CCoommppaannyy HHeeaalltthh aanndd SSaaffeettyy ... · Included statement on the Health & Safety...

CCoommppaannyy HHeeaalltthh aanndd

SSaaffeettyy SSttaatteemmeenntt

ROBERT QUINN LTD 08th Sept 2017

2

HHeeaalltthh aanndd SSaaffeettyy

SSttaatteemmeenntt

ROBERT QUINN LTD

Site Address: Robert Quinn Limited – Head Office, Mill Lane, Carlow. Date: 08/09/2017 Revision: 16 Document No: RQL-SS-01


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Table of Contents 1.0 AMENDMENTS CONTROLS ...................................................................................................... 5

1.1 Revisions/Amendments Control page 01 ................................................................................ 5 1.2 Revisions/Amendments Control page 02 ................................................................................ 6

2.0 MANAGEMENT OF HEALTH AND SAFETY ......................................................................... 7 2.1 Health and Safety Policy ............................................................................................................ 7 2.2 Alcohol and Drugs Policy .......................................................................................................... 8 2.3 Quality Policy .............................................................................................................................. 9 2.4 Environmental Policy ............................................................................................................... 10 2.5 Anti-Discrimination Policy ...................................................................................................... 11 2.6 Scaffold Policy ........................................................................................................................... 12 2.7 Influenza Policy ........................................................................................................................ 13 2.8 Harassment/Bullying Policy .................................................................................................. 14

2.9 Training Policy…………………………………………………………………………………15 2.10 Driving for Policy .................................................................................................................. 17 2.11 Corporate Social Responsibility Policy .............................................................................. 18

3.0 ORGANISATION OF HEALTH & SAFETY POLICY ............................................................. 19 3.1 Organisation Chart: .................................................................................................................. 19 3.2 Directors: ...................................................................................................................................... 20 3.3 Responsibilities of Director with Responsibility with Safety, Health & Welfare ............ 20 3.4 Safety Officer ............................................................................................................................. 21 3.5 Responsibilities of Contracts Managers ................................................................................ 22 3.6 Responsibilities of Quantity Surveyors ................................................................................. 22 3.7 Responsibilities of Purchasing Manager ............................................................................... 23 3.8 Site Supervisors/Managers ...................................................................................................... 23 3.9 Employees .................................................................................................................................. 24 3.10 New & Transferred Site Personnel ......................................................................................... 24 3.11 Plant & Vehicle Operators ....................................................................................................... 25 3.12 Operatives & Apprentices ....................................................................................................... 25 3.13 Office Staff .................................................................................................................................. 26

4.0 TRAINING ..................................................................................................................................... 26 4.1 Training for Employees ................................................................................................................ 26 4.2 Records of Training .................................................................................................................. 26 4.3 Induction Training ........................................................................................................................ 27

5.0 CONSULTATION ........................................................................................................................... 27 5.1 Introduction ................................................................................................................................... 27 5.2 Safety Representative: .............................................................................................................. 28 5.3 Violence and Aggression .......................................................................................................... 28 5.4 Stress ........................................................................................................................................... 28 5.5 Harassment and Bullying ........................................................................................................ 28

6.0 ACCIDENT INVESTIGATION AND REPORTING ............................................................... 28 6.1 Accident Procedures ................................................................................................................ 29 6.2 Arrangements for Accident Investigation ............................................................................. 29 6.3 Accidents Reportable to the HSA ........................................................................................... 30

7.0 VISITORS ....................................................................................................................................... 30 7.1 Visitors........................................................................................................................................ 30


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7.2 Sub - Contractors ...................................................................................................................... 30 8.0 FIRST AID ..................................................................................................................................... 30

8.1 First Aid Supplies ..................................................................................................................... 30 8.2 Nominated First Aiders ........................................................................................................... 31 8.3 First Aid Training ..................................................................................................................... 31

9.0 FIRE SAFETY MANAGEMENT ................................................................................................ 31 9.1 Fire and Safety Inspections...................................................................................................... 31

10.0 PURCHASING ............................................................................................................................. 31 10.1 Purchasing of Goods ............................................................................................................. 31

11.0 PERSONAL PROTECTIVE EQUIPMENT ................................................................................. 32 11.1 Purchasing of Goods ............................................................................................................. 32

12.0 PROJECT ADMINISTRATION OF HEALTH AND SAFETY POLICY ........................... 32 12.1 Organisation and Responsibilities ...................................................................................... 32 12.2 Site Safety and Health Plan ................................................................................................. 36 12.3 The Safety File and H&S Management System (iCloud Based) ..................................... 37 12.4 Selection of Sub-Contractors ............................................................................................... 38 12.5 Notification to the Authority............................................................................................... 38 12.6 Equipment Certification and Inspection............................................................................ 38 12.7 Project Site Training .............................................................................................................. 38 12.8 Welfare Arrangements ......................................................................................................... 39 12.9 Site Offices .............................................................................................................................. 39 12.10 Project Site First Aid ............................................................................................................ 39

13.0 EMERGENCY PROCEEDURES ............................................................................................. 39 13.1 Emergency Procedures ......................................................................................................... 39

14.0 FIRE MANAGEMENT SYSTEM ............................................................................................ 41 14.1 Fire management system ..................................................................................................... 41

15.0 SAFETY RULES FOR CONTRACTORS ................................................................................ 44 16.0 Lock Out Tag Out Procedures ................................................................................................ 45

Responsible Parties ............................................................................................................................. 46 17.0 Approval of Sub-Contractor Safety Statement, Method Statement Form, ...................... 51 18.0 AWARENESS OF SAFETY STATEMENT ............................................................................ 52

19.0 Risk Assessments .......................................................................................................................... 53-86

Legislation: ➢ Safety Health & Welfare at Work Act 2005 ➢ Safety Health & Welfare at Work (Construction) Regs 2013 ➢ Safety, Health & Welfare at Work (General Applications Regulations) 2007 Guidance: ➢ Guidance on the Safety, Health and Welfare at Work (Reporting of Accidents and Dangerous

Occurrences) Regulations 2016.


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1.0 AMENDMENTS CONTROLS 1.1 Revisions/Amendments Control page 01

SAFETY STATEMENT

Revisions/Amendments Control Page 01

Revision No

Section Dated No. of Pages

00

01

02

03 127

04 127

05

1.0

23/9/11 127

Inclusion of a Revisions Page.

1.1 Inclusion of an Amendments Control Page.

12.3 Clarity on the identification of the statutory appointee tasked with completion of the Safety File.

8.3 Amended First Aid training requirement from 3 to 2 years.

12.1 Inclusion of a definitive statement of the health and safety

responsibilities of sub-subcontractors.

12.2 Clarified the documentation to be provided by sub-contractors before commencing works on site.

3.10 Included statement on the Health & Safety Responsibilities for Plant & Vehicle Operators.

3.11 Included statement on the Health & Safety Responsibilities for Operatives & Apprentices.

3.12 Included statement on the Health & Safety Responsibilities for Office Staff.

6.1 Amended this section to include procedures in the event of an accident/incident.

6.2 Inclusion of a statement on arrangements for accident

investigations.

06 All 30/05/2012 129 Company name change in all references.

07 2.1 04/09/2012

129

Legislation updated in Safety Policy.

Index Index pages updated.

08 21 04/01/2013 132 Driving for work policy added

09 All 22/08/2013 132 Complete review incorporating the New Construction Regulations 2013.

10 All 14/11/2013 129 Emergency procedures updated. Layout also changed.

11 All 21/05/2014 123 Complete review of document.


13 2.5 2.9 3.9

26/02/2015

125

Section 2.5 updated to reflect removing word- unreasonable.

Section 2.9 updated to incorporate “safely planned”.

Section 3.9 updated to incorporate disciplinary procedures.


