CBP Managing Safety for Headquarters Managers Course Overview 5 · 2011-09-16 · CBP Managing...

CBP Managing Safety for Headquarters Managers Text Version of Course

CBP Managing Safety for Headquarters Managers Course Overview ..................................................................................................................... 5

Course Title and TRAEN Code ............................................................................................ 5 CBP Guiding Principles ........................................................................................................ 5 Welcome ............................................................................................................................... 6 Course Purpose ..................................................................................................................... 6 Course Objectives ................................................................................................................. 7 Course Structure and Time Requirements ............................................................................ 7 Completing the Course ......................................................................................................... 8

CBP Safety Program ............................................................................................................... 8 Introduction ........................................................................................................................... 8 Lesson Objectives ................................................................................................................. 9 Purpose and Benefits ............................................................................................................. 9 Costs of Occupational Injuries .............................................................................................. 9 Most Common Causes of Accidents ................................................................................... 10 CBP Safety Program: Legal and Regulatory Foundations ................................................. 10 Knowledge Check 1 of 3..................................................................................................... 12 Knowledge Check 2 of 3..................................................................................................... 13 Knowledge Check 3 of 3..................................................................................................... 13 CBP Safety Program Organization ..................................................................................... 13 The OSH Division............................................................................................................... 13 OSH Division Responsibilities ........................................................................................... 14 OSH Division Responsibilities (cont.) ................................................................................ 15 OSH Division Liaison Role ................................................................................................ 16 SOH Specialists .................................................................................................................. 17 SOH Specialists’ Responsibilities....................................................................................... 17 Knowledge Check 1 of 2..................................................................................................... 18 Knowledge Check 2 of 2..................................................................................................... 18 CBP Safety Program Participants ....................................................................................... 18 Responsibilities of Headquarters Managers ........................................................................ 19 Responsibilities of Headquarters Managers (cont.) ............................................................ 20 Responsibilities of Supervisors ........................................................................................... 21 Responsibilities of Supervisors (cont.) ............................................................................... 22 Collateral Duty Safety Officers .......................................................................................... 23 Employees’ Rights .............................................................................................................. 24 Employees’ Responsibilities ............................................................................................... 25 CBP Safety Committees ..................................................................................................... 27 More About Safety Committees ......................................................................................... 28 Safety Training Programs ................................................................................................... 29 Knowledge Check 1 of 2..................................................................................................... 30 Knowledge Check 2 of 2..................................................................................................... 30 Lesson Summary ................................................................................................................. 30

Reporting, Analyzing, and Recording Incidents ................................................................ 31 Introduction ......................................................................................................................... 31 Lesson Objectives ............................................................................................................... 31

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Automated System .............................................................................................................. 31 Safety-Related Incidents ..................................................................................................... 31 How to Investigate Safety-Related Incidents ...................................................................... 32 Recording and Reporting Safety-Related Incidents: CBP Form 502 ................................. 33 Procedures for the Safety Investigation Data Form (CBP Form 502) ................................ 35 Recording and Reporting Safety-Related Incidents: OSHA 300 Log ................................ 36 Recording and Reporting Safety-Related Incidents: OSHA Form 300A ........................... 37 Records Retention ............................................................................................................... 37 Knowledge Check 1 of 5..................................................................................................... 37 Knowledge Check 2 of 5..................................................................................................... 38 Knowledge Check 3 of 5..................................................................................................... 38 Knowledge Check 4 of 5..................................................................................................... 38 Knowledge Check 5 of 5..................................................................................................... 39 Lesson Summary ................................................................................................................. 39

Ergonomics ............................................................................................................................ 39 Introduction ......................................................................................................................... 39 Lesson Objectives ............................................................................................................... 39 Ergonomics ......................................................................................................................... 40 Cumulative Trauma Disorders (CTDs) ............................................................................... 40 Types of Cumulative Trauma Disorders ............................................................................. 41 Eye Fatigue ......................................................................................................................... 43 Preventive Measures ........................................................................................................... 43 Corrective Measures ........................................................................................................... 44 Other Ergonomic Issues ...................................................................................................... 45 Knowledge Check 1 of 5..................................................................................................... 45 Knowledge Check 2 of 5..................................................................................................... 45 Knowledge Check 3 of 5..................................................................................................... 45 Knowledge Check 4 of 5..................................................................................................... 46 Knowledge Check 5 of 5..................................................................................................... 46 Lesson Summary ................................................................................................................. 46

Office Safety .......................................................................................................................... 47 Introduction ......................................................................................................................... 47 Lesson Objectives ............................................................................................................... 47 Office Workplace Hazards .................................................................................................. 47 Slips, Trips, and Falls.......................................................................................................... 48 Additional Concerns/Slips, Trips, and Falls ....................................................................... 49 Collisions ............................................................................................................................ 49 Poor Housekeeping ............................................................................................................. 50 Physical Stress Injuries/Ergonomics ................................................................................... 50 Electric Shock ..................................................................................................................... 50 Managerial Precautions/Electric Shock .............................................................................. 51 Fires and Emergency Evacuations ...................................................................................... 51 Hazardous Materials ........................................................................................................... 52 Foreign Substances in the Eyes........................................................................................... 52 Encourage Participation ...................................................................................................... 52 Knowledge Check 1 of 3..................................................................................................... 53

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Knowledge Check 2 of 3..................................................................................................... 53 Knowledge Check 3 of 3..................................................................................................... 53 Lesson Summary ................................................................................................................. 54

Occupant Emergency Plan (OEP) ....................................................................................... 54 Introduction ......................................................................................................................... 54 Lesson Objectives ............................................................................................................... 54 Responsibility for OEPs ...................................................................................................... 54 Command Center ................................................................................................................ 55 Occupant Emergency Organization/Command Center Team ............................................. 55 Types of Emergencies ......................................................................................................... 55 Requirements for All OEPs ................................................................................................ 57 Continuity of Operations Plan ............................................................................................ 57 Knowledge Check 1 of 4..................................................................................................... 57 Knowledge Check 2 of 4..................................................................................................... 57 Knowledge Check 3 of 4..................................................................................................... 58 Knowledge Check 4 of 4..................................................................................................... 58 Lesson Summary ................................................................................................................. 58

Hazard Communication Program (HCP) ........................................................................... 59 Introduction ......................................................................................................................... 59 Lesson Objectives ............................................................................................................... 59 Chemicals and Their Hazards ............................................................................................. 59 HAZCOM Requirements .................................................................................................... 60 Initiating a Hazard Communication Program ..................................................................... 61 Informing Employees .......................................................................................................... 61 Material Safety Data Sheet ................................................................................................. 62 Employee Training .............................................................................................................. 62 Management Responsibilities ............................................................................................. 62 Supervisors’ Responsibility ................................................................................................ 63 Knowledge Check 1 of 4..................................................................................................... 63 Knowledge Check 2 of 4..................................................................................................... 63 Knowledge Check 3 of 4..................................................................................................... 64 Knowledge Check 4 of 4..................................................................................................... 64 Lesson Summary ................................................................................................................. 64

Bloodborne Pathogen Exposure Control Plan ................................................................... 64 Introduction ......................................................................................................................... 64 Lesson Objectives ............................................................................................................... 65 Regulations for the Exposure Control Plan ........................................................................ 65 Purpose of the Exposure Control Plan ................................................................................ 65 Applicability of the Exposure Control Plan ........................................................................ 66 Local Exposure Control Plans ............................................................................................ 66 Key Players and Their Responsibilities .............................................................................. 67 Senior Managers’ Responsibilities ..................................................................................... 67 Supervisors’ Responsibilities .............................................................................................. 67 Employees’ Responsibilities ............................................................................................... 67 Knowledge Check 1 of 4..................................................................................................... 68 Knowledge Check 2 of 4..................................................................................................... 68

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Knowledge Check 3 of 4..................................................................................................... 69 Knowledge Check 4 of 4..................................................................................................... 69 Lesson Summary ................................................................................................................. 69

Glossary ................................................................................................................................. 69 Glossary .............................................................................................................................. 69

Summary ................................................................................................................................ 70 Course Summary ................................................................................................................. 70 Summary Course Objectives ............................................................................................... 70 Evaluating This Course ....................................................................................................... 70 Obtaining Your Certificate of Completion ......................................................................... 71

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Course Overview

Course Title and TRAEN Code CBP Managing Safety for Headquarters Managers – TRAEN G1390007-27 CBP Guiding Principles The following are the four guiding principles that direct our organizational ethics and integrity.

Mission Statement We are the guardians of our Nation’s borders. We are America’s frontline. We safeguard the American homeland at and beyond our borders. We protect the American public against terrorists and the instruments of terror. We steadfastly enforce the laws of the United States while fostering our Nation’s economic security through lawful international trade and travel. We serve the American public with vigilance, integrity, and professionalism.

Core Values Vigilance is how we ensure the safety of all Americans. We are continuously watchful and alert to deter, detect, and prevent threats to our Nation. We demonstrate courage and valor in the protection of our Nation. Service to Country is embodied in the work we do. We are dedicated to defending and upholding the Constitution of the United States. The American people have entrusted us to protect the homeland and defend liberty. Integrity is our cornerstone. We are guided by the highest ethical and moral principles. Our actions bring honor to ourselves and our agency.

Employee Oath of Office “I do solemnly swear that I will support and defend the Constitution of the United States against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely, without any mental reservation or purpose of evasion, and that I will well and faithfully discharge the duties of the office on which I am about to enter. So help me God.” DHS Race and Ethnicity Guidelines The Department of Homeland Security has adopted the Department of Justice’s guidelines on the use of race or ethnicity in law enforcement activities. This statement is from the issuing memo dated June 1, 2004 and signed by the Secretary of the Department of Homeland Security.

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“Racial profiling” concerns the invidious use of race or ethnicity as a criterion in conducting stops, searches and other law enforcement activities. It is premised on the erroneous assumption that any particular individual of one race or ethnicity is more likely to engage in misconduct than any particular individual of another race or ethnicity. DHS explicitly adopts the Department of Justice’s “Guidance Regarding the Use of Race by Federal Law Enforcement Agencies,” issued in June 2003. It is the policy of the Department of Homeland Security to prohibit the consideration of race or ethnicity in our daily law enforcement activities in all but the most exceptional instances, as defined in the DOJ Guidance. DHS personnel may use race or ethnicity only when a compelling governmental interest is present. Rather than relying on race or ethnicity, it is permissible and advisable to consider an individual’s connections to countries that are associated with significant terrorist activity. Of course, race- or ethnicity-based information that is specific to particular suspects or incidents or ongoing criminal activities, schemes, or enterprises may be considered, as stated in the DOJ Guidance. Welcome Welcome to the CBP Managing Safety for Headquarters Managers course. Safety issues may range from the catastrophic and unimaginable events of 9-11, to more subtle threats to your employees, such as exposure to noise, dehydration, or a poorly designed workstation. Protecting the health and safety of employees is an ethical responsibility as well as an important cost consideration within the work environment. This course provides an overview of the health and safety program at CBP. It also covers specific health and safety issues related to employees primarily in office environments and special compliance matters important to you as a CBP official. (This screen depicts CBP employees in a variety of situations and environments where safety must be considered.) Course Purpose The purpose of this course is to teach you about the issues, concerns, and programs related to managing safety at CBP within a Headquarters location or other office environment. Safety in the work environment just doesn’t happen by chance. Goals have to be developed. Priorities have to be established. Sufficient resources — money, material, and personnel — need to be allocated. This is where you come in.

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Safety is everyone’s concern, but it can’t happen without management commitment. The information presented in this course will equip you to be a more effective leader on health and safety issues within CBP. Course Objectives Upon completion of this course you will be able to: • State the purpose, benefits, organization, and players in the CBP Safety Program. • State the responsibilities and requirements of the CBP Safety Program. • Describe the investigation process and the recording and reporting procedures for safety-

related incidents. • Define ergonomics and identify causes of ergonomic injuries and ways to prevent them in

office settings. • Identify common office workplace safety hazards, methods to reduce these hazards, and

the risks of injury. • Identify responsibilities and requirements related to Occupant Emergency Plans. • Identify responsibilities and requirements related to the Hazard Communication Program. • Identify responsibilities and requirements related to the Bloodborne Pathogen Exposure

Control Plan. Course Structure and Time Requirements You need about 2 hours and 10 minutes to complete this course. Before you start, review the table below. The course is divided into seven lessons plus an introduction, a summary, and a glossary. Proceed at your own pace: the time you need for each lesson may differ from the times shown. The actual time to complete the course may vary with each student. 1. Introduction – Introduces the course and addresses its purpose, objectives, structure, and

length. (5 minutes) 2. CBP Safety Program – Explore the participants in and the purpose, benefits,

requirements, and organization of the CBP Safety Program. Also, learn the function of the CBP Safety Committee. (35 minutes)

3. Reporting, Analyzing, and Recording Incidents – Learn about investigating safety incidents, reporting safety-related incidents, and maintaining required records. (15 minutes)

4. Ergonomics – Learn about ergonomics issues commonly found in office settings and ways to eliminate risks and reduce injury. (15 minutes)

5. Office Safety – Explore safety hazards commonly found in the office and means to eliminate or control these hazards. (15 minutes)

6. Occupant Emergency Plan (OEP) – Learn about the responsibilities and requirements related to Occupant Emergency Plans, a special compliance concern within CBP. (10 minutes)

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7. Hazard Communication Program (HCP) – Learn about the responsibilities and requirements related to the Hazard Communication Program, a special compliance concern within CBP. (15 minutes)

8. Bloodborne Pathogen Exposure Control Plan – Learn about the responsibilities and requirements related to the Bloodborne Pathogen Exposure Control Plan, a special compliance concern within CBP. (15 minutes)

9. Summary – Review a summary of the course content, complete your course evaluation, and obtain your completion certificate. (5 minutes)

Completing the Course Although you may access lessons in any order, it’s usually best to view the lessons in consecutive order because lessons typically build on previous ones. Whatever order you choose, you MUST open all topics in a lesson and all screens within the topics. There is no scored end-of-course test. However, you should complete all knowledge checks that you encounter.

Caution You must view every screen in every lesson to receive credit for completing the course. At the end of each lesson, you must select Exit to return to the lesson menu. If you close the course in any other way besides selecting Exit, the system will not recognize the lesson as complete.

CBP Safety Program Introduction The mission of CBP continues to change and evolve. New technologies, new threats, and new ways of conducting business all impact the safety and health of CBP employees. An unsafe and unhealthful workplace would ultimately undermine efforts to achieve the CBP mission and is a major concern of the CBP manager. The CBP Occupational Safety and Health Program (CBP Safety Program) is managed through the CBP Occupational Safety and Health (OSH) Division. This lesson explores the CBP Safety Program: its purpose and benefits, legal foundations, requirements, key management personnel, organization, and the roles of players.

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Lesson Objectives Upon completion of this lesson you will be able to: • State the purpose and benefits of the CBP Safety Program. • Identify the legal and regulatory foundations for the CBP Safety Program. • Describe the organization of the CBP Safety Program. • Identify the principal players in the CBP Safety Program and the role of each. • State the responsibilities and requirements of the CBP Safety Program. Purpose and Benefits The purpose of the CBP Safety Program is to provide a safe and healthful work environment for CBP employees. The benefits of the CBP Safety Program include: • Preventing needless suffering • Ensuring conformance with the law • Satisfying moral obligations • Enhancing productivity and quality • Reducing liability and risk • Fostering employee morale • Minimizing property damage As a manager it is important for you to convey these benefits. While employees must contribute to maintaining a safe and healthy work environment, top management commitment is key to the success of the program. Costs of Occupational Injuries Occupational injuries have a great effect on CBP operations, including personal distress and monetary costs. When you look at the effects of not following CBP safety procedures, you find that some costs are very evident; others are not.

Known and Hidden Costs Known Costs Known costs: $50,397,000 Known costs, such as medical expenses and compensation costs, can be seen as the tip of the iceberg.

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Hidden Costs Visualize hidden costs as that large part of the iceberg under the water. They can be up to four times greater than the known costs. Hidden costs include both monetary and human impact issues. Some examples are: • Human suffering • Personal stress • Impact on family • Equipment or material repair/replacement • Work area cleaning or repair • Written reports • Lost time of coworkers • New employee recruitment • New employee training • Overtime costs Most Common Causes of Accidents You might think handling a weapon or working in confined spaces or other potentially unsafe conditions is responsible for most of the injuries suffered by CBP employees. While these are operations that warrant additional safety considerations, by far the number one cause of accidents and injuries is unsafe acts by employees. These can lead to slips, trips, and falls that can be severely debilitating or even fatal. Accidents are preventable when you manage safety. The pie chart classifies occupational illnesses and injuries by percentage and type. • Slips/Trips/Falls – 32% • Sprains/Strains – 22% • Struck By/Against Object – 13% • Cuts/Lacerations/Stings/Bites/Puncture Wounds – 11% • Human Violence – 8% • Unknown/Miscellaneous – 6% • Exposure/HazMat/Communicable Disease – 4% • Motor Vehicle Accidents – 4% CBP Safety Program: Legal and Regulatory Foundations The CBP Safety Program is mandated and implemented by statutes, regulations, and directives. • Section 19, Occupational Safety & Health Act of 1970 • Executive Order 12196, Feb. 26, 1980 • 29 CFR 1960

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• 29 CFR 1910 • CBP Safety Handbook

Section 19, Occupational Safety & Health Act of 1970 The Occupational Safety and Health Act of 1970 (OSH Act) was enacted by Congress to assure safe and healthful working conditions for working men and women. The OSH Act: • Authorizes enforcement of the standards developed under the Act. • Assists and encourages the States in their efforts to assure safe and healthful working

conditions. • Provides for research, information, education, and training in the field of occupational

safety and health; and for other purposes. The OSH Act created: • The Occupational Safety and Health Administration (OSHA) within the Department of

Labor to set and enforce workplace safety and health standards. • The National Institute for Occupational Safety and Health (NIOSH) to conduct research

on occupational safety and health. • The Occupational Safety and Health Review Commission (OSHRC), an independent

agency, to adjudicate enforcement actions challenged by employers. Section 19 of the Occupational Safety and Health Act makes the heads of agencies responsible for the establishment and maintenance of an effective and comprehensive occupational safety and health program. Such a program must: • Be consistent with Federal occupational and health standards. • Obtain and require the use of safety equipment for the job. • Compile records of all occupational accidents and illnesses. • Report such incidents to the Secretary of Labor.

Executive Order 12196, Feb. 26, 1980 Executive Order 12196, dated February 26, 1980, requires that Federal agencies comply with all standards issued under Section 6 of the OSH Act of 1970.

29 CFR 1960 Originally dated October 21, 1980, 29 CFR 1960, also called Basic Program Elements for Federal Employee Occupational Safety and Health Programs and Related Matters, contains basic program elements that must be followed by Federal agencies. After you select the underlined text, go to the Regulations tab to access the 29 CFR 1960.

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http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT

http://www.archives.gov/federal-register/codification/executive-order/12196.html



29 CFR 1910 29 CFR Part 1910 provides general industry standards on safety and health, including: • Subpart D – Walking–Working Surfaces. • Subpart E – Means of Egress. • Subpart F – Powered Platforms, Manlifts, and Vehicle-Mounted Work Platforms. • Subpart G – Occupational Health and Environmental Control. • Subpart I – Personal Protective Equipment. • Subpart L – Fire Protection. • Subpart M – Compressed Gas and Compressed Air Equipment. • Subpart N – Materials Handling and Storage. • Subpart O – Machinery and Machine Guarding. • Subpart P – Hand and Portable Powered Tools and Other Hand-Held Equipment. • Subpart Q – Welding, Cutting, and Brazing. • Subpart R – Special Industries. • Subpart S – Electrical. • Subpart T – Commercial Diving Operations. • Subpart Z – Toxic and Hazardous Substances. It establishes a coordinated system of enforcement between these standards and those of 29 CFR Part 1915. After you select the underlined text, go to the Regulations tab to access the 29 CFR 1910.

CBP Safety Handbook The CBP Occupational Safety and Health Handbook (Safety Handbook) is the guidance document for the CBP Safety Program. The Safety Handbook establishes policies and procedures to assure a safe work environment, safe work practices, and conformance with statutory and regulatory requirements for OSHA Federal programs. Knowledge Check 1 of 3 What is responsible for most of the injuries suffered by CBP employees? A. Slips, trips, and falls B. Human violence C. Exposure to communicable disease D. Motor vehicle accidents The correct answer is A. Slips, trips, and falls are the cause of most of the accidents at CBP. Unsafe acts by employees can lead to slips, trips and falls that can be severely debilitating or even fatal. Accidents are preventable when you manage safety.

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http://powertrain.com/cbp/Safety_Handbook/


Knowledge Check 2 of 3 Select TWO of the benefits employees derive from the CBP Safety Program. A. Fostering employee morale B. Reducing liability risk in the workplace C. Lessening commute time D. Providing an audit trail The correct answers are A and B. Fostering employee morale and reducing liability in the workplace are two of the benefits that employees derive from the CBP Safety Program. Knowledge Check 3 of 3 All of the following EXCEPT ____ are important laws or regulations pertaining to the CBP Safety Program: A. 29 CFR 1960 B. Section 19, Occupational Safety & Health Act of 1970 C. Executive Order 13087, May 28, 1998 D. Executive Order 12196, Feb. 26, 1980 The correct answer is C. All of the other choices pertain directly to the CBP Safety Program. Executive Order 13087, on the other hand, pertains to discrimination in Federal employment. CBP Safety Program Organization The Commissioner of CBP is mandated by law to establish and maintain an effective and comprehensive occupational safety and health program. In turn, the Commissioner relies on CBP Assistant Commissioners and employees to ensure that the CBP Safety Program is effectively implemented. The CBP Office of Human Resources Management (HRM) provides human resources support within CBP. This involves managing various programs to include: hiring, labor management, health benefits, retirement, disciplinary review, and safety. The Assistant Commissioner of HRM serves as the Designated Agency Safety and Occupational Health Official (DASHO) for CBP. The DASHO reports the effectiveness of the HRM programs to the Commissioner. The OSH Division handles most of the operational functions of the Safety Program. The Director of the OSH Division reports to the DASHO on safety-related issues. The OSH Division The OSH Division is located in Indianapolis, Indiana, and it establishes national safety policy and program requirements for CBP.

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In addition, the OSH Division provides policy guidance, administrative, and technical support to all CBP offices, assisting managers, supervisors, safety committees, and Collateral Duty Safety Officers (CDSOs) in achieving a safe and healthful workplace for employees. OSH Division Responsibilities The CD-ROMs below denote the responsibilities of the CBP OSH Division. • Provide SOH Specialists • Provide Training • Conduct Safety Inspections & Program Evaluations • Provide Guidance • Conduct Surveys • Analyze Statistics • Review Standards Responsibilities of the OSH Division include:

Provide SOH Specialists The OSH Division provides field offices with SOH Specialists all around the country. These SOH Specialists provide safety services to CBP organizations within their assigned areas.

Provide Training The OSH Division provides training for: • Upper management. • Supervisors. • Safety officers. • Safety committees. • Employees. • Employee representatives.

Conduct Safety Inspections & Program Evaluations The OSH Division conducts the annual Safety Inspection/Program Evaluation at CBP worksites.

Provide Guidance The OSH Division provides CBP employees and managers with guidance in addressing unsafe work practices and conditions.

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Conduct Surveys The OSH Division conducts surveys, assessments, and evaluations such as: • Industrial hygiene surveys. • Chemical exposure assessments. • Ergonomic evaluations.

Analyze Statistics The OSH Division compiles and analyzes injury and illness statistics to identify high injury locations and work practices. This information is reported to: • CBP management. • Safety committees. • Department of Labor. • Other relevant entities.

