CCCM Sector Contingency Planning 2012 – 28 May 2012

CCCM Sector Preparedness and Response Plan

Version 0.3 28th May 2012

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CCCM Sector Contingency Planning 2012 – 28th May 2012

Members / leads

Organization Province Focal Point Contact details IOM (lead organization)

Islamabad Mutya Izora Maskun

[email protected] 0300 500 7268

UNHCR Islamabad Ajit Fernando [email protected]

UNHCR KPK UNHCR Balochistan Wajid Abdul

Wadood Abdul [email protected] [email protected]

IOM Islamabad Maria Moita [email protected] 0303 555 2956

IOM Sindh Laura Palatini [email protected] 0308 520 4741

IOM Punjab Laura Palatini [email protected] 0308 520 4741

Background and Situation Analysis

Pakistan Pakistan is prone to a range of natural disasters including Tsunamis, Cyclones, Flooding and Earthquakes. By some climate change predictions, the likelihood of each of these occurring will increase over the coming years. Recent examples include:

1. Flooding in Sindh and Balochistan in 2011 2. Country wide flooding in 2010

As many families affected by both the 2010 and 2011 floods remain vulnerable and without appropriate shelters, the authorities and humanitarian stakeholders have developed and refined contingency plans to prepare for and mitigate the impact of potential new floods, enabling a quick response to provide emergency shelter needs necessary to the survival of affected populations. Contingency planning identifies risks and vulnerabilities emanating from previous disasters, particularly the 2010 and 2011 floods, building upon the worst case scenario data provided by UNOCHA in April 2011. The map below shows the districts affected by the 2010 and 2011 flooding as well as those districts affected by both events.

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Flooding in Sindh and Balochistan in 2011 In August and September 2011, intense rainfall in SE Sindh caused widespread flooding and direct damage from the rainfall itself. For example in Tharparkar, in late august, almost 1 metre of rain fell in one night, damaging several thousand roofs, particularly in Nangparkar. Widespread flooding affected a population of over five million across 23 districts in Sindh, as well as an estimated 700,000 individuals in Balochistan province. Localised flash flooding has also caused damage and loss of life in southern Punjab and Khyber Pakhtunkhwa. In Sindh and Balochistan, approximately 823,000 (source: MSDNA assessment) houses were damaged or destroyed. Approximately 2,500 temporary settlements sprang up as people moved away from severely flooded areas. It is estimated that 1.8 million people were displaced, with approximately 824,000 of these living in temporary settlements and the majority of the remainder staying with host families. The temporary settlements ranged from large government managed tented camps to much smaller spontaneous roadside settlements. As of the end of April, almost all of the temporary settlements had closed and the majority of people had returned to their place of origin.





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Country wide flooding in 2010 The “slow tsunami” that hit Pakistan in 2010 damaged or destroyed 1,590,311 houses, caused considerable displacement, affected 20.1 million people and has left at least 11 million people homeless. An estimated 805,694 houses were totally destroyed by the floods all over Pakistan. Approximately 1,821,000 people reported as of 1 September by PDMAs and the Education Cluster were residing in makeshift sites and more than 6,000 collective facilities like schools and tent cities (Source: Pakistan Floods Relief and Recovery plan 2010). 67% of affected households were provided with emergency shelter. Current commitments for Early Recovery Shelters only meet 31% of the needs of families left homeless. (source: Shelter/NFIs Cluster, March 2011). The type of constructions and the nature of human settlements are such that the affected population remains particularly vulnerable to monsoons’ hazards. As of March 30, 2011, the majority of the IDP’s have returned back to their areas of origin, often facilitated by government interventions. A minority remains in the camps for a variety of reasons, which often require an individual approach. The CCCM cluster (led by UNHCR) has closed down per 1st of April 2011, the remaining coordination activities have been handed over to the ER working groups, mainly Protection. Sindh Sindh is particularly exposed to monsoon’s hazards, including super floods, tropical cyclones, flash floods and water intrusion from the sea. The region is also exposed to seismic hazards and tsunami. Accidents, droughts and violence are also important threats identified in the region. In both 2010 and 2011, Sindh was the worst affected province by the floods in terms of loss and damage to social, community and economic infrastructure. In 2010, 15 districts were severely affected by the floods with 876,249 houses damaged or destroyed, affecting 7,254,355 people. (Source: NDMA/PDMA). 1,060,427 families were provided with emergency shelters as of March 2010 (Source: Shelter Cluster Pakistan. March 30, 2011). Past emergencies resulted in major displacements of millions of persons. Consequently vast numbers of spontaneous and planned camps (approximately 4,100 camps sheltering 1,040,000 persons (Source UNHCR - PDMA Camp Profiling)) were operating with varying degrees of compliance in maintaining minimum standards essential for the well being of the camp population. In 2011, the numbers of damaged and destroyed houses were approximately 796,000 (Source: MSDNA). As of the end of April 2012, 575,278 families had been provided with emergency shelter (Source: Shelter Cluster). Again, significant displacements occurred as areas quickly became severely flooded. When reflecting on the flood response experience, it is clear that the situation was characterized by;

