or her delegate will be present on site a minimum of once per month;

The CP is expected to have an overall knowledge of the Code-related site reviews conducted by his or her staff;

It is expected that the CP will be made aware of any changes, deviations, etc. by his or her delegate;

The CP will make arrangements to meet with the DBI at the project site on a regular basis at critical times during construction (e.g. first storey framing, first stair handrail, etc.). The frequency of such site meetings will be determined by the CP and the DBI based on the complexity of the project and the type of activities that are underway; and

A CP can delegate site review activities to others, but cannot delegate his or her ultimate responsibility for the obligations described in Schedule CP-1.

Specific scenarios regarding delegation of site reviews are outlined in the following sections. 7.4.1.2 Delegation of CP Detailed Site Reviews to other CPs The CP may delegate site reviews to another CP within the same firm. Delegation to CPs from a different firm will only be permitted under special circumstances (e.g. holidays or illness of the CP of record). The CP of Record shall inform the delegate CP of any special design characteristics of the project. The CP of Record shall maintain overall knowledge of the site review status. The CP of Record will notify the AHJ prior to any delegation of CP site review responsibilities to other CPs. 7.4.1.3 Delegation of CP Detailed Site Reviews to Non-CPs Many architectural and engineering firms have non-CP staff members who routinely conduct site reviews on projects. If a CP intends to delegate any site review to a non-CP, the CP must be confident the reviewer is knowledgeable and experienced in the particular aspects of the building components that are to be reviewed. The CP must not delegate site reviews to non-CPs outside his or her firm.

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7.4.2 Field Reviews Conducted by RPRs Each RPR is expected to conduct field reviews of the building components for which he or she is responsible as outlined in the submitted Schedule B. The field reviews by each RPR are an integral part of the field review process and are independent of the site review responsibilities of the CP. The RPRs are expected to conduct their field reviews prior to the site review by CP or CP staff. The CP can reasonably rely upon the RPRs to ascertain that the technical aspects of their designs have been constructed in substantial conformance with their plans and supporting documents. 7.4.3 CP’s Monitoring of Field Reviews Undertaken by the Project Team Prior to construction the CP and CRP shall establish a process for monitoring the submission of field review reports. This includes having the RPRs provide a written field review report of each field review and transmitting this report to both the CRP and the CP immediately after such field review. The CP will review these reports to determine if any Part 3 Code-related issues have arisen. The CP will then monitor – or initiate as necessary – any corrective action necessary to address such Part 3 Code-related issues. Should corrective action not be followed through, the CP will notify the AHJ for appropriate action. If necessary, the CP may have to recommend to the AHJ that a stop work order be placed on the project. The CP’s monthly summary reports to the AHJ will include the following details:

Project name;

Project address;

Project building permit number;

Date of monthly report;

Detailed description of the job progress to date;

Detailed listing of shop drawings that have been reviewed by the CP for the month;

Listing of any critical Code issues that were identified for the month;

Listing of any change to the design that warrants a minor amendment to the DE or BU; and

Status of minor amendments to DE and BU (if applicable). The CP can reasonably rely upon the expertise of the other RPRs on the project to conduct the appropriate field reviews for construction elements related to Parts 4, 5, 6, 7, and 10 of Division B. If, in the opinion of the CP, the field review reports provided by the other RPRs seem to be insufficient or inappropriate for the particular stage of construction, the CP shall review these concerns with the CRP and the RPR in question. In the event that a satisfactory resolution is not forthcoming, the CP shall notify both the owner and the AHJ. The frequency of field reviews by the RPRs and site reviews by the CPs is entirely at the discretion of each individual RPR and CP and can vary from project to project to address various factors:

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Level and nature of risk, complexity, unknown conditions and duration of the construction;

Standard of practice for the type and nature of work to be reviewed;

Detail of architectural and engineering documentation prepared for the project;

Experience, reputation and method of selection (e.g. public tender, pre-qualified bidders or negotiated) of those constructing the project (i.e. builders); and

Number of deficiencies found early in the project. Table 1: Sample Field Review Components

Project Component Applicable RPR (Field Review)

CP (Site Review)

Excavation & shoring

Primary responsibility

For the purposes of preparing the monthly report Dampproofing N/A

Drain tile N/A Plumbing site servicing N/A Electrical site servicing N/A

Backfill N/A Structural (prior to each pour) For the purposes of preparing the monthly report

Interior walls and closures Code coordination per Schedule CP-1 Rough in plumbing Code coordination per Schedule CP-1 Rough in sprinklers Code coordination per Schedule CP-1

Rough in mechanical Code coordination per Schedule CP-1 Rough in electrical Code coordination per Schedule CP-1

Exterior wall system Code coordination per Schedule CP-1 Firestopping of penetrations Code coordination per Schedule CP-1

Insulation Code coordination per Schedule CP-1 Drywalling Code coordination per Schedule CP-1

Finish plumbing For the purposes of preparing the monthly report Finish mechanical For the purposes of preparing the monthly report Finish electrical For the purposes of preparing the monthly report

Architectural finishes/millwork Code coordination per Schedule CP-1 Commissioning Code coordination per Schedule CP-1

Consultant demonstration Supporting role

Primary responsibility City demonstration Primary responsibility

Notes: 1. The role of the CRP is not reflected in this table; refer to 3.3 for further details. 2. Refer to 4.2.2 for a discussion of Parts 4, 5, 6, and 7. 3. Refer to 7.4.1.1 for an explanation of when CP site reviews can be delegated. Table 1 is provided as a sample guide for field reviews by the RPRs and site reviews by the CP. Each project is unique and may warrant variation from this sample guide. It is at the discretion of each RPR and each CP to determine the appropriate frequency of field reviews and site reviews to suit the unique circumstances of each project.

7.5 Review of Shop Drawings The CRP has overall control over the distribution of shop drawings. The CP will identify to the CRP which shop drawings he or she wants to review. The CRP should keep the CP informed as to the status of shop drawings in the event that the CP considers it necessary to review certain shop drawings that

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were not included in his or her original list. The CP will review the relevant shop drawings with respect to Division A, Division B Parts 1 and 3, and Division C requirements. Table 2 provides a sample list of shop drawings and related documents that can be used as a guide to identify roles and responsibilities of the various participants (as applicable to the project, including alternative solutions). Table 2: Sample Review of Shop Drawings

RPR CRP CP Remarks (VBBL reference #s)

Architectural Exterior cladding systems Windows Fire shutters Fire doors and frames Hardware Elevators Escalators Architectural finishes Millwork Handrails/guards Firestopping Fire and sound separation assemblies Interior signage

X X X X X X X X X X X X X

X X X X X X X X X X X X X

X X X X X X X X X X X

3.1.5., 3.2.3.

3.2.3., 3.3.1.19. 3.1.8. 3.1.8.

3.1.8., 3.4.6.16. 3.2.6., 3.5.2.1.,

3.8.3.19.,3.5.4.1.

3.1.13.2., 3.4.4.2.(2)

3.3 and 3.4

At discretion of CP

Structural Structural steel Manufactured wood products Roof trusses Precast concrete Concrete mix designs Concrete test reports Unbonded post tensioned slabs Mechanical HVAC equipment Hot water tanks Boilers and furnaces Fire dampers Grilles & diffusers Balancing reports Fire Suppression Sprinklers Hydraulic calculations Firestopping service penetrations Structural capacity

X X X X X X X X X X X X X X X X X

X X X X X X X X X X X X

X X X X

For ULC listed assemblies

Appropriate system design, etc. Stamp only

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RPR CRP CP Remarks (VBBL reference #s)

Plumbing Plumbing fixtures Plumbing equipment Backflow prevention devices Pumps Firestopping service penetrations Structural capacity

X X X X X X

X X X X

X X X X

Appropriate system design, etc.

Stamp only

Electrical Fire alarm system Fire alarm graphic annunciator Exit signs Lighting fixtures Emergency lighting Emergency generator Electric heating Firestopping service penetrations Structural capacity

X X X X X X X X X

X X X X X X X X

X X X

3.2.4. and 3.2.6.

Coordinate with fire department

7.6 Changes During Construction The CRP must coordinate design changes during construction with the RPRs, and advise the CP to review for Code issues/implications. The CRP must confirm whether the changes are sufficiently significant that DE minor amendments and/or BU revisions are required, as described below. If BU revisions are required the CRP must collect the appropriate documents from the RPRs and submit to the CP for submission to the City. Delay in obtaining required DE minor amendments and/or BU revisions may result in a stop work order until the issues are resolved. It is recognized that changes can and do occur during construction. Changes can be of varying significance with respect to the Code and/or the issued development permit. The CP, in consultation with the CRP, must determine whether a change warrants further discussion with the Chief Building Official’s Office. Minor design/construction changes need only be identified on the final design drawings. Major design/construction changes will require consultation with the CBO’s Office prior to proceeding and may lead to a BU revision, request for acceptance of an alternative solution and/or a required DE amendment. Construction and/or occupancy may be delayed where these issues are not identified and dealt with at the appropriate stage. For guidance, the following is a list of items that might be considered minor design/construction changes:

Re-location of a suite entry door within a public corridor;

Minor interior re-configuration of the suite (without changing the permitted use); and

Floor finishes (except for enclosed balconies). For guidance, the following is a list of items that might be considered major design/construction changes:

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Permitted use;

Building exterior (e.g. doors, windows, siding, rooftop units, venting, change in overall building form or dimensions including height);

Floor area (e.g. mezzanine, loft, storage rooms, additional floors, enclosing balconies);

On-site parking, loading and bicycles – configuration, dimensions and vertical clearances (e.g. parking added or deleted, layout changes);

Number of dwelling units or tenancies. 7.7 Public Access to Display Suite(s) and Sales Centre within a Building Under Construction An owner may require access by the public to a building that is under construction in order to view a display suite(s) or sales centre within the building. A separate building permit is not required in this situation. The CP and the owner will coordinate the safety provisions with the contractor and the DBI. The contractor is to implement and enforce the necessary safety procedures required to allow access by the public. Not all of the fire and life safety systems are required to be completed. However, the following safety principles are applicable to a display suite(s) or sales centre within a building under construction:

Provide safe access to and egress from the proposed display area(s) (e.g. handrails, guards, etc.), including access for persons with disabilities on ground floor suites (if the display suite(s) or sales centre is located above the ground floor the CP will discuss with the DBI the appropriate level of accessibility);

Provide overhead protection if access to or egress from the proposed display area(s) is beneath or adjacent to overhead construction activities;

Provide hoarding or similar physical protection to access the display area(s) and to separate and secure the display area(s) from the construction zones;

Provide “Construction Zone – Do Not Enter” signage to separate the display area(s) from the construction zones;

Provide temporary emergency lighting and temporary signage (including exit signage)within the display area(s) providing access and egress for the public; and

Post a graphic plan within the display suite(s) or sales centre to indicate the egress route(s).

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8.0 Responsibilities of the CP during the Building Occupancy Stage 8.1 Introduction The construction process invariably gives way to the occupancy process. Any new construction or a change of use requires a new occupancy permit. In addition, the issuing of this permit shall not relieve the owner or occupier from the responsibility of complying with the Zoning and Development By-law or any other pertinent By-laws, Acts or Regulations. This permit is not a representation or warranty that the By-laws of the City of Vancouver or other enactments have been complied with, since resources at the City only permit random review and inspection. The City of Vancouver will accept no responsibility or legal liability should any person suffer loss, injury or damage as a result of the building not complying with By-laws. Accordingly, persons should make such independent investigations or inquiries as they see fit to determine whether the building complies with all relevant By-laws or enactments. The purpose of this section is to provide guidelines for the preparation and submission of supporting documents to the City for the occupancy permit under the Certified Professional Program. There are various types of occupancy permits available:

Base building shell occupancy permit (e.g. non-residential buildings where tenant improvements are not part of the base building permit);

Occupancy permit for a portion of the building that is complete and base building shell occupancy permit for the unfinished portion (e.g. residential tower where penthouse units are not completed, or mixed-use building where lower floor(s) commercial units are not completed);

Occupancy permit for a portion of the building that is complete without shell occupancy for the remainder (e.g. major complex with multiple occupancy components, one or more of which may be occupied safely while work continues on the balance of the building - refer to Section 8.6 and Attachment 9, “Guideline for the Occupancy of Partially Completed Buildings”;

Occupancy permit with Work Required (e.g. safe to occupy with minor Building By-law work still required, refer to Section 8.4); and

Occupancy permit when the entire building is safe to occupy and substantially complete (e.g. all required Building By-law work is complete).

8.2 Fundamental Principles and Mechanisms for Obtaining an Occupancy Permit The CP takes the lead role, in cooperation with the CRP, for the “Code coordination” aspects of the occupancy permit procedures including the coordination of the functional testing of the fire and life safety systems. RPRs must only release their letters of assurance when all elements are substantially complete. Both APEGBC and AIBC have strict policies that a RPR must not issue his or her letter of assurance (Schedule C-A, C-B or D-2) until the defined portion of the project as described in the occupancy permit application is substantially complete.