Review Standards The OSH Division reviews safety standards and regulations to determine their applicability to CBP operations. In addition, the OSH Division develops programs that are in full compliance with the regulations. OSH Division Responsibilities (cont.) Additional OSH Division responsibilities are presented below. • Policy Development • Program Needs • Compliance • Evaluation • Manage Programs • Chair Meetings Additional responsibilities of the OSH Division include:

Policy Development • Develops and implements an agency-wide safety policy. • Establishes national program goals and objectives. • Develops motivational, promotional, and educational programs.

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Program Needs • Assesses the need for safety and health initiatives. • Promotes necessary policies and programs. • Maintains a safety and health management information system.

Compliance • Ensures compliance with established occupational safety and health programs.

Evaluation • Ensures program evaluations are conducted. • Evaluates safety training programs.

Manage Programs The OSH Division manages the overall CBP Safety Program, including elements such as: • Radiation safety. • Hazard assessments and personal protective equipment (PPE) selection.

Chair Meetings The Director, OSH Division chairs National Safety Committee meetings. The Committee: • Monitors field safety committees. • Reviews various reports. • Reviews proposed policy changes. • Recommends changes to CBP Safety Program resources. OSH Division Liaison Role The OSH Division coordinates with the National Safety Committee and the Radiation Safety Committee. In addition, the OSH Division serves as a primary point of contact on all matters requiring liaison with Federal agencies that have safety as a core mission. These agencies include: • National Institute of Occupational Safety and Health (NIOSH). • Occupational Safety and Health Administration (OSHA). • Food and Drug Administration (FDA). • Environmental Protection Agency (EPA). • Nuclear Regulatory Commission (NRC).

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SOH Specialists SOH Specialists are assigned to field locations to provide support to the Directors of Field Operations and their staff. SOH Specialists are located in most CBP field offices and border patrol sectors. SOH Specialists’ Responsibilities SOH Specialists assume various duties. Their responsibilities are itemized here. • Conduct Inspections and Analyses • Provide Safety Training • Assist in Accident Investigations • Conduct Evaluations and Assessments

Conduct Inspections and Analyses • Conduct OSHA-required annual safety inspections of every CBP work location. • Examine all written records of the program. • Along with management, evaluate workplace hazards to determine which work tasks

require personal protective equipment (PPE). • Assist with selecting the appropriate PPE and providing employee training as required or

requested. • Lead a team in conducting job hazard analyses (JHA). The JHA consists of identifying

hazards associated with job performance steps in a particular operation. • Along with team members, develop control measures to eliminate or minimize hazards

Provide Safety Training Provide safety training for other managers, supervisors, safety committees, CDSOs, and employees. Training may take the form of new employee orientation, manager and supervisor training, on-the-job training, refresher instruction, introduction to the CBP Safety Program, and required OSHA training.

Assist in Accident Investigations • When requested, assist supervisors in investigating. The investigation involves

identifying causal factors and initiating appropriate corrective action or actions to prevent accident reoccurrence.

• Receive and act on employee hazard reports that cannot be resolved locally. • Act on hazard reports forwarded directly to him or her.

Conduct Evaluations and Assessments • Noise surveys • Ergonomic evaluations

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• Radiation surveys • Special studies and surveys such as analyzing injury and illness statistics to identify

trends and costs, and to recommend local program goals SOH Specialists use this information to advise management on where to best concentrate injury and illness prevention efforts. Knowledge Check 1 of 2 Select THREE of the responsibilities of the OSH Division. A. Provide CBP officers and managers with safety guidance. B. Conduct monthly walk-throughs at field offices. C. Provide field offices with SOH Specialists. D. Provide occupational safety and health training for employee representatives. The correct answers are A, C, and D. The Occupational Safety and Health Division, based in Indianapolis, is responsible to provide CBP officers and managers with safety guidance, provide field offices with SOH Specialists, and provide safety and occupational health training for employee representatives. Knowledge Check 2 of 2 Who conducts the annual safety inspections at CBP worksites? A. Office of Human Resources Management B. CBP Safety Division Inspections Coordinator C. Designated Agency Safety and Occupational Health Official D. SOH Specialist The correct answer is D. The SOH Specialist has the task of conducting annual safety inspections. CBP Safety Program Participants As a manager, your commitment and involvement are essential to the success of injury prevention efforts. However, the importance of all of the CBP Safety Program participants working together cannot be underestimated. In addition to managers and supervisors, other important players include: • CDSOs • Safety Committees • Employees and Employee Representatives

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The CBP Safety Program assigns responsibilities for all of these important roles. The following screens outline the responsibilities for each role. Responsibilities of Headquarters Managers Responsibilities of Headquarters Managers in the CBP Safety Program include the matters shown on the whiteboard below. Headquarters Managers: Safety Program Tasks • Monitor effectiveness. • Ensure sufficient funds. • Appoint and train CDSOs. • Support safety-related committees. • Ensure accurate records. • Promote participation of councils.

Monitor Effectiveness • Personally monitor the effectiveness of the CBP Safety Program throughout their area of

responsibility. • Ensure compliance with CBP safety policy and applicable safety and health standards.

Ensure Sufficient Funds Ensure that sufficient funds are requested for: • Hazard abatement. • PPE and safety equipment acquisition. • Safety training. • Maintenance and repair of equipment, vehicles, and facilities. • Information and promotional materials.

Appoint and Train CDSOs Appoint and train a sufficient number of CDSOs to assist management in administering the CBP Safety Program.

Support Safety-Related Committees Actively support joint labor/management safety and health committees.

Ensure Accurate Records • Ensure that all safety-related incidents involving their employees are promptly reported,

recorded, and analyzed in accordance with CBP policy.

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• Designate an Injury Compensation Coordinator (ICC) in their office to record and report work-related fatalities, injuries, and illnesses in accordance with CBP policy. An ICC must have access to information related to employee work-related injuries and illnesses (e.g., number of days away from work due to injury/illness, nature of medical treatment due to injury/illness, incident analysis results).

• Designate a management official in their office to review and approve the completed CBP Form 502, Safety Investigation Data Form.

• Make OSHA Form 300, OSHA Form 300A, OWCP CA-1 and CA-2 forms, and CBP Form 502 available to HRM, SOH Specialists, and OSHA compliance officers, upon request.

• Certify in writing OSHA Form 300A, Summary of Work-Related Injuries and Illnesses, for the previous calendar year, and ensure that it is posted in a conspicuous location in the workplace from February 1 through April 30 of each year.

Promote Participation of Councils Promote participation of management and union officials in Federal Field Safety and Health Councils, where available. Responsibilities of Headquarters Managers (cont.) The whiteboard on this screen shows even more responsibilities of Headquarters Managers in the CBP Safety Program. Headquarters Managers: Safety Program Tasks • Identify and alleviate unsafe conditions. • Ensure compliance with safety regulations. • Prevent reprisal. • Ensure appropriate training. • Enforce seat belt requirement.

Identify and Alleviate Unsafe Conditions Ensure prompt identification and abatement of unsafe or unhealthful working conditions.

Ensure Compliance with Safety Regulations Ensure that the CBP Safety Program, in your area of responsibility, is in compliance with the requirements of CBP safety policy and OSHA safety and health standards.

Prevent Reprisal Ensure that no employee is subjected to any restraint, interference, coercion, discrimination, or reprisal for:

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• Participating in the CBP Safety Program. • Exercising his or her rights under Executive Order 12196, or 29 CFR Part 1960.

Ensure Appropriate Training Ensure that appropriate safety and health training is provided for: • Managers. • Supervisors. • CDSOs. • Employee representatives. • Employees.

Enforce Seat Belt Requirement Remind employees annually that while on official business, they are required to have their seat belt properly fastened at all times when a vehicle is in motion. This reminder can be a memorandum, email message, or a posting on the employee bulletin board. This requirement is codified in the Safety Handbook, Appendix 2, Section AP2.3.3. Responsibilities of Supervisors Supervisors are the cornerstone of the CBP Safety Program. The whiteboard below lists their responsibilities in the CBP Safety Program. Supervisors: Safety Program Tasks • Ensure safe work environment. • Encourage employee participation. • Correct unsafe conditions. • Ensure proper use of PPE. • Report injuries and illnesses.

Ensure Safe Work Environment Provide a safe work environment and furnish safe and suitable equipment.

Encourage Employee Participation Encourage employees to participate in the CBP Safety Program and to report all unsafe conditions and practices.

Correct Unsafe Conditions Correct unsafe conditions and practices. If the supervisor can’t correct the situation, it must be reported to the manager.

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Ensure Proper Use of PPE Ensure that employees properly use, clean, and maintain personal protective equipment.

Report Injuries and Illnesses Report all occupational injuries and illnesses sustained by employees. The Safety Handbook describes the procedures. Responsibilities of Supervisors (cont.) The whiteboard on this screen shows even more responsibilities of Supervisors in the CBP Safety Program. Supervisors: Safety Program Tasks • Investigate and report all incidents and near misses. • Participate in job hazard analyses. • Inform employees of safe work practices. • Enforce safety rules. • Conduct safety inspections.

Investigate and Report All Incidents and Near Misses Investigate and report all safety-related incidents and near misses (or close calls) involving employees. Analyze the root cause to determine if the incident happened because the employee was: • Unable to complete the activity safely. • Unmotivated to complete it safely. • Unaware of the consequences of unsafe behavior. Institute corrective measures to prevent recurrence. Report all safety-related incidents on the Safety Investigation Data Form (CBP Form 502).

Participate in Job Hazard Analyses Participate in conducting job hazard analyses of new work tasks and work tasks that have a: • High frequency of accidents or near misses. • Potential for causing serious injury or harm.

Inform Employees of Safe Work Practices Make employees aware of workplace hazards, safe work practices, and safety rules and regulations.

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Enforce Safety Rules Enforce safety rules and regulations, reward employees for safe behavior, and initiate disciplinary action as necessary.

Conduct Safety Inspections Always be aware of unsafe conditions and behaviors. Conduct regular safety inspections for unsafe conditions. In addition, look for safe/unsafe employee practices and enforce safety policies and procedures. Intervene immediately if you see any unsafe activities or conditions. Collateral Duty Safety Officers Every CBP facility must have a Collateral Duty Safety Officer (CDSO). The CDSO is appointed by local management to assist in implementing all safety program elements, including CBP policy and 29 CFR 1960. The CDSO works directly with SOH Specialists and Safety Committees to provide a safe and healthful working environment for all CBP employees. CDSOs have the following responsibilities: • Receive and act on reported workplace hazards. • If designated, record accidents. • Conduct promotional, motivational, and educational programs. • If designated, maintain log of hazard reports. • Serve on safety committees. • Conduct monthly safety surveys.

Workplace Hazards Normally, employees report hazards to their supervisor, who then provides a report to the CDSO. If, for whatever reason, an employee elects not to report a workplace hazard through the normal supervisory channels, the CDSO receives and acts upon the issue.

Accident Records If designated, the CDSO records a facility’s accident experiences. CBP Directive 5290-013 stipulates policy for recording, reporting, and analyzing work-related fatalities, injuries, and illnesses.

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Promotional, Motivational, and Educational Programs The CDSO conducts promotional, motivational, and educational programs about the CBP Safety Program.

Log of Hazard Reports If designated, the CDSO maintains CBP Form 511, Log of Reported Unsafe and Unhealthful Working Conditions.

Safety Committee Designee The CDSO serves as a member of the local Safety Committee. The Safety Committee’s purpose is to evaluate and report on the safety program and to recommend actions, policies, and procedures to augment and enhance the program.

Safety Surveys The CDSO conducts monthly safety surveys and, in addition, will: • Accompany SOH Specialists on annual safety inspections. • Accompany OSHA Compliance Officers on any formal OSHA visits. A safety survey is a brief walk-through inspection. It is not intended to fulfill annual inspection requirements. Employees’ Rights CBP employees perform a myriad of duties. No matter what the work environment, safety hazards may exist. All CBP employees, as safety program participants, have certain rights and responsibilities as they go about their job duties. These are rights of CBP employees pertaining to the Safety Program: • Freedom from restraint, interference, and coercion • Ability to request safety inspections • Opportunity to participate in inspections • Ability to decline to perform tasks that may pose imminent risk of harm • Ability to report workplace hazards

Freedom From Restraint, Interference, and Coercion No employee shall be subjected to restraint, interference, coercion, discrimination, or reprisal for filing a report of an unsafe or unhealthy working condition, or other participation in the CBP Safety Program activities.

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Ability to Request Safety Inspections Employees may request inspections of the workplace by safety officials.

Opportunity to Participate in Inspections An employee representative shall be given an opportunity to accompany Safety and Health Inspectors during the physical inspection of the workplace. This allows the employee representative to: • Aid in the inspection. • Provide more detailed knowledge of any existing or potential unsafe or unhealthful

working condition to the Inspector.

Ability to Decline to Perform Hazardous Tasks Employees have the right to decline to perform an assigned task because of a reasonable belief that, under the circumstances, the task poses an imminent risk of death or serious bodily harm coupled with a reasonable belief that there is insufficient time to seek effective redress through normal hazard reporting and abatement procedures.

Ability to Report Workplace Hazards Employees have the right to report workplace hazards. Employees’ Responsibilities In addition to having rights in the CBP Safety Program, employees must maintain certain responsibilities as well. The responsibilities pertain to: • Use and maintenance of property. • Compliance with laws and regulations. • Performance of duties in a safe manner. • Reporting of occupational illnesses and injuries.

Use and Maintenance of Property CBP employees must properly use and maintain all safety equipment and supplies furnished to them.

Compliance with Laws and Regulations Every CBP employee must comply with all job safety and health laws and regulations. Every CBP worksite displays an OSHA workplace safety poster in a conspicuous location where notices to employees are customarily posted. This poster informs employees of the protections of the Occupational Safety and Health Act P.L. 91-596, December 29, 1970 and

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its amendments. The name and telephone number of the local safety officer is also displayed on the poster. This free poster available is from OSHA http://www.osha.gov/Publications/poster.html. OSHA offers free assistance in identifying and correcting hazards or complying with standards to employers, without citation or penalty, through OSHA-supported consultation programs in each state. 1-800-321-OSHA www.osha.gov OSHA 3165-12-06R Poster content includes the following:

EMPLOYEES: • You have the right to notify your employer or OSHA about workplace hazards. You may

ask OSHA to keep your name confidential. • You have the right to request an OSHA inspection if you believe that there are unsafe and

unhealthful conditions in your workplace. You or your representative may participate in that inspection.

• You can file a complaint with OSHA within 30 days of retaliation or discrimination by your employer for making safety and health complaints or for exercising your rights under the OSH Act.

• You have a right to see OSHA citations issued to your employer. Your employer must post the citations at or near the place of the alleged violation.

• Your employer must correct workplace hazards by the date indicated on the citation and must certify that these hazards have been reduced or eliminated.

• You have the right to copies of your medical records or records of your exposure to toxic and harmful substances or conditions.

• Your employer must post this notice in your workplace. • You must comply with all occupational safety and health standards issued under the OSH

Act that apply to your own actions and conduct on the job.

EMPLOYERS: • You must furnish your employees a place of employment free from recognized hazards. • You must comply with the occupational safety and health standards issued under the

OSH Act.

Performance of Duties in a Safe Manner All CBP employees must perform duties in the safest possible manner and encourage fellow employees to do likewise.

Reporting of Occupational Illnesses and Injuries All CBP employees must immediately report all accidents, injuries, illnesses, hazards, or unsafe acts to their supervisor.

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CBP Safety Committees CBP establishes safety committees through agreements with bargaining units. The purpose of safety committees is to provide an arena for active participation of managers, supervisors, and employees to work together to ensure a safe work environment for all. CBP safety committees: • Provide a forum for employees to utilize their knowledge of workplace operations to

assist CBP management to improve policies, conditions, and practices. • Evaluate and report on the safety program. • Review safety forms to ensure that all necessary information is available and

documented. Ensure that procedures are followed for maintaining incident-related records.

• Propose changes, initiatives, policies, and goals to their top management official. • Provide an opportunity to discuss and resolve safety-related issues that might not

normally be addressed on a routine workday. • Assist CBP to maintain an open channel of communication between employees and

management concerning safety and health matters. When safety committees operate as they should, they are an effective tool to provide a safer working environment. Effective committees help to keep workers motivated, more productive, and more open to support management goals and mission.

Safety Committees The National Safety Committee is composed of seven members and is chaired by the Director, OSH Division. SOH Specialists keep track of how often port, sector, and other field or local safety committees meet and submit a semi-annual report to the National Director, for discussion at the National Safety Committee meetings. Safety and health committees shall be established at all: • Ports of entry. • CBP laboratories. • Border patrol sectors. Safety and health committees shall also be established and maintained at the: • Canine Enforcement Training Center. • Newington Data Center. • Financial Management Services Center. • Service Headquarters Building.

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Managers, Supervisors, and Employees Managers – Managers at all levels actively support joint labor/management safety committees. CBP Managers balance the CBP mission with the safety and health of employees. CBP’s goal is to ensure a safe workplace for all employees no matter what the employee’s job function may entail. Supervisors – Supervisors participate in the safety committees as another resource to maintaining a safe and healthful workplace. Employees – Employees utilize the safety committees as a forum to actively request and respond to employee safety and health matters pertaining to work operations and workplace activities. The safety committees serve as another aid in resolving safety-related issues at a local level. More About Safety Committees All safety committee meetings are open meetings. Anyone who wants to attend may do so with supervisory permission. Each safety committee must include the following participants: • CDSO • Manager/Supervisor • Employee/Employee Representative SOH Specialists serve as technical and policy advisors to management and may also attend safety committee meetings. Since CBP organizations range in size from a few employees to several hundred, committees also vary in size. The minimum size of local committees is determined by standard guidelines from the CBP National Safety Committee. Each safety committee member brings valuable skills and traits to the table.

Size of Safety Committees The CBP National Safety Committee recommends the following committee sizes: Size of the Office Size of Committee Up to 11 employees 1 employee, 1 management 12–25 employees 2 employees, 2 management 26–75 employees 3 employees, 3 management 76 or more employees 4 employees, 4 management Safety committees must have equal representation of management and non-management employees.

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• At bargaining unit locations, the union appoints the employee representatives. • At non-bargaining unit locations, management and employees jointly determine the

appropriate size of the safety committee. The non-bargaining unit employees elect their representatives to the safety committee.

Safety Committee Member Skills The skills and traits each safety committee member brings to the table could include: • The ability to write clearly and concisely. • Diplomacy skills. • Oral communication skills. • Interpersonal skills. • The ability to act professionally and responsibly. • Skill at operating a computer. • The ability to be flexible. • Knowledge of Roberts Rules of Order. • Knowledge of CBP Safety Program, the roles and responsibilities of key safety and

health officials, and the function of the OSH Division. • Knowledge of the benefits of, and the requirements for the CBP Safety Program. • Knowledge of the key roles and responsibilities of CBP Safety Program participants. • Knowledge of reported incidents, associated CBP safety forms, and recordkeeping

procedures. • The ability to recognize office safety hazards and ways to eliminate them. • The ability to stipulate special compliance concerns and ways to meet CBP requirements. • The ability to identify field special compliance concerns and ways to meet CBP

requirements. • Willingness to advocate for the CBP Safety Program. • Empathy for coworkers. Safety Training Programs Managers and safety committees are responsible to evaluate the effectiveness of the many safety training programs in place to ensure a safe work environment for all CBP personnel. CBP provides safety training to employees and appropriate levels of management, including: • Management Officials. • Supervisors and Safety Officers. • Safety and Occupational Health Professionals. • Employees. • Safety Committee Members. • Union Officials.

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Managers and the Safety Committee need to determine if training is adequate to meet employee job duties and tasks or if additional training is needed. Check with the Sector or Field Office Training Coordinator or your SOH Specialist to verify if all required training is in place. Knowledge Check 1 of 2 Every CBP facility must have a Collateral Duty Safety Officer (CDSO). The CDSO is appointed by ____________________ to assist in implementing all safety program elements, including CBP policy and 29 CFR 1960. A. Local management B. The Safety Committee C. The OSH Division D. The Assistant Commissioner The correct answer is A. The CDSO is appointed by local management to assist in implementing all safety program elements, including CBP policy and 29 CFR 1960. Knowledge Check 2 of 2 Select TWO of the CBP Safety Committee functions. A. Conduct OSHA-required annual inspections as required by safety regulations. B. Report safety issues to the CBP OSH Division to ensure accurate data entry. C. Provide an arena for management, supervisors, and employees to work together. D. Propose changes to the top management official. The correct answers are C and D. CBP Safety Committee functions include providing an arena for management, supervisors, and employees to work together, and proposing changes to the top management official. Lesson Summary This completes the lesson about the CBP Safety Program. In this lesson you learned: • Purpose and benefits of the CBP Safety Program. • Legal and regulatory foundations for the CBP Safety Program. • Organization of the CBP Safety Program. • Principal players in the CBP Safety Program and the role of each. • Responsibilities and requirements of the CBP Safety Program.

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Reporting, Analyzing, and Recording Incidents Introduction CBP policy for recording, reporting, and analyzing work-related fatalities, injuries, and illnesses is codified in CBP Directive 5290-013. Chapter 4 of the CBP Occupational Safety and Health Handbook (Safety Handbook) also addresses reporting, recording, and investigating safety-related incidents, however, portions of chapter 4 have been superseded by Directive 5290-013. All safety-related incidents must be investigated and reported. Incident reporting and recordkeeping provide CBP with tools to use in accident/incident prevention. They allow CBP to: • Prevent accidents or incidents. • Determine incident causes. • Identify trends. • Strategically allocate CBP Safety Program resources. After completing this lesson, you will be knowledgeable about procedures for investigating safety-related incidents, identifying the incidents to report, completing the proper forms, and maintaining records. Lesson Objectives Upon completion of this lesson you will be able to: • Describe the investigation process for safety-related incidents. • Identify reporting and recording requirements for safety-related incidents, including

forms to be used and maintenance and retention periods for records. Automated System CBP has a Web-based system for recording and reporting workplace injuries and illnesses known as eComp. The system may be accessed at https://cbp-wc.entellitrak.com. This system allows managers, supervisors, Injury Compensation Coordinators (ICCs), and Safety and Occupational Health (SOH) Specialists to work more efficiently together. Safety-Related Incidents A safety-related incident is an unplanned event that causes a work-related fatality, injury, illness, or disease, or results in first aid treatment. It also includes vehicle accidents; unintended releases of a hazardous material; near-miss accidents that could have resulted in death or serious injury; and incidents resulting in property damage, such as a fire or flood.

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When a safety-related incident occurs, managers must ensure that the following tasks are completed: • Investigate the incident. • Report the incident. • Maintain records of the incident. How to Investigate Safety-Related Incidents Supervisors must investigate all safety-related incidents. The purpose of the investigation is to identify the cause, prevent recurrence, and implement corrective action. This process involves gathering information, recording and reporting information, and analyzing the event. An important follow-up step is initiating corrective actions. Phases of the Investigation Process • Gather Information • Record and Report Information • Analyze Information • Initiate Corrective Actions

Gather Information Supervisors: • Survey the scene. • Identify and interview witnesses. • Preserve evidence. • Get the facts. • Record everything. • Review records.

Record and Report Information Supervisors: Using eComp, complete the Safety Investigation Data Form (CBP Form 502). This must be done within 2 business days of the incident or on the date it was first reported.

Analyze Information Supervisors and managers review records and analyze the information at the local level to determine the cause of the accident. They then suggest corrective action to prevent recurrence of the accident or incident. A pattern of minor accidents or near misses may point to a specific problem that needs to be addressed.

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The majority of accidents are caused by unsafe employee acts. To determine why the unsafe act occurred, consider – was it because the employee is: • Unable to eliminate the hazard? • Unaware the hazard exists? • Unmotivated to eliminate a known hazard? Take corrective action accordingly.

