CELCAT Room Booking Training Workshop
description
Transcript of CELCAT Room Booking Training Workshop
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Central Timetabling Support Unit 21 April 2023
CELCAT Room Booking Training Workshop
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Central Timetabling Support Unit 21 April 2023
Agenda
• Setting up• Key concepts• Creating an event• BREAK• Adviser• Clash checking• Printing• Questions
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Central Timetabling Support Unit 21 April 2023
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Central Timetabling Support Unit 21 April 2023
Setting Up
• Connect to the server
• Log in / Change Password
• Set Options
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Central Timetabling Support Unit 21 April 2023
Log on
• Celcat6_Training
• Username - trainXX
• Password - trainXX
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Central Timetabling Support Unit 21 April 2023
Key Concepts - Resources
Seven components which, together with time and date, make an event
1. Modules
2. Rooms
3. Students
4. Groups
5. Equipment
6. Staff
7. Teams
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Central Timetabling Support Unit 21 April 2023
Key Concepts - Classifications
Seven groupings used to categorise events and resources
1. Course2. Departments3. Event Categories4. Faculties5. Fixtures6. Layouts7. Sites
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Central Timetabling Support Unit 21 April 2023
Key Concepts - Event
An Event is created when one or more resources are combined for a period.
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Central Timetabling Support Unit 21 April 2023
EVENTSRooms
Students Groups Equipment
Teams
StaffModules
Departments
Departments
Departments Departments Departments
Departments
Departments
Departments
Courses
FixturesLayoutsSites
Faculties
Event Categories
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Central Timetabling Support Unit 21 April 2023
Print / Print windowResourcesNavigationBrowse / Add / DeleteEdit / Accept / Cancel
Desktop
Tool bar
Status bar
Open
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Central Timetabling Support Unit 21 April 2023
Filtering and Browsing
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Central Timetabling Support Unit 21 April 2023
Records
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Central Timetabling Support Unit 21 April 2023
Viewing Weeks
Save / Load Weeks
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Central Timetabling Support Unit 21 April 2023
Calendar
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Central Timetabling Support Unit 21 April 2023
Creating an event
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Central Timetabling Support Unit 21 April 2023
Exercise 1
• Exercise 1.1 - creating an event
• Exercise 1.2 - modifying an event
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Central Timetabling Support Unit 21 April 2023
Resource records
• CTSU create records for:– Rooms– Staff– Students
• Users create records for:– Modules– Groups– Teams– Equipment
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Central Timetabling Support Unit 21 April 2023
Exercise 2 & 3
• Exercise 2.1 - adding resources
• Exercise 3.1 - adviser
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Central Timetabling Support Unit 21 April 2023
Clash Checking
• Dynamic / retrospective
• Resource double bookings
• % over capacity
• Clashes with global events
• % under capacity
• Staff / student breaks
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Central Timetabling Support Unit 21 April 2023
Clash advisor
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Central Timetabling Support Unit 21 April 2023
Exercise 4
• Exercise 4.1 - clash checking
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Central Timetabling Support Unit 21 April 2023
Usage chart
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Central Timetabling Support Unit 21 April 2023
Exercise 5
• Exercise 5.1 - usage chart
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Central Timetabling Support Unit 21 April 2023
Printing - setup
Select weeks, days, and times to printSelect the grid orientationCreate headers and footers Select font options Choose information to appear in the grid Set further options
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Central Timetabling Support Unit 21 April 2023
Exercise 6
• Exercise 6.1 - grid print
• Exercise 6.2 - list print
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Central Timetabling Support Unit 21 April 2023
Web Publishing
Web Publishing Example
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Central Timetabling Support Unit 21 April 2023
Rooms and Catering Booking System
• Book Seminar and Learning Centre rooms online• Order delivered catering• Open to any member of College staff
Catering Website
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Central Timetabling Support Unit 21 April 2023
Central Timetabling Support Unit
• Central point in College for timetabling matters• Training and documentation• First line support• Maintenance of back office data• Upgrade testing• Reporting• Access arrangements• Website - www.imperial.ac.uk/centraltimetabling
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Central Timetabling Support Unit 21 April 2023
What to do if…• You require a new staff, room or student records• You have a general timetabling query• You experience a technical problem• You require CelCAT to be reinstalled
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Central Timetabling Support Unit 21 April 2023
Cross Charging
• Room cross charging only applies for rooms at South Kensington.
• Charges are calculated monthly• The “department” and “module” field must be
populated when booking an event.
• Cross charging
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Central Timetabling Support Unit 21 April 2023
Any questions?
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Central Timetabling Support Unit 21 April 2023
Email: [email protected]
Web: Centraltimetabling
Contacts