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1.2 Revisions/Amendments Control page 02

SAFETY STATEMENT

Revisions/Amendments Control Page 02

Revision No

Section Dated No. of Pages


15 All 23/01/2017 88 Annual review to include:

7-18 Policy Updates for 2017

53-89 Risk Assessment format change and including risk ratings

27 Abrasive Wheel Authorisation and training update

28 Guidance on the Safety, Health and Welfare at Work -

(Reporting of Accidents and Dangerous Occurrences) Regulations 2016.

37-38 Inclusion of the H&S Management System (iCloud Based)

35-36 Inclusion of BCAR Certifier

16 08/09/2017 9-10 Updated Quality and Environmental Policy Documents


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2.0 MANAGEMENT OF HEALTH AND SAFETY

2.1 Health and Safety Policy


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2.2 Alcohol and Drugs Policy


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2.3 Quality Policy


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2.4 Environmental Policy


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2.5 Anti-Discrimination Policy


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2.6 Scaffold Policy


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2.7 Influenza Policy


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2.8 Harassment/Bullying Policy


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2.9 Training Policy


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2.10 Driving for Policy

In addition to the driving policy each company driver shall identify any defects and ensure they are identified and recorded, these defects are then to be rectified and the rectifications recorded. All the commercial vehicles will be accompanied by a valid DOE cert.


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2.11 Corporate Social Responsibility Policy


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3.0 ORGANISATION OF HEALTH & SAFETY POLICY

3.1 Organisation Chart:

Directors

Mary Quinn (Founder)

Michael Quinn

Quantity

Surveying

Declan

Toland/

Daryl Cody

Estimating

Nick Asple Accounts

Ashling

Phelan

Central

Purchasing

Noel Power /

Ashling Phelan

Material

Suppliers

Plant Hire

Companies

Project

Manager

Michael

Quinn/

Noel Power/

Noel Kirwan

Site Foreman

Michael Lyons/

Noel Kirwan/

Dan Fitzpatrick/

Declan Roberts

Quality/

BCAR

Ronan Walsh

EHS

Ronan Walsh/

James

Hennigan

Consultants

Auditors ISO 9001

Auditors

Safe T

Cert

ISO 14001

Auditors

Testing Consultants

Sub-Contractors

Domestic and

Nominated


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3.2 Directors: The Directors have overall responsibility for Safety, Health and Welfare within ROBERT QUINN LTD this includes: a) Taking a direct interest in the Safety Statement and implementing policies and procedures written in it. b) Allocating resources within the constraints of the company's budget to implement safety policies within the Safety

Statement.

c) Ensuring that all staff under their control are held accountable for their performance in relation to Occupational Safety and Health.

d) Ensuring resources are available to provide training, as required, for all employees. e) When appropriate, allocating resources to fulfil the duties of Client, Project Supervisor Design Process and Project

Supervisor Construction Process as described in section 12.1 of the Safety Statement.

f) Ensuring that an analysis of the hazards and assessment of the risks associated with the execution of a project has been carried out and arrangements made to ensure that all work is carried out safely.

g) Ensuring adequate welfare, first aid and fire fighting facilities and equipment are available on site.

h) Ensuring all contractors obey established site safety rules and immediately corrects any violations of these rules.

i) Verifying that all employees on site have received proper induction training to include a review of the site safety

rules, the use of personal protective equipment, emergency procedures, first aid, accident reporting and any other relevant safety issues.

j) Ensure that good housekeeping standards are maintained.

k) Obtain and file accident investigation reports in the general site safety file and, when necessary, ensure accident

reports have been filed with the Authority. Ensure that an Accident Report form is completed thoroughly and promptly for all reported accidents.

l) Maintain a complete and up to date copy of the Safety Statement and site Safety and Health Plan and ensure they

are available to all contractors and inspectors of the Authority for review.

3.3 Responsibilities of Director with Responsibility with Safety, Health & Welfare Mary Quinn a) To review and update regularly the company safety policy and statement in view of changing business, new

regulations, changes in management etc. b) Monitor the effectiveness of the safety statement and improve where necessary. c) Analyse safety reports and other material and ensure that relevant management takes correct action. d) To ensure that all relevant documentation relating to accidents, dangerous occurrences and statutory records are

maintained. e) To ensure that arrangements relating to reporting procedures are followed in the event of reportable accidents or

dangerous occurrences. f) To ensure that adequate resources (financial, manpower, equipment, training and supervision) are made available.


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g) To designate one or more competent employees to carry out activities specified by him which are related to the protection and prevention of occupational risks in the work place.

h) To seek competent advice where no. g) above cannot be compiled with for lack of competent personnel at the

place of work. i) To co-operate with other employers on matters relating to Health and Safety when sharing a work place. j) To ensure that those persons given responsibilities in this safety statement have the means to carry out such

responsibilities. k) To ensure that only competent persons are employed by the company, and to take any necessary action in

instances where he/she is made aware this is not the case. l) To report how the Safety Statement was complied with when making annual returns

3.4 Safety Officer a) Monitor all aspects of Health and Safety in the Company. b) Carry out periodic inspections / audits and document and report findings c) Provide advice, guidance and instruction on all safety matters to all company employees. d) Ensure all relevant safety information is made available to company personnel. e) Advise management on legislation, which is relevant to company activities. f) Report on accidents, incidents and/or dangerous occurrences should they occur. Carry out accident investigations

establish cause of accident / incident or dangerous occurrence and make recommendations for future avoidance. g) Ensure that full co operation is given to the safety representative and adequate time and training is provided for

discharge of their duties. h) Organise training to meet identified needs. i) Liaise with the Managers and Supervisors on matters relating to Health and Safety. j) Monitor P.P.E usage and advise management on type of protective equipment required. k) Liaise with Health and Safety Authority when required. l) Advise Management on statutory inspection and tests on plant and equipment as required. m) Review and follow up where necessary inspection reports, and health and safety suggestions, complaints and

requests for information. n) Order work to stop if of the opinion that any activities represent a serious risk of injury to personnel. o) Arrange distribution and maintenance of fully stocked first aid boxes p) Chair safety committee meetings and ensure meetings are held regularly and that follow up action is taken on

matters agreed where necessary. q) In essence the Safety Officer, is concerned with three main areas:-

The avoidance of unsafe acts. The elimination of unsafe conditions. The maintenance of proper conditions.


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3.5 Responsibilities of Contracts Managers

a) Review Construction Stage Health and Safety Plans ensuring that they are site specific and prepare or have prepared a supplementary safety method statement for projects when required/requested.

b) Ensure that Robert Quinn Ltd. Safety Statement & Safety Procedures is site specific and reviewed periodically. c) To ensure that the provisions of this statement are carried out from start to finish of each project. d) To ensure all sub contractors complete the Pre Qualification Document & that all relevant safety documentation is

submitted for review before sub contractors come onto site and to advise the Safety Officer by e mail to confirm. e) To ensure that Site Forepersons / managers carry out this policy and comply with all statutory requirements. f) To ensure that all personnel required to carry out tasks and operate plant, with regard to Health and Safety for sites

under their control, have the required training completed and that certificates are recorded on site, to effectively carry out their responsibilities.

g) To ensure that plant, machinery and equipment for each project has been planned and allocated as required and inspected.

h) To ensure that all personnel assigned to the site are suitable and competent to carry out the works. i) To ensure those sub-contractors and self employed persons are aware of the Robert Quinn Ltd. Safety policy and

have confirmed that they will comply with its requirements. j) To ensure that safety audits inspections and monitoring on site takes place on a regular basis and to ensure that

outstanding items are acted upon by Site foreperson or Safety Adviser. k) To ensure that all relevant legal documents, registers and certificates are maintained as required. l) Make sure that an adequate number of suitable First Aiders are available on site. m) Assess the site safety file during site visits and ensure that the file is kept up to date and used. n) Advise the site foreperson of any improvements needed to the site safety files. o) To instruct the company safety officer/appointed competent person to investigate any accidents and to report on

the causes and remedial action needed to prevent further re-occurrences. p) Check on actions taken to reduce reported hazards by the client and project supervisor construction. q) To ensure that accident/incident reports complete with investigations are carried out in accordance with Robert

Quinn Ltd management documents.