Initiate Corrective Actions Once the underlying reasons for the safety-related incident have been determined, recommend corrective action. Some options include: • Contact the Safety and Occupational Health (SOH) Specialist to perform a job hazard

analysis (JHA). • Establish a standard operating procedure (SOP) or modify the existing SOP. • Institute a recurring preventive inspection, maintenance, and repair program for tools and

equipment. • Increase the frequency of inspections. • Train/retrain employees. Recording and Reporting Safety-Related Incidents: CBP Form 502 CBP requires that all safety-related incidents be reported to the OSH Division on the Safety Investigation Data Form (CBP Form 502) within 2 business days of the incident or the date it was first reported. The supervisor is responsible for completing this form. The following incidents must be reported. What to Report • Employee traumatic injuries and occupational illnesses/diseases • Serious incidents • First aid injuries • Near-miss incidents that could have resulted in death or serious injury • Motor vehicle accidents • Other reportable incidents

Safety Investigation Data Form (CBP Form 502) A copy of CBP Form 502 may be found in Appendix A.

Employee Traumatic Injuries and Occupational Illnesses/Diseases Traumatic injuries and occupational diseases are defined as:

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• A wound or other condition of the body caused by external force, including stress or strain, and that occurs on one workday or shift.

• A condition produced in the work environment over a period longer than one workday or shift. The condition may result from systemic infection; repeated stress or strain; exposure to toxins, poisons, or fumes; or other continuing conditions of the work environment. Another term used for occupational disease/illness is non-traumatic injury.

These terms are defined by the Department of Labor, Office of Workers’ Compensation Programs. In addition to CBP Form 502, traumatic injuries and occupational diseases and illnesses are reportable on other forms as well.

Additional Forms Related to Workers’ Compensation Claims • Employee traumatic injuries are also reported on Form CA-1, Federal Employee’s Notice

of Traumatic Injury and Claim for Continuation of Pay/Compensation. • Occupational illnesses and diseases are also reported on Form CA-2, Notice of

Occupational Disease and Claim for Compensation. • Form CA-16, Authorization for Examination and/or Treatment, authorizes medical care

for an employee injured at work. The local Injury Compensation Coordinator (ICC) can provide supervisors with the injured employee’s occupation code, injury type, and source codes for the forms.

Serious Incidents Serious incidents are illnesses/injuries or fires that: • Occur on CBP property (leased or owned) or arise out of CBP activities or operations. • Result in one or more fatalities or inpatient hospitalization of three or more employees.

First Aid Injuries First aid injuries are injuries that: • Occur on CBP property, whether leased or owned, or arise out of CBP operations. • Require only limited medical or “band aid” type treatment. • Do NOT require entry into the OSHA 300 Log per 29 CFR 1904.

Near-Miss Incidents Near-miss incidents are defined as any incident that could have resulted in death or serious injury. Employees must notify their immediate supervisor of any near-miss incident.

Motor Vehicle Accidents Motor vehicle accidents are reportable when:

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• Injury or property damage occurs. • Someone on official CBP business is actually operating the vehicle. (This also includes

privately owned and rental vehicles.) In addition to CBP Form 502, motor vehicle accidents require completion of the CA-1 form for traumatic injuries, as well as: • SF-91, Operator’s Report of Motor Vehicle Accident. • SF-94, Statement of Witness.

Other Reportable Incidents Other types of incidents that must be reported include: • Hazardous materials spills/leaks that required response from a local hazardous materials

team, such as the fire department. • Catastrophic events that may impact the safety and health of employees. • Reportable significant events. Procedures for the Safety Investigation Data Form (CBP Form 502) As part of the accident investigation process, CBP Form 502 is accessed and completed on eComp, CBP’s Web-based system for tracking and reporting occupational illnesses and injuries. Then a determination is made if the incident information needs to be forwarded to the local safety committee. All incident information is forwarded to the local safety committee via CBP Form 502 except privacy concern cases: • An injury or illness to an intimate body part or the reproductive system • An injury or illness resulting from sexual assault • Mental illness • HIV infection, or a diagnosis of hepatitis or tuberculosis • Needlestick injuries or cuts from sharp objects contaminated with another person’s blood

or other potentially infectious material • Other illnesses if the employee voluntarily requests that CBP Form 502 not be provided

to the Safety Committee The ICC determines if an incident will be forwarded to the local safety committee. Before CBP Form 502 Form is forwarded to the local safety committee, all personal identifying information is deleted or blocked out.

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Recording and Reporting Safety-Related Incidents: OSHA 300 Log Of all the incidents that are reported on CBP Form 502, some injuries are OSHA recordable and some are OSHA non-recordable. Responsibilities related to OSHA recordkeeping are handled by the Injury Compensation Coordinator. ICCs are appointed by the top management official at each worksite. The ICC processes recordable incidents onto the OSHA 300 Log using the Web-based eComp system within 7 calendar days of when the work-related injury or illness occurred. The ICC continues to monitor and update the claim as needed in eComp. If the OSHA recordable injury or illness did not occur at a CBP worksite, such as a motor vehicle accident on a highway or an injury at a broker’s office, the injury or illness must be recorded on the OSHA 300 Log at the worksite where the employee normally works within 7 calendar days of receipt of notice of the work-related injury or illness.

OSHA Recordable Injuries An injury or illness that is work-related, a new case, and results in one or more of the following: • Death • Loss of consciousness • Days away from work, restricted work activity, or transfer to another job beyond the day

of the incident • Medical treatment beyond first aid • Significant injury or illness diagnosed by a physician or other licensed health care

professional • Injuries and illnesses that meet the criteria listed in 29 CFR 1904.8 through 1904.11

o Needlestick puncture or cut from a sharp object contaminated with blood or other potentially infectious material

o Medical removal under the medical surveillance requirements of the OSHA standard

o Hearing loss equivalent to a standard threshold shift (STS) of 10 decibels (dB) experienced and the aggregate hearing loss exceeds 25 dB from audiometric zero

o Exposure to an active case of tuberculosis (TB) that results in a positive TB skin test or active TB

OSHA Non-Recordable Injuries The following incidents are not considered medical treatment. Therefore, these incidents are not recorded on the OSHA 300 Log:

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• Visits to a doctor or health care professional solely for observation or counseling • Diagnostic procedures, such as x rays, blood tests, and administration of prescription

medication solely for diagnostic purposes • Any procedure that can be labeled first aid Recording and Reporting Safety-Related Incidents: OSHA Form 300A A calendar year summary of the log of employee occupational injuries and illness must be compiled by each worksite ICC on OSHA Form 300A. The OSHA 300A Summary must be: • Certified by the Principal Office Manager for accuracy and completeness. • Posted in a conspicuous place in the facility by February 1 of the year following the year

covered by the summary and remain posted through April 30 of that year. • Forwarded to the SOH Specialist. Records Retention To meet OSHA requirements, the following forms must be retained for 5 years: • CBP Form 502, Safety Investigation Data Form • OSHA Form 300, Log of Work-Related Injuries and Illnesses • OSHA Form 300A, Summary of Work-Related Injuries and Illnesses As a practical matter, eComp retains records indefinitely; however, CBP Directive 5290-013 requires records retention for 5 years. Knowledge Check 1 of 5 All of the following are important parts of the accident/incident investigation process EXCEPT: A. Analyzing information B. Instituting disciplinary action C. Gathering information D. Recording and reporting information The correct answer is B. Instituting disciplinary action is the ONLY choice that is NOT part of the accident/incident investigation process. The process requires that information be gathered, that the information is recorded and reported, and that an analysis of the information occur. Followup corrective measures (which are not necessarily disciplinary) are important, but are not part of the investigation process.

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Knowledge Check 2 of 5 Which of the following types of injuries is reportable on CBP Form 502, but NOT reportable on the OSHA 300 Log? A. Traumatic injuries B. Occupational diseases C. Injuries requiring first aid treatment only D. Exposure to an active case of TB that results in a positive TB skin test The correct answer is C. Injuries that require first aid treatment only (such as application of a band aid or ice pack) are recordable on CBP Form 502; however, they are not required to be reported to OSHA on the 300 Log or 300A Summary. Knowledge Check 3 of 5 What form is used to document accident investigations and must be submitted to the OSH Division within 2 business days of the incident or the date it was first received? A. Form CA-1 B. CBP Form 502 C. OSHA Form 300A D. Form CA-2 E. OSHA Form 300 The correct answer is B. CBP Form 502 is used to document accident investigations and must be submitted to the OSH Division within 2 business days of the incident or the date it was first received. Knowledge Check 4 of 5 What form is used to record all work-related injuries or illnesses within 7 calendar days of notice? A. Form SF-91 B. Form CA-1 C. Form CA-2 D. CBP Form 502 E. OSHA Form 300 The correct answer is E. OSHA Form 300 is used to record all work-related injuries or illnesses within 7 calendar days of notice.

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Knowledge Check 5 of 5 What form is certified by the manager and posted by February 1 following the year covered and remains posted through April 30? A. SF-91 B. OSHA Form 300 C. Form CA-1 D. OSHA Form 300A E. Form CA-2

The correct answer is D. OSHA Form 300A is certified by the manager and posted by February 1 following the year covered and remains posted through April 30. Lesson Summary This completes the lesson about reporting, analyzing, and recording incidents. In this lesson you learned: • The investigation process for safety-related incidents. • The reporting and recording requirements for safety-related incidents, including forms to

be used and maintenance and retention periods for records.

Ergonomics Introduction Each year, a significant number of employees develop work-related overexertion or repetitive stress injuries or disorders, such as carpal tunnel syndrome. These injuries: • Account for most occupational illnesses. • Result in billions annually in workers’ compensation costs. OSHA reports that work-related musculoskeletal disorders are now our Nation’s largest workplace health problem. Although ergonomics issues may affect all types of workers, this lesson will focus on the ergonomics issues that office workers are most likely to encounter. Lesson Objectives Upon completion of this lesson you will be able to: • Define ergonomics and how it relates to workplace safety. • Identify types of injuries caused by poor ergonomics in the workplace.

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• Identify ways to prevent injuries that are likely to occur as a result of poor ergonomics in office settings.

Ergonomics Ergonomics is the study of the relationship between a person and the entire work environment. It includes, but is not limited to, the following: • Equipment use • Office furniture • Lighting • Body mechanics, including lifting, twisting, and reaching How is ergonomics related to safety? While normal, everyday office activity might not seem to be much of a safety concern, many different types of serious physical ailments can develop over time from poor ergonomic conditions. Two such conditions are cumulative trauma disorders and eye fatigue. Cumulative Trauma Disorders (CTDs) Workers exposed to minor physical stresses in the workplace, day after day, week after week, year after year, may develop cumulative trauma disorders (CTDs). CTDs are part of a broader class of musculoskeletal disorders. Carpal tunnel syndrome is a well-known example of a CTD, but it is by no means the only one. Other names for CTDs include repetitive strain injury, repetitive motion injury, work-related upper limb disorder, and occupational overuse syndrome. CTDs develop slowly over time as a result of minor, but frequent, physical actions. CTDs primarily affect the joints, muscles, tendons, ligaments, and nerves. Actions that can bring on CTDs include: • Repetitive Motions • Sustained or Awkward Body Postures • Excessive Force • Compression

Repetitive Motions Repetitive motions can lead to localized pain and injury. A person using a mouse may move or activate a few small muscles and tendons of the hand hundreds or even thousands of times per hour. This repetitive motion can lead to localized fatigue, wear and tear, and injury.

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Sustained or Awkward Body Postures Holding certain muscles in awkward positions for extended periods of time is a recipe for injury. Sustained or awkward body postures occur in all types of work activities, such as standing for long periods of time at roadside checkpoints or primary inspection lanes; working in and around sea containers, truck trailers, and railroad cars; and inspecting vehicles for drugs. Computer work may also result in injuries from awkward body positioning. An employee must support his or her head with only a few neck and shoulder muscles while looking at a monitor for a prolonged period of time. This can lead to fatigue.

Excessive Force Even a small amount of force, such as grasping a leash or tool, can cause injury if it is repeated often enough or if it is applied in an awkward position. Forceful hand exertions should be reduced or eliminated by looking at how to redesign the job or device used to exert the force.

Compression Compression is the exertion of pressure on a body part in such a way as to tend to increase its density. Compression problems are most frequently caused by prolonged bending or improper lifting techniques. Employees should rely on equipment, not their backs, for heavy or repetitive lifting. General lifting guidelines include bending the knees, keeping the item close to the body, and lifting slowly and evenly without twisting the back. Types of Cumulative Trauma Disorders Ergonomics-related injuries include the disorders depicted below: • Tendonitis • Sprains and Strains • Carpal Tunnel Syndrome • DeQuervain’s Syndrome • Tenosynovitis • Epicondylitis

Tendonitis Tendonitis refers to inflammation or irritation of the tendons, the thick cords that attach muscles to bones.

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The most common cause of tendonitis is repetitive overuse of the tendon. The condition can be further aggravated by poor posture, continuing to overuse the tendons, and using the already-inflamed tendon in unnatural positions.

Sprains and Strains A sprain is an injury to a ligament, the strong tissue that connects bones to one another. One or more ligaments can be injured during a sprain. The severity of the injury depends on the extent of trauma to: • A single ligament (whether the tear is partial or complete). • The number of ligaments involved. A strain is an injury to either a muscle or a tendon. Depending on the severity of the injury, a strain may be the result of a simple overstretch of the muscle or tendon, or it can entail a partial or complete tear of the tissue.

Carpal Tunnel Syndrome The carpal tunnel is a slender passageway in the arm that houses a ligament running from the top of the forearm through the wrist. When the ligament becomes inflamed, it compresses the median nerve that runs to some of the fingers, resulting in carpal tunnel syndrome. The symptoms of carpal tunnel syndrome range from pain in the arm to numbness and tingling in the hand and fingers. If carpal tunnel syndrome goes untreated, the hand muscles may become severely weakened and disabled.

DeQuervain’s Syndrome DeQuervain’s syndrome is an inflammation (tendonitis) of the two tendons that control thumb movement. It is caused by repetitive motion where the thumb is continually required to move up and down, such as typing on a keyboard and using a scroll mouse. The tendonitis causes pain and swelling along the back of the wrist on the thumb side.

Tenosynovitis Tenosynovitis is inflammation of the gliding surface of a tendon and its surrounding sheath. Sheathed tendons are usually found in areas where tendons pass close to bone, as in the wrist and ankle.

Epicondylitis Epicondylitis is a series of tiny tears in a part of the tendon and in muscle coverings of the elbow joint.

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• If the pain is on the outside of the elbow, it is called lateral epicondylitis or tennis elbow. • If the pain is on the inside of the elbow, it is called medial epicondylitis. • If the pain is directly on the back of the elbow joint, rather than down either side of the

arm, it could be bursitis, which is caused when lubricating sacs in the joint become inflamed.

Eye Fatigue Another ergonomic issue is eye fatigue, or eyestrain. This is a particularly important concern in a work environment centered around computer workstations, where employees might be spending too much time staring at monitors without interruption. Eye fatigue may be also a concern when a computer monitor: • Has too small a font size. • Is blurry, especially on older monitors. • Is too dim, relative to the ambient lighting. • Is prone to glare from sunlight or an interior light. • Is at an awkward viewing angle.

CRT and LCD Monitors A CRT (cathode-ray tube) monitor is the older, heavier type of computer monitor. Since a CRT uses a moving electron beam to produce an image, the picture oscillates on and off. The frequency with which the monitor flickers, known as the refresh rate, is measured in hertz (Hz), or cycles per second, with typical values between 60Hz and 100Hz. As a rule of thumb, higher refresh rates are easier on the eyes. Most of the newer flat-panel computer monitors make use of LCD (liquid-crystal display) technology. Unlike the older CRT monitors, LCD uses a steady source of light and does not flicker. As such, LCD monitors are generally a better choice for avoiding eye fatigue. Preventive Measures Good ergonomic design in one’s workspace can help prevent most kinds of CTDs and eye fatigue. Twelve basic preventive measures are listed below: 1. Use a good chair and sit back in the seat. 2. Position the top of the monitor 2–3 inches above the eyes. 3. Position the monitor screen to avoid glare. 4. Sit at arm’s length from the monitor. 5. Rest both feet on the floor or a footrest. 6. Use a document holder. 7. Keep wrists flat and straight. 8. Keep arms and elbows close to the body.

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9. Center the monitor and keyboard in front of the body. 10. Use a negative tilt keyboard tray. 11. Use a stable work surface. 12. Take frequent short breaks.

Tip 1: Chairs Adjust the seat height, seat tilt, and backrest of the chair to allow for comfortable posture that: • Results in even weight distribution. • Reduces contact stress. • Does not decrease circulation to the extremities. • Allows the entire sole of the foot to rest on the floor or footrest. • Keeps the back of the knee slightly higher than the seat of the chair. Arm rests should be provided as needed.

Tip 7: Wrists To help keep wrists flat and straight: • Provide wrist rests (in front of mouse pad and/or keyboard) to lend support when the

wrists are in awkward positions. • Place the mouse or trackball where it is most comfortable.

Tip 12: Taking Breaks Frequent mini-breaks are one of the most effective ways of avoiding CTDs. Encourage employees to stand, stretch, and move around during these breaks, providing rest and relief of stress on small muscles and tendons. Mini-exercises, like with a rubber squeeze-ball, are also helpful. Corrective Measures Corrective measures must be taken to eliminate or minimize factors that cause CTDs to develop. Remember that frequent mini-breaks are very effective in avoiding CTDs. As a manager, you should: • Instruct supervisors to watch employees at work to ensure they are not working in

awkward positions or using more force or repetition than necessary to perform their job. • Encourage employees to report ergonomic issues to their supervisors. • Take employee complaints on ergonomic issues seriously and take action to resolve

them.

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Other Ergonomic Issues While this lesson focuses primarily on office ergonomics, there are other ergonomic issues within CBP. These issues are addressed in ergonomics programs available for several CBP occupations. In addition, the Occupational Safety and Health (OSH) Division has a separate Ergonomics course which addresses proper lifting techniques and workstation health and safety issues in detail. Contact your Safety and Occupational Health Specialist for more information. Knowledge Check 1 of 5 Ergonomics is the study of: A. Musculoskeletal disorders in worker populations B. Office layouts and worker interactions C. Relationship between workers and their work environment and equipment D. Lifespan of office equipment based on technology changes The correct answer is C. Ergonomics is the study of the relationship between workers and their work environment and equipment. This includes equipment use, office furniture, lighting, and body mechanics such as lifting, twisting, and reaching. Knowledge Check 2 of 5 Cumulative trauma disorders are caused by: A. A single, blunt-force trauma. B. Multiple minor injuries on different body parts. C. Repeated actions over the course of time. D. Untreated cuts, scrapes, and bruises. The correct answer is C. CTDs are caused by performing non-injurious actions repeatedly over the course of weeks, months, or years. Knowledge Check 3 of 5 Which FOUR of the following body parts are affected by cumulative trauma disorders? A. Muscles B. Heart C. Ligaments D. Tendons

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E. Lungs F. Nerves The correct answers are A, C, D, and F. Cumulative trauma disorders primarily affect the muscles, tendons, ligaments, and nerves. Knowledge Check 4 of 5 As a general rule, employees should position a computer monitor so that ________ is at eye level. A. The top row of text B. The middle row of text C. The bottom row of text D. The physical top of the monitor The correct answer is A. The monitor should be positioned so that the eyes are level with the first row of text. Knowledge Check 5 of 5 Measures that will help most office workers avoid CTDs include all of the following EXCEPT: A. Taking frequent short breaks B. Staying hydrated throughout the day C. Using a good chair and sitting back in the seat D. Positioning keyboard and monitor at optimum height and distance to avoid unnecessary

strain The correct answer is B. Although staying hydrated is good for a person’s health, it will not help to prevent CTDs. Taking frequent short breaks, using a good chair and sitting back in the seat, and positioning keyboard and monitor at optimum height and distance to avoid unnecessary strain will all help to avoid the development of CTDs. Lesson Summary This concludes the lesson on ergonomics. In this lesson you learned: • What ergonomics is and how it relates to workplace safety. • Types of injuries caused by poor ergonomics in the workplace. • Ways to prevent injuries that are likely to occur as a result of poor ergonomics in office

settings.

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Office Safety Introduction People who work in an office setting take for granted that they have a safe job, certainly safer than volcano exploration or auto racing. Most of us would be surprised to learn that the U.S. Department of Labor estimates that more than 75,000 fractures, dislocations, sprains, and contusions occur in office settings each year. Ensuring safety in the workplace is uniquely challenging. Workers sometimes unknowingly create or overlook hazardous situations. As a manager, one of your duties is to perform regular walk-through safety reviews of your area. Over time, you will acquire keen observational skills that will help you eliminate hazards and ensure the safety of the people in your office. This lesson introduces safety hazards commonly found in offices and discusses ways to eliminate or control them. Lesson Objectives Upon completion of this lesson you will be able to: • Identify common office workplace hazards. • Identify methods and resources for reducing workplace hazards. Office Workplace Hazards Most people associate work-related injuries and illnesses with a construction site or an environment involving use of heavy equipment and power tools. However, the office environment can have its share of accidents, too. Matters that need to be considered to identify hazards and prevent office injuries include: • Slips, trips, and falls. • Collisions. • Poor housekeeping. • Physical stress injuries/ergonomics. • Electric shock. • Fires and emergency evacuations. • Hazardous materials. • Eye safety (foreign substances/objects).

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Slips, Trips, and Falls In order to protect against slips, trips, and falls, managers should inspect: • Stairways • Storage areas • Workstations and furniture • Carpets and other floor coverings

Stairways Stairways should be inspected often to ensure they are properly cleared and that all railings are securely fastened to the wall. A couple of loose or missing screws can make all the difference between a safe and an unsafe exit during an emergency evacuation. This violation should be reported to your facility manager immediately.

Storage Areas Storing supplies in out-of-the-way places may put employees at risk for injuries from falls and falling objects. Sometimes materials stored on the uppermost shelves are too high to reach without a boost, but employees want to get the job done and don’t think of the consequences. They may resort to using chairs or other inappropriate means to reach overhead objects. Ensure that all stored supplies are properly stacked to avoid falling objects. Keep a secure stepladder or stepstool nearby for placing or retrieving materials on shelving beyond easy reach.

Note Be aware: Supplies should never be stored within 18 inches of an overhead sprinkler system. The Occupational Safety and Health Administration (OSHA) cites this violation as the most overlooked of all housekeeping and storage requirements. You should make a special effort to check overhead sprinklers often and make sure they’re not obstructed.

Workstations and Furniture Injuries from falling can happen even in the apparent safety of an employee’s own office or cubicle. When office furniture is in disrepair, it can be a hazard. Office furniture, such as chair backs and caster wheels, table legs, and drawer stops, should be inspected occasionally and broken furniture repaired or replaced immediately in order to prevent mishaps. Be sure and tag the broken item so that others know it is out of service.

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Carpets and Other Floor Coverings When carpeting or other floor coverings become worn or separated, particularly where they transition from hard surfaces, they can trip up an employee. While taping the offending carpet is a good, quick fix, it’s obviously not enough for the long term. This problem should be directed to your facility manager for immediate action. Additional Concerns/Slips, Trips, and Falls In addition to ensuring the safety of stairways, storage areas, workstations, and flooring, managers need to be mindful about spills and filing cabinets.

Spills Spilled water is easy to miss. Therefore, it is important to wipe up water on floors as soon as you see it, using whatever is at hand. If something cannot be fixed on the spot, like a pipe or a roof leak, mark the hazard and contact your facility manager.

Filing Cabinets Having multiple drawers of a desk or filing cabinet — or even just the top drawer of a filing cabinet — can cause it to tip over. Encourage employees to close all drawers that are not in immediate use. Place reminders to close the drawers on top of filing cabinets. A safety concern that is related to slips, trips, and falls is the threat of being caught between objects. This could easily happen if a filing cabinet falls on a person.