• Limited capacities to respond to a large scale disaster (emergency services, available resources and capacities to manage them)

• Lack of appropriate early warning system • Lack of awareness and sensitization to disaster risk mitigation among populations





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• Significant population movement from rural to urban areas In Sindh, districts Thatta, Badin, Qamber Shahdakot, Dadu, Karachi, Jacobabad, Larkana, Shikarpur, Naushero Feroze, Nawabsha, Sanghar, Hyderabad and Mirpurkhas are considered as being particularly vulnerable to monsoon’s hazards, in decreasing priority. Damages suffered to flood protection infrastructure could accentuate vulnerabilities to floods during the next monsoon, along with vulnerabilities due to weak coping mechanisms of those already affected by both the 2010 and 2011 floods. Punjab The 2010 floods revealed inadequacy of protective flood infrastructures and vulnerabilities of human settlements in flood plains; More than 5 million people were affected, and 344,085 houses were damaged or destroyed in the province. Muzaffragarh: some 120,000 houses destroyed only in this district = ca. 50% of all in Punjab. Approximately 327 planned camps were organized sheltering 116,295 persons (Source: Factsheet PDMA). 321,792 Emergency Shelters were provided to affected populations in need of shelter assistance. Punjab is exposed to flash floods, urban and river flooding. Most vulnerable are districts situated along the Indus Right Bank, Lowe Kashmir, LehNullah, urban areas (Lahore, Gujranwala, Faisalabad). Districts Rajanpur and DG Khan being the districts identified as being the most exposed to recurring flash floods. KPK Having weak flood protective infrastructure, inadequate human settlements in flood prone areas and facing lack of early warning capacities, KPK is particularly exposed to river and flash floods, including in urban areas. In the 2010 floods, 24 districts were affected, where 285,243 houses where damaged or destroyed; 912,999 persons were affected by the floods and the humanitarian community provided emergency shelter to 253,529 households in the Province. On 28-09-2010, 4379 flood affected families resided in 280 school camps (PDMA KPK website). Figures about families in informal settlements and tented camps are not known. Change in river morphologies due to 2010 floods poses high risks of new floods. River flows / water regulations are considered as being critical; floods in conflict prone areas pose a major challenge, particularly for the assistance of conflict related IDPs. Most vulnerable districts are: Swat, Upper Dir and Lower Dir; Charsadda, Nowshera, Mardan and Swabi; DI Khand and Tank. Kohistan, Shangala, Battagram, Mashera, Abottabad and Haripur; Pehsawar and adjoining areas, Chitral, Bannu, LakkiMarwat and FATA regions. KPK Humanitarian Response Zones: The 2010 Floods revealed five distinct zones in terms of severity of the humanitarian impact and access constraints posed as a consequence. These are indicated in the following priority: Kabul River System: It encloses areas from Munda Headwork to the Attock gorge and includes the populated districts of Charsadda, Nowshera and partly Mardan and Swabi. The 2010 Flood impact persevered to cause serious humanitarian consequences and posed access constraints; Swat River: Flash flooding caused losses in life, infrastructure and posed access