3.6 Responsibilities of Quantity Surveyors

a) QS ’s must take the requirements of SHWW Act 2005, Construction Regulations 2013 & General Application

Regulations 2007 when tendering, into account. b) QS’ s must ensure when awarding works packages ensure that all personnel required to carry out tasks and operate

plant, with regard to Health and Safety, have the required training completed and that certificates are recorded on site, to effectively carry out their responsibilities.

c) QS’s must when awarding work packages, provide sub contractors with a copy of the Construction Stage Health &

Safety Plans, so that sub contractors include relevant requirements as stated in the Plan in the provision of their own site specific Safety/Method Statements.

d) QS’s must when awarding works packages to sub contractors, ensure that their site specific Safety Statement &

Method Statement are submitted for review by the Safety Officer. They must be satisfied that adequate insurances are in place & a copy submitted to the Safety Officer. These must be reviewed before work commences on site.

e) QS’s must have a Pre Contract completed before any sub contractor is awarded any works package. The conditions

of the Pre Contract Document must be complied with.


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3.7 Responsibilities of Purchasing Manager

The Purchasing Manager is responsible for all materials, chemicals equipment, hired equipment & supplies brought into the company, site or office. a) Machinery and Equipment It is the responsibility of the purchasing manager that all machinery and equipment purchased will have the appropriate CE Mark. It is the responsibility of the purchasing manager that all machinery and equipment on hire to ROBERT QUINN LTD must comply with Statutory Requirements and be accompanied by the relevant certification (where required) and the Manufacturer’s Instructions. b) Electrical Electrical wiring and installation must be in accordance with the ETCI (Electro Technical Council of Ireland) rules. c) Chemicals The Purchasing Manager will ensure that Material Safety Data Sheets are received with the delivery of chemicals or hazardous substances. The purchasing manager must ensure that a copy is issued to the site. A copy will kept near their point of use. d) Statutory Inspections The purchasing manager is responsible for ensuring that all purchased & hired Lifting equipment / gear, plant that is required to carry out lifting operations have in date Statutory Certificates attached & filed for inspection. He is responsible for ensuring that Certificates are sent with all lifting plant to site. The purchasing manager is responsible for ensuring all Statutory Plant / gear / equipment is certified in date & for ensuring all plant, gear & lifting equipment is in good condition. The Purchasing Manager is responsible to ensure all PPE purchased & issued to employees, complies with EN / BS Standards.

3.8 Site Supervisors/Managers The Site Supervisors are responsible for managing and co-ordinating implementation of the Safety Statement, the site Safety and Health Plan (where appropriate) and the activities of site employees and contractors. These duties include: a) Acting on behalf of ROBERT QUINN LTD as Project Supervisor - Construction Stage with regards to monitoring site

activities and assisting the Directors in developing the site Safety and Health Plan. b) Ensuring that an analysis of the hazards and assessment of the risks associated with the execution of a project has

been carried out and arrangements made to ensure that all work is carried out safely. c) Ensuring that all Sub-contractors coming to site issue a site issue a site specific Safety/Method Statement for the

works that they are undertaking. d) Implementing the site Safety and Health Plan. e) Ensuring that site inductions are specific to the site and any special hazards and their control measures are identified

at induction. f) Ensuring all new employees including sub contractors employees receive site induction training before commencing

work on site. g) Ensuring adequate welfare, first aid, fire fighting facilities and equipment are available on site and kept in good

working order. h) Conducting safety inspections on a weekly basis (or more regularly as deemed necessary) once the project begins

and maintaining records of these inspections in a general site safety file. i) Ensuring all contractors obey established site safety rules and immediately corrects any violations of these rules. j) Verifying that all employees on site have received proper induction training to include a review of the site safety

rules, the use of personal protective equipment, emergency procedures, first aid, accident reporting and any other relevant safety issues.

k) Ensure that safety standards laid down in the Safety Statement and site Safety and Health Plan are adhered to and obeyed.


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l) Be aware of all identified hazards in their area of responsibility and specific measures to reduce the risks associated with these hazards.

m) Provide appropriate safety training to employees under their supervision. n) Ensure that all staff under their immediate control are aware of actions to be taken in case of emergency and that

properly maintained fire-fighting equipment is available. o) Ensure that good housekeeping standards are maintained. p) Monitor the activities of visitors and contractors on site to ensure their safety. q) Provide technical support to the Directors, as appropriate, regarding implementation of the site Safety and Health

Plan. r) Notify the Directors of any situations, which may present a safety hazard to contractors or the public. s) Provide information to operatives regarding any work on site, which may present unusual or significant risks to

health and safety. t) Maintain the general site safety file to include copies of all equipment certificates, site safety inspections, training

records, MSD Sheets and other relevant health and safety information. u) Ensure all pertinent safety information is communicated to contractors on site as appropriate. v) Obtain and file accident investigation reports in the general site safety file and, when necessary, ensure accident

reports have been filed with the Authority. w) Maintain a complete and up to date copy of the Safety Statement and site Safety and Health Plan and ensure they

are available to all contractors and inspectors of the Authority for review.

3.9 Employees In accordance with the requirements of Section 10 of the Safety, Health and Welfare at Work Act 2005, employees have the following responsibilities: a) All employees are required to co-operate fully with all provisions taken by the company for ensuring the safety,

health and welfare of other employees, contractors and clients. b) All employees that have been trained in the SOLAS/FÁS Safe Pass Programme must carry an up to date registration

card at all times while working on site. c) All employees are required to immediately report all incidents, dangerous occurrences, unsafe conditions and unsafe

acts to their immediate supervisor/foreman/safety officer. d) All employees are required to adhere to all safe systems of work, wear any personal protective equipment and use

any safety equipment provided. e) Employees are also responsible for reporting damage to equipment and the need for repair/replacement of items of

personal protective equipment to their immediate superior. f) All employees are required to discharge their work in a safe manner so as to avoid injury to themselves/other staff

and avoid damage to equipment and property. g) Ensure he or she is not under the influence of an intoxicant to the extent that he or she is in such a state as to

endanger his or her own safety, health or welfare at work or that of any other person. h) If reasonably required by his or her employer, submit to any appropriate, reasonable and proportionate tests for

intoxicants by, or under the supervision of, a registered medical practitioner who is a competent person, as may be prescribed.

i) Employees will be subject to disciplinary action for safety violations that may occur. j) This will be in the form of verbal, written, 2nd written and finally dismissal should the operative continue to re-

offend. k) If the safety offence is of a very serious nature then the operative will be removed from site immediately.

3.10 New & Transferred Site Personnel

a) Explain to the new employee what s/he will be required to do and to whom s/he will be

directly responsible.

b) Show the new employee where the Company Safety Statement is kept, explain its purpose

and ensure that the employee is aware of their responsibilities.

c) Ascertain if the new employee has any disability or illness which could prevent them

carrying out certain operations safely or require additional protective measures.

d) Warn new employees of any potentially dangerous area of operations on site or in the


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workplace.

e) Warn new employees of any prohibited actions on site or in the workplace, e.g. entering

specific areas without a safety helmet, operating plant unless authorized etc.

f) If there is any training or instruction required, e.g. abrasive wheels, cartridge tools, slinging

operations etc. ensure that this training is carried out.

g) Issue to new employees any protective clothing or equipment necessary and obtain their

signature for the items issued.

h) Show the new employee the location of the first aid box and explain the procedure in the event of an accident, in

particular, the necessity to record all accidents, however trivial it may appear at the time.