Office Safety Poster A text-only version of the Office Safety poster shown on this screen may be found in Appendix B. Collisions When employees are rushing from one task to another, they are at risk for collision injuries. Collisions occur from running into objects or tripping over other hazards inadvertently placed in pathways. Leaving drawers on filing cabinets open can contribute to a collision injury. This hazard can be quickly minimized by posting a sign over the cabinets to remind employees to keep drawers closed.

Office Safety Poster A text-only version of the Office Safety poster shown on this screen may be found in Appendix B.

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Poor Housekeeping Poor housekeeping that can contribute to health and safety concerns include: • Growth of mold and mildew. • Conditions affecting air quality (dust and dirt/ducts and air filters). • Snow, ice, and debris removal. You’ll often find mold and mildew in hot, humid areas of the country, especially in buildings where air conditioning and heating systems are not adjusted properly. Make sure you look into warm, moist, or dark corners and check air ducts where mold and mildew are likely to be found and, if necessary, have them cleaned immediately. Managers also need to ensure: • Good air quality within the building by making sure air filters are changed as

recommended. • Safety of walkways and pathways by making sure snow, ice, and other debris is removed

promptly. Physical Stress Injuries/Ergonomics One of the most common physical stress-related injuries is musculoskeletal strain due to improper lifting posture. All employees should be encouraged not to lift objects that are too heavy for them and instructed in proper lifting techniques. Employees should also be made aware of the arrangement of computer equipment and their posture while working at the computer. The goal is to avoid placing unwanted stress on the neck, back, and eyes, and to avoid sustaining repetitive motion injuries. Employees should be encouraged to take frequent minute-or-so breaks to relax their wrists and arms when using them in a repetitive fashion, and to briefly rest their eyes. The Occupational Safety and Health (OSH) Division has a separate Ergonomics course which addresses proper lifting techniques and workstation health and safety issues in detail. Electric Shock The two major concerns related to risk of electric shock are: • Overloading electric outlets. • Placing wet items on electrical equipment. Electrical accidents often happen when equipment is improperly powered or incorrectly used.

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OSHA regulations are very clear regarding the use of electric cords and cables to branch circuits. No more than two major appliances may be plugged into an outlet. Unless you make employees aware of this requirement, they may unknowingly violate regulations and create an extreme safety hazard. Another cause of electrical accidents is wet items, such as umbrellas or clothing, placed on electrical equipment such as computer central processing units. Managerial Precautions/Electric Shock Managers should attend to the following details to protect against the risk of electric shock: • Ensure that all equipment is properly powered and that no more than two electrical

appliances are plugged into an outlet. • Replace items with broken plugs, frayed cords, or exposed wires. • Follow listed and labeled electrical standards for series-connected multiple outlet

connector strips. • Ban the use of extension cords in lieu of permanent wiring. • Ensure that employees have a safe place to store their damp articles when the weather is

inclement. If your workplace does not have enough electrical outlets, see your facility manager. Fires and Emergency Evacuations Managers need to take blocked exits, fire extinguishers, and evacuation plans (sometimes part of Emergency Action Plans) very seriously as part of fire safety concerns. Other important managerial functions related to fire safety include: • Ensuring that appropriate training and fire drills are conducted. • Removing any material obstructing overhead sprinklers.

Blocked Exits Blocked exits are the most frequently cited violation of OSHA regulations. Improperly planned means of egress can lead to serious injuries or fatalities when an emergency does arise. You should take immediate steps to clear any blocked exits.

Fire Extinguishers Fire extinguisher boxes and alarms should be conspicuously placed and easy to see — and make sure the fire extinguisher itself is present and fully operational. Fire extinguishers should be inspected monthly and serviced annually. OSHA has specific standards for

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portable fire extinguishers. Report missing fire extinguishers to your facility manager immediately.

Emergency Action Plan/Evacuation Plan In accordance with OSHA regulations, ensure, where required, that an evacuation plan in the event of fire or another emergency is publicly displayed and easily seen. Also ensure that employees are aware of its existence and location. Many worksites place it in a frame near the fire extinguisher and alarm. Hazardous Materials Managers must ensure that a Hazard Communication Program is in place in accordance with OSHA regulations. The OSH Division maintains a separate training course on the Hazard Communication Program. In addition, managers must ensure that all flammable and combustible materials are properly marked and safely stored. As a general rule, they should have a separate storage place, away from general office supplies. Foreign Substances in the Eyes Foreign substances that may be likely to enter the eye in an office environment include pens or pencils or dust particles. In rarer situations, toxic chemicals may get into the eyes. Carelessness that may lead to collisions could result in a foreign object entering an employee’s eye. Horseplay in relaxed moments could also lead to this type of injury. Be aware of these situations. In addition, good housekeeping and proper use of cleaning supplies and other chemicals in your office will minimize the risk of workplace eye injuries. Encourage Participation Encourage your staff to discuss with you their thoughts about potential hazards and what suggestions they have for improving the safety of the unit. Let them know that: • Approximately 88% of all accidents are the result of someone committing an unsafe act. • Only 12% are the result of unsafe conditions. So if you or someone in your office sees someone committing an unsafe act, it is important to speak up immediately! Ask your employees to do a daily check of their area and get back with you about on-the-spot corrections. And don’t forget to compliment your staff on the good practices they use to ensure a safe workplace.

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In your frequent safety reviews, use keen observational skills. And keep in mind that everyone’s help is needed to keep the work area free of safety hazards.

Office Safety Poster A text-only version of the Office Safety poster shown on this screen may be found in Appendix B. Knowledge Check 1 of 3 Select FOUR common office hazards from the list below. A. Tripping or slipping B. Fires or electric shock C. Diseases spread by lack of immunizations D. Colliding E. Health and safety hazards resulting from poor housekeeping The correct answers are A, B, D, and E. Tripping or slipping, fires or electric shock, colliding, and health and safety hazards resulting from poor housekeeping are common office hazards; the spread of diseases because of lack of immunizations is not. Knowledge Check 2 of 3 Most office accidents are caused by: A. Unsafe conditions in the workplace. B. Poor ergonomic conditions. C. Employees performing tasks in an unsafe manner. D. Faulty equipment. The correct answer is C. Most office accidents are caused by employees performing tasks in an unsafe manner. Knowledge Check 3 of 3 Select TWO ways a manager can prevent slips, trips, and falls. A. Ensure that all floor spills are immediately wiped up. B. Check stairways and exits often to ensure they are properly cleared. C. Ensure that all flammable and combustible materials are properly marked. D. Ensure that no supplies are stored out in the open. The correct answers are A and B. To prevent slips, trips, and falls, managers should ensure that all floor spills are immediately wiped up and check stairways and exits often to ensure they are properly cleared.

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Lesson Summary This concludes the lesson on office safety. In this lesson you learned: • Common office workplace hazards. • Methods and practices for reducing workplace hazards.

Office Safety Poster A text-only version of the Office Safety poster shown on this screen may be found in Appendix B.

Occupant Emergency Plan (OEP) Introduction Occupant Emergency Plans (OEPs) are required by the Federal Management Regulation (FMR), the predecessor regulation to the Federal Property Management Regulation. Appendix 10 of the CBP Occupational Safety and Health Handbook (Safety Handbook) provides detailed requirements for OEPs. This lesson provides an overview about OEPs. All managers should be aware of these requirements and make sure their office or agency is in compliance. Lesson Objectives Upon completion of this lesson you will be able to: • Identify who is responsible for developing and enforcing OEPs. • Identify the requirements related to OEPs. • Identify the types of emergencies covered by OEPs. Responsibility for OEPs Every CBP facility must have an OEP that is prepared and managed by a “Designated Official.” Normally the Designated Official is the highest ranking official at a CBP facility. When a facility houses more than one agency, a Designated Official is selected by mutual consent of the highest ranking officials. The Designated Official is responsible for: • Developing an OEP and coordinating it with all tenants. • Selecting and training key team players. • Ensuring that appropriate procedures are followed during emergencies. • Identifying and establishing relationships with Federal, State, and local agencies that may

respond to emergencies.

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• Initiating activities to prepare occupants for emergencies and inform them of response procedures.

• Ensuring that drills or exercises are conducted at least semi-annually. Command Center OEPs must establish a Command Center. This should be a centrally located place with effective communications facilities and equipment. It may be located in proximity to the facility’s alarm system. If an emergency requires evacuation of buildings, a Command Center will need to be established outside. Occupant Emergency Organization/Command Center Team OEPs must establish an Occupant Emergency Organization. This is usually the Command Center Team. In addition to the Designated Official, in a large organization, a Command Center Team would typically include the following: • Occupant Emergency Coordinator • Floor Team Coordinator • Damage Control Coordinator • Medical Coordinator • Administrative Officer • Technical Advisors The same individuals who assume leadership positions on a day-to-day basis should be designated for leadership positions during an emergency. Types of Emergencies The types of emergencies that may typically call for the implementation of an OEP include the following: • Fires • Medical Emergencies • Bomb Threats • Bomb Explosions • Natural Disasters • Civil Disorders • Hazardous Materials Spills or Leaks

Fires All employees need to be familiar with evacuation procedures and fire protection practices. All employees must know in advance how they should respond in the event of fire.

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Medical Emergencies When medical assistance is needed, Occupant Emergency Organization members and other identified occupants may be the fastest source of first aid/cardiopulmonary resuscitation. In addition, if your facility has a health unit, it may be the best resource for immediate medical attention. Beyond that, local physicians and emergency units are normally closer than a hospital, and the area should be surveyed to determine their availability.

Bomb Threats All bomb threats must be treated as emergencies. The safety of all employees and the public is the most important consideration. If a bomb threat is received over the telephone, employees should try to obtain the following information and pass it to their supervisors immediately: • General location of the bomb • Time set to explode • Any details that might help to identify the caller (e.g., female or male, pitch of voice,

background noise) Procedures for bomb threats should also include telephone numbers for the bomb squad and other response teams.

Bomb Explosions Procedures to follow in the event of a bomb explosion include accessing a list of numbers to be called, immediate activation of an evacuation plan, and notification of the Command Center Team. Keep in mind that an explosion could result in fire or release of hazardous chemicals to the air, soil, or surface water. Occupants need to be aware of suspicious packages, objects, equipment, vehicles, or persons.

Natural Disasters Procedures must address all natural disasters: • Disasters that can be anticipated (e.g., flooding) • Disasters that occur without warning (e.g., lighting strike, loss of power)

Civil Disorders Develop a workable plan, including appropriate phone numbers to call.

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Hazardous Materials Spills or Leaks In the event of a hazardous materials spill or leak, you will likely call upon people in your organization trained as first responders at the awareness and operations levels. Established procedures for denying site entry and activating the incident command system will need to be followed. Requirements for All OEPs OEPs should be written to render a state of readiness for all emergency situations. They must include: • Emergency telephone numbers. • Specific information about the building’s construction and its occupants. • Floor plans and evacuation routes. Emergency drills shall be conducted at least semi-annually to ensure employees know what to do in an emergency. In addition, OEPs must be reviewed annually and updated as needed. Continuity of Operations Plan Continuity of Operations Plans (COOPs) are required by CBP Directive 5290-010. COOPs are another requirement related to emergency preparedness. A well-written COOP (one that meets all of the requirements of Directive 5290-010) may serve as the OEP. Knowledge Check 1 of 4 What best describes the purpose of an Occupant Emergency Plan? A. To develop floor plans marked with the most efficient escape routes from a building. B. To provide emergency telephone numbers to employees and contact personnel. C. To manage responses to workplace emergencies. D. To enable CBP employees to respond to emergency situations in a calm manner. The correct answer is C. While the other answers are important elements of an Occupant Emergency Plan, the purpose of an OEP is to manage responses to workplace emergencies. Knowledge Check 2 of 4 Who is usually the Designated Official responsible for development and management of the OEP?

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A. The senior management official for the lead agency B. A management official for the lead agency, elected biannually C. An elected designee from the Command Center D. The person in charge of building maintenance for the facility The correct answer is A. The senior management official for the lead agency is usually the Designated Official responsible for development and management of the OEP. Knowledge Check 3 of 4 Which of the following is NOT an emergency covered in an Occupant Emergency Plan? A. Bomb threats B. Facility maintenance C. Civil disorder D. Medical emergencies E. Natural disasters The correct answer is B. Facility maintenance is NOT an emergency covered in an Occupant Emergency Plan. Bomb threats, civil disorder, medical emergencies, and natural disasters, along with fire, bomb explosions, and hazardous materials spills and leaks, on the other hand, ARE covered in the OEP. Knowledge Check 4 of 4 How often must OEPs be reviewed? A. Once every 3 months B. Twice a year C. Once a year D. Once every 2 years The correct answer is C. Federal regulations require that OEPs be reviewed and updated as necessary at least once a year. Lesson Summary You have completed the lesson on OEPs. In this lesson you learned: • Who is responsible for developing and enforcing OEPs. • Requirements related to OEPs. • Types of emergencies covered by OEPs.

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Hazard Communication Program (HCP) Introduction The Occupational Safety and Health Administration (OSHA) maintains standards for all employees who may be exposed to hazardous chemicals in the workplace. The OSHA standards say that employees have both a need and a right to know the identities and hazards of chemicals they may be exposed to in the workplace. This lesson provides an overview of the CBP Hazard Communication Program. This is the program implemented under the OSHA standards to ensure that all employees are knowledgeable about hazardous chemicals they may be exposed to in their jobs. The CBP Hazard Communication Program is sometimes referred to as HAZCOM. Lesson Objectives Upon completion of this lesson you will be able to: • Describe requirements of the CBP Hazard Communication Program. • Identify managers’ responsibilities in the CBP Hazard Communication Program. Chemicals and Their Hazards Chemicals are defined as any element, compound, or mixture of elements and/or compounds. OSHA broadly defines a hazardous chemical as any chemical whose presence or use is a physical hazard or a health hazard. Hazardous chemicals that may commonly be found at CBP worksites include the following: • Pepper spray (oleoresin capsicum) • Gun cleaner • Sulfuric acid in storage batteries • Narcotic test kits • Illegal narcotics • Precursor chemicals

Physical Hazard A physical hazard exists where there is scientifically valid evidence that a chemical is: • A combustible liquid. • A compressed gas. • Explosive. • Flammable. • An organic peroxide. • An oxidizer.

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• Pyrophoric. • Unstable (reactive). • Water-reactive.

Health Hazard A health hazard exists where there is statistically significant evidence, based on at least one study conducted in accordance with established scientific principles, that acute or chronic health effects may occur in employees exposed to a chemical. The term “health hazard” includes chemicals that are: • Carcinogens. • Toxic or highly toxic agents. • Reproductive toxins. • Irritants. • Corrosives. • Sensitizers. • Hepatotoxins. • Nephrotoxins. • Neurotoxins. • Agents that act on the hematopoietic system. • Agents that damage the lungs, skin, eyes, or mucous membranes. HAZCOM Requirements OSHA standard 29 CFR 1910.1200 mandates that every worksite where hazardous chemicals are present must establish a written hazard communication program. The program must address the following: • Procedures used to determine hazards of chemicals evaluated • Location of material safety data sheets (MSDSs) and the procedures for obtaining any

missing MSDSs • Labeling system that will be used • Chemical inventory • Employee education and training program • Hazards of non-routine tasks • Procedures and methods for informing co-located employers and contractors of

hazardous substances in the workplace to which their employees may be exposed

29 CFR 1910.1200 A copy of this standard may be found in Appendix C.

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Written Program A written hazard communication program is NOT required at cargo inspection facilities that process hazardous cargo shipments in sealed containers as long as employees do NOT open these containers for examination or sampling. This exemption is limited to those areas of a facility where sealed containers of hazardous chemical imports/exports are processed. However, a written hazard communication program is required if hazardous chemicals, such as pepper spray, are used in these areas by CBP employees.

Sample Written Hazard Communication Program A sample written hazard communication program may be found in Appendix D. Initiating a Hazard Communication Program To initiate a hazard communication program, the senior manager needs to ensure that the chemical hazards in the workplace are identified and evaluated. A list of all hazardous chemicals used in the facility shall be compiled and updated, as necessary. The results of this inventory dictate the next step in the process. If hazardous chemicals are contained onsite, or if a reasonable possibility exists that chemicals will be temporarily brought into the workplace, a hazard communication program needs to be prepared. If no hazardous materials are onsite, the facility could be exempt from the hazard communication program and no further action is needed unless chemical hazards should be brought onsite in the future. Informing Employees Information about hazardous chemicals in the workplace and about the CBP Hazard Communication Program is to be provided to employees by way of: • Hazard warning labels. • MSDSs. • Written programs. • Employee training programs. • Hazardous Materials Coordinators. • Hazardous Cargo Coordinators.

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Material Safety Data Sheet An MSDS must be maintained for each hazardous chemical listed on the inventory. However, the OSHA hazard communication standard does not require importers and manufacturers to provide an MSDS with each hazardous chemical shipment. Importers and manufacturers send the MSDS directly to the end user. At work locations where hazardous chemical shipments are only handled in sealed containers and employees are not allowed to open these containers or take samples, an MSDS is not required unless an employee requests one. If a CBP employee requests an MSDS or is assigned a work task that may expose the employee to a hazardous chemical (e.g., conducting an examination or sampling), CBP management must obtain the MSDS and make it available to the employee. Copies of all MSDSs received with hazardous chemical shipments are to be maintained and made readily available to employees. MSDSs must be available to all affected employees during all shifts, and not locked behind closed doors or in an office. They must be available to review if needed or desired. Employee Training When employees are initially assigned to a workplace where they may be exposed to the potential health and physical hazards of chemicals, they must be provided with information and training. Additional training is required whenever a new physical or health hazard is introduced into the work area. Employees are to be informed of the location and availability of the chemical inventory and MSDSs. Employee training must, at a minimum, include: • The health and physical hazards of the chemicals in the workplace. • An explanation of how employees can use the MSDS and labeling information. • The methods that can be used to detect the presence or release of a hazardous substance. • Methods available to employees for protection against health and physical hazards in the

workplace. Training should also include local procedures to be followed. Management Responsibilities Managers must ensure that the following occurs: • A written hazard communication program is developed and implemented. • Incoming products are properly labeled and inventoried.

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• A system is in place for within-facility labeling, where necessary. • A site-specific training program is in place. • Employees who are potentially exposed to hazardous chemicals are identified and

trained. • The program is evaluated and updated as new chemicals are introduced to the workplace. • Chemical inventories are kept up to date. Chapter 10 and Appendix 9 of the CBP Safety Handbook address the HAZCOM Program. Supervisors’ Responsibility Supervisors contemplating a non-routine task are to consult with the Hazard Communication Program Coordinator or Safety and Occupational Health Specialist to ensure that their employees are informed of chemical hazards associated with the performance of these tasks and appropriate protective measures. Before work involving hazardous materials begins, a meeting of the affected employees, their supervisors, and the Hazard Communication Program Coordinator must take place to discuss the hazards and the protection needed. Knowledge Check 1 of 4 The _____________ is responsible for implementing a hazard communication program at facilities where hazardous chemicals are present. A. Collateral Duty Safety Officer B. Senior Management Official C. Safety and Occupational Health Specialist D. Supervisor The correct answer is B. The senior management official is the person responsible for the implementation of a hazard communication program at facilities where hazardous chemicals are present. Knowledge Check 2 of 4 To initiate the CBP Hazard Communication Program, the senior manager ensures that chemical hazards used in the workplace are identified and ________________. A. Evaluated B. Disposed of C. Locked up D. Relocated

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The correct answer is A. To initiate the CBP Hazard Communication Program, the senior manager ensures that chemical hazards used in the workplace are identified and evaluated. Knowledge Check 3 of 4 A ________________ must be on file for each hazardous chemical used in the workplace. A. Hazard communication plan B. Catalog number C. Warning label D. Material safety data sheet The correct answer is D. A material safety data sheet needs to be on file for each hazardous chemical used in the workplace. Knowledge Check 4 of 4 Senior managers must ensure that all employees who are potentially exposed to hazardous chemicals are identified and __________________. A. Warned B. Given extra pay C. Trained D. Given badges The correct answer is C. Senior managers must ensure that all employees who are potentially exposed to hazardous chemicals are identified and trained. Lesson Summary You have completed the lesson about the CBP Hazard Communication Program. In this lesson you learned: • Requirements of the CBP Hazard Communication Program. • Managers’ responsibilities in the CBP Hazard Communication Program.

Bloodborne Pathogen Exposure Control Plan Introduction The Occupational Safety and Health Administration (OSHA) maintains standards to help protect workers against occupational exposure to diseases caused by bloodborne pathogens. All employers must have a plan implementing these standards.

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CBP has a bloodborne pathogen program to minimize the risk of employees being occupationally exposed to the human immunodeficiency virus (HIV), Hepatitis B virus (HBV), Hepatitis C virus (HCV), and other bloodborne pathogen diseases. Lesson Objectives Upon completion of this lesson you will be able to: • Describe the regulations for and the purpose of the Exposure Control Plan. • State the applicability of the CBP Exposure Control Plan. • Describe local requirements related to the Exposure Control Plan. • Identify responsibilities of senior managers, supervisors, and employees in the Exposure

Control Plan. Regulations for the Exposure Control Plan OSHA standard 29 CFR 1910.1030 mandates that every employer having employees at risk of occupational exposure to blood or other potentially infectious materials establish an Exposure Control Plan. Occupational exposure is defined as reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or other potentially infectious materials that may result from the performance of an employee’s duties. Appendix 3 of the CBP Occupational Safety and Health Handbook (Safety Handbook) covers the CBP Exposure Control Plan.

29 CFR 1910.1030 A copy of the standard may be found in the Appendix E. Purpose of the Exposure Control Plan An Exposure Control Plan is designed to eliminate or minimize employee exposure to bloodborne pathogens. The CBP plan describes required actions in dealing with bloodborne pathogens, such as: • Guidance on barrier precautions, handwashing, and other protective means. • Guidelines for conducting searches. • Procedures on managing a human bite situation, handling evidence, and others. • Steps to follow for cleaning, decontaminating, and disposing of equipment, blood spills,

regulated wastes, and more.

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Bloodborne Pathogens HIV is a bloodborne pathogen that has reached epidemic proportions in the United States and other countries. This virus causes acquired immunodeficiency syndrome (AIDS), a disease that destroys the host’s immune system, allowing other microorganisms, many of which are normally not dangerous, to invade and grow in the body. Once infected, these microorganisms may produce various diseases and eventual death. No preventive vaccine for HIV is currently available. HBV and HCV are viral infections that affect the liver. The effects of these diseases on the liver can range from not apparent and mild to severe or fatal. Although the potential for HBV and HCV transmission in the workplace is far greater than HIV, the modes of transmission for each of these viruses are similar. HBV and HCV are both hardier and more infectious than HIV. A preventive vaccine to counter HBV is available through the CBP medical surveillance program. Contact your Safety and Occupational Health (SOH) Specialist for further information. Applicability of the Exposure Control Plan The requirements for the creation and maintenance of a Bloodborne Pathogen Exposure Control Plan apply to every worksite where employees may be occupationally exposed to blood or other body fluids. This includes all employees who perform duties that place them at risk for exposure to blood or other body fluids. Policy requires that all blood or other potentially infectious materials be treated as if they were infectious. Managers of any at-risk employees must implement CBP’s Exposure Control Plan and develop a local supplement that addresses these issues. Local Exposure Control Plans Every CBP worksite where there is a potential for occupational exposure must develop a written local supplement to the Exposure Control Plan. Specific matters that must be addressed in a local plan include: • Launder blood-contaminated clothing. (Image of washing machine) • Provide a medical evaluation following an exposure incident. (Image of doctor and

patient) • Provide initial and annual refresher training. (Image of people at training session)

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• Provide hepatitis B immunizations. (Image of syringe) • Determine location of personal protective equipment. (Image of people wearing PPE) Key Players and Their Responsibilities Job position determines responsibilities in the Exposure Control Plan. Key players in the Exposure Control Plan include senior managers, supervisors, and employees. Roles and responsibilities for each are described on subsequent screens. Senior Managers’ Responsibilities Senior managers are responsible to ensure that: • Personal protective equipment and other required supplies are readily available to all

applicable employees. • Written procedures are in place for immediate medical evaluation availability for

employees exposed to blood or other body fluids. • Required employee training is provided at initial employment and annually thereafter. • All applicable new employees are informed and offered HBV vaccination within 10

working days of initial assignment. • Training records are maintained as required. • All applicable medical records are filed as required. Supervisors’ Responsibilities Supervisors are responsible to: • Ensure that names of individuals exposed to infectious and reportable diseases, resultant

blood testing and results, and follow-up medical services are kept strictly CONFIDENTIAL.