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The CP must not request the City Coordinated Fire and Life Safety Systems Demonstration (City Demonstration) until the Consultant Coordinated Fire and Life Safety Demonstration (Consultant Demonstration) has been satisfactorily completed as described in Appendix A-2.2.7.3. of Division C in the Building By-law. All applicable Schedules C-B and D-2 must be completed by the RPRs and collected and initialled by the CRP. The CP must not release a Schedule CP-2 until receipt of the Schedule C-A from the CRP plus all the Schedules C-B from the RPRs. Minor construction deficiencies are common on all construction projects. Where accepted by the CBO, an “Occupancy Permit with Work Required” can be issued to cover minor work. The CP must confirm in writing to the CBO once all “Work Required” has been substantially completed. [Refer to Section 8.4 on outstanding non-life safety issues.] Under the CP Program, the mechanism for obtaining an occupancy permit has been altered from the method described in the Building By-law Division C Appendix A-2.2.7. in order to reduce the pressure on RPRs to release their Schedule C-B prematurely. This alternate method includes seven steps as follows:

1. Test Protocol – the CP prepares and submits to the District Building Inspector a project-specific test protocol that will be used for the functional testing of the fire and life safety systems.

2. Consultant Demonstration – trade contractors demonstrate to the CP, CRP and RPRs that the fire and life safety systems are functional and operational as designed.

3. City Demonstration – CP coordinates the CRP, RPRs and trade contractors in demonstrating to the City representatives (i.e., District Building/Plumbing/Sprinkler/Gas/Electrical Inspectors, and Fire Prevention Officer) that the fire and life safety systems are functional and operational as designed.

4. Consultant Final – the CP, CRP and RPRs conduct final field reviews and prepare deficiency lists. The trade contractors complete the work identified in the deficiency lists. The contractors responsible for the applicable trade permits must obtain final clearance cards from the applicable City Trade Inspectors (i.e., plumbing, sprinkler, gas, and electrical) and submit a copy to the CP.

5. Prior to Final City Clearance, the CP is required to submit all applicable occupancy permit submission documents.

6. Final City Clearance – the CP will undertake a final review with the DBI. The CP will confirm with the Occupancy Clerk that other City Departments and Government agencies (e.g., Ministry of Environment, Ministry of Highways, BC Safety Authority, Vancouver Coastal Health Authority, etc.) have provided their final clearance, as appropriate.

7. Once all Departments have cleared, the City will issue the occupancy permit.

Steps 3, 4, 5 and 6 can happen simultaneously. The above steps form an overview of the occupancy permit procedures. Refer to Attachment 10, “Occupancy Procedure for Certified Professional Projects” for a full description of the procedures.

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8.2.1 Test Protocol The CP will deliver to the DBI a project-specific test protocol for the functional testing of the fire and life safety systems. The CP will submit this test protocol to the DBI 24 hours prior to the City Demonstration. The test protocol will include the following features:

Date and time for the Consultant Demonstration Required attendees for the Consultant Demonstration

Required status of completion of the fire and life safety systems

Required equipment for the functional testing

Description of the intended operation of the fire and life safety systems

Required equipment for the functional testing

Description of preliminary set up for the functional test

Description of the procedure for the functional test

Description of the expected integration and operation of the various fire and life safety systems (fire alarm sequence, fire alarm matrix, mechanical fan operation, etc.)

Note that for a high building with scissor stairs, the test protocol must include a smoke test of the scissor stairs to demonstrate that the smoke does not leak between the adjacent stair shafts. This test should be completed prior to the City Demonstration. The DBI should attend this test. 8.2.2 Consultant Demonstration The CP, in conjunction with the CRP, shall coordinate and conduct a Consultant Demonstration of the functional testing of the fire and life safety systems in accordance with the established project-specific test protocol. The trade contractors are to fully demonstrate to the Consultants that the fire and life safety systems are functionally integrated and perform as required by the applicable By-laws, Codes and standards. The CP will prepare a detailed report of the results of the Consultant Demonstration. Any deficiencies identified in the Consultant Demonstration of the fire and life safety systems shall be corrected and retested prior to the City Demonstration. Upon satisfactory completion of the Consultant Demonstration, the CP will request the City Demonstration. 8.2.3 City Demonstration The CP should submit an occupancy permit application to the Occupancy Clerk at least three weeks prior to the City Demonstration. The CP shall contact the DBI one week prior to the scheduled date for the City Demonstration. The CP, in conjunction with the CRP, shall coordinate and conduct the City Demonstration of the functional testing of the fire and life safety systems based on the test protocol that was previously submitted to the City. The DBI may request an additional test of any part of the fire and life safety systems to demonstrate the operation of such systems. The CP will prepare a detailed report of the results of the City Demonstration.

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Any deficiencies identified in the City Demonstration of the fire and life safety systems shall be corrected and retested in the presence of the appropriate RPs. Once all deficiencies have been corrected, the CP will coordinate a subsequent demonstration to the appropriate City Officials. 8.2.4 Consultant Final Field Review Irrespective of the timing of the City Demonstration, when a project is nearing completion, the CP will conduct site reviews and the RPRs will conduct field reviews of the building components that are within their scope of responsibility. Each RPR will prepare a deficiency list (both Building By-law and non-Building By-law requirements) for the components within their particular discipline and submit to the CP and CRP for their records. The CP will prepare a deficiency list that focuses on the fire and life safety components that must be corrected. Once all of the deficiencies have been corrected to substantially comply in all material respects with the Building By-law and other applicable enactments respecting safety (not including construction safety aspects), the CP will collect all of the occupancy permit submission documents from the CRP and schedule a City Final Review. Under special circumstances, minor building envelope deficiencies can be outstanding provided that the owner provides sufficient security to complete the deficiencies. There may be other deficiencies, such as landscaping and off-street parking, which can be completed within specified time frames as detailed on the issued Development Permit. 8.2.5 City Final Occupancy Reviews The CP will conduct a City Final Occupancy Review with the DBI to review the completion of Building By-law requirements in relation to the accepted building permit documentation. The CP will review the documentation with the District Building Inspector with respect to the remedy of any deficiencies that were identified during the City Demonstration. The CP will prepare a report of such City Final Occupancy Review, including a list of outstanding Building By-law related deficiencies, if any. The trade contractors, being the trade permit holders, must arrange for a final review with the appropriate City Inspector or Provincial safety authority and obtain the final clearance forms (sign-off cards) from the City or Provincial safety authorities for electrical, plumbing, sprinkler and standpipe systems, gas, elevators, etc. The CP will confirm with the City’s Occupancy Clerk that all relevant City Departments and Government agencies (e.g., Ministry of Environment, Ministry of Highways, BC Safety Authority, Vancouver Coastal Health Authority, etc.) have provided their final clearance, as appropriate.

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8.3 Occupancy Submission Documentation Refer to the sample checklist of occupancy permit submission documents included as Attachment 11, “Occupancy Permit Submission Documents Checklist”, for the appropriate application of the RPR’s professional seal and CP’s stamp. Note that the timing of the submission of documents to the City varies according to the occupancy permit submission list. The purpose of submitting certain documents early is to allow the City Departments to complete their review. Timely submission of documents is critical in order to achieve the anticipated occupancy date. Also note that occupancy permit submission list identifies certain documents that are not necessary to submit to the City but can be submitted at the discretion of the RPR or CP (e.g., Schedules S-B and S-C from trade contractors’ SRPs). 8.4 Occupancy Permit with Work Required The City may issue an occupancy permit with work required when the status of the project is sufficiently complete that it is safe to occupy with minor Building By-law work still required. The City relies on the CP to coordinate with the owner the completion of all outstanding work within a reasonable period. The City may require a letter of undertaking from the owner, with additional security as deemed appropriate. When all outstanding work is complete, the CP may request a reissued occupancy permit deleting any reference to outstanding work. 8.5 Final Design Drawings (formerly called Record Drawings) Final Design Drawings are drawings that are based on “issued for construction” drawings that have been updated to incorporate major design changes during construction. Final Design Drawings are NOT “as-built” drawings. The final design drawings are intended to incorporate addenda, change orders and other significant design changes, but not necessarily site instructions used to make minor adjustments to designed conditions. The final design drawings must be sealed by the RPRs. The CP needs to submit Final Design Drawings and supporting documents consisting of materials referenced in the “Certified Professional Program – Occupancy Permit Submission Documents Checklist” [refer to Attachment 11]. Final Design Drawings must be clearly marked as “Final Design Drawings”. If there are no changes to the building permit drawings then the Final Design Drawings are not required. In this case the CRP must submit a letter to the City through the CP confirming that there have been no substantial changes from the issued building permit and trade permit drawings. The final design drawings must be substantially consistent with the approved DE plans and incorporate any Minor Amendments that have been accepted by the City. These drawings may be audited for compliance with the issued DE plans. Inconsistency will delay the occupancy permit process. The CRP must submit a letter to the CP prior to occupancy permit confirming that the Final Design

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Drawings and the project as constructed “substantially comply with the approved Development Permit plans incorporating any approved Minor Amendments”. 8.6 Occupancy Permits for Partially Completed Buildings An owner may require an occupancy permit for partially completed buildings which can take on several different variations as described below. Refer to the “Guide to the Letters of Assurance for the BC Building Code” (http://www.bccodes.ca/2006GuideLoA.pdf) for further details.

8.6.1 Partial Occupancy with Minor Areas Excluded Where the base building shell is complete, but there are individual suites or small portions of the building that are incomplete (e.g., individual suites, amenity rooms, etc.), the CP will inform the DBI and Occupancy Clerk as to the extent of the occupancy exclusions. The CP will discuss with the DBI specific measures that are required to maintain safety for the occupants and the public. Schedules CP-2, C-A and C-B may be used for minor partial occupancy permits provided they clearly state on such Schedules the extent of the area(s) within the building to be excluded from the occupancy permit. 8.6.2 Partial Occupancy with Major Areas Excluded Where the base building is not totally complete (a shell occupancy permit has not been granted), or for complex projects that have major areas which have not been completed, the CP will coordinate a project-specific occupancy protocol for partially completed buildings (including a construction safety plan) to maintain an adequate level of safety for occupants and the public in a partial occupancy. The CP must submit such protocol to the CBO (with a copy to the DBI) for review and acceptance. Schedules CP-2, C-A and C-B may be used for partial occupancy permits provided they clearly state on such Schedules the extent of the area to be occupied. 8.6.3 Occupancy of One Building in a Project with Multiple Building Components For some large building projects with multiple building components (e.g., multiple buildings above a common underground parking garage, etc.) the construction phasing may allow the occupancy of one building component prior to the completion of the other building components. The CP should discuss with the owner if they intend to occupy buildings sequentially. The CP will request that the City issue separate building permits for each component to match the proposed sequential occupancies. The CP will coordinate a project-specific occupancy protocol for partially completed buildings (including a construction safety plan) to maintain an adequate level of safety for occupants and the public in a partial occupancy. The CP must submit such protocol to the CBO (with a copy to the DBI) for review and acceptance.

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8.6.4 Occupancy of Base Building Shell In some cases, a base building shell occupancy permit is issued by the City upon completion and acceptance of the shell only (e.g., multi-tenant office building with no pre-leasing, shopping centre with no pre-leasing, etc.). All fire and life safety systems for the base building shell must be complete prior to issuance of the base building shell occupancy permit. The unfinished tenant spaces will require separate building permits (tenant improvement permits) and subsequent occupancy permits. Building permits for tenant improvement work are described in detail in Section 2.5. 8.6.5 Principles and Procedures for Partially Completed Buildings The following principles are provided to assist CPs, CRPs and RPRs in determining the appropriate procedures when seeking occupancies for partially completed buildings:

• CP will prepare an occupancy protocol document dealing with the safety measures required to accommodate the occupants in a building that has portion(s) under construction;

• CP will review the occupancy protocol document with the DBI prior to the City Demonstration;

• The area(s) to be occupied must be substantially complete;

• Access routes to the occupied area(s) must be substantially complete and must be maintained clear and accessible at all times;

• Egress routes from the occupied area(s) to an acceptable open space must be substantially complete and must be maintained clear and accessible at all times;

• Fire and life safety systems within the occupied area(s) and within all floor levels below the occupied floor(s) must be substantially complete, and fire and life safety systems are required to be commissioned;

• The CP must meet with the DBI on site to confirm that the occupancy protocol document incorporates appropriate site specific safety measures for public protection;

• Provide overhead protection if access to or egress from the occupied area(s) is beneath or adjacent to overhead construction activities;

• Provide hoarding or similar physical protection to separate and secure the occupied area(s), including access and egress routes, from the construction zone(s);

• Provide “Construction Zone – Do Not Enter” signage to separate the occupied area(s) from the construction zone(s).

The contractor will submit a site specific Fire Safety Plan for the occupied portion(s) of the partially completed building to the Fire Department to reflect the special requirements to accommodate the occupied zone(s) [refer to Attachment 9].

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9.0 Responsibilities of the CP after Building Occupancy 9.1 Introduction This section outlines the responsibilities of the CP after the occupancy permit has been issued. 9.2 Refund of Permit Fees Under Building By-law Article 1.6.4.5. of Division C, the City may refund a portion of the permit fees where the quality of service provided by the CP substantially reduces the involvement of City Staff. There will be no refund for alterations to existing buildings due to the increased complexity and staff time required. CP refunds or other letters of credit refund will not be released until all outstanding items are completed, including landscaping. 9.3 Complaints Post Occupancy Post occupancy, Code compliance issues may arise that generate complaints which are subsequently brought forward to the AHJ. In these instances, the AHJ may request information from the CP to determine what occurred on the site during construction. The AHJ will manage the resolution of the complaint.

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10.0 Further Resources This Practice and Procedure Manual for the CP program has provided a detailed description of the role and responsibility of the Certified Professional on building construction projects in the City of Vancouver. In order to successfully practice as a CP, it is essential that knowledge be maintained and upgraded on an ongoing basis. To aid in the day to day practice of CPs, the following is a summary of resources available to provide support and information.  

