Celebrating 25 Years of Connecting Payments People!

Partner Packet

MARCH 1 – 3, 2021 • VIRTUAL

Celebrating 25 Years of Connecting Payments People!

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Plan to Join us at the 2021 ePay Event ePayResources’ ePayConnect 2021 is a highly-respected payments industry event,

known for having national-caliber speakers at regional conference prices!

ConnectDon’t miss your chance to network with attendees!

Chief Executive Officers

Chief Financial Officers

Chief Operations Officers

Controllers & Comptrollers

Vice-Presidents, Directors, & Senior Managers

Senior Payments Executives

Operations Officers & Managers

Fraud & Risk Managers

Compliance Officers

Auditors

Treasury Management Sales Officers

Government Payment Officials

Accredited ACH Professionals (AAPs)

Accredited Payments Risk Professionals (APRPs)

National Check Professionals (NCPs)

Certified Treasury Professionals (CTPs)

Payments Strategy / Enterprise Payments Groups

Payments Innovation / Technology Groups

StrategizeWhy invest in ePayConnect 2021?

• Here’s your chance to network with the biggest names and organizations in the payments industry!

• Professional development sessions are carefully selected to attract senior staff from financial institutions and other industry participants.

• Hear about problems and issues today’s payments professionals are having so you can develop tools to meet their needs.

• Have scheduled virtual face-to-face time with your existing customers and network with potential new customers.

• We are dedicated to advocating sound payments practices through education and networking.

Build Your BusinessWhat can you gain from ePayConnect 2021?

• Engaging sponsorship and exhibitor opportunities that will make a lasting impression.

• A strategic brand opportunity in front of payments professionals who make or influence purchasing decisions.

• Dynamic attendee engagement.

• Partner promotions through social media and Product Showcase opportunities.

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2020 DemographicsA quick look at some numbers from ePayConnect 2020, and you’ll see that this

conference has the networking and business opportunities that your company is seeking.

2020 Sponsors and Exhibitors

T E C H N O L O G I E S

TM

Attendees350+

Payments Industry Speakers

45+

Pre-Conference Workshops

8

Total Topics20+5 General

Sessions

COMPLIANCE & OPERATIONS

FRAUD & RISK

CUSTOMERS & PRODUCTS

INNOVATION & TECHNOLOGY

16 Concurrent Track Sessions:

Approved Credits8.2

Approved Credits

18.9

Attendees Representing:• Corporates• Payments Users• Third-Parties

125+Attendees Representing: • Financial

Institutions

200+

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Level Sponsors, Exhibitors, and ShowcaseDeliverables and Pricing At-a-Glance

Features Platinum Gold Silver Bronze ExhibitorPartner

ShowcasePrice $9,995 $3,995 $1,995 $1,595 $1,195 $600

Number of Pre-Conference Workshop Registrations 3 2 1

Number of Conference Registrations 5 3 2 1 1

Unlimited Additional Registrations at $425 Each X X X X X X

Opportunity to Lead a Roundtable Discussion X X X X X X

Exclusive Sponsor of Main Networking Reception(includes reception entertainment) X

Number of Additional Promotional Item(s)(provided by sponsor; distributed at ePay’s discretion) 2 1 1 1

Logo on Brochure Cover X X

Logo in Brochure X X X X X X

Logo on Brochure Back X X X X

Logo on Handbook Cover X X

Logo and Description in Handbook X X X X X X

Full-Page Color Ad in Handbook X X X

Half-Page Color Ad in Handbook X

Premier Branding for Maximum Visibility X

Prominent Placement of Logo and Signage X X X X

Logo and Link on Conference Website X X X X X X

Number of Weeks in Advance Attendee List Received 3 2 2 2 1

Exhibit Space X X X X X

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SOLDPlatinum Sponsorship

The one and only Platinum Sponsorship is the top spot with unmatched access to brand opportunities and exposure offering premium signage and messaging.

$9,995

0 Available

Exclusive Exposure with Maximum Visibility

Added Bonus!Platinum Sponsors get to pick the location of their virtual booth and

schedule booth time slot during the first round of the selection process.

