CEREMONY GUIDEMAY 2019

Dear Graduates,

This guide is to help you and your guests prepare for our four main graduation week events:

Awards Presentation and Celebration - Tuesday, May 28 Harvard Chan Convocation - Wednesday, May 29 Harvard Yard Morning Exercises - Thursday, May 30 Harvard Yard Afternoon Program - Thursday, May 30

We encourage you to visit the Harvard Chan Graduation website for more comprehensive information: www.hsph.harvard.edu/graduation.

If you do not find an answer to your question on the website or in this guide, please call us at 617-432-1036 or email us at convocation@hsph.harvard.edu.

Congratulations!

-The Harvard Chan Graduation Ceremony Team Office for Student Affairs (OSA)

TABLE OF CONTENTS

Page

Schedule ......................................................................................... 5

Attire .............................................................................................. 6

Weather ......................................................................................... 8

Getting Around ............................................................................... 8

Viewing Options ........................................................................... 10

Awards Presentation & Celebration ............................................. 11

Harvard Chan Convocation ........................................................... 12

Harvard Yard Morning Exercises .................................................. 18

Harvard Yard Afternoon Program ................................................ 21

Maps ............................................................................................. 22

5GENERAL INFO

SCHEDULE OVERVIEW

Tuesday, May 28 Awards Presentation & Celebration, Kresge Courtyard 4:00-5:00pm Awards Presentation 5:00-7:00pm Celebration Reception

Wednesday, May 29 Convocation Ceremony, HMS Quad 9:00am Check-in for students in Kresge Courtyard Gates open for guests at HMS tent 10:00am Mandatory meeting for students in Kresge tent 10:20am Academic procession begins 11:00am-2:00pm Convocation Ceremony in HMS tent 2:00-4:00pm Reception in Kresge Courtyard Thursday, May 30 Morning Exercises (Commencement), Harvard Yard 6:45am Gates open for guests at Harvard Yard 8:00am Harvard Chan students line up in Emerson Driveway 8:35am Academic procession begins 9:45-11:30am Commencement ceremony begins GSAS Diploma Awarding Ceremony, Sanders Theatre (GSAS Only) 11:30am Diploma Awarding Ceremony 12:00-3:00pm GSAS Reception

Harvard Chan Diploma Distribution, Smith Campus Center (HSPH Only) 11:00am-6:00pm Distribution of diplomas Afternoon Program, Harvard Yard 2:30-4:15pm Annual Meeting of the Harvard Alumni Association

GENERAL INFO6

PREPARING FOR GRADUATION WEEK

Attire

Awards Presentation and Celebration: This event is an opportunity to celebrate your achievements in a more casual setting. Academic regalia is not required. We encourage graduates and guests to wear clothing or other items that celebrate their heritage and identity.

Convocation and Commencement: All graduates who process in these ceremonies are required to wear full academic regalia (cap, gown, and hood) pertaining to the degree they will be receiving.

We recommend weather appropriate clothing and comfortable shoes. Your regalia has no pockets and graduates are not allowed to carry bags during the ceremonies. If necessary, you may wear a small cross body purse under your robes. Please be aware that the dye used in the graduation robes may “bleed” onto your clothing if wet; we recommend dark colors under your robes.

7GENERAL INFO

Harvard COOP Regalia

The Harvard COOP manages regalia sales and rentals. Visit hsph.me/coopregalia or email customerservice@thecoop.com.

On Campus Regalia Drop-off

FXB G-3 & G-10

Thurs. 5/30: 2-6pmFri. 5/31: 10am-2pm

Or directly to Harvard COOP prior to 6/8. Regalia returned after this date will incur a late fee.

On Campus Regalia Pick-up FXB G-3 & G-10

Thurs. 5/23: 10am-5:30pmFri. 5/24: 10am-5:30pmMon. 5/27: 12-5:30pmTues. 5/28: 10am-7pmWed. 5/29: 7:30am-5:30pm

GENERAL INFO8

Weather Ceremony locations and schedules will remain the same, rain or shine. In the unlikely event of extreme weather, graduates and guests should not attend the ceremonies. Information will be available at www.hsph.harvard.edu, through MessageMe, and by calling 617-432-NEWS. We will also send an email to all graduating students.

GETTING AROUND

Driving

Parking in the city will be nearly non-existent during graduation week. The use of public transportation is highly recommended. Directions and additional travel information can be found at www.hsph.harvard.edu/graduation.