3.11 Plant & Vehicle Operators Plant operators have the responsibility to: a) Read and understand the Company Health and Safety Policy and carry out your work in accordance with its requirements. b) Never try to use the machine for work for which it was not designed. If in doubt, ask the Site Manager for advice. c) Check, prior to starting work with the Site Manager/Foreman the location of underground or overhead services. d) Ensure that if your machine is used for lifting purposes it is sited on firm, level well‐consolidated base with suitable

bearing timbers used under extended outriggers, if applicable. e) Ensure, if necessary, that you work with a Banksman and, if so, you are both sure before starting work of the

meaning of signals that may be used. f) Ensure that any defect in the machine is reported immediately to the Site Manager. Do not continue to operate the machine if the defect affects its safe use. g) Ensure when operating your machine that other persons are well clear, especially if reversing. h) Wear suitable safety footwear and protective clothing as you are exposed to the same hazards as others on the site

when not in the cab of your machine. i) Where applicable, ensure weekly inspection sheet i.e. GA2 is completed. j) Report all accidents or damage, however minor to the management.

3.12 Operatives & Apprentices

General operatives have the responsibility to: a) Read and understand the Company Health and Safety Policy and carry out your work in

accordance with its requirements. b) Work in a safe manner at all times. Do not take unnecessary risks that would endanger yourself or others. If possible,

remove site hazards yourself, e.g. remove or flatten nails sticking out of timber, tie unsecured access ladders etc. c) Do not play dangerous or practical jokes or “horseplay” on site. d) Use the correct tools and equipment for the job, and keep them in good condition. e) Do not use plant or equipment for work for which it was not intended or if you are not trained or experienced to use

it. f) Report immediately to the foreman any defects in plant or equipment. g) Warn other employees, particularly those new and young people, of particular known hazards. h) Report to foreman any person seen abusing the welfare facilities provided. i) Suggest safer methods of working. j) Abide by the company and site safety rules/guidelines. Attend toolbox talks / training as required. k) Follow any instruction regarding health and safety when directed to do by site management. l) Report any injury to yourself that results from an accident at work, even if the injury does not stop you working. m) Wear safety footwear at all times and use, where necessary, all protective clothing and safety equipment provided, e.g. safety helmets, goggles, respirators and so on.


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3.13 Office Staff It is the responsibility of Office Staff to; a) Read and understand the Company’s Safety Statement and carry out your work in accordance with its requirements. b) Ensure that the clothing and particularly the footwear worn at work is suitable from a safety viewpoint. c) Do not try to use, repair or maintain any office equipment or machinery for which you have not received full instructions or training. d) Report any defects in office equipment or machinery immediately to the relevant Manager. e) Find out from your Supervisor the position of the first aid box. f) Ensure that you know the procedure in the event of a fire. g) Report any accident or damage, however minor, to the Supervising Manager. h) Ensure that corridors, office floors, doorways etc. are kept clear and free from obstruction. i) Do not try to lift or move, on your own, articles or materials so heavy as likely to cause injury. j) Do not attempt to reach to high shelves unless using steps or a properly designated hop-up, do not improvise or climb. k) Suggest ways of eliminating hazards and improving working methods. l) Do not smoke in designated “No Smoking” areas and dispose of spent matches, cigarette ends etc. properly. m) Warn new employees, particularly young people, of known hazards. n) For Safety and hygiene reasons lunch breaks and coffee breaks to be taken in the canteen area provided.

4.0 TRAINING

4.1 Training for Employees ROBERT QUINN LTD will provide such training as required by the 2005 Act and the Safety Health and Welfare (Construction) Regulations 2013, to safeguard the safety, health and welfare of employees. Specifically, employees will be given the following safety training:

• All employees will receive induction training to ensure that they fully understand the hazards to which they may be exposed within their specific area, and the safety precautions and emergency procedures required;

• Young employees to be given specific instructions on all site activities & monitored by the site manager & senior member of staff, for a period of three months.

• All employees must be trained in the SOLAS Safe Pass Programme and SOLAS Construction Skills Certification Scheme (CSCS) with the dates as per the Safety, Health and Welfare at Work (Construction) Regulations, 2013.

• Employees who are required to lift materials will be given training in correct manual handling techniques as appropriate for their position and updated every three years.

• The Safety Representative will receive the necessary training as recommended by the Health and Safety Authority to carry out his/her role effectively.

• Operators of company vehicles who are involved in serious accidents (in which they are at fault) or repeated accidents will receive appropriate remedial driver training.

• Training in various aspects of Construction site safety as required.

• First Aid Training for the occupational first aided updated every two years.

• All site managers & contracts managers must complete Construction Safety Management

4.2 Records of Training Training Records will be maintained and will contain the following information: Date of instruction or exercise, Duration, Name of instructor, Name of person receiving instruction, Nature and content of instruction.


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4.3 Induction Training All employees employed by ROBERT QUINN LTD will receive induction training on commencement of employment to ensure they fully understand the hazards of their workplace and what safety precautions and emergency procedures are required. Induction Training will include the following: ▪ Relevant legislation ▪ Safety Statement including risk assessments ▪ Emergency / Fire Evacuation Procedures ▪ Accident Reporting / Investigation Procedures ▪ First Aid Facilities ▪ Security Arrangements ▪ Personal Protective Clothing Available ▪ Safe Methods of Work ▪ SSWP Completion.

Abrasive Wheel Authorisation and training. SAFETY, HEALTH AND WELFARE AT WORK (GENERAL APPLICATION) (AMENDMENT) REGULATIONS 2016 213. (1) Subject to paragraphs (3) and (4), an employer shall ensure that an employee does not mount an abrasive wheel unless the employee has been authorised by the employer to mount the abrasive wheel or a class of abrasive wheel to which that wheel belongs. (2) A person who stands appointed under Regulation 9 of the Safety in Industry (Abrasive Wheels) Regulations 1982 (S.I. No. 30 of 1982) immediately prior to the coming into operation of this Part shall, on the coming into operation of this Part, be taken to be authorised under paragraph (1) and these Regulations shall apply accordingly. (3) An employer shall not authorise an employee under paragraph (1) unless that employee—(a) has been trained and instructed in accordance with Schedule 14, and (b) is competent to mount the wheel. (4) Paragraph (1) does not apply where the employee referred to in that paragraph is undergoing training in mounting abrasive wheels and is working under the immediate supervision of an employee authorised under that paragraph. (5) An employer shall enter details of each authorisation under paragraph (1) including particulars of the abrasive wheel or the class of abrasive wheel, as the case may be, to which the authorisation relates, in the safety statement prepared by the employer. (6) An employer may revoke an authorisation under paragraph (1) at any time and where the employer does so shall amend the details included in the safety statement in accordance with paragraph (5). Abrasive Wheel Authorisation and training Table:

Name Trained in

Ronan Walsh Abrasive Wheels Instructor

James Hennigan Abrasive Wheels Instructor

Dan Fitzpatrick Abrasive Wheels Certificate

Declan Roberts Abrasive Wheels Certificate

Michael Lyons Abrasive Wheels Certificate

5.0 CONSULTATION

5.1 Introduction

It is the policy of ROBERT QUINN LTD that all employees shall have the opportunity to bring all matters related to health and safety to the attention of management and consult as regards safety controls and precautions. Employees are encouraged to consult with their Supervisor in the first instance, on issues of health and safety.


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5.2 Safety Representative: A Safety Representative may be selected in accordance with the Safety, Health and Welfare at Work Act 2005 and the Safety, Health and Welfare at Work (Construction) Regulations, 2013(Should Persons on site exceed 20 in number) to make representations to the employer regarding matters related to safety and health.

Rights of Safety Representatives

• Make oral or written representations to ROBERT QUINN LTD, management on matters of safety, health and welfare at work, on behalf of the employees.

• Investigate accidents and dangerous occurrences.

• Receive relevant advice and information from inspectors on matter of safety, health and welfare at work. Arising from the discharge of his or her functions under the Regulations, a site safety representative shall not be placed at any disadvantage in relation to his employment.