• Conduct investigations and document circumstances surrounding exposure incidents. • Ensure required information is provided to the attending health care professional Employees’ Responsibilities All employees are required to practice Universal Precautions when: • Examining persons, baggage, or cargo. • Subduing violent and combative individuals. • Handling potentially infectious evidence. • Coming in contact with blood or other body fluids. Employees whose official duties place them at risk for occupational exposure to blood or body fluids must be informed that they are responsible to carry out their duties in full compliance with this Exposure Control Plan.

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Universal Precautions Universal Precautions is an infection control approach developed by the Centers for Disease Control that assumes every direct contact with body fluids is potentially infectious. The precautions require that employees who may be exposed to direct contact protect themselves as though such body fluids were HIV or HBV infected. Protective measures include engineering controls, work practice controls, and the use of personal protective equipment to minimize the risk of acquiring HIV, HBV, and other bloodborne diseases in the occupational setting.

Body Fluids Potentially infectious blood and body fluids include blood, semen, vaginal secretions, amniotic fluid, cerebrospinal fluid, joint (synovial) fluid, chest (pleural) fluid, abdomen (peritoneal) fluid, and heart (pericardial) fluid. These fluids may be released as the result of an injury or other natural process. Since it is difficult to distinguish between body fluid types, ALL body fluids are considered potentially infectious and Universal Precautions must be taken. Knowledge Check 1 of 4 An Exposure Control Plan is designed to eliminate or minimize ______________. A. CBP liability to litigation B. Employee exposure to high-risk activities C. Employee exposure to bloodborne pathogens D. CBP exposure to high-risk environments The correct answer is C. An Exposure Control Plan is designed to eliminate or minimize employee exposure to bloodborne pathogens. Knowledge Check 2 of 4 The CBP Exposure Control Plan applies to ___________ employees. A. All CBP B. All field C. At-risk D. All managerial The correct answer is C. The CBP Exposure Control Plan applies to at-risk employees.

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Knowledge Check 3 of 4 Local supplements to the Exposure Control Plan must specify the location of __________. A. Post-exposure treatment B. Medical suppliers C. First-aid stations D. Material safety data sheets The correct answer is A. Local supplements to the Exposure Control Plan must specify the location of post-exposure medical treatment. Knowledge Check 4 of 4 ___________ are responsible for investigating and documenting exposure incidents. A. Supervisors B. Senior managers C. SOH Specialists D. CBP Field Offices The correct answer is A. It is the responsibility of supervisors to investigate and document exposure incidents. Lesson Summary This completes the lesson about the CBP Bloodborne Exposure Control Plan. In this lesson you learned: • Regulations for and the purpose of the Exposure Control Plan. • Applicability of the Exposure Control Plan. • Local requirements related to the Exposure Control Plan. • Roles and responsibilities of senior managers, supervisors, and employees in the

Exposure Control Plan.

Glossary Glossary The glossary of terms used in this course as well as other terms relevant to safety at CBP may be found in Appendix F.


Summary Course Summary You have successfully completed the CBP Managing Safety for Headquarters Managers course. This course covered a lot of territory about managing safety and the Safety Program at CBP. It covered how the Safety Program is organized and implemented, and specific safety concerns such as ergonomics, office safety, hazard communications, and occupant emergency plans. Your knowledge about the Safety Program and support of its requirements and objectives will make you a better and more valuable manager at CBP. Thank you — for taking the time to learn more about managing safety by completing this Web-based training.

Office Safety Poster A text-only version of the Office Safety poster shown on this screen may be found in Appendix B. Summary Course Objectives This course covered the: • Purpose, benefits, organization, and players in the CBP Safety Program. • Responsibilities and requirements of the CBP Safety Program. • Investigation process and the recording and reporting procedures for safety-related

incidents. • Ergonomics, causes of ergonomic injuries, and ways to prevent them in office settings. • Common office workplace safety hazards, methods to reduce these hazards, and the risks

of injury. • Responsibilities and requirements related to Occupant Emergency Plans. • Responsibilities and requirements related to the Hazard Communication Program. • Responsibilities and requirements related to the Bloodborne Pathogen Exposure Control

Plan. Evaluating This Course Before you receive your Certificate of Completion, please access the URL address below to complete an end-of-course evaluation. Your comments and suggestions help improve CBP training and are appreciated. The end-of-course evaluation can be accessed through the following URL address: http://customs-ntep.info/csl1/evaluate.asp?class=G1390007-27-HRM-110003-00

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http://customs-ntep.info/csl1/evaluate.asp?class=G1390007-27-HRM-110003-00


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Obtaining Your Certificate of Completion After submitting your completed evaluation, please contact your training coordinator to receive instructions on printing your Certificate of Completion.

Appendix A

Safety Investigation Data Form CBP Form 502

13. Time Employee Began Work:

DEPARTMENT OF HOMELAND SECURITYU.S. Customs and Border Protection

SAFETY INVESTIGATION DATA FORMHandbook 5200-08A

CHECK ONE:

EMPLOYEE INFORMATION 1. Name: (First, MI, Last)

2. Social Security Number: 3. Date of Birth: 4. 5. Job Title:

7. Work Phone: 8. Date Hired:

9. Supervisor's Name: (First, MI, Last)

14. Date of Incident: 15. Time of Incident: 16. Date Reported to Supervisor: 17. Date Investigated:

18. Did incident happen on CBP property (owned or leased)? 19. Was employee in duty status?

20. Where did incident occur? (e.g., Port import lot, loading dock north end)

21. Describe what happened/what caused the accident (e.g., while inspecting cargo, slipped on spilled liquid and fell off end of dock).

22. Describe injury or illness (e.g., fractured right wrist).

23. What is address of location where incident occurred? (Facility, City, State, Zip)

24. Major Incident: (Fatality or 3 or more hospitalizations) Check One:25. Incident Type: Check One or More as Appropriate:

)

26. Name/Address of Physician:

28. Overnight hospitalization:

CBP Form 502 (02/05)

To be completed by Employee's Supervisor (Print or Type)

Male Female

6. Duty Station: Office (e.g., Port, BP Station) and Location (street, city, state, zip)

SUPERVISOR INFORMATION

10. Duty Station: Office (e.g., Port, BP Station) and Location (street, city, state, zip)

11. Work Phone:

12. Case Number from OSHA 300 Log (to be completed by OSHA Recordkeeper): INCIDENT INFORMATION AND ANALYSIS

Yes No Yes No

Yes No (If yes, contact Safety Branch and Situation Roomimmediately.)

A. Injury/Illness Requiring Medical Treatment B. Injury/Illness Resulting in Day(s) or Part of a Day away From

Work (lost time incurred beyond day of injury) C. Injury/Illness Resulting in Restricted Work or Job Transfer

(beyond day of injury due to injury/illness) D. Fatality (date of death: E. First Aid/Minor Injury F. Other Safety-related Incident (no injury incurred)

27. Emergency room treatment:

Yes No

Yes No

Occupational Injury (CA-1 submitted) Occupational Injury (CA-2 submitted) Safety Incident (no injury incurred)

Code Description: Code: USE ATTACHED CHARTS FOR CODES 29. Job Activity Code: 30. Source Code: 31. OSHA Type Code: 32. Nature of Injury Code: 33. Cause of Injury Code: 34. Body Part Code: 35. Personal Protective Equipment (PPE) Requirement Code: 36. Was required PPE worn at time of incident?37. Contributing Action Code: 38. Contributing Condition Code: 39. Overtime? 40. Hours into Overtime: (1-16)

41. Corrective Actions: (Describe corrective actions taken or planned.)

44. Name and Title of Person Responsible:

46. Supervisor:

Provide a copy to the local Safety Committee and Area Safety and Occupational Health Manager. Within two (2) business days of the incident or the date it was first reported, FAX or mail a copy to the Safety and Occupational Health Branch at the address below:

Contact your Area Safety and Occupational Health Manager to answer questions on completing the form.

CBP Form 502 (BACK) (02/05)

NoYes N/A

NoYes

Name

Signature X Date:

Date:

47. Local Safety Officer/CDSO:

Name

Signature X

Date:

48. Local Management Official:

Name

Signature X

U. S. Customs and Border Protection HRM - Safety Branch

P.O. Box 68990Indianapolis, IN 46268

317-290-3224 (FAX)

42. Corrective Action Taken or Planned Code:43. Target Date for Completion of Corrective Action:

45. Work Phone:

INCIDENT INFORMATION AND ANALYSIS (Continued)

CORRECTIVE ACTION

APPROVAL SIGNATURES

29. JOB ACTIVITY CODESDESCRIPTION CODE DESCRIPTION

100 Inspecting Vehicles/Occupants 317 Rescue Operation 101 Dismantling Vehicle (Inspection Activity) 400 Arrest/Apprehension Activities (General) 102 Inspecting Tractor Trailer 401 Interviewing Suspect 103 Inspecting a Bus 402 Personal Escort 104 Inspecting Boats/Ships 403 Personal Search 105 Vessel Boarding 404 Altercation with a Suspect 106 Inspecting Aircraft 405 Pursuing a Suspect 107 Inspecting Cargo/Airport 406 Handcuffing108 Inspecting Cargo/Import Lot 500 Law Enforcement Training (General) 109 Inspecting Cargo/Railroad 501 Baton Training 110 Inspecting Cargo/Seaport 502 Arrest Techniques Training 111 Inspecting Cargo/Warehouse 503 Firearms Training/Qualifications 112 Inspecting Mail/Packages 504 Self-Defense Training 113 Inspecting Luggage (Border Station) 505 Repelling/Rope-Climbing Training 114 Inspecting Luggage (Airport) 506 Chase Training 115 Inspecting Luggage (Seaport) 507 Tactical Exercise 116 Pedestrian Processing (Border Station) 508 Driver Training (e.g., auto/truck, ATV, boat) 117 Pedestrian Processing (Airport) 509 Horse Patrol Training 118 Pedestrian Processing (Seaport) 600 Physical Fitness Activities (General) 119 Handling Evidence/Contraband 601 Running/Jogging120 Radiation/X-Ray Equipment Activities

(e.g., VACIS, Mobile X-Ray, Truck X-Ray, EAGLE) 602 Cycling

200 Inspecting Truck/Trailer with K9 603 Weightlifting201 Inspecting Vehicles with K9 604 Calisthenics202 Inspecting Cargo with K9 605 Obstacle Course Training 203 Inspecting a Bus with K9 606 Sport Activities (e.g., Basketball, Softball) 204 K9 Handling/Training 700 Traveling in Aircraft 205 Maintaining a Kennel 701 Traveling in Vehicle 300 Patrolling Border (by vehicle) 800 Administrative Activities/Office Work 301 Patrolling Border (by boat) 801 Working with a Computer 302 Patrolling Border (by aircraft) 802 Moving Furniture/Equipment/Supplies 303 Patrolling Border (by foot) 803 Opening/Closing Gates/Doors 304 Patrolling Border (by bicycle) 804 Installing/Maintaining Equipment 305 Patrolling Border (by horse) 805 Laboratory Work 306 Patrolling Border (by ATV) 806 Warehouse Work (e.g., distribution, storage) 307308

Patrolling Border (by snowmobile) Patrolling Border (by motorcycle)

807808

Fumigation Activities Walking To/From

309 Linewatch (sitting in vehicle, watching border) 809 Taking a Break/Eating 310 Transportation/Conveyance check 810 On TDY (off duty hours only) 311 Maintenance Activities (fencing) 999 Other (Unclassified) 312 Maintenance Activities (lighting) 313 Maintenance Activities (road) 314 Maintenance Activities (vehicle) 315316

Maintenance Activities (aircraft) Maintenance Activities (marine)

CODE


(502) SAFETY INVESTIGATION CODES

100 Building or Working Area 610 Dust (silica, coal, etc.) 110 Walking/Working Surface (floor,street,sidewalks, etc.) 620 Fibers120 Walking/Working Surface (trail, hill, slope, etc.) 621 Asbestos130 Walking/Working Surface (dock, gangway, platform, etc.) 630 Gases140 Stairs, Steps 631 Carbon Monoxide 150 Ladder 640 Mist, Steam, Vapor, Fume 160 Furniture, Furnishings, Office Equipment 650 Particles, Unidentified

170 Ergonomic Layout 700 Chemical

180 Windows, Doors 710 Dry Chemical

190 Electricity

720 Liquid Chemical

200 Environmental Condition

730 Corrosive

210 Temperature Extreme (indoor)

740 Toxic

220 Weather (ice, rain, heat, etc.)

750 Explosive

230 Fire, Flame, Smoke (not tobacco)

760 Flammable

240 Noise

770 Illegal Drugs

250 Radiation

780 Water

260 Light

790 Medicine

270 Ventilation

800 Inanimate Object

280 Stress (emotional)

805 Box, Barrel, Container, Etc.

290 Confined Space

810 Paper, Paper Product

300 Machinery or Equipment

815 Metal Item

310 Hand Tool, Instrument (powered)

820 Needle

320 Hand Tool, Instrument (non-powered)

825 Glass

330 Vehicular Equipment

830 Scrap, Trash

340 Guard, Shield

835 Wood, Wood Product

350 Video Display Terminal

840 Food, Food Product

360 Pump, Compressor, Pressure Vessel, Air Pressure Tool

845 Clothing, Apparel, Shoes

370 Heating Equipment

850 Mail

380 Welding Equipment

855 Ammunition

390 Radiation, X-Ray Equipment

860 Cable, Rope, Wire

400 Vehicle

865 Soil, Sand, Etc.

401 Privately Owned (includes rental)

870 Stacked Cargo

402 Government Owned

900 Animate Object

420 ATV

910 Animal

430 Snowmobile

920 Dog

440 Railcar

930 Horse

450 Common Carrier (airline, bus, etc.)

940 Plant, Plant Product

460 Aircraft (not commercial)

950 Insect

470 Boat, Ship, Barge Hatch, Hatchboards

960 Human (violence)

480 Bicycle

970 Human (communicable disease)

500 Material Handling Equipment

980 Bacteria, Virus (not human contact)

510 Earthmover (tractor, backhoe, etc.)

1000 Personal Protective Equipment

520 Conveyor (for material and equipment)

1010 Protective Clothing, Shoes, Glasses, Goggles

530 Elevator, Escalator, Personnel Hoist

1020 Respirator, Mask

540 Hoist, Sling Chain, Jack

1030 Diving Equipment

550 Forklift, Crane

1040 Safety Belt, Harness

560 Handtruck, Dolly

8888 No Source Involved (normal body movement)

600 Air Contaminant (e.g., dust, vapor)

9999 Insufficient Data

30. SOURCE CODES DESCRIPTION CODE DESCRIPTIONCODE

165

185

Exercise Equipment

Fence/Gate



471

Motorcycle410

31. OSHA TYPE CODES

100 Struck110 Struck By111 Struck By Falling object120 Struck Against200 Fell, Slipped, Tripped210 Fell On Same Level 220 Fell On Different Level

300 Caught310 Caught On

330 Caught Between400 Punctured, Lacerated 410 Punctured By420 Cut by 430 Stung by 440 Bitten by 500 Contacted510 Contacted With (injured person moving) 511 Rubbed, abraded 520 Contacted by (object was moving) 600 Exerted610 Lifted, strained by (single action) 620 Stressed by (repeated action)700 Exposed710 Inhaled720 Ingested730 Absorbed800 Traveling in 999 Unclassified

DESCRIPTIONCODE

230

320

Slipped, Tripped (no fall)

Caught In



C9 Cardiovascular Disease, other CA Angina, other CB Blood Disorder

CH Hypertension

CM Myocardial Infarction CP Varicose Veins, Phlebitis,

Thrombophlebitis

MI Conditions of Tendons, etc.

CS Cerebrovascular Accident

MK Chondromalacia

D1 Paralysis, One Limb

MP Pain/Swelling/Stiffness Redness in Joint

D9 Disability - Unclassified

MS Pain/Swelling/Stiffness Redness, Not in Joint

DA Headaches

OF Food Poisoning

DB Seizures, Convulsions

OG Tooth and Gum Problems

TG Effects of Electrical Current

DC Coma or Stroke

OL Hernia, Inguinal

TH Inguinal Hernia

DD Endemic Disease-Other than R and S Codes

OP Pregnancy (Peace Corps Only)

TI Skin condition: Allergy, Eczema, Dermatitis

DE Occupational Exposure to Chemicals, Toxins, Biological Substances, etc.

R9 Respiratory Condition, Other

TJ Crush Injury

DF General Symptoms: Syncope,Dizziness, Vertigo, Fatigue, Numbness of Body Part

RA Asbestosis

TK Concussion

DH Hearing Loss

RB Bronchitis

TL Laceration

DI Loss of Vision

RC Asthma

TM Exposure to All Chemical or Biological Causes

DK Heart Condition

RE Emphysema

TN Superficial Wounds

DM Mental, Emotional, Nervous Conditions

RP Pneumoconiosis

TO Pain/Swelling/Stiffness/Redness Not inJoint

DN Nerve Condition, (including Paralysis) After Exposure to Toxins

RR Reaction to Smoke, Fumes, Chemicals

TP Puncture Wound

DR Effects of Exposure to Radiation

RS Silicosis

TQ Gastrointestinal Conditions

DS Strain - multiple

S9 Skin Condition, Other

TR Respiratory Conditions

DT Tumors, Cancer and Related Conditions

SB Contact Dermatitis

TS Sprain/Strain of Ligament, Muscle, Tendon, Not in Back

DU Ulcer

SC Chemical

TT Injuries to Teeth

DV Other Vascular Conditions

SL Callus, Corn

TU Burns, Scald, Sunburn

G9 Gastrointestinal Condition, Notspecified

T1 Traumatic Cerebral VascularCondition, Stroke

TV Foreign Body in Any Body Part

GD Diarrhea, With/Without Vomiting

T2 Accoustic Trauma-Traumatic Hearing Loss

GH Hernia, Hiatel

T3 Cardiovascular Conditions

GO Hernia, Other

T4 Mental, Emotional, Nervous Conditions

GP Abdominal Pain

T5 Headaches

32. NATURE OF INJURY CODESCODE DESCRIPTION DESCRIPTIONCODE DESCRIPTIONCODE



MB

GU Ulcer, Gastric, Duodenal Peptic

MA Arthritis/Osteoarthritis/ BursitisBack Sprain/Strain, Back Pain,Subluxation

MC Carpal Tunnel Syndrome/Cubital Tunnel Syndrome Invertebral Disc Disorders MD

Exposure-Including Frost Bite and Heat Stroke FractureTF

TE

DislocationTDContusionTC

Back Sprain/Strain, Back Pain, Subluxation, IVD Disorders

TBAmputationTATraumatic Injury-Unclassified T9

Traumatic Injury-Unclassified ExceptDisease, Illness

T8General Symptoms T7

T6 Death, Sudden/Violent

TB Including Exposure and Positive Skin Test

TW

Insect Bite TYPain/Swelling/Stiffness/Redness in Joint

V1 Fever, With or Without Chills,Fatigue, etc.

TZ

Infectious Diseases: Bacteria, Viruses,Parasites

TX

Infectious or Parasitic Disease, other V9

Acquired Immune DeficiencySyndrome (AIDS)

VA

BrucellosisVB

AnthraxVC

Rabies (Includes Exposure)

VD

HepatitisVF

Lyme Disease

VH

MalariaVL

Parasitic Diseases VM

Rocky Mountain Spotted Fever

VP

StaphylococcusVR

TB Including Exposure and Positive Skin Test

VS

VT

Coccidioidomycosis



1 Handling or Using of Object/Substance/Material/Equipment 18 Weather Exposure 2 Equipment Failure/Inadequacy 19 Contact Dermatitis (skin contact w/ toxin) 3 Falling Object/Equipment 20 Chemical Exposure 4 Injured Employee Fell onto 21 Hazardous Material Accident (large quantity) 5 Injured Employee Fell from 22 Explosion6 Injured Employee Fell into 23 Fire

8 Bending/Kneeling/Reaching/Pushing/Pulling24 Electrical Shock

9 Jumping to/from Places 25 High Pressure Release

11 Striking Against/Bumping into

26 Flying Particles

12 Vehicle Accident (injured employee-driver)

27 Human contact

13 Vehicle Accident (injured employee-passenger)

28 Violence

14 Vehicle Accident (injured employee-pedestrian)

29 Accidental shooting

15 Atmosphere Contaminated

30 Bite/sting

16 Water Contaminated

31 Drowning

17 Radiation Exposure

32 Stress (emotional) 33 Cause Unknown/Unclassified

33. CAUSE OF INJURY CODESDESCRIPTION CODE DESCRIPTIONCODE

7

10

Slip/Twist/Trip (no fall)

Climbing to/from Places

100 Upper Arm 402 Buttocks101 Lower Arm 403 Neck102 Elbow 500 Chest200 Hand 501 Abdomen/Pelvic Area 201 Wrist 502 Trunk internal 202 Finger/Thumb 600 Head internal

301 Lower Leg601 Scalp

302 Knee602 Face

304 Foot/Toe

603 Eye(s)

400 Upper Back/Shoulder

604 Ear(s)

401 Lower Back

605 Teeth888 Multiple anatomical locations 999 Unclassified

34. BODY PART CODESDESCRIPTION CODE DESCRIPTIONCODE

300

303

Upper Leg

Ankle

1 Head Protection 6 Hearing Protection 2 Foot Protection 7 Respiratory Protection 3 Hand Protection 8 Other4 Body Protection 9 None Required5 Eye Protection

35. PERSONAL PROTECTIVE EQUIPMENT (PPE) REQUIREMENT CODESDESCRIPTION CODE DESCRIPTIONCODE

Defective Machinery/Equipment

1 Unaware/Inattention to Job Hazards 2

3 Not Adhere to SOP/Policy/Safe Methods/Techniques

4 Inadequate Job Skill

6 Tried to Avoid Extra Effort/ Discomfort

7 PPE Improper or Not Used8 Improper Use of Tools/Equipment

9 Defective Vision/Hearing

10 Influence of Fatigue

12Influence of Intoxicant/Drugs Influence of Illness

13 Influence of Emotions14 Inadequate Instruction/Guidance

15 Inadequate Physical Fitness

16 Other Factors

37. CONTRIBUTING ACTION CODESCODE DESCRIPTION DESCRIPTIONCODE DESCRIPTIONCODE



No Contributing Action 17115 Tried to Gain or Save Time

1 Inadequate Barrier/Guard/Safety Device

2 Hazardous/Inadequate Attire

3 Inadequate Warning System4 Fire or Explosion Hazard

6 Poor Housekeeping7 Protruding Object Hazard

9 Hazardous Arrangement/Storage

10 Defective Tools/Equipment

11 Atmospheric Condition12 Inadequate Ventilation

14Inadequate IlluminationNoise Hazard

17 Inadequate Maintenance

18 Improper Procedure/Method Established

19 PPE/Safety Equipment Not Available20 Unsafe Walking/Working Surface

22 No Contributing Action

38. CONTRIBUTING CONDITION CODESCODE DESCRIPTION DESCRIPTIONCODE DESCRIPTIONCODE

Other Contributing Condition21135 Unsecured Against Movement

Unaware of Safe Method/Technique/Rule

Close Clearance/Congestion8Job Layout Inadequate15

16

1 Provide Additional Training/Instruction2 Develop/Revise Training 3 Warn/Discipline Employees Involved4 Establish/Revise Safe

Procedures/Policies

6 Increase/Improve Safety Inspections7 Analyze Job Activity

8 Improve Maintenance Procedures 9 Improve Housekeeping Procedures10 Install/Modify Safety Guard/Device11 Use Safer

Materials/Supplies/Equipment

13

Repair/Replace Equipment

Require Use of PPE/Safety Equipment

15 Improve Ventilation 16 Improve Storage Arrangement 17 Improve Design/Construction18 Eliminate Congestion

42. CORRECTIVE ACTION TAKEN OR PLANNED CODESCODE DESCRIPTION DESCRIPTIONCODE DESCRIPTIONCODE

Correction Other than Above19125 Improve Enforcement of SafeProcedures/Policies

Improve Illumination14

Appendix B

Safety Poster

Office Safety Poster

Office Safety Although office spaces are generally considered to be safe, they can be dangerous environments if a few simple precautions aren’t taken. The simple guidelines below will help keep your office safe. FIRE HAZARDS • Ensure that multi-plug power strips have circuit breakers. • Keep all sources of flame away from waste paper containers. • Never overload electrical sockets. • Ensure you switch off and unplug all electrical equipment not in use. • Know the location of fire extinguishers and how they function. • Familiarize yourself with evacuation routes. SLIPS, TRIPS, & FALLS • Ensure all dangling telephone wires and other cables are housed in cable protectors. • Clean up any spills as soon as they occur. • Keep all walkways and hallways clear. • Never stand on desks or chairs. • Always use a stepladder or footstool. • Walk around corners slowly. EQUIPMENT HAZARDS • Ensure all filing cabinets are secured to each other, the wall or both. • Avoid injuring fingers, by closing all filing cabinet drawers with the handle. • Avoid top loading. Balance all file loads evenly through cabinet drawers. • Do not leave filing cabinet drawers open. • Avoid the risk of injury when reaching into a desk drawer; keep sharp items such as

knives and scissors in a separate container. • Remove any dangling jewelry, scarves and ties when working around machinery.