M2 Shuttle Buses

The M2 Shuttle will be available to graduates and guests on Thursday, May 30th free of charge, no ID required. The shuttles are wheelchair accessible. For Lost and Found, contact Vanderbilt Security at 617-632-2800.

Wednesday, May 29th Shuttles will run on their normal schedule between Harvard Yard and Longwood.

Thursday, May 30th Shuttles will make a loop between Harvard Yard, FXB, Shattuck International House and Vanderbilt Hall.

Shuttles will leave Vanderbilt Hall starting at 6:15am and every 10 minutes thereafter. Shuttles will leave Shattuck House starting at 7:00am and every 15 minutes thereafter.

In Harvard Yard, shuttle buses will drop off and pick up at the corner of Massachusetts Avenue and Bow Street.

9

FXB

GENERAL INFO

10 GENERAL INFO

VIEWING OPTIONS Harvard Chan Convocation

Livestream: www.hsph.harvard.edu

Indoor and overflow viewing: Guests who do not have tickets or who prefer to sit indoors are welcome to watch the proceedings in the FXB Ground Level Auditoria. There will also be livestream monitors in the family room and nursing mothers’ rooms.

Harvard Yard Ceremonies

Livestream: www.commencement.harvard.edu

Broadcast: Boston/Brookline Cable Channel 12 and Cambridge Channel 283

Indoor and overflow viewing: Guests are welcome to watch the ceremonies from the Kresge Cafeteria or the Cambridge Science Center.

LIVE STREAM

11HARVARD CHAN

AWARDS PRESENTATION & CELEBRATION Tuesday, May 28 | 4-7pm | Kresge Courtyard For graduating students, their families, and friends, this event recognizes your contributions, dedication, and accomplishments in a casual celebratory setting. It is open to the entire Harvard Chan community.

The event begins with an oration of the preamble to the Universal Declaration of Human Rights in several languages, followed by an awards ceremony, and concludes with a reception.

Awards will be presented at this event. Awards will also be acknowledged but not be presented during the Convocation Ceremony.

Located under a large tent in the Kresge Courtyard, students and their guests will have the opportunity to thank and bid farewell to classmates, colleagues, faculty, and staff from the School.

Beverages (beer and wine) and hors d’oeuvres will be served.

HARVARD CHAN12

HARVARD CHAN CONVOCATION Wednesday, May 29 | 11am-4pm | Harvard Medical School Quad

The proceedings will begin with a procession of faculty and graduates and include remarks from Dean Michelle Williams, a speech by fellow graduate Eric Mooring, a keynote address from Cecile Richards, and a welcome by M. Rashad Massoud, MD, MPH ‘93 on behalf of the Alumni Council. Graduates will be individually recognized on stage and will receive a scroll of Universal Declaration of Human Rights. After the ceremony, graduates and guests are invited to attend the Convocation Reception in the Kresge Courtyard.

Graduates

Graduating students attending Harvard Chan Convocation do not need tickets for themselves.

All graduating students must enter through the FXB main doors (651 Huntington Avenue). Volunteers will help guide you to the Kresge ground floor and out into the courtyard to check in and line up. You can begin arriving at 9:00am and must be checked in no later than 9:30am.

13HARVARD CHAN

Students will be given a name card, which must be kept throughout the ceremony and handed in at the stage for reading and onscreen display of the graduate’s name, degree and department. Please do not lose this card.

At 10:00am a mandatory information session for graduates will begin. All graduates must be in the Kresge Courtyard tent at this time. Following the information session, please remain in your seat until the time comes to begin the procession.

Make sure your tassel is on the RIGHT side of your mortarboard (your right).

At 10:20am the procession will begin. As you process out of the tent, please remain in single file and follow the person in front of you to maintain proper alphabetical order.

After processing from the Kresge Courtyard into the HMS tent, you will be greeted by ushers who will direct you to your seat. Please remain standing until Dean Williams signals everyone to sit at the end of the processional.

14 HARVARD CHAN

When your time comes to cross the stage, an usher will let you know when you should proceed to the front of the tent. When the people in your row rise to go to the stage, rise with them and follow the usher’s directions.