1. City of Vancouver CP Website ( http://vancouver.ca/home-property-development/certified-professional-program.aspx) – available resources include:

a. CP By-law No. 6203 b. Building permit application forms and other documentation c. Building By-law checklist d. Contact information for the CP Advisory Committee

 2. City of Vancouver Chief Building Official’s Website

(http://vancouver.ca/home-property-development/chief-building-official.aspx) – available resources include:

a. information Bulletins issued to clarify VBBL requirements b. information on the 2014 Vancouver Building By-law

 3. Province of BC Building Codes and Standards Branch

(http://www.gov.bc.ca/buildingcodes) – available resources include: a. Purchasing information for the 2012 BC Building Code, 2014 Vancouver Building By-

law, and other relevant supporting documents b. BC Building By-law Appeal decisions c. Links to National Building By-law information and resources

 4. National Code Documents (http://www.nationalcodes.ca/ncd_home_e.shtml)

 

5. Society of Fire Protection Engineers (http://www.sfpe.org)  

6. National Fire Protection Association (http://www.nfpa.org)  

For any questions related to the CP Program, not answerable through the above resources, please contact the CP Coordinator by phone at (604) 873-7406 or by email at [email protected].

 

City of Vancouver Certified Professional Program Practice and Procedure Manual

Attachment 1

Certification of Professionals By-law

CITY OF VANCOUVER BRITISH COLUMBIA

CERTIFICATION OF PROFESSIONALS BY-LAW NO. 6203

This By-law is printed under and by authority of the Council of

the City of Vancouver

(Consolidated for convenience only to April 1, 2014)

BY-LAW NO. 6203

A By-law to provide for the Certification of Professional Engineers

and Architects pursuant to

Section 306(z) of the Vancouver Charter

[Consolidated for convenience only, amended to include By-law No. 10907

effective April 1, 2014]

Whereas Section 306(z) of the Vancouver Charter authorizes the Council of the City of Vancouver to make a By-law providing for the establishment of a system of certification for building design and construction;

The Council of the City of Vancouver, in open meeting assembled, enacts as follows:

1. This By-law may be cited as the "Certification of Professionals By-law".

2. In this By-law

"Approved Course" means a course of study in the application of the City of Vancouver's Building By-law the content of which has been approved by the City Building Inspector;

"Architect" means a person registered or licensed under the Architects Act as a member of the Architectural Institute of British Columbia;

"Certified Professional" means an Architect or Engineer who has been recognized as qualified as a Certified Professional by the City Building Inspector pursuant to this By-law; and

"Engineer" means a person registered under the Engineers and Geoscientists Act

as a professional engineer.

3. If the City Building Inspector believes that an Architect or Engineer is proficient with the provisions of the City of Vancouver's Building By-law, the City Building Inspector may, by entering such person's name in a Register of Certified Professionals, recognize the Architect or Engineer as qualified as a Certified Professional.

4. Before recognizing an individual as qualified as a Certified Professional, the City Building Inspector may require that the Architect or Engineer attend one or more approved courses and attain at least the minimum grade designated by the City Building Inspector in an examination approved by the City Building Inspector.

5. The City Building Inspector may disqualify, by removing from the Register of Certified Professionals the name of any person who:

(a) if an architect, ceases to be a member of, or licensed by, the Architectural Institute of British Columbia or, if an engineer, ceases to be registered or licensed as a professional engineer under the provisions of the Engineers and Geoscientists Act;

(b) fails, when required by the City Building Inspector, to demonstrate a satisfactory familiarity with the provisions of the Building By-law as the same may be amended from time to time;

(c) submits to the City Building Inspector a certificate or letter of assurance which is in any material way inaccurate;

(d) fails to disclose to the City Building Inspector any deviations from, or violations of the Building By-law of which the Certified Professional is aware, on any project with which the Certified Professional is connected; or

(e) does or fails to do anything, whether as a Certified Professional or otherwise, with the intent of misleading or concealing something from the City Building Inspector or a member of the City Building Inspector's Department.

6. Where a building is evaluated for compliance with Part 3 of the Building By-law, a Certified Professional may make application for a Certified Professional Building Permit which shall be made in the manner and form prescribed by the City Building Inspector and shall include the appropriate letters of confirmation and certification which are attached to and form part of this By-law and are labelled as CP-1, CP-2, and CP-3.

7. After receiving a properly completed Certified Professional Building Permit Application accompanied by the required letters of confirmation and certification, the City Building Inspector may accept the letters as satisfactory evidence of compliance and conformity with the Building By-law and issue a building permit based thereon, and upon completion of the building the City Building Inspector may issue an occupancy permit based on the Certification by the Certified Professional that the building as built conforms to the accepted plans for which certification of compliance was received.

7A. A Certified Professional must include with a Certified Professional Building Permit Application evidence satisfactory to the City Building Inspector that the Certified Professional holds Professional Errors and Omissions insurance in the amount of not less than

$1,000,000 (one million dollars) per claim.

8. A Certified Professional who has submitted to the City Building Inspector a Certification of Design letter on the basis of which a Building Permit was issued, shall forthwith advise the City Building Inspector of any and all work on the project which fails to comply with the Building By-law and shall, at least once in every 30 days following the date of issuance of the Permit, submit a report to the City Building Inspector indicating the progress made on the project.

9. A Certified Professional who has submitted to the City Building Inspector a Certification of Design letter, on the basis of which a Building Permit was issued, shall forthwith advise the City Building Inspector when he or she has ceased to be retained, or of the date upon which he or she will cease to be retained by the owner.

10. Notwithstanding anything contained in the Building By-law, where a Certified Professional has been discharged by the owner, or where the Certified Professional resigns or otherwise is unable or unwilling to provide "field reviews" as defined in the letter of Certification of Design set forth in Schedule A hereto, the City Building Inspector may stop work on the project and may revoke the Building Permit in respect to the project for which the Certified Professional was retained. Where a Building Permit is revoked pursuant to this section, no work other than remedial work necessary, in the opinion of the City Building Inspector, to remove any hazards, shall be done on the project unless specifically authorized by the City Building Inspector.

11. Nothing herein shall relieve the Owner or the Certified Professional from any obligation or responsibility set forth in the Building By-law.

12. Neither anything herein contained, nor the acceptance by the City Building Inspector of a Certificate, nor the issuance of a Building Permit or Occupancy Permit shall relieve the Owner or Certified Professional from full and complete compliance with the Building By-law or any other by-law of the City of Vancouver, and the City may enforce all provisions of such by-laws by the issuance of stop-work orders, injunctions, prosecution or such other means as are available at law.

13. Where the City Building Inspector accepts the certificate of a Certified Professional neither the City nor the City Building Inspector nor any other City employee shall be liable for any loss, damage or expense caused or contributed to because a building in respect of which a certificate is issued is unsafe or does not comply with the Building By-law or other applicable by-laws.

14. This By-law comes into force and takes effect on the date of its passing.

DONE AND PASSED in open Council this 1st day of September, 1987.

(Signed) Gordon Campbell

Mayor

(Signed) Maria Kinsella

City Clerk

Attachment 2

Certified Professional Program:Process Flowcharts

City of Vancouver Certified Professional ProgramPractice and Procedure Manual

Code Compliance and Application In Take Meeting - Contact BRB directly if BU/DB assigned. - CP application must include the drawings and documentation as per the CP application

submission list for either the full or optional staged construction process. - BRB will review code compliance drawings and documentation with the CP for application

acceptance. If acceptable, BRB will process the fees, distribute drawings if applicable (CP and BRB will jointly identify the required department and activity review groups and clearances and determine drawing distribution where and if applicable), make application data entries and further liaise with the CP for permit issuance. CP and BRB will determine and agree upon number of stages if applicable. BRB will list outstanding issues.

- If the application is found to be unacceptable (irresolvable code and documentation deficiencies in consultation with the BRB Manager) then the CP will be required to resubmit. Should the resubmission be unsuccessful, then the application will be converted to a NCP.

Follow Up - BRB will document the Code Compliance meeting and provide the CP and DOMINO with a

list of all outstanding items to be addressed prior to permit issuance. - CP to address all outstanding items identified by the BRB and submit solutions to the

BRB for review. - CP works with BRB to verify all required clearances for the full or staged permit.

Permit and First Staged Authorization Issuance Once required outstanding issues and clearances for the full or staged application are in place, the PCB will finalize the application and endeavour to process within 6 working days of the last clearance and release the staged authorization or issue permit for full construction.

Building Application Overview CERTIFIED PROFESSIONAL

Preliminary Meeting(s) - Preliminary meetings are mandatory for all Existing Buildings - CP to determine if consultation is required (new buildings) with the City in order to discuss interpretation, code, equivalency and/or

process issues. - CP to contact our Building Review Branch Building Assistant at 604-873-7406 to set up the preliminary meeting(s). BRB will be

assigned prior to the meeting. BRB should be present at the meeting. Note: CP may request a preliminary meeting prior to or after opening an application file. PF may be present at the meeting.

Start CP Process CP starts the application process by sending a PDF file of the architectural dwgs with elevations and address clearly identified. All drawings to indicate proposed address, number of suites and suite numbers. Email to: cp.process@vancouver. Save your file in the printable size of 11"x17. The Building Assistant will assign a BU/DB number along with the assigned Plan Checker so that the CP may arrange for their intake meeting.

Drawing Distribution and Clearances

CP has the following options for drawing distribution and clearances: a) CP elects to distribute drawingsand documentation to the applicable review groups and obtains clearances. (in part or for all required clearances) b) CP elects to have BRBdistribute drawings and documentation to the applicable review groups. c) CP may contact PF to assistwith departmental clearances.

Note: CP is responsible for obtaining all clearances. BRB will inform CP as to status of clearances. BRB refers to code professional or senior staff.

Acronyms: CP - Certified Professional NCP - Non Certified Professional BRB - Building Review Branch PF - Project Facilitator DOMINO - Electronic Document File BU/DB - Prefix for Building and for

Development and Building Applications and Permit Numbers

Subsequent Staged Authorization Process - CP to submit all required documentation in accordance with Schedules - CP to advise BRB when the subsequent stage is required on site. - BRB to determine all outstanding items required for the particular permit stage - CP to address all outstanding items identified by the BRB and submits solutions to the BRB

for review.

- CP to work with BRB to verify all clearances.

Subsequent Staged Authorization Issuance

Once all required outstanding issues and clearances for the staged authorization are in place, then the BRB will finalize and endeavour to release the staged authorization within 6 working days of the last clearance.

DOC/2014/384080

Rev. Dec 2014

City Hall 453 West 12th Avenue Vancouver BC V5Y 1V4 vancouver.ca

Building Review Branch - tel: 604.873.7611 fax: 604.873.7060 Not a Legal Document

CP APPPLICATION

PROCESS FOR A

TENANT IMPROVEMENT

Submission Requirements

1. Fill out the CP Building Permit Application Form

(hhttp://vancouver.ca/home-property-

development/application-forms-and-checklists.aspx)

2. Use detail to complete the area for Project

Description

a) Interior alterations; exterior alterations; change of

use or addition

b) Use(s)

c) Any Development Permit issues, e.g., changes to

the exterior, kitchen exhaust discharge, interior

obstructions of exterior glazing.

3. 11” x 17” floor plans and elevations of the project

(PDF format only for email submissions)[Sentence

2.2.2.3(1) of Division C, VBBL] to include

a) Addresses

b) Elevations of any exterior changes, including

and exhaust discharges, air intakes, etc.

TI PROJECTS

Email application package to:

[email protected]

Addressing/ECO CLEARANCES:

1) Verifies Address

2) Check zoning

3) Assigns BU number

CP receives email of building Permit # and contact

information of the Plan Checker assigned to their

project.

CP continues along regular CP process, e.g.:

1) CP arranges intake meeting with the assigned staff

Discuss code compliance drawings

Document requirements

Pay fees 2) CP contacts various departments for clearances3) Etc….

CP Receives Issued

Permit

Attachment 3

Certified Professional Program: Schedules CP-1, CP-2, and CP-3

City of Vancouver Certified Professional Program Practice and Procedure Manual

CIT

Y O

FVANCOUVER

Schedule CP-1 Confirmation of Commitment by Owner and Certified Professional

Certified Professional Program An Alternate Building Permit Process

Notes: 1. This letter is endorsed by the Architectural Institute of British Columbia and the Association of Professional Engineers and Geoscientists of British Columbia.

2. The phrase Building By-law where used in this letter means the Vancouver Building By-law.3. Words in italics are given the same meaning as defined in the Vancouver Building By-law.4. Words in quotations are defined herein.

To: Chief Building Official Date: ________________________

Project Address: ___________________________________________

Building Permit No.:

________________________

In signing and submitting this document to the Chief Building Official the owner confirms that the owner has authorized the Certified Professional, to undertake “code coordination” and the undersigned Certified Professional (“CP”) confirms that the CP will undertake “code coordination” with respect to the above noted project for which a building permit is sought.