Also ensure long hair is tied back. The information contained in this poster is for guidance purposes only and should not be used as a substitute for recognized training courses.

Appendix C

29 CFR 1910.1200

• Part Number: 1910• Part Title: Occupational Safety and Health Standards• Subpart: Z• Subpart Title: Toxic and Hazardous Substances• Standard Number: 1910.1200• Title: Hazard Communication.• Appendix: A , B , C , D , E

1910.1200(a) "Purpose."

1910.1200(a)(1)

The purpose of this section is to ensure that the hazards of all chemicals produced or imported areevaluated, and that information concerning their hazards is transmitted to employers and employees.This transmittal of information is to be accomplished by means of comprehensive hazardcommunication programs, which are to include container labeling and other forms of warning,material safety data sheets and employee training.

1910.1200(a)(2)

This occupational safety and health standard is intended to address comprehensively the issue ofevaluating the potential hazards of chemicals, and communicating information concerning hazards andappropriate protective measures to employees, and to preempt any legal requirements of a state, orpolitical subdivision of a state, pertaining to this subject. Evaluating the potential hazards ofchemicals, and communicating information concerning hazards and appropriate protective measures toemployees, may include, for example, but is not limited to, provisions for: developing and maintaininga written hazard communication program for the workplace, including lists of hazardous chemicalspresent; labeling of containers of chemicals in the workplace, as well as of containers of chemicalsbeing shipped to other workplaces; preparation and distribution of material safety data sheets toemployees and downstream employers; and development and implementation of employee trainingprograms regarding hazards of chemicals and protective measures. Under section 18 of the Act, nostate or political subdivision of a state may adopt or enforce, through any court or agency, anyrequirement relating to the issue addressed by this Federal standard, except pursuant to a Federally-approved state plan.

1910.1200(b) "Scope and application."

1910.1200(b)(1)

This section requires chemical manufacturers or importers to assess the hazards of chemicals whichthey produce or import, and all employers to provide information to their employees about thehazardous chemicals to which they are exposed, by means of a hazard communication program, labelsand other forms of warning, material safety data sheets, and information and training. In addition, thissection requires distributors to transmit the required information to employers. (Employers who do notproduce or import chemicals need only focus on those parts of this rule that deal with establishing aworkplace program and communicating information to their workers. Appendix E of this section is ageneral guide for such employers to help them determine their compliance obligations under the rule.)

1910.1200(b)(2)

This section applies to any chemical which is known to be present in the workplace in such amanner that employees may be exposed under normal conditions of use or in a foreseeableemergency.

1910.1200(b)(3)

This section applies to laboratories only as follows:

1910.1200(b)(3)(i)

Employers shall ensure that labels on incoming containers of hazardous chemicals are not removed ordefaced;

1910.1200(b)(3)(ii)

Employers shall maintain any material safety data sheets that are received with incoming shipments ofhazardous chemicals, and ensure that they are readily accessible during each workshift to laboratoryemployees when they are in their work areas;

1910.1200(b)(3)(iii)

Employers shall ensure that laboratory employees are provided information and training in accordancewith paragraph (h) of this section, except for the location and availability of the written hazardcommunication program under paragraph (h)(2)(iii) of this section; and,

1910.1200(b)(3)(iv)

Laboratory employers that ship hazardous chemicals are considered to be either a chemicalmanufacturer or a distributor under this rule, and thus must ensure that any containers of hazardouschemicals leaving the laboratory are labeled in accordance with paragraph (f)(1) of this section, andthat a material safety data sheet is provided to distributors and other employers in accordance withparagraphs (g)(6) and (g)(7) of this section.

1910.1200(b)(4)

In work operations where employees only handle chemicals in sealed containers which are not openedunder normal conditions of use (such as are found in marine cargo handling, warehousing, or retailsales), this section applies to these operations only as follows:

1910.1200(b)(4)(i)

Employers shall ensure that labels on incoming containers of hazardous chemicals are not removed ordefaced;

1910.1200(b)(4)(ii)

Employers shall maintain copies of any material safety data sheets that are received with incomingshipments of the sealed containers of hazardous chemicals, shall obtain a material safety data sheet assoon as possible for sealed containers of hazardous chemicals received without a material safety datasheet if an employee requests the material safety data sheet, and shall ensure that the material safetydata sheets are readily accessible during each work shift to employees when they are in their workarea(s); and,

1910.1200(b)(4)(iii)

Employers shall ensure that employees are provided with information and training in accordance withparagraph (h) of this section (except for the location and availability of the written hazardcommunication program under paragraph (h)(2)(iii) of this section), to the extent necessary to protectthem in the event of a spill or leak of a hazardous chemical from a sealed container.

1910.1200(b)(5)

This section does not require labeling of the following chemicals:

1910.1200(b)(5)(i)

Any pesticide as such term is defined in the Federal Insecticide, Fungicide, and Rodenticide Act (7U.S.C. 136 et seq.), when subject to the labeling requirements of that Act and labeling regulationsissued under that Act by the Environmental Protection Agency;

1910.1200(b)(5)(ii)

Any chemical substance or mixture as such terms are defined in the Toxic Substances Control Act (15U.S.C. 2601 et seq.), when subject to the labeling requirements of that Act and labeling regulationsissued under that Act by the Environmental Protection Agency;

1910.1200(b)(5)(iii)

Any food, food additive, color additive, drug, cosmetic, or medical or veterinary device or product,including materials intended for use as ingredients in such products (e.g. flavors and fragrances), assuch terms are defined in the Federal Food, Drug, and Cosmetic Act (21 U.S.C. 301 et seq.) or theVirus-Serum-Toxin Act of 1913 (21 U.S.C. 151 et seq.), and regulations issued under those Acts,when they are subject to the labeling requirements under those Acts by either the Food and DrugAdministration or the Department of Agriculture;

1910.1200(b)(5)(iv)

Any distilled spirits (beverage alcohols), wine, or malt beverage intended for nonindustrial use, assuch terms are defined in the Federal Alcohol Administration Act (27 U.S.C. 201 et seq.) andregulations issued under that Act, when subject to the labeling requirements of that Act and labelingregulations issued under that Act by the Bureau of Alcohol, Tobacco, and Firearms;

1910.1200(b)(5)(v)

Any consumer product or hazardous substance as those terms are defined in the Consumer ProductSafety Act (15 U.S.C. 2051 et seq.) and Federal Hazardous Substances Act (15 U.S.C. 1261 et seq.)respectively, when subject to a consumer product safety standard or labeling requirement of thoseActs, or regulations issued under those Acts by the Consumer Product Safety Commission; and,

1910.1200(b)(5)(vi)

Agricultural or vegetable seed treated with pesticides and labeled in accordance with the Federal SeedAct (7 U.S.C. 1551 et seq.) and the labeling regulations issued under that Act by the Department ofAgriculture.

1910.1200(b)(6)

This section does not apply to:

1910.1200(b)(6)(i)

Any hazardous waste as such term is defined by the Solid Waste Disposal Act, as amended by theResource Conservation and Recovery Act of 1976, as amended (42 U.S.C. 6901 et seq.), when subjectto regulations issued under that Act by the Environmental Protection Agency;

1910.1200(b)(6)(ii)

Any hazardous substance as such term is defined by the Comprehensive Environmental Response,Compensation and Liability ACT (CERCLA) (42 U.S.C. 9601 et seq.) when the hazardous substanceis the focus of remedial or removal action being conducted under CERCLA in accordance with theEnvironmental Protection Agency regulations.

1910.1200(b)(6)(iii)

Tobacco or tobacco products;

1910.1200(b)(6)(iv)

Wood or wood products, including lumber which will not be processed, where the chemicalmanufacturer or importer can establish that the only hazard they pose to employees is the potential forflammability or combustibility (wood or wood products which have been treated with a hazardouschemical covered by this standard, and wood which may be subsequently sawed or cut, generatingdust, are not exempted);

1910.1200(b)(6)(v)

Articles (as that term is defined in paragraph (c) of this section);

1910.1200(b)(6)(vi)

Food or alcoholic beverages which are sold, used, or prepared in a retail establishment (such as agrocery store, restaurant, or drinking place), and foods intended for personal consumption byemployees while in the workplace;

1910.1200(b)(6)(vii)

Any drug, as that term is defined in the Federal Food, Drug, and Cosmetic Act (21 U.S.C. 301 et seq.),when it is in solid, final form for direct administration to the patient (e.g., tablets or pills); drugs whichare packaged by the chemical manufacturer for sale to consumers in a retail establishment (e.g., over-the-counter drugs); and drugs intended for personal consumption by employees while in the workplace(e.g., first aid supplies);

1910.1200(b)(6)(viii)

Cosmetics which are packaged for sale to consumers in a retail establishment, and cosmetics intendedfor personal consumption by employees while in the workplace;

1910.1200(b)(6)(ix)

Any consumer product or hazardous substance, as those terms are defined in the Consumer ProductSafety Act (15 U.S.C. 2051 et seq.) and Federal Hazardous Substances Act (15 U.S.C. 1261 et seq.)

respectively, where the employer can show that it is used in the workplace for the purpose intended bythe chemical manufacturer or importer of the product, and the use results in a duration and frequencyof exposure which is not greater than the range of exposures that could reasonably be experienced byconsumers when used for the purpose intended;

1910.1200(b)(6)(x)

Nuisance particulates where the chemical manufacturer or importer can establish that they do not poseany physical or health hazard covered under this section;

1910.1200(b)(6)(xi)

Ionizing and nonionizing radiation; and,

1910.1200(b)(6)(xii)

Biological hazards.

1910.1200(c) "Definitions."

"Article" means a manufactured item other than a fluid or particle: (i) which is formed to a specificshape or design during manufacture; (ii) which has end use function(s) dependent in whole or in partupon its shape or design during end use; and (iii) which under normal conditions of use does notrelease more than very small quantities, e.g., minute or trace amounts of a hazardous chemical (asdetermined under paragraph (d) of this section), and does not pose a physical hazard or health risk toemployees.

"Assistant Secretary" means the Assistant Secretary of Labor for Occupational Safety and Health, U.S.Department of Labor, or designee.

"Chemical" means any element, chemical compound or mixture of elements and/or compounds.

"Chemical manufacturer" means an employer with a workplace where chemical(s) are produced foruse or distribution.

"Chemical name" means the scientific designation of a chemical in accordance with the nomenclaturesystem developed by the International Union of Pure and Applied Chemistry (IUPAC) or theChemical Abstracts Service (CAS) rules of nomenclature, or a name which will clearly identify thechemical for the purpose of conducting a hazard evaluation.

"Combustible liquid" means any liquid having a flashpoint at or above 100 deg. F (37.8 deg. C), butbelow 200 deg. F (93.3 deg. C), except any mixture having components with flashpoints of 200 deg. F(93.3 deg. C), or higher, the total volume of which make up 99 percent or more of the total volume ofthe mixture.

"Commercial account" means an arrangement whereby a retail distributor sells hazardous chemicalsto an employer, generally in large quantities over time and/or at costs that are below the regular retailprice.

"Common name" means any designation or identification such as code name, code number, tradename, brand name or generic name used to identify a chemical other than by its chemical name.

"Compressed gas" means:

(i) A gas or mixture of gases having, in a container, an absolute pressure exceeding 40 psi at 70deg. F (21.1 deg. C); or

(ii) A gas or mixture of gases having, in a container, an absolute pressure exceeding 104 psi at 130 g.F (54.4 deg. C) regardless of the pressure at 70 deg. F (21.1 deg. C); or

(iii) A liquid having a vapor pressure exceeding 40 psi at 100 deg. F (37.8 deg. C) as determinedby ASTM D-323-72.

"Container" means any bag, barrel, bottle, box, can, cylinder, drum, reaction vessel, storage tank, orthe like that contains a hazardous chemical. For purposes of this section, pipes or piping systems, andengines, fuel tanks, or other operating systems in a vehicle, are not considered to be containers.

"Designated representative" means any individual or organization to whom an employee giveswritten authorization to exercise such employee's rights under this section. A recognized or certifiedcollective bargaining agent shall be treated automatically as a designated representative without regardto written employee authorization.

"Director" means the Director, National Institute for Occupational Safety and Health, U.S. Departmentof Health and Human Services, or designee.

"Distributor" means a business, other than a chemical manufacturer or importer, which supplieshazardous chemicals to other distributors or to employers.

"Employee" means a worker who may be exposed to hazardous chemicals under normal operatingconditions or in foreseeable emergencies. Workers such as office workers or bank tellers whoencounter hazardous chemicals only in non-routine, isolated instances are not covered.

"Employer" means a person engaged in a business where chemicals are either used, distributed, or areproduced for use or distribution, including a contractor or subcontractor.

"Explosive" means a chemical that causes a sudden, almost instantaneous release of pressure, gas, andheat when subjected to sudden shock, pressure, or high temperature.

"Exposure or exposed" means that an employee is subjected in the course of employment to achemical that is a physical or health hazard, and includes potential (e.g. accidental or possible)exposure. "Subjected" in terms of health hazards includes any route of entry (e.g. inhalation, ingestion,skin contact or absorption.)

"Flammable" means a chemical that falls into one of the following categories:

(i) "Aerosol, flammable" means an aerosol that, when tested by the method described in 16 CFR1500.45, yields a flame projection exceeding 18 inches at full valve opening, or a flashback (a flameextending back to the valve) at any degree of valve opening;

(ii) "Gas, flammable" means: (A) A gas that, at ambient temperature and pressure, forms a flammablemixture with air at a concentration of thirteen (13) percent by volume or less; or

(B) A gas that, at ambient temperature and pressure, forms a range of flammable mixtures with airwider than twelve (12) percent by volume, regardless of the lower limit;

(iii) "Liquid, flammable" means any liquid having a flashpoint below 100 deg. F (37.8 deg. C), exceptany mixture having components with flashpoints of 100 deg. F (37.8 deg. C) or higher, the total ofwhich make up 99 percent or more of the total volume of the mixture.

(iv) "Solid, flammable" means a solid, other than a blasting agent or explosive as defined in1910.109(a), that is liable to cause fire through friction, absorption of moisture, spontaneous chemicalchange, or retained heat from manufacturing or processing, or which can be ignited readily and whenignited burns so vigorously and persistently as to create a serious hazard. A chemical shall beconsidered to be a flammable solid if, when tested by the method described in 16 CFR 1500.44, itignites and burns with a self-sustained flame at a rate greater than one-tenth of an inch per secondalong its major axis.

"Flashpoint" means the minimum temperature at which a liquid gives off a vapor in sufficientconcentration to ignite when tested as follows:

(i) Tagliabue Closed Tester (See American National Standard Method of Test for Flash Point by TagClosed Tester, Z11.24-1979 (ASTM D 56-79)) for liquids with a viscosity of less than 45 SayboltUniversal Seconds (SUS) at 100 deg. F (37.8 deg. C), that do not contain suspended solids and do nothave a tendency to form a surface film under test; or

(ii) Pensky-Martens Closed Tester (see American National Standard Method of Test for Flash Point byPensky-Martens Closed Tester, Z11.7-1979 (ASTM D 93-79)) for liquids with a viscosity equal to orgreater than 45 SUS at 100 deg. F (37.8 deg. C), or that contain suspended solids, or that have atendency to form a surface film under test; or

(iii) Setaflash Closed Tester (see American National Standard Method of Test for Flash Point bySetaflash Closed Tester (ASTM D 3278-78)).

Organic peroxides, which undergo autoaccelerating thermal decomposition, are excluded from any ofthe flashpoint determination methods specified above.

"Foreseeable emergency" means any potential occurrence such as, but not limited to, equipmentfailure, rupture of containers, or failure of control equipment which could result in an uncontrolledrelease of a hazardous chemical into the workplace.

"Hazardous chemical" means any chemical which is a physical hazard or a health hazard.

"Hazard warning" means any words, pictures, symbols, or combination thereof appearing on a label orother appropriate form of warning which convey the specific physical and health hazard(s), includingtarget organ effects, of the chemical(s) in the container(s). (See the definitions for "physical hazard"and "health hazard" to determine the hazards which must be covered.)

"Health hazard" means a chemical for which there is statistically significant evidence based on at leastone study conducted in accordance with established scientific principles that acute or chronic healtheffects may occur in exposed employees. The term "health hazard" includes chemicals which arecarcinogens, toxic or highly toxic agents, reproductive toxins, irritants, corrosives, sensitizers,hepatotoxins, nephrotoxins, neurotoxins, agents which act on the hematopoietic system, and agentswhich damage the lungs, skin, eyes, or mucous membranes. Appendix A provides further definitionsand explanations of the scope of health hazards covered by this section, and Appendix B describes thecriteria to be used to determine whether or not a chemical is to be considered hazardous for purposesof this standard.

"Identity" means any chemical or common name which is indicated on the material safety data sheet(MSDS) for the chemical. The identity used shall permit cross-references to be made among therequired list of hazardous chemicals, the label and the MSDS.

"Immediate use" means that the hazardous chemical will be under the control of and used only by theperson who transfers it from a labeled container and only within the work shift in which it istransferred.

"Importer" means the first business with employees within the Customs Territory of the United Stateswhich receives hazardous chemicals produced in other countries for the purpose of supplying them todistributors or employers within the United States.

"Label" means any written, printed, or graphic material displayed on or affixed to containers ofhazardous chemicals.

"Material safety data sheet (MSDS)" means written or printed material concerning a hazardouschemical which is prepared in accordance with paragraph (g) of this section.

"Mixture" means any combination of two or more chemicals if the combination is not, in whole or inpart, the result of a chemical reaction.

"Organic peroxide" means an organic compound that contains the bivalent -O-O-structure and whichmay be considered to be a structural derivative of hydrogen peroxide where one or both of thehydrogen atoms has been replaced by an organic radical.

"Oxidizer" means a chemical other than a blasting agent or explosive as defined in 1910.109(a), thatinitiates or promotes combustion in other materials, thereby causing fire either of itself or through therelease of oxygen or other gases.

"Physical hazard" means a chemical for which there is scientifically valid evidence that it is acombustible liquid, a compressed gas, explosive, flammable, an organic peroxide, an oxidizer,pyrophoric, unstable (reactive) or water-reactive.

"Produce" means to manufacture, process, formulate, blend, extract, generate, emit, or repackage.

"Pyrophoric" means a chemical that will ignite spontaneously in air at a temperature of 130 deg. F(54.4 deg. C) or below.

"Responsible party" means someone who can provide additional information on the hazardouschemical and appropriate emergency procedures, if necessary.

"Specific chemical identity" means the chemical name, Chemical Abstracts Service (CAS) RegistryNumber, or any other information that reveals the precise chemical designation of the substance.

"Trade secret" means any confidential formula, pattern, process, device, information or compilation ofinformation that is used in an employer's business, and that gives the employer an opportunity toobtain an advantage over competitors who do not know or use it. Appendix D sets out the criteria to beused in evaluating trade secrets.

"Unstable (reactive)" means a chemical which in the pure state, or as produced or transported, willvigorously polymerize, decompose, condense, or will become self-reactive under conditions of shocks,pressure or temperature.

"Use" means to package, handle, react, emit, extract, generate as a byproduct, or transfer.

"Water-reactive" means a chemical that reacts with water to release a gas that is either flammable orpresents a health hazard.

"Work area" means a room or defined space in a workplace where hazardous chemicals are producedor used, and where employees are present.

"Workplace" means an establishment, job site, or project, at one geographical location containing oneor more work areas.

1910.1200(d) "Hazard determination."

1910.1200(d)(1)

Chemical manufacturers and importers shall evaluate chemicals produced in their workplaces orimported by them to determine if they are hazardous. Employers are not required to evaluatechemicals unless they choose not to rely on the evaluation performed by the chemical manufacturer orimporter for the chemical to satisfy this requirement.

1910.1200(d)(2)

Chemical manufacturers, importers or employers evaluating chemicals shall identify and consider theavailable scientific evidence concerning such hazards. For health hazards, evidence which isstatistically significant and which is based on at least one positive study conducted in accordance withestablished scientific principles is considered to be sufficient to establish a hazardous effect if theresults of the study meet the definitions of health hazards in this section. Appendix A shall beconsulted for the scope of health hazards covered, and Appendix B shall be consulted for the criteria tobe followed with respect to the completeness of the evaluation, and the data to be reported.

1910.1200(d)(3)

The chemical manufacturer, importer or employer evaluating chemicals shall treat the followingsources as establishing that the chemicals listed in them are hazardous:

1910.1200(d)(3)(i)

29 CFR part 1910, subpart Z, Toxic and Hazardous Substances, Occupational Safety and HealthAdministration (OSHA); or,

1910.1200(d)(3)(ii)

"Threshold Limit Values for Chemical Substances and Physical Agents in the Work Environment,"American Conference of Governmental Industrial Hygienists (ACGIH) (latest edition). The chemicalmanufacturer, importer, or employer is still responsible for evaluating the hazards associated with thechemicals in these source lists in accordance with the requirements of this standard.

1910.1200(d)(4)

Chemical manufacturers, importers and employers evaluating chemicals shall treat the followingsources as establishing that a chemical is a carcinogen or potential carcinogen for hazardcommunication purposes:

1910.1200(d)(4)(i)

National Toxicology Program (NTP), "Annual Report on Carcinogens" (latest edition);

1910.1200(d)(4)(ii)

International Agency for Research on Cancer (IARC) "Monographs" (latest editions); or

1910.1200(d)(4)(iii)

29 CFR part 1910, subpart Z, Toxic and Hazardous Substances, Occupational Safety and HealthAdministration.

Note: The "Registry of Toxic Effects of Chemical Substances" published by the National Institute forOccupational Safety and Health indicates whether a chemical has been found by NTP or IARC to be apotential carcinogen.