Doctoral students: As you approach the stage you will be greeted by program staff who will scan your name card and prepare you to receive the hood and scroll. Remove your tam and place your hood on your left arm. When directed please begin to walk; you may not hear your name until you are en route. When you reach Assistant Registrar Michelle Pessinis, she will take your hood, arrange it and pass it to your program or department chair. Stand in front of the chair facing the audience to have your hood placed over your head. Your degree and department will be displayed on screen at this time. Proceed across the stage to receive your scroll from Dean Williams, smile and pause for your photo, then return to your original seat.

Masters students: As you approach the stage you will be greeted by program staff who will scan your name card. When directed please begin to walk; you may not hear your name until you are en route. Proceed across the stage to receive your scroll from Dean Williams, smile and pause for your photo, then return to your original seat.

At the end of the ceremony, the Dean and faculty will recess back to the Kresge Courtyard. Remain in your seat while they march out of the tent and then you are welcome to join your guests and the reception.

15HARVARD CHAN

Guest Seating

Guest seating is general admission. Guests will not be allowed to hold seats with bags, coats, etc. Ushers will remove these items.

Guests with general tickets should enter the ceremony tent on the HMS Quad via the 230 Longwood Avenue entrance (see map on page 22). This is a ticketed event; guests without tickets will not be allowed access to the tent. Children over two years of age need their own ticket.

Guests with disability seating tickets or mobility issues should enter the HMS Quad via Shattuck Street. Ushers will be available to provide wheelchairs if needed.

Guests without tickets or those who wish to watch the ceremony from indoors are welcome to access our indoor viewing areas via the FXB entrance at 651 Huntington Avenue. Staff will be available to direct you from the lobby.

Accessibility

Accessible restrooms are available in the HMS Quad as well as in the Kresge and FXB buildings. Please ask an usher for directions. The ceremony is open captioned on all screens and viewing areas.

Security

When guests enter the tent, they will walk through metal detectors. If you have a medical condition that prevents you from being able to enter through a metal detector, please show your Medical Device ID to a security officer and they make alternative arrangements.

Beyond security, each guest’s ticket will be torn, and they will receive a non-toxic hand stamp granting them access to the ceremony tent.

Please allow extra time for security checks. Luggage, backpacks, and strollers are NOT allowed on campus. No bags over 12”x12”x12” will be permitted. There are no available storage options on campus. Please make alternative arrangements for your belongings.

HARVARD CHAN16

Medical Assistance

In the event of a medical emergency, notify any staff member or security officer. Staff members will be wearing name badges. Emergency and ambulance services will be on call and onsite all day.

Children

Children are welcome at all Harvard Chan events. Children may not accompany graduates as they process, however; they must be attended by a guest in the HMS tent or the Kresge Building. We offer a family room with activities, snacks, and a live broadcast of the ceremony in the Second Floor Lounge of the Kresge Building. Children may not be left unattended and must be supervised at all times.

Private mothers’ nursing rooms are available on the ground floor and second floor of the Kresge Building.

Reception

For graduates and their guests, this formal reception presents an opportunity to socialize and celebrate the soon-to-be graduates. Located in the Kresge Courtyard, elegant displays of food, beverages, and desserts are offered for all in attendance.

Water will be available in the HMS tent and student line-up area before the ceremony. We strongly recommend that graduates and their guests plan to eat prior to arriving, as refreshments will not be served until the reception begins at 2:00pm.

17HARVARD CHAN

Religious Accommodations

We recognize that graduation week overlaps with the Muslim holy month of Ramadan and many of our students and guests may be fasting. We have arranged to provide portable hors d’oeuvres packages for our Muslim graduates and guests to take home and enjoy post-sundown. For more information about this or to request a package for you or your guests, please contact convocation@hsph.harvard.edu.

We also offer a Wudu Room for ritual washing and a Reflection Room for prayer and meditation in the Kresge building. Ushers will be available to direct guests to these rooms.

Photography

For your benefit, arrangements have been made with Commencement Photo, Inc. for a professional photographer to record your moment on the stage. The full color proofs of these photos will be mailed without obligation to you approximately one week after Convocation. This service will enable all participants to have a photograph of their graduation. Information regarding this service was mailed directly to you. If you did not receive this mailing, please contact Commencement Photo, Inc. at (978) 851-5924 or customerservice@commencementphotos.com.

For safety reasons, no photos or videos may be taken from the aisles or common areas. Guests are asked to remain in their seats, enjoy the ceremonies, and not stand on their chairs. Harvard Security will enforce this rule.

To purchase a DVD of the Harvard Chan Ceremony please visit www.hsph.harvard.edu/commencement/ceremony-information/video after June 4th.