“Code coordination” includes the following tasks:

1. act on behalf of the owner as the owner’s representative in matters involving the City of Vancouver inrelation to the building permit, related project construction and related occupancy permit;

2. ascertain that the required “Registered Professionals of Record” for the project have been retained toprovide design and field review in accordance with the Building By-law;

3. obtain the necessary letters of Assurance of Professional Design and Commitment for Field Review fromthe “Registered Professionals of Record” for the project and deliver the originals of same to the ChiefBuilding Official when applying for the building permit for the project;

4. obtain the other necessary documents required to support the building permit application and deliversame to the Chief Building Official when applying for the building permit for the project;

5. apply for and obtain a building permit for the project in accordance with the process as described in theBuilding By-law;

6. provide “design review” of the plans and supporting documents prepared by each of the “RegisteredProfessionals of Record” for the project;

7. ascertain that the “Registered Professionals of Record” have incorporated in their plans and supportingdocuments, the requirements of the “Building By-law” Division A; Division B Parts 1 and 3; and Division C;

8. ascertain that the Division A; Division B, Parts 1 and 3; and Division C Building By-law requirementsgoverning the project are compatible between the plans and supporting documents prepared by each“Registered Professional of Record”;

9. provide “site review” of the components of the plans and supporting documents prepared by each of the“Registered Professionals of Record” for the project;

10. keep records of all “site reviews” by the CP and of any corrective action required and taken as a result ofthese “site reviews”. Discrepancies noted during “site reviews” must be tracked and the resolution ofthese discrepancies noted such that a list of significant unresolved discrepancies can be provided at anytime;

11. “monitor field review activities” of the “Registered Professionals of Record”;12. monitor and report on significant events and changes in the project;13. submit a monthly summary progress report to the Chief Building Official during construction of the

project;14. consult with the Chief Building Official if any unresolved variances in interpretation of the Building By-law

arise between the CP, and the “Registered Professionals of Record”;

Date: ________________________

CIT

Y O

FVANCOUVER

Project Address: ___________________________________________

Building Permit No.:

________________________

“Code coordination” (cont’d):

15. consult with the Chief Building Official if any unresolved issues with respect to the Building By-law arisebetween the CP and the contractor;

16. review relevant shop drawings with respect to the requirements of Division A, Division B, Parts 1 and 3and Division C of the Building By-law;

17. notify the Chief Building Official in a timely manner of any significant known, unresolved contraventions ofthe Building By-law or Building Permit requirements;

18. obtain the necessary letters of Assurance of Professional Field Review and Compliance from the“Registered Professionals of Record” for the project and deliver the originals of same to the Chief BuildingOfficial when applying for the occupancy permit for the project;

19. obtain the other necessary documents required to support the occupancy permit application and deliversame to the Chief Building Official when applying for the occupancy permit for the project;

20. apply for occupancy approval for the project in accordance with the process as described in the BuildingBy-law; and

21. apply the CP stamp to all relevant documents that are submitted to the Chief Building Official. Affixinghis or her CP stamp to a document confirms that the CP has provided the relevant portion of “codecoordination” applicable to that document.

“Design review” means the activities necessary to ascertain that the design of the project will substantially comply, in all material respects, with the requirements of Division A; Division B, Parts 1 and 3; and Division C of the Building By-law.

“Monitoring field review activities” means ascertaining that the “Registered Professionals of Record” are providing field reviews as required by Div C, Part 2 of the Building By-law, and includes keeping records of all field review reports prepared by each Registered Professional of Record. The owner will instruct each “Registered Professional of Record” to highlight in his or her field review reports any significant variation from the documents accepted in support of the building permit and any corrective action as needed. The CP will review the variations highlighted in the field review reports and notify the Chief Building Official, in a timely manner, of significant unresolved variations from the documents accepted in support of the building permit.

“Registered Professional of Record” means a registered professional retained to undertake design work and field review pursuant to Schedules B and C-B of Subsection 2.7 in Division C of the Building By-law.

“Site review” means the activities necessary in the CP’s professional judgment to ascertain that the construction of the project substantially complies, in all material respects, with the requirements of Division A; Division B, Parts 1 and 3; and Division C of the Building By-law and the requirements of the building permit and monitoring for compliance with the development permit issued for the project.

In addition to “code coordination” the undersigned owner and CP also acknowledge that:

1. If the project involves future tenant improvement works, and the base building occupancy is not achievedprior to commencement of the tenant improvement works, the involvement of the CP may be required;and,

2. The owner and the CP are each required to notify the Chief Building Official on or before the date the CPceases to be retained by the owner. It is understood that work on the above project will cease as of theeffective date of such termination, until such time as a new appointment is made, and a Stop Work Ordershall be posted upon the said project by the Chief Building Official.

Date: ________________________

CIT

Y O

FVANCOUVER

Project Address: ___________________________________________

Building Permit No.:

________________________

NOTE: This letter must be signed by the owner or the owner’s appointed agent and by the CP. An agent’s letter of appointment must be attached. If the owner is a corporation, the letter must be signed by a signing officer of the corporation and the signing officer must set forth his or her position in the corporation.

Owner Information OR Agent for Owner Information

Signature: Name:

Address:

City: Postal Code:

Tel: Fax: Email:

NOTE: A Certified Professional means an Architect or Professional Engineer who has been recognized as qualified as a Certified Professional by the Chief Building Official pursuant to the Certification of Professionals By-law.

Certified Professional:

Signature: Name:

Address:

City: Postal Code:

Tel: Fax: Email:

(Affix Certified Professional’s stamp here) (Affix Certified Professional’s professional seal here)

DOC/2015/012154

CIT

Y O

F VANCOUVER

Schedule CP-2 Confirmation of Completion of

Code Coordination

Certified Professional Program An Alternate Building Permit Process

Notes: 1. This letter is endorsed by the Architectural Institute of British Columbia and the Association of Professional Engineers and Geoscientists of British Columbia.

2. Words in italics are given the same meaning as defined in the Vancouver Building By-law.3. Words in quotations are defined in Schedule CP-1.

To: Chief Building Official Date: ________________________

Project Address: _________________________________________

Building Permit No.: ________________________

I confirm that I have fulfilled my obligations for “code coordination” as outlined in my previously submitted Schedule CP-1 entitled Confirmation of Commitment by Owner and Certified Professional.

I enclose the relevant occupancy permit documents as listed on the attached Occupancy Permit Submission Documents Checklist.

NOTE: A Certified Professional means an Architect or Professional Engineer who has been recognized as qualified as a Certified Professional by the Chief Building Official pursuant to the Certification of Professionals By-law.

Certified Professional:

Signature: Name:

Name of Firm:

Address:

City: Postal Code:

Tel: Fax: Email:

(Affix Certified Professional’s stamp here) (Affix Certified Professional’s professional seal here)

DOC/2015/012915

CIT

Y O

F VANCOUVER

Schedule CP-3 Confirmation of Tenant Improvement

Compatibility

Certified Professional Program An Alternate Building Permit Process

Notes: 1. This letter is endorsed by the Architectural Institute of British Columbia and the Association of Professional Engineers and Geoscientists of British Columbia.

2. Words in italics are given the same meaning as defined in the Vancouver Building By-law.3. Words in quotations are defined in Schedule CP-1.4. The phrase “Building By-law” where used in this letter means the Vancouver Building By-law.

To: Chief Building Official Date: _______________________

Base Building Project Address: ___________________________________________

Base Building Permit No.: _______________________

Specific Location of Tenant Improvement: __________________________________________________________

I confirm that I have reviewed the drawings on the attached list to ascertain that the tenant improvement design is substantially compatible with the original building by-law concepts for the base building.

I confirm that the construction of the base building shell space for this tenant improvement is essentially complete with the exception of the items indicated on the attached list.

NOTE: A Certified Professional means an Architect or Professional Engineer who has been recognized as qualified as a Certified Professional by the Chief Building Official pursuant to the Certification of Professionals By-law.

Certified Professional:

Signature: Name:

Name of Firm:

Address:

City: Postal Code:

Tel: Fax: Email:

(Affix Certified Professional’s stamp here) (Affix Certified Professional’s professional seal here)

DOC/2015/013124

Attachment 4

Certified Professional Program:Building Permit Application Form

City of Vancouver Certified Professional Program Practice and Procedure Manual

DOC/2014/028959 – Updated February 2014 Please continue application on reverse

PLANNING AND DEVELOPMENT SERVICES

CERTIFIED PROFESSIONAL BUILDING PERMIT

APPLICATION FORM

To help expedite submission of your application, please fill out BOTH sides of this information sheet prior to attending the Application Preview counter.

JOB LOCATION (Correct and complete addressing is important. Complete this section carefully.)

Address: Specifics:

Floor Level: Suite Number:

Legal Description:

Lot(s) Block(s) District Lot(s) Plan Number(s)

Are you aware of the presence of any contaminated soils on the property? Yes No

Are you aware of the existence of any contaminated soils studies, reports, soil agreements, or Ministry of Environment orders or letters with respect to the subject property?

Yes No

This area must be completed by the applicant signing the application form

Your Name: You are the:

Mailing Address: 01 Property Owner 02 Contractor 03 Certified Professional 04 Design Professional 05 Tenant 06 Agent for Owner 07 Agent for Tenant 08 Consultant 09 Non-profit Association

___________________ 10 Civic Department 98 Other

City:

Postal Code:

Phone Number(s):

Company Name:

Business License Account Number:

Note: Contractors/design professionals/consultants MUST have a valid Business License to do work in the City of Vancouver. You may obtain current business license account numbers from the Business License Counter.

City:

Complete the following for ALL applications

Certified Professional Name:

Address:

Postal Code: Office Phone: Cell Phone:

Property Owner’s Name:

Address: City:

Postal Code: Office Phone: Cell Phone:

Is the owner aware of this application? Yes No

Contractor=s Name (if available):

Address: City:

Postal Code: Office Phone: Cell Phone:

Business License Account Number:

Tenant=s Name (if available):

Address: City:

Postal Code: Office Phone: Cell Phone:

Company Name:

City of Vancouver – Certified Professional Building Permit Application Form – Page 2

This application is to: (Check applicable box)

001 Construct a new building(s) Is this a new tenant? Yes No

003 Alter the interior/exterior What is the existing use?

007 Interior/exterior alterations and change of use What is the proposed use?

011 Project / Site Permit How many storeys?

040 Excavate – valid for project address et al. How many levels of underground parking?

Other: How many new rooftop units?

Complete Carefully. Your Application will be based on your written description.

Describe work to be done (including proposed uses):

What is the value of the work proposed? (Include cost of plans, material, labour and sales taxes)

Office Use Only

$

Will any of the following be altered/repaired/installed?

Electrical

Plumbing

Gas

Sprinkler

Drain Tile

Fire Alarm

Sprinkler Contractor’s Name:

Complete the following for all residential buildings

Existing Proposed

Total number of dwelling units: Office Use Only Invoice #

Total number of housekeeping units: BU

Total number of sleeping units: DE

Complete the following related permit information Office Use Only

Development Permit/Application No. DE BU $ .

Minor Amendment Number DE DE .

Building Permit / Application Number BU DT .

Board of Variance Appeal Number Z BG .

Combined Permit Application Number DB SUBTOTAL .

SP .

TOTAL .

I HEREBY AGREE THAT I WILL COMPLY WITH ALL BY-LAWS OF THE CITY OF VANCOUVER AND ALL OTHER STATUTES AND REGULATIONS IN FORCE IN THE CITY OF VANCOUVER RELATING TO THE WORK, UNDERTAKING OR PERMISSION IN RESPECT OF WHICH THIS APPLICATION IS MADE AND THAT I WILL INDEMNIFY AND SAVE HARMLESS THE CITY OF VANCOUVER, ITS OFFICIALS , EMPLOYEES AND AGENTS FROM ALL CLAIMS, LIABILITIES, JUDGEMENTS COSTS OR EXPENSES OF EVERY KIND, INCLUDING NEGLIGENCE, IN RESPECT OF ANYTHING DONE OR NOT DONE IN CONSEQUENCE OF ANY PERMISSION, PERMIT OR LICENSE ISSUED AS A RESULT OF THE APPLICATION OR THE FAILURE TO OBSERVE COMPLETELY ALL BY-LAWS, ACTS AND REGULATIONS RELATING TO ANY WORK OR UNDERTAKING IN RESPECT OF WHICH THIS APPLICATION IS MADE.

SIGNED AT VANCOUVER, B.C. THIS DAY OF 20 SIGNATURE OF APPLICANT

CP STAMP:

Attachment 5

Certified Professional Program: Building Permit Application Submission List

City of Vancouver Certified Professional Program Practice and Procedure Manual

PLANNING AND DEVELOPMENT SERVICES - Building Review Branch

Doc number Revised: January 9, 2015

Certified Professional Program – Building Permit Application Submission List

Name of CP: Project Address:

Date: Building Permit #:

Checklist represents minimum requirements for full or staged building permit applications. NOTE: The Certified Professional should initial in the applicable column to indicate documents submitted for each stage or mark N/A (not applicable).