1910.1200(d)(5)

The chemical manufacturer, importer or employer shall determine the hazards of mixtures ofchemicals as follows:

1910.1200(d)(5)(i)

If a mixture has been tested as a whole to determine its hazards, the results of such testing shall beused to determine whether the mixture is hazardous;

1910.1200(d)(5)(ii)

If a mixture has not been tested as a whole to determine whether the mixture is a health hazard, themixture shall be assumed to present the same health hazards as do the components which compriseone percent (by weight or volume) or greater of the mixture, except that the mixture shall beassumed to present a carcinogenic hazard if it contains a component in concentrations of 0.1percent or greater which is considered to be a carcinogen under paragraph (d)(4) of this section;

1910.1200(d)(5)(iii)

If a mixture has not been tested as a whole to determine whether the mixture is a physical hazard,the chemical manufacturer, importer, or employer may use whatever scientifically valid data isavailable to evaluate the physical hazard potential of the mixture; and,

1910.1200(d)(5)(iv)

If the chemical manufacturer, importer, or employer has evidence to indicate that a componentpresent in the mixture in concentrations of less than one percent (or in the case of carcinogens, lessthan 0.1 percent) could be released in concentrations which would exceed an established OSHApermissible exposure limit or ACGIH Threshold Limit Value, or could present a health risk toemployees in those concentrations, the mixture shall be assumed to present the same hazard.

1910.1200(d)(6)

Chemical manufacturers, importers, or employers evaluating chemicals shall describe in writing theprocedures they use to determine the hazards of the chemical they evaluate. The written procedures

are to be made available, upon request, to employees, their designated representatives, theAssistant Secretary and the Director. The written description may be incorporated into the writtenhazard communication program required under paragraph (e) of this section.

..1910.1200(e)

1910.1200(e)

"Written hazard communication program."

1910.1200(e)(1)

Employers shall develop, implement, and maintain at each workplace, a written hazardcommunication program which at least describes how the criteria specified in paragraphs (f), (g),and (h) of this section for labels and other forms of warning, material safety data sheets, andemployee information and training will be met, and which also includes the following:

1910.1200(e)(1)(i)

A list of the hazardous chemicals known to be present using an identity that is referenced on theappropriate material safety data sheet (the list may be compiled for the workplace as a whole or forindividual work areas); and,

1910.1200(e)(1)(ii)

The methods the employer will use to inform employees of the hazards of non-routine tasks (forexample, the cleaning of reactor vessels), and the hazards associated with chemicals contained inunlabeled pipes in their work areas.

1910.1200(e)(2)

"Multi-employer workplaces." Employers who produce, use, or store hazardous chemicals at aworkplace in such a way that the employees of other employer(s) may be exposed (for example,employees of a construction contractor working on-site) shall additionally ensure that the hazardcommunication programs developed and implemented under this paragraph (e) include thefollowing:

1910.1200(e)(2)(i)

The methods the employer will use to provide the other employer(s) on-site access to materialsafety data sheets for each hazardous chemical the other employer(s)' employees may be exposedto while working;

..1910.1200(e)(2)(ii)

1910.1200(e)(2)(ii)

The methods the employer will use to inform the other employer(s) of any precautionary measuresthat need to be taken to protect employees during the workplace's normal operating conditions andin foreseeable emergencies; and,

1910.1200(e)(2)(iii)

The methods the employer will use to inform the other employer(s) of the labeling system used in theworkplace.

1910.1200(e)(3)

The employer may rely on an existing hazard communication program to comply with theserequirements, provided that it meets the criteria established in this paragraph (e).

1910.1200(e)(4)

The employer shall make the written hazard communication program available, upon request, toemployees, their designated representatives, the Assistant Secretary and the Director, in accordancewith the requirements of 29 CFR 1910.1020 (e).

1910.1200(e)(5)

Where employees must travel between workplaces during a workshift, i.e., their work is carried outat more than one geographical location, the written hazard communication program may be kept atthe primary workplace facility.

1910.1200(f)

"Labels and other forms of warning."

1910.1200(f)(1)

The chemical manufacturer, importer, or distributor shall ensure that each container of hazardouschemicals leaving the workplace is labeled, tagged or marked with the following information:

1910.1200(f)(1)(i)

Identity of the hazardous chemical(s);

1910.1200(f)(1)(ii)

Appropriate hazard warnings; and

1910.1200(f)(1)(iii)

Name and address of the chemical manufacturer, importer, or other responsible party.

1910.1200(f)(2)

1910.1200(f)(2)(i)

For solid metal (such as a steel beam or a metal casting), solid wood, or plastic items that are notexempted as articles due to their downstream use, or shipments of whole grain, the required label maybe transmitted to the customer at the time of the initial shipment, and need not be included withsubsequent shipments to the same employer unless the information on the label changes;

1910.1200(f)(2)(ii)

The label may be transmitted with the initial shipment itself, or with the material safety data sheet thatis to be provided prior to or at the time of the first shipment; and,

1910.1200(f)(2)(iii)

This exception to requiring labels on every container of hazardous chemicals is only for the solidmaterial itself, and does not apply to hazardous chemicals used in conjunction with, or known to bepresent with, the material and to which employees handling the items in transit may be exposed (forexample, cutting fluids or pesticides in grains).

1910.1200(f)(3)

Chemical manufacturers, importers, or distributors shall ensure that each container of hazardouschemicals leaving the workplace is labeled, tagged, or marked in accordance with this section in amanner which does not conflict with the requirements of the Hazardous Materials Transportation Act(49 U.S.C. 1801 et seq.) and regulations issued under that Act by the Department of Transportation.

1910.1200(f)(4)

If the hazardous chemical is regulated by OSHA in a substance-specific health standard, the chemicalmanufacturer, importer, distributor or employer shall ensure that the labels or other forms of warningused are in accordance with the requirements of that standard.

1910.1200(f)(5)

Except as provided in paragraphs (f)(6) and (f)(7) of this section, the employer shall ensure thateach container of hazardous chemicals in the workplace is labeled, tagged or marked with thefollowing information:

1910.1200(f)(5)(i)

Identity of the hazardous chemical(s) contained therein; and,

1910.1200(f)(5)(ii)

Appropriate hazard warnings, or alternatively, words, pictures, symbols, or combination thereof,which provide at least general information regarding the hazards of the chemicals, and which, inconjunction with the other information immediately available to employees under the hazardcommunication program, will provide employees with the specific information regarding the physicaland health hazards of the hazardous chemical.

1910.1200(f)(6)

The employer may use signs, placards, process sheets, batch tickets, operating procedures, or othersuch written materials in lieu of affixing labels to individual stationary process containers, as long asthe alternative method identifies the containers to which it is applicable and conveys the informationrequired by paragraph (f)(5) of this section to be on a label. The written materials shall be readilyaccessible to the employees in their work area throughout each work shift.

1910.1200(f)(7)

The employer is not required to label portable containers into which hazardous chemicals aretransferred from labeled containers, and which are intended only for the immediate use of the

employee who performs the transfer. For purposes of this section, drugs which are dispensed by apharmacy to a health care provider for direct administration to a patient are exempted from labeling.

1910.1200(f)(8)

The employer shall not remove or deface existing labels on incoming containers of hazardouschemicals, unless the container is immediately marked with the required information.

1910.1200(f)(9)

The employer shall ensure that labels or other forms of warning are legible, in English, andprominently displayed on the container, or readily available in the work area throughout each workshift. Employers having employees who speak other languages may add the information in theirlanguage to the material presented, as long as the information is presented in English as well.

1910.1200(f)(10)

The chemical manufacturer, importer, distributor or employer need not affix new labels to complywith this section if existing labels already convey the required information.

1910.1200(f)(11)

Chemical manufacturers, importers, distributors, or employers who become newly aware of anysignificant information regarding the hazards of a chemical shall revise the labels for the chemicalwithin three months of becoming aware of the new information. Labels on containers of hazardouschemicals shipped after that time shall contain the new information. If the chemical is not currentlyproduced or imported, the chemical manufacturer, importers, distributor, or employer shall add theinformation to the label before the chemical is shipped or introduced into the workplace again.

1910.1200(g) "Material safety data sheets."

1910.1200(g)(1)

Chemical manufacturers and importers shall obtain or develop a material safety data sheet for eachhazardous chemical they produce or import. Employers shall have a material safety data sheet in theworkplace for each hazardous chemical which they use.

1910.1200(g)(2)

Each material safety data sheet shall be in English (although the employer may maintain copies inother languages as well), and shall contain at least the following information:

1910.1200(g)(2)(i)

The identity used on the label, and, except as provided for in paragraph (i) of this section on tradesecrets:

1910.1200(g)(2)(i)(A)

If the hazardous chemical is a single substance, its chemical and common name(s);

1910.1200(g)(2)(i)(B)

If the hazardous chemical is a mixture which has been tested as a whole to determine its hazards, thechemical and common name(s) of the ingredients which contribute to these known hazards, and thecommon name(s) of the mixture itself; or,

1910.1200(g)(2)(i)(C)

If the hazardous chemical is a mixture which has not been tested as a whole:

1910.1200(g)(2)(i)(C)(1)

The chemical and common name(s) of all ingredients which have been determined to be healthhazards, and which comprise 1% or greater of the composition, except that chemicals identified ascarcinogens under paragraph (d) of this section shall be listed if the concentrations are 0.1% or greater;and,

1910.1200(g)(2)(i)(C)(2)

The chemical and common name(s) of all ingredients which have been determined to be healthhazards, and which comprise less than 1% (0.1% for carcinogens) of the mixture, if there is evidencethat the ingredient(s) could be released from the mixture in concentrations which would exceed anestablished OSHA permissible exposure limit or ACGIH Threshold Limit Value, or could present ahealth risk to employees; and,

1910.1200(g)(2)(i)(C)(3)

The chemical and common name(s) of all ingredients which have been determined to present aphysical hazard when present in the mixture;

1910.1200(g)(2)(ii)

Physical and chemical characteristics of the hazardous chemical (such as vapor pressure, flash point);

1910.1200(g)(2)(iii)

The physical hazards of the hazardous chemical, including the potential for fire, explosion, andreactivity;

1910.1200(g)(2)(iv)

The health hazards of the hazardous chemical, including signs and symptoms of exposure, and anymedical conditions which are generally recognized as being aggravated by exposure to the chemical;

1910.1200(g)(2)(v)

The primary route(s) of entry;

1910.1200(g)(2)(vi)

The OSHA permissible exposure limit, ACGIH Threshold Limit Value, and any other exposure limitused or recommended by the chemical manufacturer, importer, or employer preparing the materialsafety data sheet, where available;

1910.1200(g)(2)(vii)

Whether the hazardous chemical is listed in the National Toxicology Program (NTP) Annual Reporton Carcinogens (latest edition) or has been found to be a potential carcinogen in the InternationalAgency for Research on Cancer (IARC) Monographs (latest editions), or by OSHA;

1910.1200(g)(2)(viii)

Any generally applicable precautions for safe handling and use which are known to the chemicalmanufacturer, importer or employer preparing the material safety data sheet, including appropriatehygienic practices, protective measures during repair and maintenance of contaminated equipment,and procedures for clean-up of spills and leaks;

1910.1200(g)(2)(ix)

Any generally applicable control measures which are known to the chemical manufacturer, importer oremployer preparing the material safety data sheet, such as appropriate engineering controls, workpractices, or personal protective equipment;

1910.1200(g)(2)(x)

Emergency and first aid procedures;

1910.1200(g)(2)(xi)

The date of preparation of the material safety data sheet or the last change to it; and,

..1910.1200(g)(2)(xii)

1910.1200(g)(2)(xii)

The name, address and telephone number of the chemical manufacturer, importer, employer or otherresponsible party preparing or distributing the material safety data sheet, who can provide additionalinformation on the hazardous chemical and appropriate emergency procedures, if necessary.

1910.1200(g)(3)

If no relevant information is found for any given category on the material safety data sheet, thechemical manufacturer, importer or employer preparing the material safety data sheet shall mark it toindicate that no applicable information was found.

1910.1200(g)(4)

Where complex mixtures have similar hazards and contents (i.e. the chemical ingredients areessentially the same, but the specific composition varies from mixture to mixture), the chemicalmanufacturer, importer or employer may prepare one material safety data sheet to apply to all of thesesimilar mixtures.

1910.1200(g)(5)

The chemical manufacturer, importer or employer preparing the material safety data sheet shall ensurethat the information recorded accurately reflects the scientific evidence used in making the hazarddetermination. If the chemical manufacturer, importer or employer preparing the material safety datasheet becomes newly aware of any significant information regarding the hazards of a chemical, or

ways to protect against the hazards, this new information shall be added to the material safety datasheet within three months. If the chemical is not currently being produced or imported the chemicalmanufacturer or importer shall add the information to the material safety data sheet before thechemical is introduced into the workplace again.

1910.1200(g)(6)

1910.1200(g)(6)(i)

Chemical manufacturers or importers shall ensure that distributors and employers are provided anappropriate material safety data sheet with their initial shipment, and with the first shipment after amaterial safety data sheet is updated;

1910.1200(g)(6)(ii)

The chemical manufacturer or importer shall either provide material safety data sheets with theshipped containers or send them to the distributor or employer prior to or at the time of the shipment;

1910.1200(g)(6)(iii)

If the material safety data sheet is not provided with a shipment that has been labeled as a hazardouschemical, the distributor or employer shall obtain one from the chemical manufacturer or importer assoon as possible; and,

1910.1200(g)(6)(iv)

The chemical manufacturer or importer shall also provide distributors or employers with a materialsafety data sheet upon request.

1910.1200(g)(7)

1910.1200(g)(7)(i)

Distributors shall ensure that material safety data sheets, and updated information, are provided toother distributors and employers with their initial shipment and with the first shipment after a materialsafety data sheet is updated;

1910.1200(g)(7)(ii)

The distributor shall either provide material safety data sheets with the shipped containers, or sendthem to the other distributor or employer prior to or at the time of the shipment;

1910.1200(g)(7)(iii)

Retail distributors selling hazardous chemicals to employers having a commercial account shallprovide a material safety data sheet to such employers upon request, and shall post a sign or otherwiseinform them that a material safety data sheet is available;

1910.1200(g)(7)(iv)

Wholesale distributors selling hazardous chemicals to employers over-the-counter may also providematerial safety data sheets upon the request of the employer at the time of the over-the-counter

purchase, and shall post a sign or otherwise inform such employers that a material safety data sheet isavailable;

1910.1200(g)(7)(v)

If an employer without a commercial account purchases a hazardous chemical from a retail distributornot required to have material safety data sheets on file (i.e., the retail distributor does not havecommercial accounts and does not use the materials), the retail distributor shall provide the employer,upon request, with the name, address, and telephone number of the chemical manufacturer, importer,or distributor from which a material safety data sheet can be obtained;

1910.1200(g)(7)(vi)

Wholesale distributors shall also provide material safety data sheets to employers or other distributorsupon request; and,

1910.1200(g)(7)(vii)

Chemical manufacturers, importers, and distributors need not provide material safety data sheets toretail distributors that have informed them that the retail distributor does not sell the product tocommercial accounts or open the sealed container to use it in their own workplaces.

1910.1200(g)(8)

The employer shall maintain in the workplace copies of the required material safety data sheets foreach hazardous chemical, and shall ensure that they are readily accessible during each work shift toemployees when they are in their work area(s). (Electronic access, microfiche, and other alternatives tomaintaining paper copies of the material safety data sheets are permitted as long as no barriers toimmediate employee access in each workplace are created by such options.)

1910.1200(g)(9)

Where employees must travel between workplaces during a workshift, i.e., their work is carried out atmore than one geographical location, the material safety data sheets may be kept at the primaryworkplace facility. In this situation, the employer shall ensure that employees can immediately obtainthe required information in an emergency.

1910.1200(g)(10)

Material safety data sheets may be kept in any form, including operating procedures, and may bedesigned to cover groups of hazardous chemicals in a work area where it may be more appropriate toaddress the hazards of a process rather than individual hazardous chemicals. However, the employershall ensure that in all cases the required information is provided for each hazardous chemical, and isreadily accessible during each work shift to employees when they are in their work area(s).

1910.1200(g)(11)

Material safety data sheets shall also be made readily available, upon request, to designatedrepresentatives and to the Assistant Secretary, in accordance with the requirements of 29 CFR1910.1020(e). The Director shall also be given access to material safety data sheets in the samemanner.

1910.1200(h)

"Employee information and training."

1910.1200(h)(1)

Employers shall provide employees with effective information and training on hazardous chemicals intheir work area at the time of their initial assignment, and whenever a new physical or health hazardthe employees have not previously been trained about is introduced into their work area. Informationand training may be designed to cover categories of hazards (e.g., flammability, carcinogenicity) orspecific chemicals. Chemical-specific information must always be available through labels andmaterial safety data sheets.

1910.1200(h)(2)

"Information." Employees shall be informed of:

1910.1200(h)(2)(i)

The requirements of this section;

1910.1200(h)(2)(ii)

Any operations in their work area where hazardous chemicals are present; and,

1910.1200(h)(2)(iii)

The location and availability of the written hazard communication program, including the requiredlist(s) of hazardous chemicals, and material safety data sheets required by this section.

1910.1200(h)(3)

"Training." Employee training shall include at least:

1910.1200(h)(3)(i)

Methods and observations that may be used to detect the presence or release of a hazardous chemicalin the work area (such as monitoring conducted by the employer, continuous monitoring devices,visual appearance or odor of hazardous chemicals when being released, etc.);

1910.1200(h)(3)(ii)

The physical and health hazards of the chemicals in the work area;

1910.1200(h)(3)(iii)

The measures employees can take to protect themselves from these hazards, including specificprocedures the employer has implemented to protect employees from exposure to hazardouschemicals, such as appropriate work practices, emergency procedures, and personal protectiveequipment to be used; and,

1910.1200(h)(3)(iv)

The details of the hazard communication program developed by the employer, including anexplanation of the labeling system and the material safety data sheet, and how employees can obtainand use the appropriate hazard information.

1910.1200(i)

"Trade secrets."

1910.1200(i)(1)

The chemical manufacturer, importer, or employer may withhold the specific chemical identity,including the chemical name and other specific identification of a hazardous chemical, from thematerial safety data sheet, provided that:

1910.1200(i)(1)(i)

The claim that the information withheld is a trade secret can be supported;

1910.1200(i)(1)(ii)

Information contained in the material safety data sheet concerning the properties and effects of thehazardous chemical is disclosed;

1910.1200(i)(1)(iii)

The material safety data sheet indicates that the specific chemical identity is being withheld as a tradesecret; and,

1910.1200(i)(1)(iv)

The specific chemical identity is made available to health professionals, employees, and designatedrepresentatives in accordance with the applicable provisions of this paragraph.

1910.1200(i)(2)

Where a treating physician or nurse determines that a medical emergency exists and the specificchemical identity of a hazardous chemical is necessary for emergency or first-aid treatment, thechemical manufacturer, importer, or employer shall immediately disclose the specific chemicalidentity of a trade secret chemical to that treating physician or nurse, regardless of the existence of awritten statement of need or a confidentiality agreement. The chemical manufacturer, importer, oremployer may require a written statement of need and confidentiality agreement, in accordance withthe provisions of paragraphs (i)(3) and (4) of this section, as soon as circumstances permit.

1910.1200(i)(3)

In non-emergency situations, a chemical manufacturer, importer, or employer shall, upon request,disclose a specific chemical identity, otherwise permitted to be withheld under paragraph (i)(1) of thissection, to a health professional (i.e. physician, industrial hygienist, toxicologist, epidemiologist, oroccupational health nurse) providing medical or other occupational health services to exposedemployee(s), and to employees or designated representatives, if:

1910.1200(i)(3)(i)

The request is in writing;

1910.1200(i)(3)(ii)

The request describes with reasonable detail one or more of the following occupational health needsfor the information:

1910.1200(i)(3)(ii)(A)

To assess the hazards of the chemicals to which employees will be exposed;

1910.1200(i)(3)(ii)(B)

To conduct or assess sampling of the workplace atmosphere to determine employee exposure levels;

1910.1200(i)(3)(ii)(C)

To conduct pre-assignment or periodic medical surveillance of exposed employees;

1910.1200(i)(3)(ii)(D)

To provide medical treatment to exposed employees;

1910.1200(i)(3)(ii)(E)

To select or assess appropriate personal protective equipment for exposed employees;

1910.1200(i)(3)(ii)(F)

To design or assess engineering controls or other protective measures for exposed employees; and,

1910.1200(i)(3)(ii)(G)

To conduct studies to determine the health effects of exposure.

1910.1200(i)(3)(iii)

The request explains in detail why the disclosure of the specific chemical identity is essential and that,in lieu thereof, the disclosure of the following information to the health professional, employee, ordesignated representative, would not satisfy the purposes described in paragraph (i)(3)(ii) of thissection:

1910.1200(i)(3)(iii)(A)

The properties and effects of the chemical;

1910.1200(i)(3)(iii)(B)

Measures for controlling workers' exposure to the chemical;

1910.1200(i)(3)(iii)(C)

Methods of monitoring and analyzing worker exposure to the chemical; and,

1910.1200(i)(3)(iii)(D)

Methods of diagnosing and treating harmful exposures to the chemical;

1910.1200(i)(3)(iv)

The request includes a description of the procedures to be used to maintain the confidentiality of thedisclosed information; and,

..1910.1200(i)(3)(v)

1910.1200(i)(3)(v)

The health professional, and the employer or contractor of the services of the health professional (i.e.downstream employer, labor organization, or individual employee), employee, or designatedrepresentative, agree in a written confidentiality agreement that the health professional, employee, ordesignated representative, will not use the trade secret information for any purpose other than thehealth need(s) asserted and agree not to release the information under any circumstances other than toOSHA, as provided in paragraph (i)(6) of this section, except as authorized by the terms of theagreement or by the chemical manufacturer, importer, or employer.

1910.1200(i)(4)

The confidentiality agreement authorized by paragraph (i)(3)(iv) of this section:

1910.1200(i)(4)(i)

May restrict the use of the information to the health purposes indicated in the written statement ofneed;

1910.1200(i)(4)(ii)

May provide for appropriate legal remedies in the event of a breach of the agreement, includingstipulation of a reasonable pre-estimate of likely damages; and,

1910.1200(i)(4)(iii)

May not include requirements for the posting of a penalty bond.

1910.1200(i)(5)

Nothing in this standard is meant to preclude the parties from pursuing non-contractual remedies to theextent permitted by law.

1910.1200(i)(6)

If the health professional, employee, or designated representative receiving the trade secretinformation decides that there is a need to disclose it to OSHA, the chemical manufacturer, importer,or employer who provided the information shall be informed by the health professional, employee, ordesignated representative prior to, or at the same time as, such disclosure.

1910.1200(i)(7)

If the chemical manufacturer, importer, or employer denies a written request for disclosure of aspecific chemical identity, the denial must:

1910.1200(i)(7)(i)

Be provided to the health professional, employee, or designated representative, within thirty days ofthe request;

1910.1200(i)(7)(ii)

Be in writing;

1910.1200(i)(7)(iii)

Include evidence to support the claim that the specific chemical identity is a trade secret;

1910.1200(i)(7)(iv)

State the specific reasons why the request is being denied; and,

1910.1200(i)(7)(v)

Explain in detail how alternative information may satisfy the specific medical or occupational healthneed without revealing the specific chemical identity.

1910.1200(i)(8)

The health professional, employee, or designated representative whose request for information isdenied under paragraph (i)(3) of this section may refer the request and the written denial of the requestto OSHA for consideration.

1910.1200(i)(9)

When a health professional, employee, or designated representative refers the denial to OSHA underparagraph (i)(8) of this section, OSHA shall consider the evidence to determine if:

1910.1200(i)(9)(i)

The chemical manufacturer, importer, or employer has supported the claim that the specific chemicalidentity is a trade secret;

1910.1200(i)(9)(ii)

The health professional, employee, or designated representative has supported the claim that there is amedical or occupational health need for the information; and,

1910.1200(i)(9)(iii)

The health professional, employee or designated representative has demonstrated adequate meansto protect the confidentiality.