5.3 Violence and Aggression ROBERT QUINN LTD will take all necessary measures to protect employees from acts of violence or aggression during the course of work and will act on any complaints made by employees or other persons. The management will investigate any reports made.

5.4 Stress ROBERT QUINN LTD will take all necessary steps to ensure so far as reasonably practicable that employees are not exposed to excessive stress levels. Employees must approach their supervisor if suffering from excessive Stress levels, measures will be taken internally to relieve their workload and to identify the origin of the Stress. The opportunity of attending an external Counsellor will also be available.

5.5 Harassment and Bullying The management of ROBERT QUINN LTD are committed to providing a workplace free from harassment and bullying by referring to the Codes of Practice on The Prevention and Resolution of Bullying at Work 2007. Harassment or bullying by any member of the company, regardless of status, will not be tolerated. Victimisation of the complainant, and the alleged accused or an employee who gives evidence will be subject to disciplinary action. ROBERT QUINN LTD will not condone any behaviour relating to the adverse, differential treatment of a person due to sex, marital status, family status, sexual orientation, religion, disability, race, or membership of the traveller community. The Procedure for making a complaint against harassment and Bullying in the work place is through the following point of contact: Mary Quinn- Director of Health & Safety/James Hennigan– Safety Manager ROBERT QUINN LTD will deal with all allegations of bullying. All complaints will be dealt with fairly, with discretion and as far as reasonably practicable confidentially maintained. Please refer to Robert Quinn Ltd Policy below.

6.0 ACCIDENT INVESTIGATION AND REPORTING

All Accident Procedures are in accordance with the guidance on the Safety, Health and Welfare at Work (Reporting of Accidents and Dangerous Occurrences) Regulations 2016.

It is important that all accidents and incidents with potential for injury are reported to management and, where necessary, action is taken to prevent recurrence.


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6.1 Accident Procedures

When an accident occurs the following procedures below must be followed:

The Manager must be notified immediately. The Manager or other nominated persons must take charge of the proceedings as follows. a) Observe accident location and status of injured person. b) If there is risk of further injury move injured person to safety. c) Call for immediate medical assistance or emergency service. d) See that first aid etc. is administered as required by a competent person. e) If ambulance is called make sure exact location is given and that an ambulance can access site as near as possible to

the injured person. f) Notify Safety Officer and Directors and Safety Representative. g) Establish location of hospital and appoint a suitable person to travel with injured person. h) Obtain consent of injured person to notify family and, if required, arrange transport for them to hospital i) Gather all information immediately about the accident and what led up to it. j) Identify all witnesses and obtain witnesses statements, write them down as they are given.

k) Complete accident report book and report form and check with the Managing Director before speaking to Health & Safety Authority as required.

l) Take sketches/photographs of area where accident happened. m) If HSA are to inspect site and location of accident, do not move anything unless further serious risks have to be

avoided. n) Director is to notify the insurance company and seek guidance on further reports, investigations and position of

company.

6.2 Arrangements for Accident Investigation An accident investigation is of little benefit to the immediate victim, but may help future prevention. There is always a reason for an accident, whether the responsibility lies with the operatives, management or is the result of a lack of communication between them. Regardless of what has happened, a review of the supervisors’ accident report will reveal facts that will assist any investigation. The object of the investigation is to examine the conditions which led to the accident and to decide what follow up is necessary to prevent a repetition. It is also conduced to provide adequate information in the event of a claim for damages against the company. a) Managers must ensure that there are thorough on the spot investigations of all accidents and dangerous

occurrences, not merely those that are reportable to the authorities.

b) The investigation should be held immediately, even if the person injured has to make a contribution later and a full report made.

c) An Accident Investigation Report form shall be filled out and must be completed in detail.

d) All reportable accidents will be left undisturbed (if it is safe to do so) to be fully investigated by a H.S.A Officer if

necessary.

e) Accidents and dangerous occurrences to be investigated will also include substantial damage to company property, or near misses.

f) All investigations will be analysed, causation identified, preventative measures recommended and issued to all Site

Supervision to ensure that adequate control measures are put in place to prevent such accidents arising again.


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6.3 Accidents Reportable to the HSA The Safety, Health and Welfare at Work (General Application) Regulation 1993 Part X - Notification of Accidents and Dangerous Occurrences requires the Company to report to the Health and Safety Authority on prescribed forms a) Accidents at work resulting in a fatality or a person not being able to carry out their normal functions for more than

3 days. b) Dangerous occurrence Form will be completed.

Records are to be maintained on file for 10 years.

7.0 VISITORS

7.1 Visitors ROBERT QUINN LTD will ensure, as far as is reasonably practicable, the safety of visitors and contractors while on our construction sites. Additional Requirements for Visitors ROBERT QUINN LTD has a responsibility to ensure, as far as is reasonably possible, the safety of visitors and contractors while on our project sites. To that end the following policies will apply:

• All visitors are to check-in at reception or site office.

• Visitors will be accompanied by an employee of ROBERT QUINN LTD at all times, while on our project sites.

• Visitors are to obey the site safety rules and emergency procedures at all times.

• The sites will be adequately hoarded or fenced off and appropriate safety and warning signs posted.

• If show houses are being opened during the construction phase, ROBERT QUINN LTD must ensure safe parking and the safety of the general public during this period, by providing adequate site hoarding/fencing, covering manholes and excavations etc.

7.2 Sub - Contractors

Sub-Contractors on ROBERT QUINN LTD work sites are bound by the following: a) They should not work on the sites unless covered by adequate employers and public liability insurance. Contractor's insurance policies must be submitted for examination prior to work commencing to ensure they confirm to ROBERT QUINN LTD requirements. b) Contractors must not commence with any work on the project sites until relevant safety procedures are read, understood and accepted. c) Contractors must provide their Safety Statement and Methods Statement prior to the commencement of work at the discretion of designated Project Supervisors. d) Contractors will provide information on any addition, alteration or safety information to be taken into account during any subsequent construction work for retention in the Safety File. e) A Project Supervisor will be assigned to monitor the work of the contractor on site to ensure adherence to the safe practices outlined in ROBERT QUINN LTD Safety Statement and the Contractor's own Safety Statement. The Safety, Health and Welfare at Work (Construction) Regulations 2013 will be adhered to for all construction work, completed on the premises or project sites.

8.0 FIRST AID

8.1 First Aid Supplies First aid boxes will be made available in the site offices and in the office premises. Each first aid box will be stocked in accordance with guidelines, issued by the Health and Safety Authority. Site Managers are responsible to ensure all kits are restocked. This will also be audited by the EH&S Manager.


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8.2 Nominated First Aiders

The following person(s) is the nominated First Aider(s) and has received appropriate training and certification: Noel Power – Purchasing Manager.

8.3 First Aid Training Training will be carried out by an organisation competent to do so. Refresher training will be provided at intervals not greater than 2 years. Each first aider will be responsible for the maintenance of appropriate first aid supplies. Wherever first aid is given, a record of the injury and details of treatment given must be maintained by the First Aider.

9.0 FIRE SAFETY MANAGEMENT

9.1 Fire and Safety Inspections Fire and safety inspections will take place on every ROBERT QUINN LTD site, at a schedule determined by the size and nature of the project. Fire

• Depending upon the characteristics of the site, suitable fire fighting equipment will be made available.

• Extinguishers will be placed in accessible locations throughout the site for use in the event of a fire.

• All equipment should be properly maintained.

• The location of equipment should be indicated by easily recognisable signs.

• Smoking should be restricted to specified areas throughout the site.

• Combustible debris should be properly disposed of away from potential ignition sources.

• Any contractor completing hot work including welding, soldering or the use of blowlamps, blowtorches or cutting equipment must work under a ‘Hot Work Permit’ and carry a fully charged fire extinguisher with them. Hot work to stop one hour before leaving site, constantly monitor. A complete check should be made one hour after the completion of the work.