* Sponsor deliverables/logos/descriptions due no later than February 15, 2021** Virtual Exhibit Space includes: see details on page 13Billing and invoices must be paid in full before live exhibitor virtual booth kickoff at ePayConnect 2021

• Three (3) Pre-Conference Workshop registrations

• Five (5) conference registrations

• Unlimited additional registrations at $425 each

• Exclusive sponsor of Virtual Networking Reception (includes reception entertainment)

• Two (2) additional promotional item(s) (provided by sponsor; distributed at ePay’s discretion; see guidelines at end of packet for ordering and distribution)

• Logo on brochure cover

• Logo in brochure

• Logo on brochure back

• Logo on handbook cover*

• Logo and description in handbook*

• Full-page color ad in handbook*

• Premier branding for maximum visibility

• Prominent placement of logo and signage*

• Logo and link on conference website

• Attendee list received three (3) weeks prior to conference

• Virtual exhibit space**

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SOLDGold Sponsorship

A unique and powerful way to make a statement, the Gold Sponsorship offers dynamic opportunities for your brand and several exclusive attendee interactions.

• Two (2) Pre-Conference Workshop registrations

• Three (3) conference registrations


• One (1) additional promotional item(s) (provided by sponsor; distributed at ePay’s discretion; see guidelines at end of packet for ordering and distribution)

• Logo on brochure cover



• Logo on handbook cover*



• Prominent placement of logo and branding*


• Attendee list received two (2) weeks prior to conference


$3,995

0 Available (2 Total)

Prominent Visibility


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SOLDSilver Sponsorship

A premier sponsorship packed with value! As a Silver sponsor, your brand will be displayed alongside our other premier sponsors with an exciting individual opportunity to make an impact.

• One (1) Pre-Conference Workshop registrations

• Two (2) conference registrations











$1,995


Make a “big plan” with your brand!


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SOLDBronze Sponsorship

NEW Opportunity!

• One (1) conference registration






• Half-page color ad in handbook*





$1,595



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ExhibitorA competitive price with a big return on investment.

Make connections and find new business with valuable opportunities.

• One (1) conference registrations


• Opportunity to Lead a Roundtable Discussion




• Attendee list received one (1) week prior to conference


$1,195

ONLY 3 Available!

Network with attendees!


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SOLDPartner Showcase

Grab one of the five concurrent 45-minute sessionsduring the first full day of the conference.

• Deliver your payments-related solution(s) to attendees

• Unlimited registrations at $425 each




$600


Show off your winning solutions!

* Sponsor deliverables/logos/descriptions due no later than February 15, 2021Billing and invoices must be paid in full before live exhibitor virtual booth kickoff at ePayConnect 2021

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Connections Hour (Co-sponsorships acceptable)$5,000

Sponsor our virtual Meet and Greet on Monday, March 1

• 1 available• Get a brief opening welcome message at the top of the

hour• Logo is featured:

• On branding at entrance• In conference materials

Virtual Lobby Sponsor$5,000

Prominent branding in the Virtual Lobby, the hub for the full event.

App$2,500

As people check the ePayConnect 2021 app on their mobile devices for details and updates, your logo will be there to greet them!

• 1 available• Logo is featured:

• In conference materials• On banner and landing page• Highlighted throughout app

Additional Sponsor Opportunities Caffeine Hour Roundtables $1,000 per room/topic

Start the day off right by planting your company’s brand firmly in the minds of all attendees.

• 1 available Wednesday• Logo is featured:

• On branding at meal• In conference materials

Break Sponsor$750


• On branding at each break• In conference materials

Track Sponsor$595

• Choose 1 of 4 tracks:• Compliance & Op• Fraud & Risk

• Customer & Products• Innovation & Technology

• Logo is featured:• On branding at each session• In promo brochure• In all conference materials

Engagement Hub Sponsor$2,500

Sponsor the virtual networking space for all attendees to start or join discussions with other attendees.


• In conference materials• On banner and landing page• Highlighted throughout app

General Session Sponsor$2,500


• On branding at each session• In promo brochure• In all conference materials

Lunch GIft Card Sponsor$3,000

Be the favorite sponsor of the conference by gifting attendees a gift card for lunch on you!


• On branding at meal• In conference materials

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Promo SponsorshipsAvatar Sponsor$2,500

Give people a visual to learn and remember each others name by providing them with an appealing appealing digital persona that can be used as their headshot image and more!

• 1 available

Do Not Disturb Door Hangers$1,500

Give attendees a fun specialized “Do Not Disturb” sign for their office door.

• 1 available• Sponsor provides artwork

Swag Mailing Sponsor$5,000

Sponsor the attendee conference swag mailing with your brand front and center! Attendees will thank you for the awesome package!