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constraints due to severed communication infrastructure. Affected districts are Swat, Upper Dir and Lower Dir. Indus River: Combination of riverine and flash floods engendered serous humanitarian and infrastructural losses in DI Khan and Tank districts; Hazara Region: This includes districts of Kohistan, Shangla (part of Malakand Division), Battagram, Mansehra, Abbotabad and Haripur and it is extremely vulnerable to flash flooding; Other Regions Prone to Flash Flooding: These include FATA Agencies, areas adjoining Peshawar City, Bannu and LakkiMarwat districts. Balochistan Balochistan is exposed to flash floods, riverine floods and cyclones during the rainy season. The province is vulnerable to flash floods that drains into Indus or the Sea, through Sindh or the costal regions, and exposed to tropical cyclones that affected more or less severely the province in the last few years. Trans-provincial character of disaster occurrence coupled with weak disaster management (no early warning arrangements), logistic constraints and precarious security situation made Balochistan particularly vulnerable to disasters. In the wake of 2010 floods, 75,596 houses were damaged or destroyed in the province e.g. Balochistan” 50% of all destroyed houses in Jaffarabad only; 109 planned camps were set up (Source: CCCM – BRSP) (sheltering approximately 80,000 persons and shelter cluster members provided 26,638 emergency shelters to affected families in the Balochistan. As of March 2011, and 16,194 remain displaced in districts Naseerabad and Jaffarabad In 2011, the flooding was further west and centred on 5 districts. While a relatively small number of houses were damaged or destroyed (26, 138 – source: PDMA), a relatively large number of people (approx. 700,000) were displaced (source: OCHA). The most vulnerable districts identified are: Kech and Gwador in the Mekran region; Sibi, Bolan, JhalMagsi, Naseerabad and Jaffarabad along the ‘katchi’ plains where flood water drains into Manchar Lake / Indus in Sindh; and Kalat and Lasbela where hill torrents drain into the Sea AJK To be completed… Vulnerable districts: Neelum; Poonch , Muzzafarabad; Hattian, Bagh, Haveli, Sundhnoti, Gilgit Baltistan To be completed…





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CCCM Contingency Plan Objectives and Indicators

Overall Objective CCCM

Ensure temporary refuge, protection and humanitarian (live saving) assistance to internally displaced population and those that are forced to leave their homes due to the effects of a natural disaster, whilst striving to provide durable solutions.

Specific Objectives CCCM

• To conduct rapid and participatory needs and damage assessments which will ensure that humanitarian interventions and responses are based on actual need

• To ensure timely provision of suitable temporary support infrastructure for displaced population in cooperation with the authorities and shelter /NFI sector.

• Coordinate assistance with the other sectors for the provision of WASH facilities, shelter, food, health, livelihoods, agriculture (livestock) and education, while ensuring the mainstreaming of cross cutting issues.

• To establish clear organizational structures and management in camps with involvement of the displaced population

• To provide awareness to the population in the risk areas and provide preparedness information concerning displacement situations through mass communications strategy.

• To ensure security for displaced population and humanitarian actors • To provide protection to the vulnerable people

Measurable Indicators CCCM

• Camp capacity and management for at least 50% of the likely caseload has been identified before 30th June

• Standardized needs assessment conducted in all camp environments within 1 month after a disaster

• Provincial CCCM Coordination meetings organized within 2 weeks after disaster. • 50% of the humanitarian managed camps have a trained camp manager. • 75% of the camps have an established camp management committee (CMC) • At least 75% of the population in official camps feel involved or well

represented. • 75% of the community centres and camps provide shelter and NFI support in

compliance with recognized international standards • MOU signed with authorities related to security in and around camps. • Trainings are conducted for government officials, I/NGO’s and other actors

involved in camp management.





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Planning Assumptions and Scenarios

Planning Assumptions / Scenarios

Provinces Summary of Key Points Sindh

§ Typical occurrence of high floods along Indus River at the upper fringe. Volume would be 0.7 – 0.8 millions cusecs, tropical cyclone of moderate intensity, flash flooding and monsoon rains over South Sindh.

§ Enhanced vulnerabilities due to weak coping mechanisms of those affected by the 2010 & 2011 floods

§ Riverine flooding is likely to engender major breach(es), on both the Indus Left and Right Bank . Affected districts could include: Kashmor, Shikarpur, Larkana, Kambar Shahdadkot, Dadu, Jamshoro. Left bank districts include Gothki, Sukkur, Mirpurkhas, Naushero Feroze, Kharipur, Nawabshah, Khairpur and Hydrerabad;

§ Flood breaches south of Kotri in Thatta District can occur along both banks and Districts Kambar Shahdadkot, Larkana, Dadu, Mirpurkhas and Badin are prone to Flash Floods.