18 HARVARD YARD

HARVARD MORNING EXERCISES (COMMENCEMENT) Thursday, May 30 | 8:00-11:30am | Harvard Yard

During the Harvard Morning Exercises in the outdoor Tercentenary Theatre, Harvard University degrees are conferred. Graduates do not get called by name or walk across the stage; instead, they stand and graduate by school. The event is attended by approximately 32,000 degree candidates, family members, faculty, alumni, and guests.

Graduates

Graduating students in full regalia attending the Morning Exercises do not need tickets for themselves.

All graduates should arrive no later than 8:00am. Harvard Chan graduates will meet in the Emerson Driveway, which is the space between Emerson Hall and Loeb House on Harvard Yard. GSAS graduates will meet between Emerson Hall and Sever Quad (see map on page 24).

Harvard Chan staff and the Class Marshals will distribute your official Commencement lanyard and assist with lineup. You must have a photo ID and a lanyard in order to enter into the Yard. May graduates should place their Harvard ID in the lanyard. If you are a March or November graduate and do not have your Harvard ID, please contact the Office for Student Affairs at convocation@hsph.harvard.edu.

19HARVARD YARD

Graduates will enter the Yard together when called. Please do not attempt to enter elsewhere; you will not be allowed into Harvard Yard through a different location.

Once marching has begun, you must stay in line and sit where directed. There will be no time to wait or save seats for friends. Harvard Chan graduates will be seated in sections B6 and B7, and GSAS students will be seated in Section B1 (see map on page 24).

Guests

All guests, including children over two years of age, require a ticket to enter Harvard Yard. Gates for guests open at 6:45am. Guests with tickets must enter through the “D” entrance gates (D1 through D8). (See map on page 24 and on the back of your Harvard Yard ticket).

Security

Please do not underestimate the amount of time it will take you to get to and through Harvard Square. There will be tens of thousands of people in the area that morning and the streets and sidewalks will be packed.

Please allow extra time for security checks. Luggage and backpacks are not allowed in Harvard Yard. No bags over 12”x12”x12” will be permitted. Please make other arrangements for your belongings. Guests are strongly encouraged not to bring strollers into Harvard Yard. If a guest enters with a stroller, they will be restricted to the seating areas in the far back of the Yard.

20 HARVARD YARD

Disability Seating

Those with reserved disability seating must enter through the gates indicated on their ticket for access to the appropriate seating area (see maps on page 25 and on the back of your Harvard Yard ticket).

Diploma Dispersal

Diplomas will be available for pick-up at the Smith Campus Center (1350 Massachusetts Avenue, Isaacson Room, second floor) after the Harvard Yard Commencement ceremony on Thursday, May 30 until 6:00pm. Diplomas will be available in Kresge G-4 after this date.

Students must have their HUID with them to obtain their diplomas.

Please note that graduates with academic or financial holds on their accounts will not be able to pick up their diplomas. Graduates can also arrange to have their diplomas mailed to them. Visit www.hsph.harvard.edu/registrar for more information.

21HARVARD YARD

ANNUAL MEETING OF THE HARVARD ALUMNI ASSOCIATION (AFTERNOON PROGRAM) Thursday, May 30 | 2:30-4:15pm | Harvard Yard

The Commencement Afternoon Program is the Annual Meeting of the Harvard Alumni Association. Hosted by HAA President Margaret M. Wang AB ’09, it includes remarks by Harvard University President Lawrence S. Bacow and Commencement speaker German Chancellor Angela D. Merkel, an introduction of the the 25th reunion chief marshal Tracy K. Smith AB ’94, announcement of Harvard Overseer and HAA Director election results, and the presentation of the Harvard Medals.

Graduates

Graduates with a lanyard and a photo ID do not need their own ticket.

Guests

All guests require a ticket to attend the Afternoon Program in Harvard Yard. All Harvard Yard policies about strollers, bags, and disability seating apply to both the Morning Exercises and the Afternoon Program.

The Happy Observance of the Commencement Committee, or “Happy Committee,” is an alumni organization that has overseen this event since 1869. They are available throughout the day to assist guests, students, and alumni in Harvard Yard. They can be recognized by their unmistakable regalia: top hats, tails, and batons.

22 HARVARD YARD

Convocation Area MapHarvard T.H. Chan School, Boston

CEREMONYTENT

Harvard Medical School

GORDONHALL

VANDERBILTHALL

LONGWOOD AVE.