10.0 PURCHASING

10.1 Purchasing of Goods

It is the policy of the management to take health and safety into consideration when purchasing machinery, equipment, goods or services, and to ensure that the required standards are met prior to such purchases being made. This also applies to hired equipment.

Machinery and Equipment All machinery and equipment purchased should have the appropriate CE Mark. All machinery and equipment on hire to ROBERT QUINN LTD must comply with Statutory Requirements and be accompanied by the relevant certification (where required) and the Manufacturer’s Instructions. Electrical Electrical wiring and installation should be in accordance with the ETCI (Electro Technical Council of Ireland) rules.

Chemicals The Purchasing Manager should ensure that Material Safety Data Sheets are received with the delivery of chemicals or hazardous substances. A copy will kept near their point of use.


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11.0 PERSONAL PROTECTIVE EQUIPMENT

11.1 Purchasing of Goods

• Hard-hats, hi visibility vests and protective footwear are required by all employees working on site during the construction stage unless otherwise specified. Additional personal protective equipment for example gloves; eye and ear protection will be required based on the nature of the work being performed. The use of this equipment will be strictly enforced.

• ROBERT QUINN LTD will supply employees with adequate PPE that is required for the work being preformed; we will keep a register of the PPE issued and keep records in the safety file.

• Contractors are responsible for providing all necessary personal protective clothing and equipment to their employees.

• Personnel protective equipment should be properly stored when not in use to prevent damage.

• Signs for the wearing of helmets, eye protection, ear defenders etc. shall be placed in conspicuous areas throughout the site and site entrances.

• Where necessary training in the use of personal protective equipment (i.e. respirators) is to be provided.

12.0 PROJECT ADMINISTRATION OF HEALTH AND SAFETY POLICY

12.1 Organisation and Responsibilities Client The Client is the person or body who commissions or procures the carrying out of a project. The main duties of the Client are: ➢ Appoint in writing before design work starts, a project supervisor for the design process (PSDP) who has adequate

training, knowledge, experience & resources. ➢ Appoint, in writing before construction begins, a project supervisor for the construction stage (PSCS) who has

adequate training, knowledge, experience & resources. ➢ Be satisfied with each designer and contractor appointed has adequate training, knowledge, experience & resources

for the work to be performed. ➢ Co-operate with the project supervisor and supply necessary information. ➢ Retain and make available the Safety File for the completed structure. The Safety File contains information on the

completed structure that will be required for future maintenance or renovation. ➢ Provide a copy of the Safety & Health Plan prepared by the PSDP to every person tendering for the project. The Safety

Plan documents how health & safety on the project will be managed up to the project completion. ➢ Notify the Authority of the appointment of the PSDP where construction is likely to take more than 500 person days or

30 working days.

Project Supervisor - Design Process (PSDP) A competent PSDP must be appointed, in writing, by the client for each project. In many cases the PSDP is a designer who has the necessary competence to fulfil the role of PSDP As the PSDP your key role is to ensure co-ordination of the work of designers throughout the project. As a PSDP you must: ➢ Identify hazards arising from the design or from the technical, organisational, planning or time related aspects of the

project. ➢ Where possible, eliminate the hazards or reduce the risk. ➢ Communicate necessary control measure, design assumptions or remaining risks to the PSCS so they can be dealt with

in the Safety and Health Plan.

➢ Organise co-operation between designers. ➢ Prepare a written safety & health plan for any project where work will take more than 500 person days or 30 working

days or there is a Particular Risk and deliver it to the client prior to tender.


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➢ Prepare a safety file for the completed structure and give it to the Client ➢ Notify the Authority and client of non-compliance with any written directions issued. ➢ The PSDP may issue directions to designers or contractors or others. Designers You are a designer if you are engaged in preparing drawings, particulars, specifications, calculations and bills of quantities in relation to a project. As a designer you must: ➢ Identify any hazards that your design may present during construction and subsequent maintenance ➢ Where possible, eliminate the hazards or reduce the risk e.g. can roof-mounted equipment be placed at ground level

or can guardrails be provided to protect workers from falling? ➢ Communicate necessary control measures, design assumptions or remaining risks to the PSDP so they can be dealt

with in the Safety and Health Plan ➢ Co-operate with other designers and the PSDP or PSCS ➢ Take account of any existing safety and health plan or safety file

➢ Comply with directions issued by the PSDP or PSCS ➢ Where no PSDP has been appointed, inform the client that a PSDP must be appointed ➢ The Safety Health and Welfare at Work Act 2005 requires designers to ensure that the project is capable of being

constructed to be safe, can be maintained safely and complies with all relevant health and safety legislation. Project Supervisor Construction Stage (PSCS) Duties A competent PSCS must be appointed, in writing, by the client for each project. In many cases the PSCS is a contractor who has the necessary competence to fulfil the role of PSCS As the PSCS your key role is the coordination of the construction of the project. As a PSCS you must: ➢ Co-ordinate the identification of hazards, the elimination of the hazards or the reduction of risks during construction. ➢ Develop the Safety and Health Plan initially prepared by the PSDP before construction commences. ➢ Co-ordinate the implementation of the construction regulations by Contractors. ➢ Organise cooperation between contractors and the provision of Information. ➢ Co-ordinate the reporting of accidents to the Authority. ➢ Notify the Authority before construction commences where construction is likely to take more than 500 person days

or 30 working days. ➢ Provide information to the site safety representative. ➢ Co-ordinate the checking of safe working procedures.


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➢ Coordinate measures to restrict entry on to the site. ➢ Co-ordinate the provision and maintenance of welfare facilities. ➢ Co-ordinate arrangements to ensure that craft, general construction workers and security workers have a Safety

Awareness card, e.g. Safe Pass and a Construction Skills card where required.

➢ Co-ordinate the appointment of a site safety representative where there are more than 20 persons on site. ➢ Appoint a safety adviser where there are more than 100 on site. ➢ Provide all necessary safety file information to the PSDP. ➢ Monitor the compliance of contractors and others and take corrective action where necessary. ➢ Notify the Authority and the client of non-compliance with any written directions issued. ➢ The PSCS may issue directions to designers or contractors.

Duties of Contractors ➢ Co-operate with the PSCS to ensure safety is maintained & relevant statutory provisions are met. ➢ Provide a copy of your current Insurances, Safety & Method Statement/ Risk Assessments and other relevant

information to the PSCS. ➢ Promptly provide the PSCS with information required for the Safety File. ➢ Comply with directions of Project Supervisors. ➢ Report accidents to the Authority and to the PSCS where an employee cannot perform their normal work for more

than 3 days. ➢ Comply with site rules and the safety and health plan and ensure that your employees comply. ➢ Identify hazards, eliminate the hazards or reduce risks during construction. ➢ Provide training and education as necessary to ensure that all employees under the contractors control are competent

to carry out work safely. All employees must have a Safe Pass Card and the relevant CSCS card. ➢ Facilitate the Site Safety Representative. ➢ All employees must have a Safe Pass Card and the relevant CSCS card. ➢ Provide workers with site specific induction. ➢ Appoint a safety officer where there are more than 20 on site or 30 employed. ➢ Maintain the work area in good order and in a satisfactory state of cleanliness. ➢ Monitor compliance and take corrective action.


