CCCTran Electronic Transcripts for California. Xap Corporation What We Do We enable students and...
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Transcript of CCCTran Electronic Transcripts for California. Xap Corporation What We Do We enable students and...
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CCCTranCCCTranElectronic Transcripts for Electronic Transcripts for
CaliforniaCalifornia
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Xap CorporationXap CorporationWhat We Do• We enable students and workers to explore, plan, and
achieve their educational and career goals.
Who We Are• Founded in 1981• Privately held• Headquartered in Los Angeles• Operations in Canada and U.S.• 140+ employees
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Xap by the numbersXap by the numbers
• Served over 40M students and families in all 50 states, 10 Canadian Provinces and 75 other countries around the world
• Present in over 15,000 school sites• Process over 1.5M transcripts and 13M applications
annually• Over 900 post secondary use our solutions• Access provide in English, French and Spanish…and
soon Arabic.
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VisionVision
• Provide secure web-based transcript exchange system between all California colleges and their trading partners
110 Colleges in 72 Districts2.7 Million Students
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CCCTran - Vision CCCTran - Vision
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Project History1999-2000 Request for Applications (RFA) for Electronic Records
Exchange awarded jointly to Yuba and Contra Costa
2000-2001 Feasibility Study conducted with positive result and recommendation for transcripts
2002-2003 Data dictionary developed and open-source report made
2003-2004 Two representative models tested and RFI conducted
2004-2005 Requirements finalized and RFP conducted
2005-2006 System design and testing
2007 Projected release July 2007
2009 44 Institutions On Board, No problems.
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Current StatusCurrent Status• Launched into Production – July 2007• Currently 44 colleges Participants• 31 California Community Colleges • 12 California State University
• 2 CSU’s are in procurement• University of California
• UC Santa Barbara Proof of Concept• Independents
• National University• University of Phoenix is next
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Participating InstitutionsParticipating Institutions• American River • Bakersfield • Butte • Canada • Cerro Coso • Chaffey • College of San Mateo • College of the Sequoias • Cosumnes River• Crafton Hills• Cypress• DeAnza • El Camino • Evergreen Valley• Folsom Lake• Fullerton
• CSU Channel Islands• CSU Chico• CSU East Bay• CSU Fullerton• CSU Long Beach• CSU Monterey Bay• CSU Northridge• CSU Sacramento• CSU San Bernardino• San Diego State• San Francisco State• San Jose State• National University• University of Phoenix
• Hartnell• Merced• MiraCosta • Moorpark • Oxnard• Palomar • Porterville • Riverside • Sacramento City• San Bernardino Valley• San Jose City • Santa Rosa • Shasta • Skyline • Ventura
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Major FunctionalityMajor Functionality
• Manual or Automated processing
• Support for national standards – XML & EDI
• Common CCCTran Data Dictionary
• Automated email messaging
• Standardized transcript layouts
View status
View/Download
Transcripts
Transcript Recipient Transcript Source
Pull
Push
Request Process Request
Hold?
Response
Fulfillment
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Systems Diagram Systems Diagram Outside
CCCTran
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Common Transcript ViewsCommon Transcript Views
FULL
BRIEF
GEN-ED
BRIEF
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SustainabilitySustainability
California Community College System has a student population of 2.7 Million and processes over 3 Million transcript
requests annually .
CCCTran Supports Sustainability Goals
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What are the Benefits?What are the Benefits?• Facilitates transcripts on demand, in seconds • One system - college and high school transcripts• Eliminate Communication Frustration• Reduce staff time, paper, and postage costs• Eliminate errors from OCR and re-keying • Feed Data directly into Degree Audit, & SIS• Standard Views with Legend for Document
Management• Eliminate fraud• Go green - go paperless
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Questions?
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Further InformationFurther Information
Website: http://www.ccc-tran.org
CCCTran Project Team
• Keith Franco [email protected] Sales Manager – Xap Corp.530-520-3471
• Tim Calhoon [email protected] Project Director – CCC Technology Center
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FERPA ReferenceFERPA Reference
“ …FERPA allows schools to disclose those records without consent, to the following parties or under the following conditions (34 CFR § 99.31):
– School officials with legitimate educational interest;– Other schools to which a student is transferring;– Specified officials for audit or evaluation purposes;– Appropriate parties in connection with financial aid to a student;
…”