Punjab

§ 5 rivers drain into the Punjab and all are prone to flooding;

§ Flash floods and urban floodings;

KPK § Flash floods;

Balochistan

§ Tropical cyclones along the coast causing flash floods. § Deficiencies in the rehabilitation of Right Bank

infrastructure in Sindh and other floods protection infrastructures (Jaffarabad, Naseerabad);

AJK § Flash Floods § Poor flood protection infrastructure; § Weak coping mechanisms of vulnerable populations

Gilgit Baltistan § Flash Floods

General Assumptions Shelter / NFI - CCCM

§ In case of an emergency and activation of the cluster system the Shelter / NFI’s sector, the national coordination will be led by IOM. IOM will also directly coordinate Sindh and Punjab. UNHCR will coordinate Balochistan and KPK, GB and FATA

§ The Shelter / NFI scenario’s are based on the caseload provided by NDMA / OCHA. It is observed that the affected population in ‘worst case’ scenario is still considerably lower than the population affected by 2010 floods.



Shelter Assumptions

§ The following emergency have been identified (source: Transitional Settlement, Displaced populations, Corsellis and Vitale, Oxfam)

§ From the total scenario caseload 50% of the affected people will be displaced. 36% will arrange dispersed settlement (host familuban and rural self settlement). 3 % informal settlements. 7 % will shelter is community buildings and 4% in tent camps. These assumptions are based on the Sindh Camp Profiling in September 2010 (UNHCR 2011 TSSU data

§ (Early) Recovery activities are not included in the contingency plan or budget.§ DRR activities / approaches will be included in the interventions. Messages will

be send through the mass comm§ Family size (relevant for dispersed settl

Settlement Survey in 2010.o Punjab o Sindh o KPK, Balochistan, GB, AJK

NFI’s assumptions

§ The existing stocks identified in the contingency plan reflect the situation around the 15th May 2012. 3’ PRCS, IOM, UNHCR).

§ In principal the Shelter / NFI cluster will focus on the shelter NFI’s. Since many organizations use an integrated approach (wash / health / shelter) the dineeds to be coordinated with the relevant clusters.

§ Estimation has been made for the unidentified stocks according to the following calculation: ((total number of organizations involved in NFI distributions in 201‘the big 3’) -/- (numbersmaller organizations.

§ The needs calculation is based on the most common shelter related NFI’s”. In the calculation an amount of person, this can cover a wide range of products or financial support.

§ The prices of the NFI’s are based on Pakistani “market prices” in May 201specification of the NFI’s, especially

NFI Pricelist (May 201Blanket Hygiene Kit Jerry Can Kitchen Set Tarpaulin Sleeping Mats Quilts

Rope

§ The proposed distribution of the NFI’s per settlement is calculated as follows. In practice many organization address the NFI’s per household. For planning, procurement purposes this would mean that a household of 7 persons has the righton 1.75 tents etc.


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The following emergency shelter alternatives have been identified (source: Transitional Settlement, Displaced populations, Corsellis and Vitale, Oxfam) From the total scenario caseload 50% of the affected people will be displaced. 36% will arrange dispersed settlement (host families, uban and rural self settlement). 3 % informal settlements. 7 % will shelter is community buildings and 4% in tent camps. These assumptions are based on the Sindh Camp Profiling in September 2010 (UNHCR – PDMA) and broadly confirmed with the

data. (Early) Recovery activities are not included in the contingency plan or budget.DRR activities / approaches will be included in the interventions. Messages will be send through the mass communications network Family size (relevant for dispersed settlement) is based on the UN HABITAT Settlement Survey in 2010.