Harvard Medical School

SHATTUCK ST.

HUN

TING

TON

AVE.

M2

COUNTWAYLIBRARY

39

BRIGHAM CIRCLE

STATION

ENTER

GENERAL GUEST ENTRANCE230 Longwood Ave.

-Tickets required

KRESGEBUILDING

FXB BUILDING

SCHOOL OF DENTAL

MEDICINE

KRESGECOURTYARD

ENTER

Taxi/Ride Share Drop-off Area

GRADUATE & LIVESTREAM ENTRANCE651 Hunti ngton Ave.

-Student check-in-Indoor viewing-Family room

ENTER

AVE. LOU

IS PASTEUR

LONGWOODSTATION

DISABILITY ENTRANCE25 Shatt uck St.-Wheelchairs available

23 HARVARD CHAN

Convocation Accessibility MapHarvard T.H. Chan School, BostonAccessible Routes from Convocation Tent to Reception in Kresge Courtyard

DN

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5' - 5"

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HARVARD MEDICAL SCHOOL

1/16" = 1'-0"

4/19/2017 3:26:39 PM

2017 Commencement Furniture ScheduleApril 2017

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5' - 5"

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HARVARD MEDICAL SCHOOL

1/16" = 1'-0"

4/19/2017 3:26:39 PM

2017 Commencement Furniture ScheduleApril 2017

STAGE

LONGWOOD AVENUE

GOLDENSON C BLDG.

ARMENISE TMEC

GORDON HALL

RAMP

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SECURITY

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5' - 5"

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HARVARD MEDICAL SCHOOL

1/16" = 1'-0"

4/19/2017 3:26:39 PM

2017 Commencement Furniture ScheduleApril 2017 ACCESSIBLE ELEVATOR TO

KRESGE COURTYARD

GROUND-LEVEL ACCESS TO

KRESGECOURTYARD

SHATTUCK STREET

ACCESSIBLERESTROOMS

DISABILITY ENTRANCE

DISABILITY SEATING

ACCESSIBILITY MAP OF HMS QUADWITH ROUTES TO RECEPTION IN KRESGE COURTYARD

GraduatesGraduates Graduates Graduates

Faculty

Commencement Area MapHarvard Yard, Cambridge

Meyer GateCAMBRIDGE STREET

WIDENER LIBRARY

WELD

HALL

STEPS

PLATFORM

UN

IVERSITY

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SEVERHALL

LEDLED

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D5D6

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D9WIDENER LIBRARY

WIGGLESWORTH

BOYLSTONHALL

WIGGLESWORTH

MASSACHUSETTS AVENUE

MASSACHUSETTS AVENUE

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INCY

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HARVARD STREET

LAMONT LIBRARY

2019 Commencement Seating Tercentenary Theatre

Morning Exercises

MEMORIAL CHURCHTHAYER

CANADAY

SeverQuad

GSAS Student Line-up

EMERSON

Dexter GateWidener GateWigglesworth Gate

LOEBHOUSE

GSAS Graduate Seating

Harvard Chan Graduate Seating

Disability SeatingMeyer Gate Entrance

Guest Seating Dexter Gate Entrance

Shuttle ServiceTo & From Longwood

Guest Entrance

Legend

Harvard Chan Student Line-up

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HARVARD CHAN24

Commencement Accessibility MapHarvard Yard, Cambridge

CONGRATULATIONS, GRADUATES!

Core Values, Concepts, and Principles of the Harvard T. H. Chan School of Public Health

• Health is a fundamental right of every human being.

• Public health has the responsibility to improve and protect the health of all populations, especially the most vulnerable of these—children, the elderly, the poor, and the underserved.

• Public health must emphasize prevention and embrace collective, multifaceted action to respond to emerging challenges to health practitioners and researchers; it must investigate disease determinants and risks, improve health care quality and delivery, and influence policy.

• Institutions of public health should provide information that promotes health in populations and empowers individuals to make sound health decisions.

• The educational and research agenda of a public health institution must transcend local and national boundaries—health is a global concern.

• A public health institution should support the ideal of service in all its aspects—research, teaching, community involvement, and communication.

• All members of a public health institution should respect the highest principles of scientific and academic conduct, foster open inquiry, and honor individual rights.

677 Huntington AvenueBoston, MA 02115617-432-1036 convocation@hsph.harvard.eduwww.hsph.harvard.edu/graduation

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