• 1 available• Logo provided by sponsor• Sponsor is not responsible for providing bag (distributed

at ePay’s discretion; see guidelines at end of packet for ordering and distribution)

• Logo is featured:• On conference box

Promotional Items$250

Is there something not on our list that you would like to give attendees? Be creative!

• Sponsor is responsible for providing items (provided by sponsor; distributed at ePay’s discretion; see guidelines at end of packet for ordering and distribution)

• Ideas:• Luggage spotters• Pens• Notepads

• Mobile chargers• Reusable water bottles• Sunglasses

Attendee Bag Insert$250

Have an advertisement already prepared for a magazine? Engage attendees and provide a savvy marketing piece that stands alone.

• 8.5” x 11” page• Can be front & back• Sponsor is responsible for providing insert (provided by

sponsor; distributed at ePay’s discretion; see guidelines at end of packet for ordering and distribution)

• Must be pre-approved by ePayResources

Additional Sponsor Opportunities (continued)

Digital Handbook Ad$100+

Place your brand in the digital handbook and gain exposure every time an attendee needs to reference essential conference information.

• Choose from 3 handbook size/price options:• Quarter page (2.375” x 3.75”) ($100)• Half page (5” x 3.75”) ($300)• Full page (5” x 7.75”) ($400)

• Artwork provided by sponsor• Must be pre-approved by ePayResources

Mobile App Ad$300

Place your brand in the mobile app and gain exposure every time an attendee needs to reference essential conference information.

• Mobile app ad ($300)• Please provide two versions of the mobile ad with the

following specs:• Mobile Banner (640 x 150 px)• Tablet/Online Banner (552 x 150 px)

• Mobile ad provided as either PNG, JPEG, or GIF• Artwork provided by sponsor• Must be pre-approved by ePayResources

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NEXT PREVIOUS DIRECTORY

Chat with us live Visit our page

Advertise your raffl e item here

Your artwork

here

Your logo here Your video here

A BF D

EC

Additional Resources

Virtual Booth DetailsA. Your Logo Here: Submit a .jpg or .eps version of your company logo.

B. Your Video Here: Submit a link to a video you’d like featured in your booth. YouTube, Vimeo, or something posted directly on your company page, any of these will work. When an attendee clicks this, it will launch a new window to play the video.

C. Chat with us Live: Send us a link to a meeting room you will staff at the hours laid out in the sponsor information packet. You can use any application you like – Zoom, GoToMeeting, etc. Just send us the link that will launch the attendees straight into the meeting with you.

D. Submit artwork to fill this space: 186x390 px (W x H).

E. Visit Our Page: Submit the exact weblink you want linked to this spot in your booth.

F. Raffle: Set up a form in any platform of your choice to collect the contact details needed for follow-up outreach, and for a raffle drawing. You will collect these leads directly into your system, and you will follow up directly to notify the winner.

G. ePay will be providing a prize for a partner game that incentivizes attendees to visit each of your booths. Additional details to follow on this closer to the event. No action needed on your part, if you have a booth you are automatically included.

Promotional Item Guidelines• Any sponsored item that will be distributed to attendees must have a visual proof, including size specs, approved by the ePay team prior to production.

• The Swag Mailing and the Door Hanger are the only branded items for which ePay will source, and handle and pay for production. Items must be approved by sponsor by February 1.

• All other items being distributed to attendees must be approved by February 1, and arrive at the Dallas based ePay office by February 12. Late arrival may result in them not being included in the outgoing shipment.

• The logistics team will be in touch if you purchase an applicable sponsorship to go over details, confirm quantity needed, and shipping information.

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Partner ContractSponsorship Limit Available # Pricing