8 persons 9 persons

KPK, Balochistan, GB, AJK 11 persons

The existing stocks identified in the contingency plan reflect the situation around . 40 organizations have provided the information (including the ‘big

’ PRCS, IOM, UNHCR). In principal the Shelter / NFI cluster will focus on the shelter NFI’s. Since many organizations use an integrated approach (wash / health / shelter) the dineeds to be coordinated with the relevant clusters. Estimation has been made for the unidentified stocks according to the following calculation: ((total number of organizations involved in NFI distributions in 201

(number of organizations that gave input)) * average stocks of the smaller organizations. The needs calculation is based on the most common shelter related NFI’s”. In the calculation an amount of $25 has been budgeted for “other” NFI’s per affected

an cover a wide range of products or financial support.The prices of the NFI’s are based on Pakistani “market prices” in May 201specification of the NFI’s, especially

NFI Pricelist (May 2012, market prices) US $

9,00 Tent 18,00 Plastic rolls 2,00 Shelter tool kit

30,00 Solar light 18,00 Bucket 2,00 Mosquito net 8,00 Poles

1,50 Other (to be determined)

The proposed distribution of the NFI’s per settlement is calculated as follows. In practice many organization address the NFI’s per household. For planning, procurement purposes this would mean that a household of 7 persons has the right



and broadly confirmed with the

(Early) Recovery activities are not included in the contingency plan or budget. DRR activities / approaches will be included in the interventions. Messages will

t) is based on the UN HABITAT

The existing stocks identified in the contingency plan reflect the situation around 0 organizations have provided the information (including the ‘big

In principal the Shelter / NFI cluster will focus on the shelter NFI’s. Since many organizations use an integrated approach (wash / health / shelter) the distributions

Estimation has been made for the unidentified stocks according to the following calculation: ((total number of organizations involved in NFI distributions in 2011 -/-

of organizations that gave input)) * average stocks of the

The needs calculation is based on the most common shelter related NFI’s”. In the 25 has been budgeted for “other” NFI’s per affected

an cover a wide range of products or financial support. The prices of the NFI’s are based on Pakistani “market prices” in May 2012. The

250,00 250,00 25,00 15,00 1,50 10,00 5,00

25,00

The proposed distribution of the NFI’s per settlement is calculated as follows. In practice many organization address the NFI’s per household. For planning, procurement purposes this would mean that a household of 7 persons has the right





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NFI's Required Dispersed settlement

Informal settlements

Comm buildings

Tent camps

Tents per person - 0 0.1 0.25

Tarpaulins per person - 0.5 0.1 0.25

Shelter tool kits + Poles

per person - 0.25 0 0

Other per person 1.0 1 1 1

Kitchen sets per person - 0.2 0.2 0.2

Blankets per person - 0.5 0.5 0.5

Mattrasses / mats per person - 0.5 0.5 0.5

§ A shelter tool kit includes is based on the IFRC shelter kit with the addition of poles. § It is strongly advised for organizations to supply 1 or 2 lights per family in camp

situations for protections purposes. Children can orientate better and it is has a positive effect on the reduction of Gender based violence.

Human Resources assumptions

§ The need for Human Resources for shelter programs has not been calculated in numbers. The Operational costs and overhead costs have been estimated as 15% and 5% respectively of the total emergency shelter / NFI costs.

§ The total HR emergency response capacity available is approximately 50,000 (as indicated by the CCCM and Shelter partners and estimated number of unconfirmed capacity).

§ Specific shelter / housing District Focal staff numbers have been identified

Financial resources

• This document is only concerned with typical humanitarian actors. Private sector and philanthropist activities are not included.

CCCM Assumptions • The assumptions for the estimated number of camps, the management, the

population per camp is based on the Camp Profiling survey of UNHCR – PDMA in October 2010 in Sindh as well as the TSSU data from 2011. The results are extrapolated for the given scenario’s and other provinces.

• The average duration of a camp (informal settlement, tent or community building) is 2 month (likely scenario), 4 months (worst case scenario)

• A tented camp will shelter 450 persons with an average of 4 persons per tent, a community building will shelter on average 220 persons (in Sindh 90% of the community buildings were schools with average 191 persons).

• There has been insufficient coordination with the WASH, Health, and Food sectors concerning the assumptions of camp management. The proposed assumptions is to budget the following per camped person per day. Higher cost for likely scenario is based on one time investments in camps.

o $ 0,75 shelter NFI’s (short duration relatively expensive) o $ 0,50 camp management and site preparation. o $ 0,50 wash (but covered in Wash CP) o $ 2,00 food (but covered in Food CP, based on food basket) o $ 0,50 health (but covered in health CP) o $ 0,50 protection & education (covered in protection and education)

• No budget is allocated for transportation of IDP’s from and to the camps, depends on government guidance.





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• The government has indicated that it is currently identifying suitable campsites per district. This overview is not available at the moment of writing this plan, but contacts are being established via the community Field Unit network of IOM Humanitarian Communications.