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Temporary Works • Temporary Works are those that are required to aid the construction of the Project but which do not remain once the Project has been completed. • ROBERT QUINN LTD will be notified of these temporary works at the tender stage. • Where this is not forthcoming or may be ambiguous then ROBERT QUINN LTD will seek clarification on such matters prior to tendering. • Once the project has commenced any need for temporary works will be discussed with site management and the design team. • If temporary works is deemed a requirement ROBERT QUINN LTD will get the necessary temporary works drawings and design cert for approval and sign off. • Once Approved and signed off, then the temporary works can be constructed in accordance with the TWD & cert. • Once the particular part of the project has been constructed the temporary works construction will be removed. BCAR Certifier In accordance with S.I. No. 365/2015 - Building Control (Amendment) (No. 2) Regulations 2015. Ancillary Certificates shall be complete at the end of each project and included:


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12.2 Site Safety and Health Plan In accordance with requirements of the Safety, Health and Welfare at Work (Construction) Regulations 2013, a site specific Safety and Health Plan will be developed and prepared prior to the commencement of work on a project which: i. Requires notification be made to the Authority ii. Involves particular risks to the health and safety of workers. The Plan is a safety management document for a particular project involving risk assessment and organisational measures to implement safety policy. The Safety and Health Plan will be developed in two stages, the Preliminary Plan developed at the Design Process and the Construction Stage Health and Safety Plan.

Preliminary Plan - Design Process The Project Supervisor appointed for the Design Process will prepare, on a preliminary basis, the Safety and Health Plan which will be passed on to the Project Supervisor - Construction Stage for finalisation. Information to include at the preliminary stage would include: • The nature and time scale of the project. • Any other work activities taking place on the site • Any work involving particular risks, and • Inclusion as part of tender documentation The intent is to enable safety and health factors to influence the tendering process to ensure provisions are made in pricing to allow for adequate safety measures on site. Construction Stage Health and Safety Plan The Project Supervisor - Construction Stage will develop and implement the Health and Safety Plan prepared at the Design Process to prescribe specific provisions for the management of safety on a project site. The Project Supervisor - Construction Stage must: i. Take account of provisions of Section 20 of the 2005 Act concerning the preparation of Safety Statements (as accomplished through this document). ii. Take account of specific activities taking place on site, and iii. Specify control measures concerning any particular risks or those listed in the Second Schedule of the 2013 Construction Regulations. The Plan should be completed and communicated prior to the commencement of work and updated as required through the life of the project.


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As outlined in the Construction Stage Health and Safety Plan all sub-contractors must provide the following information before commencing on any Robert Quinn Ltd site.

• Safety Statement

• Risk Assessment/Method Statement

• Copy of current Insurances

• Sub-Contractors Health & Safety Questionnaire

• Copy of training certificates for all site personnel

• Copy of certificates for all plant and equipment.

12.3 The Safety File and H&S Management System (iCloud Based) The Safety File is a record of information, prepared by the Project Supervisor Design Process (PSDP) for the end user, which focuses on safety and health. The information it contains will alert those who are responsible for the structure and services in it of the significant safety and health risks that will need to be addressed during subsequent maintenance, repair or other construction work including demolition. It is the responsibility of the PSDP to deliver the Safety File to the Client on completion of the project. It must contain relevant safety and health information, including any information provided by the PSCS that must be taken into account during any construction work carried out following completion of the project. Designers involved on the project must provide the PSDP with any relevant information in writing, about the project, that is necessary for the project supervisor to prepare the safety file e.g. aspects of the design that could create risks during future construction work or maintenance. The client must keep the safety file available for inspection by any person who may need the information in order to fulfil their duties or to carry out construction work on the structure to which the safety file relates. The client must pass on the Safety File to any future transferee taking possession of the property. The Safety File will (for example) contain: • "As built" drawings and plans • Design specifications • Information on construction methods an materials used • Drawings of electrical work, pipe work and similar matters • Information on maintenance equipment, facilities and requirement. • Details of any emergency and fire fighting systems and the location of services and utilities HEALTH AND SAFETY MANAGEMENT SYSTEM (iCloud Based) The RQL Master documents are kept electronically on the RQL iCloud system and can only be altered by the controller of the document. This copy is deemed to be the controlled copy of the HS&E Management System (also known as the SMS). The RQL iCloud system can be accessed from each workplace (site). The system is formally reviewed at least annually and kept updated by authorised personnel, with outdated documents removed or archived. All printed copies are deemed to be ‘uncontrolled issue’ documents. Procedures: RQL-SMS-PRO-01 Introduction RQL-SMS-PRO-02 Policies RQL-SMS-PRO-03 Safety Plans-Safety Statements-Manuals RQL-SMS-PRO-04 Risk Assessments-Method Statements RQL-SMS-PRO-05 Training Competence and Inductions RQL-SMS-PRO-06 Safety Inspections and Audits RQL-SMS-PRO-07 Accident-Incident Reporting + Investigation RQL-SMS-PRO-08 Fire and Emergency Plans RQL-SMS-PRO-09 Plant and Tools RQL-SMS-PRO-010 Welfare RQL-SMS-PRO-011 Lifting Operations


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RQL-SMS-PRO-012 Filing Review-Archive and Handover/BCAR RQL-SMS-PRO-013 Disciplinary RQL-SMS-PRO-014 Safety Management System (SMS) RQL-SMS-PRO-015 Safety Legislation RQL-SMS-PRO-016 Occupational Health RQL-SMS-PRO-017 Forms and Reference RQL-SMS-PRO-018 Temporary Works RQL-SMS-PRO-019 HSEQ Site Packs

12.4 Selection of Sub-Contractors Pre-Tender Stage

• Any contractor wishing to be considered for work on ROBERT QUINN LTD project will be assessed on their Health and Safety standard.

• Contractors should also be briefed on the preliminary Health and Safety Plan as part of an overall pre-tender briefing. Tender Stage Each contractor submitting a tender for work on a ROBERT QUINN LTD project should provide the following documents: i. A copy of their Safety Statement, Detailed Method statement & Insurance cover. ii. An outline giving evidence that health and safety has been adequately provided for in tendered submissions in

accordance with the preliminary Health and Safety Plan. iii. Where appropriate, specification of the resources to control and manage major health and safety risks on site.

Contract Stage A document setting out "Safety Rules for Contractors" intending to work on a ROBERT QUINN LTD project must be issued to a contractor before a contract is signed. The contractor must agree to abide by these rules and confirm this by signing the last page of the Safety Rules and returning a copy to the Directors. Any unauthorised deviation from the rules is to be considered sufficient grounds to stop the job until the situation is remedied to the satisfaction of the designated Project Supervisor - Construction Stage.

12.5 Notification to the Authority It is the duty of the Project Supervisor - Construction Stage to give written notice on the AF2 Form to the Health and Safety Authority for works: • Scheduled to last more than 30 working days, or • Which is scheduled to exceed 500 person days The Project Supervisor-Construction Stage must ensure that the particulars contained in the notice are displayed on the site and updated as necessary.

12.6 Equipment Certification and Inspection The Project Supervisor-Construction Stage will ensure that all plant and equipment brought onto the site carries appropriate certification. Copies of certificates are to be provided to the Project Supervisor - Construction Stage for retention in the site file. Contractors will be expected to carry out equipment inspections as required by law. Documentation of these inspections is to be maintained on site for review by the Project Supervisor - Construction Stage.

12.7 Project Site Training The Project Supervisor - Construction Stage is responsible for ensuring that: i. All employees working on the site have received a brief induction to cover the following: • Emergency procedures • Site Safety Rules and personal protective equipment required • First Aid procedures • Accident notification procedures • Availability of the site Safety and Health Plan. Documentation will be maintained which contains the date of the training, the instructor, the employees name and signature and the information covered.


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ii Through observation, verifying that contractor employees demonstrate the ability to carry out their work safely or identifying areas where additional training may be required. Training deficiencies will be communicated to the contractor safety liaison for corrective action.

12.8 Welfare Arrangements The provision of welfare facilities will be considered during the Design Process and arrangements finalised and implemented prior to the commencement of work. The Site Supervisor/Project Supervisor Construction Stage will determine the welfare requirements of the site and ensure they are in place before works commence. All work will be tendered or negotiated for taking into account the provision of required facilities. It is the responsibility of each contractor on site to provide the required facilities for their employees unless other arrangements have been agreed upon between the contractor and the main contractor. Part 14 of the 2013 Construction Regulations lists specific requirements for the provision of welfare facilities and should be consulted when making arrangements.