Leve

ls, E

xhib

itors

, and

Sh

owca

se

Platinum Sponsor 1 0 $9,995

Gold Sponsor 2 0 $3,995

Silver Sponsor 4 0 $1,995

Bronze Sponsor 4 0 $1,595

Exhibitor 14 3 $1,195

Partner Showcase 5 0 $600

Additional Attendee $425

Add

ition

al S

pons

orsh

ip O

ppor

tuni

ties

Connections Hour 1 1 $5,000

Virtual Lobby Sponsor 1 1 $5,000

Lunch Gift Card Sponsor 2 0 $3,000

General Session Room Sponsor 1 1 $2,500

App 1 1 $2,500

Engagement Hub 1 1 $2,500

Caffeine Hour Roundtable 1 1 $1,000

Break Sponsor 1 0 $750

Track Sponsor 4 3 $595

Prom

o Sp

onso

rshi

ps

Swag Bag Sponsor 1 0 $5,000

Avatar Sponsor 1 1 $2,500

Do Not Disturb Door Hangers 1 0 $1,500

Handbook Ad - Full page $400

Mobile App Ad $300

Handbook Ad - Half page $300

Promotional ItemsItem(s): $250

Attendee Bag Insert $250

Handbook Ad - Quarter Page $100

TOTAL

Company Name: __________________________________________________________________________

Contact Name: ___________________________________ Title: ____________________________________

Address: ________________________________________ City/State/Zip: ___________________________

Phone: ____________________Fax: __________________ Email: ___________________________________

URL: ____________________________________________ Twitter Handle: ___________________________

Signature*: ________________________________________________________________________________*Above signature acknowledges agreement with partner contract and exhibit terms and conditions on pages 15 and 16.

Will you be attending the conference as the sponsor representative? Yes No

If no, who will be the attendee sponsor representative?

Name: ___________________________________________ Title: ___________________________________

Phone: ____________________ Email: _________________________________________________________

Will additional members of your company be attending? Yes No

Name: ___________________________________________ Email: ___________________________________

Name: ___________________________________________ Email: ___________________________________

Name: ___________________________________________ Email: ___________________________________

Name: ___________________________________________ Email: ___________________________________

Name: ___________________________________________ Email: ___________________________________

Payment InformationPayment in full must accompany any signed exhibitor contract.

Amount: $ _________________

Complete this form, save and return to [email protected]

OR

Register online at https://www.epayresources.org/store/events/registration.aspx?event=EPC0321VR2

mailto:events%40ePayResources.org?subject=

https://www.epayresources.org/store/events/registration.aspx?event=EPC0321VR2

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Terms and Conditions1. Assigning Virtual BoothsVirtual booth locations are assigned in order by level of packages and date of purchase. ePayResources reserves the right to change location assignments at any time, as it may in its sole discretion deem necessary.

2. Exposition Schedule (subject to change)Each exhibitor will be assigned times where they can staff the chat room they are providing to talk to attendees. The booth will be available the entire event to attendees, these hours only dictate the hours you will need to plan to staff your chat. These specific hours will be outlined closer to event time.

3. Prohibited ActivitiesThe following activities are prohibited by any Exhibitor: sale of any gift or any intoxicating beverage; sale of goods or taking orders for sale of equipment, products, services or supplies.

4. Subletting SpaceExhibitors may not sublet or assign any part of their exhibit space, nor advertise or display goods or services other than their own. Exhibition advertisements and display must conform to the statement in the Exhibitor’s application describing displays.

5. Cancellation or Relocation of ConferenceIf ePayResources fails to hold its conference as herein provided, relocates its conference site to another hotel or city, or fails to furnish Exhibitor space as stated herein, it shall refund to Exhibitor any charges paid hereunder. Such refund shall be accepted by Exhibitor in full settlement of any loss or damage suffered or claimed by Exhibitor.

6. Cancellation by ExhibitorIf the Exhibitor notifies ePayResources in writing before January 15, 2021 that it will not occupy the exhibit space stated herein, all fees paid by the Exhibitor will be refunded less 50% of contracted amount. No refund of any fees will be made if such notice is received after that date. The fees are nontransferable. No exhibitor benefits apply if booth space is canceled.

7. Liability and IndemnityExhibitor agrees to assume sole responsibility and liability for all damages and injuries arising out of, resulting from, or in any manner connected with its exhibit (including installation and dismantling) that may be suffered by (a) Exhibitor and their employees and representatives (b) other Exhibitors and their employees or representatives, (c) conference participants, guests or visitors, (d) the hotel and the owners, employees and representatives thereof, and (e) any other persons lawfully on or about the conference premises. Exhibitor agrees to indemnify and hold harmless ePayResources, its members, directors, officers, employees, agents, affiliates, successors and assigns, from and against any and all liabilities, obligations, losses, damages, penalties, actions, judgments, suits, costs, expenses, including reasonable attorneys’ fees, or disbursements of any kind or nature whatsoever, which may be imposed on, incurred by, or asserted against ePayResources in any way relating to or arising out of this Agreement and/or Exhibitor’s use of exhibit booths at the Exposition. The Exhibitor further agrees to obtain, maintain and pay for general insurance coverage in amounts sufficient to insure against liability assumed pursuant to the provisions of this section. ePayResources shall not be liable for failure to deliver exhibit space to an Exhibitor as contracted for herein due to causes beyond ePayResources’s control. In such event, ePayResources will reimburse fees paid hereunder, less expenses incurred by ePayResources including advertising, administration and related expenses.