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CCCM Caseload Based on the assumptions the total caseload has been translated into shelter and Camp caseloads. The percentages are based on the actual situation in Sindh during the 2010 and 2011 floods response and extrapolated for the whole country.

Number of People Affected

People not displaced

People in Dispersed settlements

People in informal settlements

People in community buildings

People in Tent Camps

Num informal settlements

Num of community buildings *

Num of tent camps

Total num camps

36% 3% 7% 4% 200 220 450

50% 50%

per settlement

p.per building p. per camp

100,000 50,000 36,000 3,000 7,000 4,000 15 32 9 56 500,000 250,000 180,000 15,000 35,000 20,000 75 159 44 279

1,000,000 500,000 360,000 30,000 70,000 40,000 150 318 89 557 2,000,000 1,000,000 720,000 60,000 140,000 80,000 300 636 178 1,114 5,000,000 2,500,000 1,800,000 150,000 350,000 200,000 750 1,591 444 2,785

* Community Buildings include schools – in fact appro 90% of community buildings used as host locations for CCCM activities are likely to be schools.

CCCM Camp Management

Based on the assumptions the following number of camps will be managed by the following parties:

People Affected

Total Num camps

Non Managed Government Individual I-NGO NGO Army Other

100% 40% 44% 5% 1% 4% 1% 5%

100,000 56 22 25 3 0 2 1 3 500,000 279 111 124 13 2 12 3 13

1,000,000 557 223 247 27 3 23 7 27 2,000,000 1,114 446 495 53 7 47 13 53 5,000,000 2,785 1,114 1,237 134 17 117 33 134

Based on actual figures Sindh Floods 2010, CCCM Camp profiling UNHCR – PDMA September 2010 and TSSU data from 2012.





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CCCM Funding GAP The costs in the table below are based on the 5 scenarios.

Affected Population

Total pop in Camps / av. stay

Camp Management including site clearing, rehabilitation etc.

Camps Costs managed by Humanitarian community

Camp Coordination / CCCM cluster

Total Needs - Costs CCCM

Total Costs Humanitarian Community

60 Days

100,000 14,000 420,000 33,600 1,150,000 1,570,000 1,183,600 500,000 70,000 2,100,000 168,000 1,150,000 3,250,000 1,318,000

1,000,000 140,000 4,200,000 336,000 1,150,000 5,350,000 1,486,000 2,000,000 280,000 8,400,000 672,000 1,150,000 9,550,000 1,822,000 5,000,000 700,000 21,000,000 1,680,000 1,150,000 22,150,000 2,830,000

Only 8% of managed camps are assumed to be run by Humanitarian organisations. Note that camps can be informal camps, community buildings and tent camps. Reference Flash Appeal Pakistan Floods 2010: CCCM sector Appealed $ 12,829,817, 42% funded.

Required Contribution of other Clusters for Camp Population The WASH, Shelter / NFI, Food, Health, education and protection amounts are indicative and for discussion with the other sectors. Logistics costs are considered to be included in the NFI’s. Transportation costs of IDP’s from and to their house can be added if requested by the government.

Affected Population

Total pop in Camps / av. stay

Shelter / NFI WASH Food Health

Education / protection Total

60 0.75 0.5 2 0.5 0.5

Days $ p.p. / day $ p.p. / day $ p.p. / day $ p.p. / day $ p.p. / day 100,000 14,000 630,000 420,000 1,680,000 420,000 420,000 7,955,200

500,000 70,000 3,150,000 2,100,000 8,400,000 2,100,000 2,100,000 25,976,000 1,000,000 140,000 6,300,000 4,200,000 16,800,000 4,200,000 4,200,000 48,502,000 2,000,000 280,000 12,600,000 8,400,000 33,600,000 8,400,000 8,400,000 93,554,000 5,000,000 700,000 31,500,000 21,000,000 84,000,000 21,000,000 21,000,000 230,510,000





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CCCM Emergency Human resources capacity and GAP In the last two years, over 250 people have been trained on CCCM, including two trainings of trainers. Several of these recent trainees are now actively training others. These are summarized on the map below, and the two trainings in Umerkot (29) and Tharparkar (20) were successfully conducted by a Tot Trainee.