No. Item Excavation / Shoring

Fdn/Struct Up to Grade

Super- structure

CP COV CP COV CP COV

1 Building Permit Application Form

(including contractor’s business licence number) Y

2 Authorized Staged Construction Form * Y Y Y

3 Project Directory Y

4 Land Title Charge Summary Y

5 Building Code Data Sheet Y

6 Building By-law Compliance Report Y

7 Development Permit Confirmation/Change Letter Y Y Y

8 Proof of Professional Liability Insurance

(including endorsement for CP Program)

Y

9 Owner’s Undertaking/Lessee’s Undertaking/Strata Letter

10 CP-1 Confirmation of Commitment by Owner and CP Y

11 CP-3 Certification of Tenant Improvement Compatibility Y

12 Schedule A Y

13 Architectural Schedule B Y

14 Structural Schedule B Y

15 Structural Concept Review Checklist Y

16 Mechanical Schedule B Y

17 Plumbing Schedule B Y

18 Fire Suppression Schedule B Y

19 Electrical Schedule B Y

20 Geotechnical Schedule B Y

21 Building Envelope D-1 Y

22 Confirmation of HPO Warranty or Exemption Y

23 Adjacent Owner Notification (encroachment/drifting) Y

24 ASHRAE/NECB Energy Checklist Y

25 Copy of BC Hydro Clearance Form /

Electrical Plan Examiner’s Transmittal Form

Y

26 Kitchen Ventilation Details Checklist (Form K2) and

associated drawings

Y

27 Soils report Y

28 Sealed Topographical site survey Y

29 Code Compliance drawings Y

30 2 sets Architectural drawings † Y

31 2 sets Architectural/Building Envelope Detail Books Y

32 2 sets Landscape drawings † Y

33 2 sets Structural drawings Y

34 2 sets Mechanical drawings Y

35 2 sets Electrical drawings Y

36 2 sets Excavation and shoring drawings Y

37 2 sets Erosion and sediment control drawings † Y

* only required if the construction is in stages

† approval stamp from each department is required Y

Y required documents for the noted construction stage

Attachment 6a

Certified Professional Program: Authorized Staged Construction Form

City of Vancouver Certified Professional ProgramPractice and Procedure Manual

Certified Professional Program – Authorized Staged Construction Form

Name of CP:

Stage No:

Address:

Building Permit #:

City Hall 453 West 12th Ave Vancouver BC V5Y 1V4 vancouver.ca

- 1 -

PLANNING AND DEVELOPMENT SERVICES - Building Review Branch

PC-BB Engineer:

This Building Permit has been issued for staged construction under the Certified Professional Program. Construction is authorized to proceed only to the extend of the work as described below and shown on the drawings processed by the City. All work shall be carried out in accordance with the drawings submitted and accepted for building permit as itemized on the attached list.

Extent of work:

Authorized by: (PC-BB Engineer)

Date:

(YYYY-MM-DD)

Commitment by Certified Professional:

“I acknowledge that this permit is issued for staged construction under the Certified Professional Program. I undertake to assure that construction on the project site will not proceed beyond the scope of work as described on this form and as illustrated on the drawings itemized on the attached “Authorized Staged Construction Drawing List”. I undertake that the drawings released by the City for this stage of construction will be maintained on site for reference and review by City Inspectors. I undertake to inform the City promptly if work proceeds on site beyond the scope of work authorized in this document.”

Signed: Date:

Cc: CP CP Stamp: CRP DBI DOMINO

City Hall 453 West 12th Ave Vancouver BC V5Y 1V4 vancouver.ca

- 2 -

Certified Professional Program – Authorized Staged Construction Drawing List

Name of CP:

Stage No:

Address:

Building Permit #:

PLANNING AND DEVELOPMENT SERVICES - Building Review Branch

PC-BB Engineer:

The drawings listed below have been accepted for this stage of construction.

Drawing No.

Description Last Revision

No.

Last Revision

Date

Certified Professional Program Practice and Procedure Manual

Attachment 6b

Certified Professional Program: Project Directory

PLANNING AND DEVELOPMENT SERVICES - Building Review Branch

Certified Professional Program – Project Directory

PC-BB Engineer: Project Address: Date: Building Permit #:

Please indicate who the Coordinating Registered Professional is:

� Certified Professional

Name:

Firm’s Name:

Address:

Telephone: Fax:

Email: � Architect

Name:

Firm’s Name:

Address:

Telephone: Fax:

Email:

� Structural Engineer

Name:

Firm’s Name:

Address:

Telephone: Fax:

Email:

� Mechanical Engineer

Name:

Firm’s Name:

Address:

Telephone: Fax:

Email:

� Plumbing Engineer

Name:

Firm’s Name:

Address:

Telephone: Fax: Email:

City Hall 453 West 12th Ave Vancouver BC V5Y 1V4 vancouver.ca Development Services fax: 604.873.7100

- 1 -

PLANNING AND DEVELOPMENT SERVICES - Building Review Branch

PC-BB Engineer: Project Address: Date: Building Permit #:

� Fire Suppression Engineer

Name:

Firm’s Name:

Address:

Telephone: Fax:

Email: � Electrical Engineer

Name:

Firm’s Name:

Address:

Telephone: Fax:

Email:

� Geotechnical Engineer

Name:

Firm’s Name:

Address:

Telephone: Fax:

Email:

� Building Envelope Professional

Name:

Firm’s Name:

Address:

Telephone: Fax:

Email:

CP Stamp:

CP Signature:

Date:

City Hall 453 West 12th Ave Vancouver BC V5Y 1V4 vancouver.ca Development Services fax: 604.873.7100

- 2 -

Attachment 7a

Certified Professional Program: Development Permit Confirmation Letter

City of Vancouver Certified Professional ProgramPractice and Procedure Manual

City Hall 453 West 12th Ave Vancouver BC V5Y 1V4 vancouver.ca

- 1 -

PLANNING AND DEVELOPMENT SERVICES –Building Review Branch

Certified Professional Program – Development Permit Confirmation Letter

Name of CP: Project Address:

Date: Building Permit #:

I, , hereby confirm that the drawings submitted for this stage of construction under the above noted Building Permit substantially comply with Development Permit drawings as issued. I also confirm that I understand this project may be audited by City staff for compliance with the Development Permit.

Signed by:

CRP/Architect of Record

Date:

Firm: Professional Seal:

As submitted by:

Certified Professional

Date:

CP Stamp:

Attachment 7b

Certified Professional Program: Development Permit Confirmation of Changes Letter

City of Vancouver Certified Professional Program Practice and Procedure Manual

PLANNING AND DEVELOPMENT SERVICES – Building Review Branch

Certified Professional Program – Development Permit Confirmation of Changes Letter

Name of CP: Project Address:

Date: Building Permit #:

I, , hereby confirm that the drawings submitted for this stage of construction under the above noted Building Permit do not comply with the Development Permit drawings.

Note: All changes must be noted in the Table on Page 2. Particular attention should be paid to the following:

1. Permitted use(s)

2. Building exterior (e.g., doors, windows, siding, rooftop units, venting, change in overallbuilding form including height).

3. Floor area(s) (e.g., mezzanines, lofts, storage rooms, additional floors, enclosed balconies).

4. On-site parking, loading and bicycles – e.g., configuration, dimensions and vertical clearances(e.g., parking added or deleted, layout changes).

5. Landscape.

6. Number of dwelling units or tenancies.

Further, I understand that it will be determined by staff at the City of Vancouver whether an amendment to the Development Permit is required as a result of these changes.

I also confirm that I understand this project may be audited by City staff for compliance with the Development Permit as issued.

City Hall 453 West 12th Ave Vancouver BC V5Y 1V4 vancouver.ca

- 2 -

PLANNING AND DEVELOPMENT SERVICES – Building Review Branch

Changes: (Attach a separate sheet if required) Note: Also attach plans and details that illustrate the listed changes.

Drawing No.

Change Description Revision #

Signed by:

CRP/Architect of Record

Date:

Firm: Professional Seal:

As submitted by:

Certified Professional

Date:

CP Stamp:

Attachment 8

Certified Professional Program: Monthly Progress Report

City of Vancouver Certified Professional Program Practice and Procedure Manual

PLANNING AND DEVELOPMENT SERVICES – Building Review Branch

cc: Domino

City of Vancouver Certified Professional Program

Monthly Progress Report as per CP Bylaw # 6203

Report #

BU Number: Report Month: , 20__ Report Date:

CP: Address of project:

DBI:

Attended site meeting this month: _______

Other Attendees:

Job Progress:

Number of Site Visits this month:

___ Architect ___ Mechanical Engineer ___ CRP ________________

___ Structural Engineer ___ Electrical Engineer ___ Others ________________

___ Envelope Consultant ___ Fire Suppression Engineer

CP has reviewed the monthly field inspection reports ____ Copies available on site ____________

Shop Drawings/Submittals Reviewed by CP for code coordination:

Anticipated Work next 30 days:

Any change to permit documents: yes _____ no ______

If yes, any changes pertaining to the VBBL from submitted permit

drawings: (attach list if needed)

Require CBO Staff review ______ BU Change Notice

required:_______ Application for DP minor amendment required:

yes _______ no: ________

If yes, please report the status of the minor amendment in the next monthly progress report.

General Comments from CP:

Street Use Permit Valid: ______

For Office Use Only:

Report by: Report submitted to DBI on: Print Name CP Stamp:

Attachment 9

Guidelines for the Occupancy of Partially Completed Buildings

City of Vancouver Certified Professional Program Practice and Procedure Manual

Guidelines for the Occupancy of Partially Completed Buildings

a. This section allows for the issuance of a partial occupancy permit referred to as“Interim” provided the conditions stated in this section are met.

b. Partial occupancy permits are not required for buildings of residential occupancy inbuildings of 3 storeys or less in building height in which:

i. there is not a common means of egress for more than 2 dwelling unitslocated within the three (3) storeys, and

ii. no dwelling unit is intended for use by the transient public.

Guidelines

1. The structural shell of the building shall be completed, including all enclosing wallsand roof.

2. All required fire separations including closures shall be completed on all occupiedfloor areas.

3. Required exits shall be completed and fire separated with all doors and self- closers fitted down to grade or below if exit connects to floors below grade;required exits need not be completed and fire separated above the highestoccupied floor provided there is a temporary separation located in the exit at thefloor above the highest occupied floor.

4. Guards and handrails shall be fitted as required for the occupied floor areas and forthe floor areas accessible to the occupants.

5. All shafts including closures shall be completed up to and including the floor-ceilingassemblies above proposed occupied floors and temporarily fire separated at the top.

6. Access to uncompleted portions of the building and the site shall be controlled byproperly constructed hoarding and fences and shall be restricted to authorizedpersonnel.

7. Floors, halls, required means of egress and lobbies shall be free of loose materials andother hazards.

8. If the boiler or service room is required to be in operation, required fireseparation shall be completed with all closures installed.

9. Proper connections shall be made to sewers, or, if temporary, shall be approved by the

authority having jurisdiction.

10. All plumbing serving occupied floor areas shall be complete and operational.

11. Lighting as required in Subsection 3.2.7. of Division B shall be installed andoperational in the occupied areas of the building.

12. Required exit marking and signs shall be installed and operating in all areas ofthe building accessible to the occupants.

13. Required standpipes and fire alarm systems shall be installed andoperational throughout the building except that on unoccupied floor areas the firealarm facilities may be provided on a temporary basis.

City of Vancouver Certified Professional Program Practice and Procedure Manual

14. Required pumper connections shall be provided on sprinkler systems and standpipesystems.

15. Required fire extinguishers shall be provided throughout the building; inunoccupied floor areas the requirements shall be those of Part 8.

16. Required sprinkler systems shall be installed and operational on all floors, up to andincluding the highest occupied floor.

17. Main garbage collection rooms, chutes and ancillary service thereto shall becompleted on all occupied floors.

18. Required fire department access routes shall be provided and accessible at all times.

19. These requirements do not preclude completion and occupancy of the higher floorsof the building before intervening or lower floors are completed and occupied.

20. Other requirements as may be required by the City Building Inspector to reduce fire riskand assure reasonable degree of safety and public welfare as well as the need toprotect the safety and welfare of the building occupants.

Note: Contact the occupancy clerk for an application for a partial permit. Before a permit is issued clearance from disciplines such as Building, Electrical, Plumbing, Gas, Sprinkler, Fire Warden, Health, Industrial Waste, Energy Utilization, Engineering and CP Coordinator is required.

Chief Building Official

July 1, 2014 Page 2

City of Vancouver Certified Professional Program Practice and Procedure Manual

Attachment 10

Occupancy Procedure for Certified Professional Projects

City of Vancouver Certified Professional Program Practice and Procedure Manual

The Occupancy Procedure for CP projects generally includes the following steps:

1. The CP will work in close association with the CRP and RPRs in order to establish theproject specific criteria for occupancy, including the list of submission documents andthe test protocol.

2. The CP will make an application for occupancy permit to the Occupancy Clerk atleast 3 weeks in advance of the desired date of occupancy.

3. The CP will submit Final Design Drawings to the Occupancy Records Coordinator twoweeks prior to the City Demonstration.

4. The trade contractors will submit to the CP the fire alarm verification certificate(including ULC Appendix C), the material and test certificates, the emergencygenerator test, the ULC protective signalling service certificate, the elevatingdevices inspection report, and the fire pump start up and flow test data sheet.

5. CP will coordinate the Consultant Demonstration of the fire and life safety systems

(e.g. fire alarm, sprinklers, standpipes, emergency generator, exit lighting,emergency lighting, HVAC, etc.)

6. CP, CRP and RPRs will witness functional testing of the fire and life safety systems aspart of the Consultant demonstration and prepare a deficiency report of such tests.

7. One week prior to the desired City Demonstration date, the CP will coordinate thedate and time of the City Demonstration with the District Building Inspector (DBI).

8. Trade contractors will correct all of the deficiencies and witness the re-testing of fireand life safety systems as required.

9. RPRs will review correction of the deficiencies and witness the re-testing of fire andlife safety systems as required.

10. The CP will submit to the District Building Inspector a project specific test protocoland supporting documents [refer to Attachment 12] at least 24 hours in advance ofthe City Demonstration.

11. Trade contractors will submit their occupancy permit submission documents to theCRP and the documents will be forwarded to the CP. [See Attachment 12 forOccupancy Permit Submission Documents Checklist.]

12. The CP will review the submitted documents with the CRP and RPRs forcompleteness and accuracy.

13. The CP will coordinate and conduct the City Demonstration of the fire and life safetySystems.

14. CP, CRP and RPRs will create a deficiency list resulting from the City Demonstration.

15. Trade contractors will correct the items on this deficiency list.

16. CP will coordinate with the general contractor, trade contractors, CRP, the RPRs andthe appropriate City Inspectors to demonstrate retesting of the deficiencies. (This isnot necessarily a coordinated City Demonstration.)