12.9 Site Offices

The location and design of site offices will be determined during the Project Design Process and clearly indicated on site construction plans. Offices are to be placed in areas, which allow for safe access and are a safe distance from on site work activities. Site offices will be placed on secure foundations and all electrical services supplied in accordance with applicable codes. Steps and stairways are to be of stable design and equipped with railing protection as necessary. Site offices will be equipped with portable fire extinguishers. Where necessary, site offices will be fenced off for security. Part 14 of the 2013 Construction Regulations outline additional areas to consider when setting up site offices.

12.10 Project Site First Aid

The provision of first aid equipment and trained personnel will be considered during the Design Process and arrangements finalised and implemented prior to the commencement of work. The Director, Supervisor and the Project Manager - Construction Stage will determine the First Aid requirements of the project and ensure proper arrangements have been made. It is the responsibility of each contractor on site to provide appropriate first aid materials and trained personnel unless other arrangements have been agreed upon with ROBERT QUINN LTD. The 2007 General Application Regulations outline specific requirements for the provision of first aid resources and these should be consulted when finalising arrangements.

13.0 EMERGENCY PROCEEDURES

13.1 Emergency Procedures

Introduction: The Emergency Plan highlights the procedures to be carried out in the event of an emergency situation The Emergency Plan shall be put into operation in the following cases: -

• A fire within the complex that cannot immediately be brought under control with the fire extinguisher located in the office area.

• An explosion.

• Any situation where persons are trapped and there is an immediate risk to their safety and health.

• A structural collapse that results in persons being trapped within the structure, or has the potential to pose a danger to their safety and health.

• Any situation where the lives of operatives can become threatened


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Alarm: The alarm will be raised from the Head Office. A siren or an air horn will be kept in the Head Office for this purpose. The Fire Alarm will be:

• Continuous alarm. Control: Appointed individuals will assist in the removal of all operatives in the head office to the designated assembly points, which will have been communicated to all prior to commencing employment. These members will act as a guide for the emergency services i.e. to stand at office entrance to alert approaching emergency services to the location of the incident / accident, give emergency services personnel details of the event – including location, number of persons involved etc. Assembly Point: The Assembly Point for this HEAD OFFICE is: - IN FRONT OF THE CASTLE.

ROBERT QUINN LTD.

ACCIDENT / INCIDENT REPORTING PROCEDURE:

ALL ACCIDENTS / INCIDENTS MUST BE NOTIFIED TO RQL AND RECORDED IN THE SITE ACCIDENT REPORT BOOK.

Your site 1st aid box is Noel Power L Located in the RQL site office Purchasing Manager First Aider 087 206 2262

ROBERT QUINN LIMITED EMERGENCY CONTACTS

Noel Power Purchasing Manager 087 206 2262 Ronan Walsh and Jimmy Hennigan Environmental Health and Safety Manager 086 581 680 and 087 22 65 149

1. ON DISCOVERING AN EMERGENCY SITUATION SUCH AS FIRE, GAS LEAK, STRUCTURAL COLLAPSE OR SERIOUS INJURY YOU SHOULD :

• Contact Robert Quinn Limited head office management

• Switch off all electrical tools & equipment if safe to do so

• Evacuate the area

• Go to your assembly point

If you discover a fire and you decide to tackle it, make sure you have the correct Fire Fighting equipment for the job. Always keep yourself between the fire and an exit point at all times so you have a means of escape.


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14.0 FIRE MANAGEMENT SYSTEM

14.1 Fire management system Under the Fire Services Act 1981, the management recognises its responsibility to take all reasonable measures to guard against the outbreak of fire on its premises and to ensure as far as is reasonably practicable the safety of persons on the premises in the event of an outbreak of fire.

The Safety Manager is responsible for the day to day fire safety management. The Safety Manager is also responsible for implementing and monitoring the fire safety policy within the Company.

Duties of the Chief Fire Marshal.

• Noel Power (Purchasing Manager) is the Chief Fire Marshal for Robert Quinn Ltd’s head office.

• Responsible for organising periodic fire / evacuation drills.

• Ensuring that all staff, occupants and visitors are fully conversant with fire / evacuation procedures and they can be evacuated as quickly as possible in an emergency.

• Keep a full record of all drills carried out. Details of all fire/evacuation drills carried out e.g. time taken to evacuate, number of occupants etc., together with any other recommendations should be entered in the register and ensure the Nominated Fire Manager is updated.

• Arrange for the expeditious removal of all fire hazards reported to him.

• Be available to receive reports from fire marshals on particular fire hazards. (If the Chief Fire Marshal is not available, a Deputy should be appointed to receive the reports in his absence.

• Keep Fire Marshals up to date on all matters affecting Fire Safety in the building and ensure they have received all necessary training courses.

• Select suitable assembly areas in consultation with other Fire Marshals.

• Ensure fire / evacuation notices (which include names and addresses of all Fire Marshals) are posted prominently throughout the buildings.

• Advise the nominated Fire Manager on absences of Fire Marshals.

• Ensure that the chief Fire Marshal has sufficient numbers of Fire Marshals to enable him to carry out his duties. Duties of Fire Marshal’s.

• Ashling Phelan (Accountant) is the Deputy Fire Marshal for Robert Quinn Ltd’s head office.

• Fire Marshal’s should carry out a daily inspection of the areas assigned to them and report any fire hazards to the Chief Fire Marshal.

• Must ensure that that the entire staff especially new members are kept up to date on all matters affecting fire / evacuation procedures and drills.

• Must ensure that fire alarm and emergency lighting systems are tested on a regular basis and all fire fighting equipment is in working order.

• Must ensure fire doors are kept closed.


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• Must ensure that no combustible material e.g. waste paper, new stationery, empty cardboard boxes is allowed to accumulated in buildings, particularly on or under any stairways or landings, communications room, in hallways or in store areas.

• Must ensure emergency exits and escape routes can be used in the event of an evacuation and are adequately signposted. Procedures to be followed by Fire Marshals / Deputy Fire Marshals in the event of a fire or other emergency. The Fire Marshal / Deputy Fire Marshal should:-

• Ensure that the Alarm has been raised and that the Fire Brigade has been called.

• Notify the Chief Fire Marshal or his Deputy of the nature of the emergency.

• Ensure that staff and customers are evacuated to pre-determined assembly point by way of the nearest available stairway / exit (as indicated by signs).

• Check that all rooms (including toilets) in his section of the building are vacated when the fire alarm is sounded.

• Ensure that all windows and doors are closed to minimise the danger of the fire spreading (this should normally be carried out by room occupants).

• Ensure that all fire doors to the stairways are shut at all times to prevent smoke getting into the stairways and hampering evacuation.

• Check that all occupants of his section of the building are present at the pre-determined assembly area.

• Give a report of the situation to the Chief Fire Marshal. *** Special instructions should be drawn up for people allocated special duties e.g. receptionist, whose responsibilities would include calling the Fire Brigade. These instructions should ensure that adequate provision is made for the safety of visitors on the premises and for the safety of disabled people. ** Under no circumstances should Fire Marshals put themselves at risk during fire evacuation situations. In any situations where doubt exists or where they fear for their own safety they should leave the building and assemble with the other evacuees.

• Keep all occupants away from the building until Chief Fire Marshal is informed by the Fire Brigade Officer that it is safe to return to the building.

SPECIAL PRECAUTIONS. Where disabled staff / visitors are present the Chief Fire Marshal should ensure that sufficient numbers of Fire Marshals are available to assist with evacuation. The procedure to be adopted when evacuating disabled staff or patrons should include:-

* The appointment of two Fire Marshals to assist each disabled person from the building or to a place

CCoommppaannyy HHeeaalltthh aanndd SSaaffeettyy ... · Included statement on the Health & Safety...

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