The following table summarises the availability of the three key CCCM focused organisations to deliver trainings: CCCM Training Resources Available

Organization Availability in Pakistan Availability in the Region Additional Resources Needed

UNHCR Expertise available KPK, Baluchistan Trainers can be mobilized

NRC Expertise available KPK Funding available for a short training in 2011

Trainers can be mobilized course material can be mobilized

IOM Funding available Sindh / Punjab Funding available for short training in 2011

Trainers can be mobilized course material can be mobilized





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In addition, the following people are working for a range of UN, INGO and NGO organisations.

Province CCCM trained / experienced Persons Islamabad

Balochistan 201 KPK 63 Punjab 47 Sindh 354 Unconfirmed 240 Grand Total 935

The Humanitarian HR needs for the Camp Coordination and Camp Management programs are estimated as 3 full time persons per camp (needs to be verified) this would result in a need for Humanitarian Camp management staff of:

§ 3 * 200 camps = 600 staff. § 3 x 50 camps = 150 staff.

Depending on the location and duration of the deployment of the staff additional staff needs to be trained. Further documents: List of all people trained with contact details between 2010 and 2012.





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Mobilization of Camps and Camp Management Ideally, sites are selected and camps are planned before the controlled arrival of the displaced population. This is a rare occurrence, however, and in most cases, the Sector/Cluster Lead Agency, the Camp Management Agency and other actors will arrive on the scene to find populations already settled and coping in whatever way they can. Tent distribution can take place between 2 – 6 weeks after the emergency (see shelter / NFI Contingency plan) To Do: Include the planned list of Evacuation Centres





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Activity plan CCCM

See also checklist for Camp / Cluster Coordinator, UN OCHA, from TOR’s (Annex)

Preparedness and Capacity-building Activities

Activities Who When 1 CCCM Draft Contingency Plan

finalized and shared • Gap identification and

resource mobilization (human, material and financial resources)

• Identify funding gaps

IOM, UNHCR 31st May

2 Aligning the contingency plan assumptions and response plans with the other sectors

IOM, UNHCR 31st May

3 Agreed assessment method / template of affected population. Identify and agree on vulnerability criteria and assessment tools

IOM, UNHCR 31st May

4 Camp sites selection and planning • Identification, assessing

suitability of Evacuation sites.

• Site planning • Contingency planning

meetings per site by camp management agency and authorities: output: list of activities, requirements

PDMA, OCHA, IOM, UNHCR and partners. Coordination with WASH

30th June

5 Capacity assessment (name, contacts, CM working area (wash, health, food etc), human resources, funding, technical capacity) and making “standing agreements” with NGOs on the provision of services to be available on the ground, in case of a crisis.

IOM, UNHCR 30th June

6 CCCM Training: International CCCM standards, Sphere and Camp Management to government actors and CCCM partner organizations

NDMA / PDMA / UNHCR / IOM

Ongoing

7 Community Outreach: • Develop flood awareness

messages

PDMA, IOM Humanitarian

30th June





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• Disseminate locations of potential camp sites

• Camp are the ‘last resort’ message.

Communications

8 Information Management: • Preparation of tracking

tools, assessments, templates, Pcode lists, contact lists, demographic data etc. (based on 2010 situation)

IOM, UNHCR

31st May

Emergency Response First 72 hours

Activities Who Where 1 Conduct rapid and

participatory needs assessments

NDMA / PDMA / UN Assessment Working Group / Clusters

District, provincial and national level

2 On a daily basis, participate in multi-sectoral coordination meetings with national, provincial and local government, humanitarian organizations and CBOs.

NDMA-PDMA- DDMA UN agencies-IOM- RC/RC Movement – NGOs – CBOs, Clusters

National and Provincial level

3 On a daily basis, conduct coordination meetings with CCCM and shelter sector members (confirmation of available stock and other resources)

NDMA-PDMA- DDMA UN agencies-IOM- RC/RC Movement – NGOs, Clusters

National and Provincial levels

4 Prepare / confirm (preparation phase) beneficiary vulnerability selection criteria and distribution records

Authorities- UN agencies-IOM- NGOs - RC/RC Movement (directly or through IPs with priority given to agencies already on the ground, Clusters

Affected areas

5 Monitor the preparation of budgets and distribution plans. Explore funding possibilities

UN agencies-IOM- NGOs - RC/RC Movement in coordination with implementing partners, local authorities and Army, Clusters

National and Provincial level in coordination with district level for distribution plans

6 Monitor the distribution / reception of emergency shelter items to settlements

Authorities- UN agencies-IOM- NGOs - RC/RC Movement (directly/ through or as implementing partners)

Affected areas





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Challenges

• Coordination with the district and provincial government. Connecting the support with existing Contingency Plans – disaster response plans.