17. The trade contractors, being the trade permit holders, must arrange for a final reviewwith the appropriate City Inspectors or Provincial safety authorities and obtain thefinal clearance forms (sign-off cards) from City and Provincial safety authorities forelectrical, plumbing, sprinkler and standpipe systems, gas, elevators, etc. (This mayhappen before or after submission of the Schedule C-Bs from the RPRs.)

City of Vancouver Certified Professional Program Practice and Procedure Manual

18. The CP will coordinate with the CRP the Consultant Final Field Reviews of all of theother fire and life safety components (e.g., guards, handrails, exit routes, etc.) andnon-life safety components (e.g., building envelope, interior finishing, etc.) of theproject.

19. CP, CRP & RPRs create final deficiency lists of all components resulting from theConsultant Final Field Reviews.

20. Trade contractors correct the items on these final deficiency lists.

21. The CP obtains confirmation from the RPRs that the deficiencies have beensatisfactorily corrected.

22. When all deficiencies are satisfactorily corrected, the RPRs submit their Schedules C- B to the CRP, and the CRP submits his or her Schedule C-A and the collected C-Bs tothe CP.

23. CP collects the Schedule C-A and Schedules C-B and submits the complete package[see Attachment 12] to the District Building Inspector no less than one day inadvance of the DBI final review.

24. CP meets onsite with the DBI for a final review to confirm that the project issubstantially complete and is considered safe to occupy. CP prepares a deficiencylist, if required, resulting from the DBI final review.

25. CP prepares a deficiency list, if required, resulting from the DBI final review.

26. CP monitors correction of the deficiencies and reviews such correction with the DBI.

27. The CP will review with the Occupancy Clerk the status of clearance from other CityDepartments (Law, Engineering, Environmental, Waterworks, Health, Fire, etc.) andassist to obtain clearances if required.

28. The City will issue an occupancy permit when all clearances have been obtained.

July 1, 2014 Page 2

City of Vancouver Certified Professional Program Practice and Procedure Manual

Attachment 11

Occupancy Permit Submission Documents Checklist

City of Vancouver Certified Professional Program Practice and Procedure Manual

Occupancy Permit Submission Documents Checklist Date

(Sample for typical complex building) Page 1

Project

Address

Building Permit Number

Legend:

COC = City Occupancy Clerk

CPC = CP Coordinator

DBI = District Building Inspector

VFRS = Vancouver Fire & Rescue Service

EUD = Energy Utilization Department

Submit Prior to City

Demonstration

Submit Prior to City

Final

Mandatory Submissions

to City

Submissions to RP/CRP/CP Optional to

City

Document Action by

1. Occupancy Permit Application

Occupancy Permit Application CP 3 weeks to COC

Test Protocol CP 24 hours to DBI

Fire Safety Plan Owner 2 weeks to VFRS

2. Final Design Drawings (one copy signed and sealed by RP, labelled as "Final Design Drawings", c/w CP stamp, signature & date)

Record drawing transmittal CP 1 week to CPC

Architectural Architect 1 week to CPC

c/w Alternative solutions on front page CRP 1 week to CPC

Guards/handrails Guard contractor 1 week to CPC

Structural Structural engineer 1 week to CPC

Mechanical Mechanical engineer 1 week to CPC

Plumbing Plumbing engineer 1 week to CPC

Fire suppression Fire suppression engineer 1 week to CPC

Electrical Electrical engineer 1 week to CPC

Geotechnical (if changes made) Geotechnical engineer 1 week to CPC

3. Schedules S-B Letters of Assurance - For Design during Construction (one original signed and sealed)

Upper windows Trade contractor to RP/CRP/CP

Storefront windows Trade contractor to RP/CRP/CP

Wall cladding Trade contractor to RP/CRP/CP

Metal roof panels Trade contractor to RP/CRP/CP

Misc. Metals and Structural Steel Trade contractor to RP/CRP/CP

Exterior & interior steel studs & soffits Trade contractor to RP/CRP/CP

Window washing anchors Trade contractor to RP/CRP/CP

Mechanical seismic Trade contractor to RP/CRP/CP

Plumbing seismic Trade contractor to RP/CRP/CP

Electrical seismic Trade contractor to RP/CRP/CP

Guards & handrails Trade contractor to RP/CRP/CP

Brick ties Trade contractor to RP/CRP/CP

Pool design Trade contractor to RP/CRP/CP

4. Letters of Assurance - Field Review - Prime Consultants

Schedule CP-2 CP 24 hours to DBI

Schedule C-A CRP 24 hours to DBI

Schedules C-B

Architectural Architect 24 hours to DBI

Structural Structural engineer 24 hours to DBI

Mechanical Mechanical engineer 24 hours to DBI

Plumbing Plumbing engineer 24 hours to DBI

Fire suppression Fire suppression engineer 24 hours to DBI

Electrical Electrical engineer 24 hours to DBI

Geotechnical (2 originals)

Schedule D-2

Geotechnical engineer

Building envelope consultant

24 hours

24 hours

to DBI

to DBI

City of Vancouver Certified Professional Program Practice and Procedure Manual

Submit Prior to City Demonstration

Submit Prior to City

Final

Mandatory Submissions

to City

Submissions to RP/CRP/CP

Optional to City

Document Action by

5. Letters of Assurance - Field Review - Trade Contractors

Schedules S-C

Upper windows Trade contractor to RP/CRP/CP

Storefront windows Trade contractor to RP/CRP/CP

Wall cladding Trade contractor to RP/CRP/CP

Metal roof panels Trade contractor to RP/CRP/CP

Misc. Metals and Structural Steel Trade contractor to RP/CRP/CP

Exterior & interior steel studs & soffits Trade contractor to RP/CRP/CP

Window washing anchors Trade contractor to RP/CRP/CP

Mechanical seismic Trade contractor to RP/CRP/CP

Plumbing seismic Trade contractor to RP/CRP/CP

Electrical seismic Trade contractor to RP/CRP/CP

Guards & handrails Trade contractor to RP/CRP/CP

Brick ties Trade contractor to RP/CRP/CP

Pool construction Trade contractor to RP/CRP/CP

6. Fire Suppression, Plumbing and Mechanical

Sprinkler material test certificates

underground piping Trade contractor 24 hours to DBI

above ground piping Trade contractor 24 hours to DBI

Standpipe material test certificate - above ground Trade contractor 24 hours to DBI

Fire pump start up & flow test data sheet Trade contractor 24 hours to DBI

Backflow preventer test report Trade contractor 24 hours to DBI

Chlorination certificate Trade contractor 24 hours to DBI

Heat Trace Confirmation Letter Trade contractor 24 hours to DBI

Parkade CO detectors calibration certificate Trade contractor to RP/CRP/CP

HVAC balancing report (Life Safety Fans) Trade contractor to RP/CRP/CP

7. Fire Alarm & Electrical

Fire alarm certificate of verification Trade contractor 24 hours to DBI

Appendix C of CAN/ULC-S537-97 Trade contractor 24 hours to DBI

Emergency Generator Verification report Trade contractor 24 hours to DBI

per CoV Bulletin 2000-022-EL

ULC Certificate "Central Station Fire Protective Trade contractor 24 hours to DBI

Signalling Service" with site specific certificate

8. Energy Utilization Conformance Letters

Transmittal to Energy Utilization Dept. CP 1 week to EUD

Building envelope (insulation, vapor barrier) Architect 1 week to EUD

Mechanical equipment Mechanical engineer 1 week to EUD

Lighting Electrical engineer 1 week to EUD

9. Alternative Solutions

Cover letter with list of Alternative Solutions CP 24 hours to DBI

Letter of conformance with Alternative Solutions Alternative Solutions 24 hours to DBI

10. Survey Certificate

Non-encroachment building survey General contractor 24 hours to DBI

Site survey confirming height of building General contractor 24 hours to DBI

11. Inspection clearances

Electrical Inspector's clearance Trade contractor to RP/CRP/CP

Plumbing Inspector's clearance Trade contractor to RP/CRP/CP

Waterworks clearance Trade contractor to RP/CRP/CP

Sprinkler inspector's clearance Trade contractor to RP/CRP/CP

Provincial Gas Inspector clearance Trade contractor 24 hours to DBI

Fire Department clearance CP to RP/CRP/CP

Elevator Inspector's clearance Trade contractor 24 hours to DBI

Health Inspector clearance Trade contractor to RP/CRP/CP

Ministry of Environment - soil remediation Trade contractor 24 hours to DBI

City of Vancouver Certified Professional Program Practice and Procedure Manual

Attachment 12

Certified Professional Program: Final Design Drawings Checklist

City of Vancouver Certified Professional Program Practice and Procedure Manual

PLANNING AND DEVELOPMENT SERVICES – Builidng Review Branch

CERTIFIED PROFESSIONAL PROGRAM – FINAL DESIGN DRAWINGS CHECKLIST

PROPERTY ADDRESS: CHECKED BY:

BUILDING PERMIT NO. DATE:

ITEM COMMENTS

DE Compliance Letter Architectural Drawings

Structural Drawings

Excavation/Shoring Drawings (showing permanent anchors)

Electrical Drawings

Sprinkler Drawings

Mechanical Drawings

Plumbing Drawings

Guard Rail Shop Drawings

Drawings marked “Final Design Drawings”

CP Stamp (Dated and Signed)

P.Eng./Arch. Seal & Signature

Annotations on Drawings P.Eng./Arch./CP Initial

Markups permanent

Related Development Permit(s)/Minor Amendment(s)

Related Alternative Solutions

Related Occupancy Permit Application(s)

MOE Certificate Issued/Not Req.

Other Building Permit Conditions (e.g. legal agreements)

Change Notice Required?

Addressing Check

Additional Comments:

SIGNED-OFF BY PC-BB STAFF: PARTIAL or ENTIRE BUILDING

453 West 12th Avenue Vancouver BC V5Y 1V4 vancouver.ca

Certified Professional Program Practice and Procedure Manual  

 

Attachment 13

Certified Professional Program: Tenant Improvement Development Review Checklist

 

PLANNING AND DEVELOPMENT SERVICES – Building Review Branch

Certified Professional Program: Tenant Improvement Development Review Confirmation Letter

Name of TI CP: ______________________________ Date: ________________________ Base Building Project Address: _____________________________________________________________ Tenant Space Specific Address: _____________________________________________________________ Applicant for Post Occupancy TI: ______________________________________________________ Base Building Permit #: ____________________ TI Permit #: _____________________ Base Building Development Permit(s) #: _____________________________ (Include Minor Amendments)

Ensure the following items have been considered and are clearly indicated on this submission:

Y N N/A

Are Development Permit conditions adhered to and are any alterations shown clearly on the plans? (Tenant improvement work on occasion does not match base building permit drawings filed by Addressing clerks.)

Does the TI involve a change in permitted use? (For example a change from retail to restaurant can have parking, loading and mechanical system implications.)

Is the storefront glazing blocked by shelving, or other fixtures/furnishings, window film, coverings, etc.?

Are commercial units being combined or subdivided? (Applications that involve consolidation or subdivision of commercial units must be first reviewed by an Enquiry Centre Officer as they tend to be problematic for maintaining internal access to parking/loading/bicycle/garbage.)

Is the internal access to parking, loading and garbage storage areas affected/altered (for subject and adjacent tenant spaces)?

Are any exterior alterations to building form or materials, including rooftop mechanical units and/or new louvers, grilles, vents, etc. are clearly shown on the architectural elevation/roof plans?

Are any changes to the parking, loading, bicycle parking, garbage storage areas, underground residential storage rooms/lockers clearly shown?

Are changes to horizontal angle of daylight, in-suite storage/laundry, hall closets, enclosed balconies in residential units are clearly shown?

Are landscaping changes clearly shown on the architectural site plan?

Does the TI involve more than one floor in the building? (Tenant improvement work on multiple floors must identify the main lobby/reception area for Addressing. Separate BU or DB applications may be required for each floor unless these floors are interconnected. Multiple permits may be required in order to accommodate staged permits under the CP Program.)

Is a common amenity room being converted into another use? (A separate Development Permit application may be required.)

Are Conversions of common amenity rooms into other uses requiring a separate Development Permit Application?

Is a vestibule required at the entrance to the commercial retail unit for compliance with the Energy By-Law?

PLANNING AND DEVELOPMENT SERVICES – Building Review Branch

I (CRP for the Tenant Improvement), ______________________________, hereby confirm that I am aware of the conditions of the Development Permit relevant to the proposed scope of the Tenant Improvement Building Permit, and that the drawings submitted substantially comply with the Development Permit conditions.