8. ViolationsIn the event of violation of this Agreement, ePayResources may evict Exhibitor from the exhibit space and/or have exhibit materials removed. No fees will be returned to Exhibitor and the Exhibitor shall be liable to ePayResources for the costs associated with such eviction, less fees paid. In addition to the remedies provided in this Agreement, ePayResources shall have and may exercise all other remedies afforded to it by law for costs or damages suffered on account of such violation.

9. Media ReleaseePayResources reserves the sole right to use any photographs, recordings, electronic images or publicity material received by or obtained by ePayResources in the course of the event for whatever use deemed proper by ePayResources

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Terms and Conditions (continued)

and has the exclusive right to include photographic, video and other visual portrayals of attendees, exhibitors and their exhibits including its contents, in any pictorial medium of any nature whatsoever for the purpose of trade, advertising, sales, publicity and otherwise, without compensation to exhibitor or attendee, and all rights titled and interest bearing (including all worldwide copyrights therein) will be ePayResources’s sole property, free of any claims of attendee, exhibitor or any persons deriving any rights or interest from the attendee or exhibitor.

10. Advertising, Marketing, Promotional Activities, and Distribution of Printed Material Advertising, marketing, promotional activities, signage, and the distribution of product promotion material, product specific advertisement, and other types of exhibitor collateral is strictly limited to within the Exhibitor’s exhibit space in the Exhibit Hall. Violation may result in expulsion from the Exhibit Hall, loss of all participation in conference events, and possible prohibition from participating in future ePayResources events.

11. ePayResources Logo UseThe name ePayResources and the ePayResources logo are registered trademarks of ePayResources. Use of the aforementioned in conjunction with promotional materials, advertisements, email marketing, company websites, endorsements, statements, contests, and/ or awards is strictly prohibited. In addition, Exhibitor is not permitted to use the name ePayResources in a company website address, email signature/tag line, etc.

12. ePayConnect 2021 Conference LogoExhibitors may be able to use the ePayConnect 2021 conference logo provided that advance written permission is received from ePayResources. Exhibitors who would like to use the ePayConnect 2021 conference logo or have questions regarding ePayResources’ logo usage policy must contact [email protected].

13. Use of Preshow and Postshow Attendee ListsAccess and use of the preshow and/or post show attendee lists is limited to confirmed (paid in full) exhibiting companies only. Partners will receive their attendee lists after receipt/approval of their pre-show communication is sent to [email protected]. If exhibitor will not send a pre-show communication, they can inform ePayResources by February 15, 2021 and the list will be shared per their package deliverables. Exhibitors who would like to use the preshow attendee lists must limit its electronic use to one (1) ePayResources pre-approved preshow email. Exhibitors may communicate to attendees post show utilizing any information collected directly from attendees during the conference. All emails sent using attendee lists must include an Opt-Out/Unsubscribe link in the communication. Exhibitors utilizing the preshow attendee list must furnish a marketing sample of the electronic or printed material to be sent. All marketing samples are subject to ePayResources’ approval and must follow ePayResources’ logo usage policy as indicated in Section 3 of this Exhibit Terms & Condition. Attendees will have the option to opt-out of exhibitor pre-show communications and therefore some email addresses may not be available. ePayResources reserves the right to restrict or deny access to the preshow attendee lists to any exhibitor for any reason at any time. Marketing samples may be sent to [email protected].

14. Payment TermsPayment in full must accompany any signed exhibitor contract. Should the exhibitor be unable to occupy and use the exhibit space contracted for and should they notify ePayResources in writing by January 15, 2021, 50% of all fees paid by the exhibitor will be refunded. No refund of any fees will be made if notice of cancellation is received in writing after January 15, 2021. The fees are nontransferable. No exhibitor benefits apply if exhibit space is canceled.

mailto:marketing%40epayresources.org?subject=

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Celebrating 25 Years of Connecting Payments People!

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