• Coordination: participation of all actors involved in shelter and CCCM response. Potentially leading to Duplication of services

• Coordination with other sectors (mainly WASH, Food and Logistics) and private sector

• Limited financial and human resources available • Accessibility of the ‘isolated’ beneficiaries by road, air and river • Security and accessibility, particularly in KPK - FATA

Emergency Response FIRST 4 WEEKS

Activities Who Where 1 On a 2x per week basis participate in

multi-sectoral coordination meetings with national, provincial and local government, humanitarian organizations and CBOs in the areas affected

NDMA-PDMA-DDMA UN agencies-IOM- RC/RC Movement – NGOs - CBOs

National and Provincial level

2 On a weekly basis conduct coordination meetings at the national, provincial (hub) and district level. Shelter is planning to use the 2010 district focal points.

NDMA-PDMA-DDMA UN agencies-IOM- RC/RC Movement – NGOs.

National, Provincial (hub) and district level

3 Information collection like displacement tracking in camp , where possible gender disaggregated data; reporting

Authorities-UN agencies-IOM-NGOs-RC/RC Movement (directly or through IPs)

National, Provincial (hub) and district level

4 Complete and detailed assessment of displaced populations in areas not yet covered and gap identification in cooperation with CCCM and shelter sector

Authorities-UN agencies-IOM-NGOs -RC/RC Movement (directly or through IPs)

Affected areas

5 Continue with distributions / reception of emergency shelter and NFIs in camps and settlements

Authorities-UN agencies-IOM- NGOs-RC/RC Movement (directly/ through or as implementing partners)

Affected areas

6 Prepare budgets and distribution plans. Participate in appeal and fundraising activities


National and Provincial levels, in coordination with district level for distribution plans





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7 Planning for upgrade of camp infrastructure (summarization/winterization/vulnerable groups as required)

Technical Working Group (TWIG)

National and provincial levels

8 Monitoring CM activities through a network of community information staff (IOM Mass comms)

UN agencies-IOM- NGOs - RC/RC Movement (directly/ through or as implementing partners)

Affected areas, camps

9 Donor relations/resource mobilization Authorities- UN agencies-IOM- NGOs - RC/RC Movement -OCHA- Donor agencies


10 Establish camp management committees from within the camp residents







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Emergency Response FOLLOWING 3 MONTHS

Activities Who Where 1 On a weekly basis

participate in coordination meetings with government, humanitarian community and CBOs operating in the areas affected.

NDMA-PDMA- DDMA- UN agencies-IOM- RC/RC Movement - NGOs

National, provincial and district levels

2 On a weekly basis conduct coordination meetings at the national, provincial and district level

NDMA-PDMA- DDMA UN agencies-IOM- RC/RC Movement - NGOs

National, provincial and district levels

3 Information collection like displacement tracking in camp , where possible gender disaggregated data; reporting

Authorities- UN agencies-IOM- NGOs - RC/RC Movement (directly or through IPs)

National, Provincial and district level

4 Complete assessments in areas not yet covered paying special attention to isolated pockets


Affected areas

5 Continue distribution / reception of emergency shelter/NFIs


Affected areas

6 Distribution / reception of repair and upgrade kits as appropriate (eg for summarization/winterization and vulnerable groups)


Affected areas

7 Donor relations – resources mobilizations

Authorities- UN agencies-IOM- NGOs - RC/RC Movement – UN/OCHA

National, Provincial and district levels

8 Monitoring Camp Management activities

UN agencies-IOM- NGOs - RC/RC Movement (directly or through IPs)

Affected areas

9 Development of assisted return strategy / plans

NDMA / PDMA / UN / IOM- NGOs - RC/RC Movement (directly or through IPs)

Affected areas



CCCM Sector Contingency Planning 2012 – 28 May 2012

Documents

Transcript of CCCM Sector Contingency Planning 2012 – 28 May 2012