Signed by: Date:

CRP/Architect of Record

Firm: Phone #: ________________________________

As submitted by: Date:

Certified Professional

Internal Use Only: Date Sent__________________ Approved by:_______________________ Date_____________ Comments: cc:Domino

Certified Professional Program Practice and Procedure Manual  

 

Attachment 14

Certified Professional Program: 2014 Vancouver Building By-law

Part 3, Book I, Division B Plans Examination Check List  

1

CITY OF VANCOUVER CERTIFIED PROFESSIONAL PROGRAM 2014 Vancouver Building By-law

Part 3, Book I, Division B Plans Examination Check List (Mark items that are applicable for the project with a “” in the “” boxes provided. Unmarked items will be deemed reviewed but not applicable for the project)

PROJECT NAME _________________________________________________________________________________ CIVIC ADDRESS _________________________________________________________________________________ BU NUMBER ________________ DE NUMBER ________________ CP NAME & COMPANY ___________________________________________________________________________ ___________________________________________________________________________

BASIC BUILDING PARAMETER SYNOPSIS AS DETERMINED BY THE DETAILED EXAMINATION CHECK LIST BELOW

Building Area _____________ m2 Building Height in Storeys ___________ Building Grade ___________ m

Number of Streets ___________ Major Occupancy Classification(s) _______________________________

Construction Combustible / Non-combustible

Firewall 2 hr / 4 hr / NA

Sprinkler System Standpipe System Fire Alarm System

Floor Level Construction Articles

Level 3.2.2. Article(s)

Note: Where there is more than one building, CP to provide an “Examination Check List” for each building

DETAILED EXAMINATION CHECK LIST

Specific Data Reference Notes

MAJOR OCCUPANCY CLASSIFICATIONS

Major occupancy classification(s) 3.1.2.1. See Note 1 in Other Notes section below

Child Care Facility - Group C / Group A2 3.1.2.5.

Low Occupant Load ≤30 - Group D no CCF 3.1.2.6.

Retail Food OL ≤16 - Group E 3.1.2.8.

Fire Separation between major occupancies Table 3.1.3.1 See Note 1 in Other Notes section below

2

Prohibited major occupancy combinations 3.1.3.2.

Artist Live/Work - Class A / Class B 3.1.3.3. & 3.1.3.4.

Training School 3.1.3.5.

Industrial Flex Space 3.1.3.6.

CONSTRUCTION

Protection of foam plastics in combustible const 3.1.4.2.

Combustible elements in NC construction 3.1.5.

Combustible Insulation in NC construction 3.1.5.12.

Combustible Insulation in walk-in cooler/freezer 3.1.5.12.(8)

TENTS AND AIR-SUPPORTED STRUCTURES

Tents and air-supported structure requirements 3.1.6.

FIRE RESISTANCE RATINGS

FRR Appendix D, ULC-S101, Table 9.10.3.1.B 3.1.7.1.

Support construction rating 3.1.7.5.

FIRE SEPARATIONS AND CLOSURES

Openings in FS protected by closures 3.1.8.1.

Collapse of comb support under fire conditions 3.1.8.2.

Continuity of fire separations 3.1.8.3.

FPR of closures in fire separations 3.1.8.4.

Maximum openings permitted 3.1.8.6.

Fire dampers in ducts 3.1.8.7.

20 minute closures 3.1.8.10.

Self-closing devices 3.1.8.11.

Hold open devices 3.1.8.12.

Swing type door latches in fire separations 3.1.8.13.

Wired glass and glass block 3.1.8.14.

Temperature rise limit for doors 3.1.8.15.

Area limits for wired glass and glass blocks 3.1.8.16.

PENETRATIONS IN FIRE SEPARATIONS AND FIRE RATED ASSEMBLIES

Fire stops 3.1.9.1.

Combustible piping 3.1.9.4.

Opening for ducts in membrane ceiling 3.1.9.5.

3

Ceiling assembly used as a plenum 3.1.9.6.

FIRE WALLS

Collapse prevention 3.1.10.1.

Rating 3.1.10.2.

Continuity 3.1.10.3.

Parapets 3.1.10.4.

Maximum openings 3.1.10.5.

Combustible projections 3.1.10.7.

FIRE BLOCKING IN CONCEALED SPACES

In wall assemblies 3.1.11.2.

In horizontal spaces 3.1.11.5.

In crawl spaces 3.1.11.6.

Materials permitted 3.1.11.7.

FLAME SPREAD RATING AND SMOKE DEVELOPED CLASSIFICATION

FSR and SDC test requirements 3.1.12.1.

FSR occupancy/location/element requirements 3.1.13.2.

FSR light diffusers/lenses/skylights 3.1.13.4. & 3.1.13.5.

FSR corridors 3.1.13.6.

FSR and SDC requirements for high buildings 3.1.13.7.

ROOFS

Fire-retardant-treated wood 3.1.14.1.

Overhead skylight glazing 3.1.14.3.

Green roof assembly 3.1.14.4.

Class A, B or C roof covering 3.1.15.2.

Awning, canopy and marquee fabric requirem’ts 3.1.16.1. See Division C Section 1.8. requirements

OCCUPANT LOAD

OCCUPANT LOAD MATRIX per 3.1.17.1. – Annotate where occupant loads are other than Table 3.1.17.1.

Storey Occupancy Area Type Occupant Load (OL) Calculation

Area m2 OL Factor OL OL/Storey

4

BUILDING FIRE SAFETY

Except. in bldg ht; mezz/roof top/under tiers 3.2.1.1.

Storage garage as separate building 3.2.1.2.

Floor assembly over basement 3.2.1.4.

Fire containment in basements 3.2.1.5.

Mezz level as storey const per 3.2.2. floor 3.2.1.6

Fire containm’t for Group C in bldg > 2 storey 3.2.1.7.

BUILDING SIZE AND CONSTRUCTION RELATIVE TO OCCUPANCY

Building grade Div A 1.4.1.2.

First storey Div A 1.4.1.2.

Special and unusual structure procedure 3.2.2.2.

Element exceptions to struct fire protection 3.2.2.3. See Note 1 in Other Notes section below

Exemption for M. Occ; 10% rule but not F1/F2 3.2.2.8.

Crawl space considered as a basement 3.2.2.9. See Note 1 in Other Notes section below

Determine number of streets faced 3.2.2.10.

Exterior passageway used as means of egress 3.2.2.12. See Note 1 in Other Notes section below

Occupied roof rating 3.2.2.13. See Note 1 in Other Notes section below

Roof top enclosure construction/FRR/FS 3.2.2.14. See Note 1 in Other Notes section below

Storeys below ground construction/FRR/FS 3.2.2.15. See Note 1 in Other Notes section below

Buildings requiring sprinklering 3.2.2.18. Div A 1.3.3.6.

See Note 1 in Other Notes section below

3.2.2. structural fire protection per Maj Occ 3.2.2.19. to 88. See Note 1 in Other Notes section below

and Table in synopsis section above

SPATIAL SEPARATION AND EXPOSURE PROTECTION

SPATIAL SEPARATION MATRIX for 3.2.3.

Exposing Building Face (EBF)

5

Orientation

Limiting

Distance

(LD) m

Area Exposing

Building Face

(EBF) m2

L/H or

H/L Ratio

% Actual

UPO

%

Allowed

UPO

Const.

Type

C/NC

Cladd.

Type

C/NC

EBF

Rating

(hours)

Notes

Party wall constructed as a firewall 3.2.3.4. See A-3.2.3.4. for const. over PL

Protection of openings where L.D. <1.2 m 3.2.3.5

Combustible projection restrictions 3.2.3.6

Protection of EBF for use of foam plastic insulat’n 3.2.3.8.

Protection of structural members 3.2.3.9.

Unlimited UPO in storage garages 3.2.3.10.

Protection of exit path for single means of egress 3.2.3.13.(2)

Protection of exits serving up to 10 persons 3.2.3.13.(4)(d)&(5)

Wall exposed to another wall “D0” calculation 3.2.3.14

Wall exposed to adjoining roof 3.2.3.15.

Protection of exposed soffit 3.2.3.16.

Above ground walkway protection 3.2.3.19.

Below ground walkway protection 3.2.3.20.

FIRE ALARMS

Fire alarm system required 3.2.4.1.

Continuity of fire alarm system 3.2.4.2.

Type of FAS required, single or two stage 3.2.4.3. / 3.2.4.4.

Silencing of alarm signals 3.2.4.7.

Silencing of alarm signals with manual switch 3.2.4.7.(3)

Requirements for signal to fire department 3.2.4.8.

Requirem’ts for annunciator and zone indication 3.2.4.9.

Zones for group C row house and bldgs ≤ 4 storey 3.2.4.9.(8)&(9)

Fire detectors 3.2.4.11.

Smoke detectors 3.2.4.12.

Prevent smoke circulation in air handling system 3.2.4.13

Vacuum cleaning system shutdown 3.2.4.14.

Sprinkler system monitoring 3.2.4.16.

Manual pull stations 3.2.4.17.

Audibility of alarm system 3.2.4.19.

6

Visual signals 3.2.4.20.

Smoke alarms 3.2.4.21.

Voice communication system 3.2.4.22.

PROVISIONS FOR FIRE FIGHTING

Access to above grade 3.2.5.1.

Access to basements 3.2.5.2.

Roof access for buildings > 3 storeys 3.2.5.3.

Location of access routes and paths of travel 3.2.5.4. & 3.2.5.5. See A-3.2.5.5. for hydrant location

Design of access routes and paths of travel 3.2.5.6.

Standpipe system requirements 3.2.5.8. to 11.

NFPA standard required for sprinkler system 3.2.5.12.

Combustible sprinkler piping requirements 3.2.5.13.

Service space sprinkler requirements 3.2.5.14.

Location of fire department connection 3.2.5.15.

Portable fire extinguisher requirements 3.2.5.16.

NFPA 20 compliance for fire pumps 3.2.5.18.

Location of building safety facilities for FF 3.2.5.19.

ADDITIONAL REQUIREMENTS FOR HIGH BUILDINGS

Building > 18m or B2/B3 occ above 3rd

storey 3.2.6.1.

Requirements for limiting smoke movement 3.2.6.2.

Limit smoke movement for connected buildings 3.2.6.3. Old measure N

Emergency operation of elevators 3.2.6.4.

Requirement for fire fighter elevators 3.2.6.5.

Venting to aid fire fighters 3.2.6.6.

CACF requirements 3.2.6.7.

Requirements for voice communication system 3.2.6.8.

LIGHTING AND EMERGENCY POWER SYSTEMS

Minimum lighting requirements 3.2.7.1.

Emergency lighting requirements 3.2.7.3.

Emergency power for lighting 3.2.7.4.

Emergency power for treatment facilities 3.2.7.6.

Emergency power for fire alarm systems 3.2.7.8.

Emergency power for building services 3.2.7.9.

Protection of electrical conductors 3.2.7.10.

7

MEZZANINES AND INTERCONNECTED FLOOR SPACES

Special protection requirements and restrictions 3.2.8.1.(1)(2)&(3)

Exceptions for A1, A2 occ and 500m2 mezzanines 3.2.8.2.(1)

Exception for vehicle ramps and manuf processes 3.2.8.2.(2)&(3)

Exception for interconnection of 2 storeys in B1 3.2.8.2.(4)

Exceptions for stairs/escalators/moving walkways 3.2.8.2.(5)

Exception for intercon above or below 1st

storey 3.2.8.2.(6)

Requirem’t for conformance to 3.2.8.3 to 3.2.8.9. 3.2.8.3. to 3.2.8.9.

SAFETY WITHIN FLOOR AREAS – GENERAL REQUIREMENTS

Separation of suite requirements 3.3.1.1. See Note 1 in Other Notes section below

2 Hr FS for ground level suites with street access 3.3.1.1.(5) See Note 1 in Other Notes section below

Hazardous substances, equipment and processes 3.3.1.2.

Requirement for access to exit within floor areas 3.3.1.3.(1)

Podium/terrace/platform/contained space egress 3.3.1.3.(2)&(3)

Egress from occupied roof 3.3.1.3.(3)&(4)

Egress from rooftop enclosure 3.3.1.3.(5)&(6)

Egress from service space 3.3.1.3.(7)

Egress from floor areas with more than one suite 3.3.1.3.(8)(9) Group C exception in 3.3.4.4.(5)&(6)

Separation of public corridors 3.3.1.4. See Note 1 in Other Notes section below

Requirement for a min of 2 egress doorways 3.3.1.5.(1) Except for dwelling units

Minimum separation if 2 egress doorways req’d 3.3.1.5.(2) Distance smoke travels

Travel distance to doorway for 2 doorway suites 3.3.1.6.

Headroom clearance 3.3.1.8.

Dimensional requirements for corridors 3.3.1.9. 3.8.5. takes precedence in Group C

Door swing requirements 3.3.1.11. See 3.4.6.12.(2) & 3.3.8.1.

Sliding door requirements 3.3.1.12.

Door dimensional requirements 3.3.1.13. 3.8.5. takes precedence in Group C

Door hardware and installation requirements 3.3.1.13.

Ramps and stairway dimensional requirements 3.3.1.14 3.8.5. takes precedence in Group C

Access to exit capacity based on mm/person 3.3.1.17. See 3.4.3.2.(1)(2)&(3)

Guard location and dimensional requirements 3.3.1.18

Guards for swimming pools > 450mm deep 3.3.1.18.(5) See 9.8.8.1.

Glass door, panel and partition requirements 3.3.1.19.(1) to (5)

Windows in public area requirements 3.3.1.19.(6)

Openable windows ≤380mm in width requirem’t 3.3.1.19.(7)

8

Openable windows >380mm in width requirem’t 3.3.1.19.(8)

Exhaust & Explosion venting for dusty fume ops 3.3.1.20.

Fire separation for janitor room 3.3.1.21. See Note 1 in Other Notes section below

Fire separation for common laundry rooms 3.3.1.22. See Note 1 in Other Notes section below

Fire separation - welding and cutting operations 3.3.1.25. See Note 1 in Other Notes section below

SAFETY WITHIN FLOOR AREAS – SPECIFIC REQUIREMENTS

ASSEMBLY OCCUPANCY

Fire separation requirements 3.3.2.2. See Note 1 in Other Notes section below

Fixed seating requirements 3.3.2.4. See Section 3.8.

Aisle location and dimensional requirements 3.3.2.5.

Corridor fire separation requirements 3.3.2.6. See Note 1 in Other Notes section below

Quick release exit hardware in access to exit door 3.3.2.7. For OL >100

Fixed bench seats without arms dimensions 3.3.2.8

Guard requirements for bleacher seats 3.3.2.9.

Outdoor places of assembly 3.2.2.10.

Bleachers location/exit/capacity/aisle requirem’ts 3.3.2.11.

Library requirements 3.3.2.12.

Stage fire separation 1 hour and sprinkler deluge 3.3.2.13. See Note 1 in Other Notes section below

<3 risers permitted with enhancements 3.3.2.14.

storage of dangerous liquids not ↕ 1st

storey 3.3.2.15.

CARE TREATMENT OR DETENTION OCCUPANCIES

No opening in FS between CT/D and repair garage 3.3.3.2.

Corridor width/dead-end/door swing and size 3.3.3.3.

Doorway width requirements 3.3.3.4.

Compartments with fire separations on floor area 3.3.3.5. See Note 1 in Other Notes section below

AR compartments with FS for operating rooms 3.3.3.6. See Note 1 in Other Notes section below

Separation of contained use areas 3.3.3.7. See Note 1 in Other Notes section below

RESIDENTIAL OCCUPANCY

Suite FS from each other and building 3.3.4.2. See Note 1 in Other Notes section below

FS of storage rooms and restricted location 3.3.4.3. See Note 1 in Other Notes section below

Egress from dwelling units 3.3.4.4.

STC to conform to 5.9 3.3.4.6.

Stair/ramp/landing/guard/handrail requirements 3.3.4.7.

Protection of openable windows 3.3.4.8.

9

Resistance to forced entry 3.3.4.9.

INDUSTRIAL OCCUPANCY

Fire extinguishing system required per fire by-law 3.3.5.2.

Basement use restrictions and vapour separation 3.3.5.3.

Vestibule for storage garage and stair/elevator 3.3.5.4.(1)

Ventilation required for garages 3.3.5.4.(4)

Clear height for storage garage ≥2.0m 3.3.5.4.(5)

2 hr FS between repair garage and building 3.3.5.5. See Note 1 in Other Notes section below

1.5 hr FS between storage garage and building 3.3.5.6. See Note 1 in Other Notes section below

Access through vestibule to storage garage 3.3.5.7.

Fuel dispensing facility restrictions in buildings 3.3.5.8.

HAZARDOUS AREAS

FS and design requirements for dangerous goods 3.3.6.2. See Note 1 in Other Notes section below

FS and design requirements for compressed gas 3.3.6.3. See Note 1 in Other Notes section below

FS for storage and dispensing flam & comb liquids 3.3.6.4. See Note 1 in Other Notes section below

2 hr FS between tire storage and building 3.3.6.5. See Note 1 in Other Notes section below

2 hr FS between process plant and building 3.3.6.8. See Note 1 in Other Notes section below

BUILDING SECURITY

Skylights to prevent opening from outside 3.3.7.2.

Storage garage security gate design requirements 3.3.7.6.

Security for storage garages 3.3.7.7.

Public access to washrooms in public buildings 3.3.7.8.

PUBLIC STORAGE FACILITIES

Egress door from a storage locker need not swing on a vertical axis

3.3.8.1.

EXITING

No scissor stair in 5/6 storey wood frame bldg 3.4.1.2.(3)

Types of exits 3.4.1.4.

Min. number of exits required for floor areas 3.4.2.1.(1) See 3.1.17.1.

Bldgs ≤2 storeys served by 1 exit on floor area 3.4.2.1.(2)

Exemption for DUs conforming to 3.3.4.4. 3.4.2.1.(4) See 3.3.4.4.(1) to (4)

Means of egress from mezzanines 3.4.2.2.

Distance between exits 3.4.2.3. Distance smoke travels

10

How travel distance is measured to an exit 3.4.2.4.(1)&(2) Measured along the path of travel

TD to exit from interstitial service space ≤ 50m 3.4.2.4.(3) See 3.2.1.1.(8) and A-3.2.1.1.(8)

Location of exits, travel distance to exit 3.4.2.5.

Min 1 door at principal entrance design as exit 3.4.2.6.

Exit width based on occ load and location 3.4.3.2. See 3.1.17.1. and 3.8.5. for group C

Exit width reduction permitted 3.4.3.3.

Headroom clearance required 3.4.3.4.

Fire separation of exits 3.4.4.1.

Exit lobby requirements 3.4.4.2.

Integrity of exits requirements 3.4.4.4.

Exit sign location and other requirements 3.4.5.1.

Minimum of 3 risers 3.4.6.2. See 3.3.2.14.(1)

Maximum vertical rise of stair flight 3.4.6.3.

Landing dimensions 3.4.6.4.

Handrail dimensions and locations 3.4.6.5.

Guard location, height and other dimensions 3.4.6.6.

Ramp slopes permitted by Occ & location 3.4.6.7. See 3.8.3.3.

Tread and Riser dimension requirements 3.4.6.8.

Curved stair dimensions and handrails req’d 3.4.6.9.

Horizontal exit requirements 3.4.6.10.

Door location, dimensions and identification 3.4.6.11.

Direction of door swing 3.4.6.12.(1)

Direction of door swing for principal entrance 3.4.6.12.(2)

Self-closing devices 3.4.6.13.

Revolving doors 3.4.6.15.

Door release hardware 3.4.6.16.

Security for bank & mercantile floor areas 3.4.6.17.

Cross over floors for buildings >6 storeys 3.4.6.18.

Fire escape construction 3.4.7.2.

Access to fire escapes 3.4.7.3.

Protection of fire escapes 3.4.7.4.

Fire escape stairs 3.4.7.5.

Guards and railings for fire escapes 3.4.7.6.

Fire escape landings 3.4.7.7.

VERTICAL TRANSPORTATION

Passenger elevator for disabled CSA-B355 3.8.3.10.

11

Passenger elevator to conform to CSA B44 3.5.2.1.(3)

FS for elevator hoistways and machine room 3.5.3.1. See 3.2.6.5.(3)(c) min 1 hr - FF elevator

FS for dumbwaiters 3.5.3.2. See Note 1 in Other Notes section below

FS for elevator machine room 3.5.3.3. See Note 1 in Other Notes section below

Elevator car dimensions for stretchers 3.5.4.1. See Note 1 in Other Notes section below

SERVICE FACILITIES

Prohibition of storage in services spaces 3.6.1.3.

Appliances outside bldg. - location & FS 3.6.1.4.

Fire separation of service rooms 3.6.2.1. See Note 1 in Other Notes section below

Prohibition of some service rooms under exits 3.6.2.2.

Fire separation of refuse storage rooms 3.6.2.5. See Note 1 in Other Notes section below

Door swing for service room with boiler 3.6.2.6.

Fire separation of electrical equipment vaults 3.6.2.7. See Note 1 in Other Notes section below

FS of generator room for emergency power 3.6.2.8. See Note 1 in Other Notes section below

Fire separations of vertical services spaces 3.6.3.1. See Note 1 in Other Notes section below

Foam insulation protection in vert serv space 3.6.3.2.

FS for Linen and refuse chute bin or room 3.6.3.3. See Note 1 in Other Notes section below

Exhaust duct negative pressure for VSS 3.6.3.4. Serving more than 1 fire compartment

Fire separation of horizontal service spaces 3.6.4.2. See Note 1 in Other Notes section below

Concealed space used as a plenum 3.6.4.3.

Access to attic and roof spaces 3.6.4.4.

Access to horizontal service spaces 3.6.4.5.

Access to crawl spaces 3.6.4.6.

Dimensional clearance of ducts and plenums 3.6.5.6.

location of exhaust vents in 1 & 2 FD 3.6.5.9.

HEALTH REQUIREMENTS

Room and space height requirements 3.7.1.1. See 9.5.3.

Single W/C may serve OL ≤25 in A/B3/C/D/E/F 3.7.2.2.(4) Good for both genders

2 unisex T Rms may serve OL ≤60 in A/D/E/F 3.7.2.2.(17) Suite area ≤200m2 with provisions

3 unisex T Rms may serve OL 61 to 100 in A 3.7.2.2.(18) With provisions

Mobile home facilities alternatives 3.7.2.4.

Accessible washroom requirements 3.7.2.10.

Gender neutral washroom requirements 3.7.2.11. Enhanced privacy and security

Grooming stations for bicycle parking 3.7.2.12. See Table 3.7.2.12.

Medical gas piping systems 3.7.3.1. CSA Z305.1

12

PLUMBING FACILITIES MATRIX for 3.7.2.

Storey

Total Occ

Load4

Plumbing Facility Requirements

Toilet Rm6

Notes Male Female

Lav3 R w/c

1,5 D w/c

2 Lav

3 R w/c

1 D w/c

2

Totals

Footnotes : 1 Regular W/C 2 Accessible Stall W/C 3.7.2.10. 3 Lavatories 3.7.2.3. 4 Assume genders are evenly split or justify otherwise, correlate with occupant load developed in OCCUPANT LOAD MATRIX 5 Equivalent W/C for urinals 3.7.2.2.(5)

6 Universal Toilet Room 3.7.2.10.(9)

REQUIREMENTS FOR PERSONS WITH DISABLILITIES

CLASSIFICATION REQUIREMENTS

Requirements for 3.8 takes precedence 3.8.1.1.(2) Over requirements of Part 3 and Part 9

3.8 to be applied to both sides of fire wall 3.8.1.2.

Application and exemptions to buildings 3.8.2.1. 3.8.5. applies to all C occ except SROs

Street and parking access to building 3.8.2.3.(1)

Universal toilet rm & public W/C if OL >150 3.8.2.3.(2)

Assistive listening in A1 if area >100 m2 3.8.2.4.

Theatres/studios/opera - viewing 3.8.2.5.

Libraries/museums – all public areas 3.8.2.6.

Bowling alleys – food/lanes/viewing 3.8.2.7.

Billiard halls – each facility/food 3.8.2.8.

Churches – viewing if fixed seating 3.8.2.9.

Non-residential clubs – all facilities 3.8.2.10.

Lecture halls – public facility/viewing 3.8.2.11.

Gyms – public facilities/change room 3.8.2.13

Restaurants – each seating area/viewing 3.8.2.14.

Non-residential schools – most facilities 3.8.2.17.

Arenas – viewing/public facilities 3.8.2.19

Stadiums – viewing/food/office/change room 3.8.2.22.

Jails – street/parking/visitor w/c & admitting 3.8.2.24.

Police stations – street/parking/all facilities 3.8.2.25

13

B2 & B3 – street/parking/all facilities 3.8.2.26.

Apt bldg. – street/parking/elevator if provided 3.8.2.27.(1)(2)&(3) Also intercom at main entrance

Enhanced apartment requirements 3.8.2.27.(4) Only if > 3 DUs & bldg. has elev and PC

Hotel/Motel – all facility/all storeys/1 per 20 3.8.2.31.

Offices - W/C within suite or available to all 3.8.2.32.

Mercantile – W/C and public facilities 3.8.2.36.

F1 – no access required 3.8.2.37.

F2/F3 – where public admitted 3.8.2.38.

Public toilets – rest areas/camps/parks 3.8.2.39

DESIGN REQUIREMENTS

Path of travel design requirements 3.8.3.2.

Ramp design requirements 3.8.3.3.

Parking stall design requirements 3.8.3.4.

Main entrance design requirements 3.8.3.5.

Connect floors and levels 3.8.3.10. Use of ramp/B44 elevator/B355 lift

Viewing position design requirements 3.8.3.15.

Counters serving public design requirement 3.8.3.18.

Egress from floor area requirements 3.8.3.19.

Controls for operation of building services 3.8.3.21.

Adaptable housing requirements 3.8.5. Apply to 1 & 2 FD/laneway/multi-family

ALTERNATIVE SOLUTIONS

Alternative Solution and Acceptance of Existing Conditions Report Required / Not Required / Submitted

Summary of Alternative Solutions and/or Acceptance of Existing Conditions in Report

AL Number Summary of Deviation Approved

Yes / No

Yes / No

Yes / No

Yes / No

Yes / No

Yes / No

OTHER NOTES

Note 1: A Fire Separation and Fire Resistance Rating Matrix had been provided in Attachment A as a convenient consolidation aid only. Submission of this matrix is optional.

ATTACHMENT A

FIRE SEPARATION AND FIRE RESISTANCE MATRIX

Fire Separation And Fire Resistance Rating Matrix

Occ

3.2.2. FS and FRR Requirements Occupancy and Use FS and FRR Requirements

Article Const Sprinkler Floor (hr)

Mezz (hr)

Roof1

(hr) LB

2

(hr) 3.1.2.

3

3.1.3.4

3.2.1.7.5 3.3.

6 3.4.

7 3.5.

8 3.6.

9

1 Occupied roof requires FRR, Article 3.2.2.13 2 Required to carry the most stringent FRR in Table as determined under final analysis 3 Major occupancy separation, Table 3.1.2.1.; Child Care Facility separation, Table 3.1.2.5. 4 Industrial Flex Space separation, 3.1.3.6. 5 Group C fire containment 6 See all general and specific FS and FRR requirements for occupancy types under Section 3.3.; note additional requirement for Group C FS under Article 3.3.1.1. 7 Note lobby exit FS requirements under Article 3.4.4.2. 8 Vertical transportation FS 9 Service facility FS

CP Name and Company ______________________________________________ CP Stamp