1910.1200(i)(10)

1910.1200(i)(10)(i)

If OSHA determines that the specific chemical identity requested under paragraph (i)(3) of this sectionis not a "bona fide" trade secret, or that it is a trade secret, but the requesting health professional,employee, or designated representative has a legitimate medical or occupational health need for theinformation, has executed a written confidentiality agreement, and has shown adequate means toprotect the confidentiality of the information, the chemical manufacturer, importer, or employer willbe subject to citation by OSHA.

1910.1200(i)(10)(ii)

If a chemical manufacturer, importer, or employer demonstrates to OSHA that the execution of aconfidentiality agreement would not provide sufficient protection against the potential harm from theunauthorized disclosure of a trade secret specific chemical identity, the Assistant Secretary mayissue such orders or impose such additional limitations or conditions upon the disclosure of therequested chemical information as may be appropriate to assure that the occupational healthservices are provided without an undue risk of harm to the chemical manufacturer, importer, oremployer.

1910.1200(i)(11)

If a citation for a failure to release specific chemical identity information is contested by the chemicalmanufacturer, importer, or employer, the matter will be adjudicated before the Occupational Safetyand Health Review Commission in accordance with the Act's enforcement scheme and the applicableCommission rules of procedure. In accordance with the Commission rules, when a chemicalmanufacturer, importer, or employer continues to withhold the information during the contest, theAdministrative Law Judge may review the citation and supporting documentation "in camera" or issueappropriate orders to protect the confidentiality of such matters.

1910.1200(i)(12)

Notwithstanding the existence of a trade secret claim, a chemical manufacturer, importer, or employershall, upon request, disclose to the Assistant Secretary any information which this section requires thechemical manufacturer, importer, or employer to make available. Where there is a trade secret claim,such claim shall be made no later than at the time the information is provided to the AssistantSecretary so that suitable determinations of trade secret status can be made and the necessaryprotections can be implemented.

1910.1200(i)(13)

Nothing in this paragraph shall be construed as requiring the disclosure under any circumstances ofprocess or percentage of mixture information which is a trade secret.

1910.1200(j)

"Effective dates." Chemical manufacturers, importers, distributors, and employers shall be incompliance with all provisions of this section by March 11, 1994.

Note: The effective date of the clarification that the exemption of wood and wood products from theHazard Communication standard in paragraph (b)(6)(iv) only applies to wood and wood productsincluding lumber which will not be processed, where the manufacturer or importer can establish thatthe only hazard they pose to employees is the potential for flammability or combustibility, and that the

exemption does not apply to wood or wood products which have been treated with a hazardouschemical covered by this standard, and wood which may be subsequently sawed or cut generating dusthas been stayed from March 11, 1994 to August 11, 1994.

[59 FR 17479, April 13, 1994; 59 FR 65947, Dec. 22, 1994; 61 FR 5507, Feb. 13, 1996]

Appendix D

Sample Written Hazard Communications Program

110

HAZARD COMMUNICATION SAMPLE WRITTEN PROGRAM

NOTE: The written program must include the specific methods that are used to achieve compliance with the requirements of the Hazard Communication Standard (29 CFR 1910.1200). The specific methods described in this sample written program are for illustrative purposes, and other effective methods may be substituted to satisfy local needs or practices. I. Purpose (General)

The purpose of this instruction is to ensure that the port of [insert facility name] is in compliance with the OSHA Hazard Communication Standard (HCS) 29 CFR 1910.1200. [Insert name] is the overall coordinator of the hazard communication program at this facility, acting as the representative of the [insert the title of the senior management official at this facility], who has the overall responsibility for the hazard communication program. In general, each employee at this location will be apprised of the substance of the HCS, the hazardous properties of chemicals they work with, and measures to take to protect themselves from these chemicals.

II. List of Hazardous Chemicals

The hazard communication program coordinator will maintain a list of all hazardous chemicals used in the facility, and update the list as necessary. The hazardous chemical list will be updated upon receipt of hazardous chemicals at the facility. The list of hazardous chemicals is maintained at [specify the location].

III. Material Safety Data Sheets (MSDSs) The hazard communication program coordinator will maintain a MSDS library on every substance on the list of hazardous chemicals in the [location]. The MSDS will consist of a fully completed OSHA Form 174 or equivalent. The [location manager or supervisor] will ensure that each work area maintains an MSDS for every hazardous material used in that area. MSDSs will be readily available to all employees. The hazard communication program coordinator is responsible for acquiring and updating MSDSs. The hazard communication program coordinator will review each MSDS for accuracy and completeness and will consult with the Headquarters Safety Manager if additional research is necessary. All new procurements of chemicals for the facility must be cleared by the port hazardous cargo coordinator. Whenever possible, the least hazardous substance will be procured. MSDSs that meet the requirements of HCS must be fully completed and received at the facility either prior to, or at the time of receipt of the first shipment of any potentially hazardous chemical purchased from a vendor. It may be necessary to discontinue procurements from vendors failing to provide approved MSDSs in a timely manner.

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IV. Labels and other Forms of Warning

The hazard communication program coordinator shall ensure that all hazardous chemicals in the facility are properly labeled. Labels should list at least the chemical identity, appropriate hazard warnings, and the name and address of the manufacturer, importer or other responsible party. The hazard communication program coordinator will refer to the corresponding MSDS to verify label information. Immediate use containers, small containers into which materials are drained for use on that shift by the employee drawing the material, do not require labeling. To meet the labeling requirements of the HCS for other in-house containers, refer to the label supplied by the manufacturer. All labels for in-house containers will be approved by the port hazardous cargo coordinator prior to their use. The hazard communication program coordinator will check on a monthly basis to ensure that all containers in the facility are labeled and that the labels are up to date.

V. Training

Each employee who works with or is potentially exposed to hazardous chemicals will receive initial training on the hazard communication standard and the safe use of those hazardous chemicals. Additional training will be provided for employees whenever a new hazard is introduced into their work areas. Hazardous chemical training is conducted by [person/department/vendor]. (Attach a copy of course outline, training schedules, and a description of course materials). The training will emphasize these elements: A summary of the standard and this written program; Hazardous chemical properties including visual appearance and odor and

methods that can be used to detect the presence or release of hazardous chemicals;

Physical and health hazards associated with potential exposure to workplace chemicals;

Procedures to protect against hazards, e.g., personal protective equipment, work practices, and emergency procedures;

Hazardous chemical spill and leak procedures; and, Where MSDSs are located, how to understand their content, and how employees

may obtain and use appropriate hazard information. The hazard communication program coordinator will monitor and maintain records of employee training and advise the [senior management official] on training needs.

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VI. Other Employers, Including Contractors

The hazard communication program coordinator, upon notification from the [responsible supervisor], will advise other Federal agencies working at this site and outside contractors of any chemical hazards which may be encountered in the normal course of their work on these premises.

VII. Non-routine Tasks

Supervisors contemplating a non-routine task, e.g.,ventilation system repair, will consult with the hazard communication program coordinator and will ensure that employees are informed of chemical hazards associated with the performance of these tasks and appropriate protective measures. This will be accomplished by a meeting of supervisors and the hazard communication program coordinator with affected employees before such work is begun.

VIII. Additional Information

Further information on this written program, the Hazard Communication Standard, and applicable MSDSs is available at [location/telephone number].

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115

CHECKLIST FOR THE HAZARD COMMUNICATION STANDARD

The following checklist is intended to assist field offices in managing their hazard communication program. It is not intended to be all inclusive, but will help guide the person developing the local hazard communication program in complying with the requirements of the OSHA standard.

OSHA SECTION YES NO

A. HAZARD COMMUNICATION PROGRAM

1. Program in writing. Written Program provides the following:

1910.1200(e)(1)

2. Describes procedures used to determine hazards of chemical evaluated (employers may rely on chemical manufacturer or importer).

1910.1200(d)(6)

3. Describes how criteria for material safety data sheets will be met.

1910.1200(g)

4. Describes our labeling system. 1910.1200(f) 5. Provides a list of hazardous chemicals

referenced on the MSDS for all hazardous materials used in the workplace (see Section B).

1910.1200(e)(1)(I)

6. Describes our employee education and training program.

1910.1200(h)

7. Describes hazards of non-routine tasks. 1910.1200(e)(1)(ii) 8. Includes procedures for informing other on site

employers (GSA, National Guard, etc.) of hazardous substances in the workplace to which their employees may be exposed.

1910.1200(e)(2)

9. Includes procedures for informing on-site con-tractors of hazardous substances in the work-place to which their employees may be exposed.

1910.1200(e)(2)

a) Method of providing other contract employerswith MSDSs.

1910.1200(e)(2)(I)

b) Methods used to inform other contract employers in normal operations and emergencies.

1910.1200(e)(2)(ii)

c) Methods used to inform contract employers of labeling system used.

1910.1200(e)(2)(iii)

10. Is available to employees, union representatives, OSHA and NIOSH.

1910.1200(e)(1)(4)

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OSHA SECTION YES NO

B. LIST OF HAZARDOUS MATERIALS IN THE WORKPLACE

Our list contains all hazardous chemicals including,but not limited to:

1910.1200(e)(1)(I)

1. Drug testing kits. 2. Gun Cleaner. 3. Sulphuric Acid (Lead acid batteries). 4. Lead (Firing ranges). 5. Carbon monoxide (forklifts and motor

vehicle exhaust). 6. Illegal narcotics (cocaine, heroin, etc.). 7. O.C. Spray. 8. Photography chemicals. 9. Copy machine and laser printer toner.

10. Cleaning and maintenance chemicals. C. HAZARDOUS MATERIALS LABELING SYSTEM - SHIPPING LABELS

1. All hazardous chemicals leaving the workplace are labeled (e.g. shipments to a CBP laboratory).

1910.1200(f)(1)

2. Labels contain: a) Chemical identification. 1910.1200(f)(1)(i) b) Appropriate hazard warning in English,

pictures and/or symbols. 1910.1200(f)(1)(ii)

c) Name and address of responsible party. 1910.1200(f)(1)(iii) D. HAZARDOUS MATERIALS LABELING SYSTEM - IN PLANT: 1. The labels on incoming containers have not

been removed or defaced unless immediately replaced with our own labels.

1910.1200(f)(8)

2. A method has been established to ensure that our labels are correct and up-to-date.

1910.1200(f)(5)

3. Containers are labeled with the identity of hazardous chemicals and hazard warnings.

1910.1200(f)(5)

4. Stationary process containers are labeled or an alternative means has been established to identify and convey hazard information.

1910.1200(f)(6)

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OSHA SECTION YES NO

5. Alternative hazard information is readily accessible to employees in the workplace.

1910.1200(f)(6)

6. Temporary containers used between work shifts or by different workers are labeled.

1910.1200(f)(7)

7. Our labels are legible and written in English. 1910.1200(f)(9) 8. Our labels contain:

a) A chemical name that coincides with the name on the MSDS.

1910.1200(g)(2)(I)

b) The identity of hazards. 1910.1200(f)(5)(I) c) An appropriate hazard warning for employee

protection. May be words, pictures and/or symbols.

1910.1200(f)(5)(ii)

d) Information that does not conflict with DOT regulations.

1910.1200(f)(3)

e) Other OSHA standards if material is already regulated.

1910.1200(f)(4)

E. MATERIAL SAFETY DATA SHEETS: 1. An MSDS is available for every hazardous

chemical used in the workplace. 1910.1200(g)(1)

2. MSDSs are readily accessible to exposed employees in the work area throughout each work shift.

1910.1200(g)(8)

3. Procedures have been established for: a) Updating our MSDSs (or for receiving

updated copies from our supplier). 1910.1200(g)(5)

b) Reviewing MSDSs to make sure they are complete with no blanks.

1910.1200(g)(6)(I)

c) Taking appropriate action if an initial shipment is received without an MSDS.

1910.1200(g)(6)(iii)

d) Getting a new or updated MSDS to employees handling materials.

1910.1200(g)(6)(I)

e) Advising employees of any changes in MSDSs. 1910.1200(h)

f) Documentation of efforts to obtain MSDSs from supplier.

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OSHA SECTION YES NO

F. HAZARDS OF NON-ROUTINE TASKS: Procedures have been established assessing the hazards of non-routine tasks as follows: 1. All non-routine tasks involving the use or

exposure to hazardous materials are identified. 1910.1200(e)(1)(ii)

2. The hazards involved in the performance of non-routine tasks are described in writing.

1910.1200(e)(1)(iii)

3. A labeling system or written operating procedure has been established to identify the hazardous substances and the hazards involved in non-routine tasks.

1910.1200(e)(1)(ii)

4. Special training has been established for the performance of non-routine tasks, including written operating procedures.

1910.1200(e)

5. An MSDS is prepared or obtained for the hazardous materials involved in these non-routine tasks.

1910.1200(g)(1)

G. EMPLOYEE EDUCATION & TRAINING

Procedures have been established to inform employees of: 1. Hazardous materials in the workplace at

initial assignment and when new hazards are introduced.

1910.1200(h)

2. Requirements of the Hazard Communication Standard.

1910.1200(h)(2)(I)

3. Operations where hazardous material are present.

1910.1200(h)(2)(ii)

4. Location and availability of the written hazard communication program including the hazardous chemical list and Material Safety Data Sheets. 1910.1200(h)(2)(iii)

H. PROCEDURES FOR TRAINING EMPLOYEES INCLUDE: 1. Training which is done prior to handling of

the hazardous chemical, including employees who may only temporarily do this work.

1910.1200(h)

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OSHA SECTION YES NO

2. Updated training is considered when the employee has transferred jobs or departments.

1910.1200(h)

3. Updated training is considered when significant changes in chemicals or operations have occurred.

1910.1200(h)

4. The location of MSDSs and the procedure for reviewing them and/or obtaining a copy.

1910.1200(h)(2)(iii)

5. Methods for detecting the presence of hazardous materials-monitoring procedures, odors, visibility, etc.

1910.1200(h)(3)(ii)

6. Information about physical and health hazards of chemicals in the work area.

1910.1200(h)(3)(ii)

7. The measures employees can use to protect themselves from chemical exposure. (Examples include face shields, respirators, gloves, etc.)

1910.1200(h)(3)(iii)

8. Proper use and selection of personal protective equipment.

1910.1200(h)(3)(iii)

9. Emergency procedures in the event of accidental exposure to hazardous materials, including emergency phone numbers and the location of eye washes and safety showers.

1910.1200(h)(3)(iii)

10. How to determine hazards by reading a label. 1910.1200(h)(3)(iv) 11. Details of the Hazard Communication Plan:

a) Explanation of labeling system. 1910.1200(h)(3)(iv) b) Explanation of MSDSs (how to obtain

correct MSDSs, how to obtain MSDSs, how to update MSDSs, the meaning of each section).

1910.1200(h)(3)(iv)

c. How to obtain appropriate hazard information.

1910.1200(h)(3)(iv)

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Appendix E

29 CFR 1910.1030

§ 1910.1030 Bloodborne Pathogens

(a) Scope and Application. This section applies to all occupational exposure to blood or other potentially infectious materials as defined by paragraph (b) of this section.

(b) Definitions. For purposes of this section, the following shall apply:

Assistant Secretary means the Assistant Secretary of Labor for Occupational Safety and Health, or designated representative.

Blood means human blood, human blood components, and products made from human blood.

Bloodborne Pathogens means pathogenic microorganisms that are present in human blood and can cause disease in humans. These pathogens include, but are not limited to, hepatitis B virus (HBV) and human immunodeficiency virus (HIV).

Clinical Laboratory means a workplace where diagnostic or other screening procedures are performed on blood or other potentially infectious materials.

Contaminated means the presence or the reasonably anticipated presence of blood or other potentially infectious materials on an item or surface.

Contaminated Laundry means laundry which has been soiled with blood or other potentially infectious materials or may contain sharps.

Contaminated Sharps means any contaminated object that can penetrate the skin including, but not limited to, needles, scalpels, broken glass, broken capillary tubes, and exposed ends of dental wires.

Decontamination means the use of physical or chemical means to remove, inactivate, or destroy bloodborne pathogens on a surface or item to the point where they are no longer capable of transmitting infectious particles and the surface or item is rendered safe for handling, use, or disposal.

Director means the Director of the National Institute for Occupational Safety and Health, U.S. Department of Health and Human Services, or designated representative.

Engineering Controls means controls (e.g., sharps disposal containers, self-sheathing needles, safer medical devices, such as sharps with engineered sharps injury protections and needleless systems) that isolate or remove the bloodborne pathogens hazard from the workplace.

Exposure Incident means a specific eye, mouth, other mucous membrane, non-intact skin, or parenteral contact with blood or other potentially infectious materials that results from the performance of an employee's duties.

Handwashing Facilities means a facility providing an adequate supply of running potable water, soap and single use towels or hot air drying machines.

Licensed Healthcare Professional is a person whose legally permitted scope of practice allows him or her to independently perform the activities required by paragraph (f) Hepatitis B Vaccination and Post-exposure Evaluation and Follow-up.

HBV means hepatitis B virus.

HIV means human immunodeficiency virus.

Needleless Systems means a device that does not use needles for (1) the collection of bodily fluids or withdrawal of body fluids after initial venous or arterial access is established; (2) the administration of medication or fluids; or (3) any other procedure involving the potential for occupational exposure to bloodborne pathogens due to percutaneous injuries from contaminated sharps.

Occupational Exposure means reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or other potentially infectious materials that may result from the performance of an employee's duties.

Other Potentially Infectious Materials means (1) The following human body fluids: semen, vaginal secretions, cerebrospinal fluid, synovial fluid, pleural fluid, pericardial fluid, peritoneal fluid, amniotic fluid, saliva in dental procedures, any body fluid that is visibly contaminated with blood, and all body fluids in situations where it is difficult or impossible to differentiate between body fluids; (2) Any unfixed tissue or organ (other than intact skin) from a human (living or dead); and (3) HIV-containing cell or tissue cultures, organ cultures, and HIV- or HBV-containing culture medium or other solutions; and blood, organs, or other tissues from experimental animals infected with HIV or HBV.

Parenteral means piercing mucous membranes or the skin barrier through such events as needlesticks, human bites, cuts, and abrasions.

Personal Protective Equipment is specialized clothing or equipment worn by an employee for protection against a hazard. General work clothes (e.g., uniforms, pants, shirts or blouses) not intended to function as protection against a hazard are not considered to be personal protective equipment.

Production Facility means a facility engaged in industrial-scale, large-volume or high concentration production of HIV or HBV.

Regulated Waste means liquid or semi-liquid blood or other potentially infectious materials; contaminated items that would release blood or other potentially infectious materials in a liquid or semi-liquid state if compressed; items that are caked with dried blood or other potentially infectious materials and are capable of releasing these materials during handling; contaminated sharps; and pathological and microbiological wastes containing blood or other potentially infectious materials.

Research Laboratory means a laboratory producing or using research-laboratory-scale amounts of HIV or HBV. Research laboratories may produce high concentrations of HIV or HBV but not in the volume found in production facilities.

Sharps with Engineered Sharps Injury Protections means a nonneedle sharp or a needle device used for withdrawing body fluids, accessing a vein or artery, or administering medications or other fluids, with a built-in safety feature or mechanism that effectively reduces the risk of an exposure incident.

Source Individual means any individual, living or dead, whose blood or other potentially infectious materials may be a source of occupational exposure to the employee. Examples include, but are not limited to, hospital and clinic patients; clients in institutions for the developmentally disabled; trauma victims; clients of drug and alcohol treatment facilities; residents of hospices and nursing homes; human remains; and individuals who donate or sell blood or blood components.

Sterilize means the use of a physical or chemical procedure to destroy all microbial life including highly resistant bacterial endospores.

Universal Precautions is an approach to infection control. According to the concept of Universal Precautions, all human blood and certain human body fluids are treated as if known to be infectious for

HIV, HBV, and other bloodborne pathogens.

Work Practice Controls means controls that reduce the likelihood of exposure by altering the manner in which a task is performed (e.g., prohibiting recapping of needles by a two-handed technique).

(c) Exposure Control -

(c)(1) Exposure Control Plan.

(c)(1)(i) Each employer having an employee(s) with occupational exposure as defined by paragraph (b) of this section shall establish a written Exposure Control Plan designed to eliminate or minimize employee exposure.

(c)(1)(ii) The Exposure Control Plan shall contain at least the following elements:

(c)(1)(ii)(A) The exposure determination required by paragraph (c)(2),

(c)(1)(ii)(B) The schedule and method of implementation for paragraphs (d) Methods of Compliance, (e) HIV and HBV Research Laboratories and Production Facilities, (f) Hepatitis B Vaccination and Post-Exposure Evaluation and Follow-up, (g) Communication of Hazards to Employees, and (h) Recordkeeping, of this standard, and

(c)(1)(ii)(C) The procedure for the evaluation of circumstances surrounding exposure incidents as required by paragraph (f)(3)(i) of this standard.

(c)(1)(iii) Each employer shall ensure that a copy of the Exposure Control Plan is accessible to employees in accordance with 29 CFR 1910.1020(e).

(c)(1)(iv) The Exposure Control Plan shall be reviewed and updated at least annually and whenever necessary to reflect new or modified tasks and procedures which affect occupational exposure and to reflect new or revised employee positions with occupational exposure. The review and update of such plans shall also:

(c)(1)(iv)(A) reflect changes in technology that eliminate or reduce exposure to bloodborne pathogens; and

(c)(1)(iv)(B) document annually consideration and implementation of appropriate commercially available and effective safer medical devices designed to eliminate or minimize occupational exposure.

(c)(1)(v) An employer, who is required to establish an Exposure Control Plan shall solicit input from non-managerial employees responsible for direct patient care who are potentially exposed to injuries from contaminated sharps in the identification, evaluation, and selection of effective engineering and work practice controls and shall document the solicitation in the Exposure Control Plan.

(c)(1)(vi) The Exposure Control Plan shall be made available to the Assistant Secretary and the Director upon request for examination and copying.

(c)(2) Exposure Determination.

(c)(2)(i) Each employer who has an employee(s) with occupational exposure as defined by paragraph (b) of this section shall prepare an exposure determination. This exposure determination shall contain the following:

(c)(2)(i)(A) A list of all job classifications in which all employees in those job classifications have occupational exposure;

(c)(2)(i)(B) A list of job classifications in which some employees have occupational exposure, and

(c)(2)(i)(C) A list of all tasks and procedures or groups of closely related task and procedures in which occupational exposure occurs and that are performed by employees in job classifications listed in accordance with the provisions of paragraph (c)(2)(i)(B) of this standard.

(c)(2)(ii) This exposure determination shall be made without regard to the use of personal protective equipment.

(d) Methods of Compliance -

(d)(1) General. Universal precautions shall be observed to prevent contact with blood or other potentially infectious materials. Under circumstances in which differentiation between body fluid types is difficult or impossible, all body fluids shall be considered potentially infectious materials.

(d)(2) Engineering and Work Practice Controls.

(d)(2)(i) Engineering and work practice controls shall be used to eliminate or minimize employee exposure. Where occupational exposure remains after institution of these controls, personal protective equipment shall also be used.

(d)(2)(ii) Engineering controls shall be examined and maintained or replaced on a regular schedule to ensure their effectiveness.

(d)(2)(iii) Employers shall provide handwashing facilities which are readily accessible to employees.

(d)(2)(iv) When provision of handwashing facilities is not feasible, the employer shall provide either an appropriate antiseptic hand cleanser in conjunction with clean cloth/paper towels or antiseptic towelettes. When antiseptic hand cleansers or towelettes are used, hands shall be washed with soap and running water as soon as feasible.

(d)(2)(v) Employers shall ensure that employees wash their hands immediately or as soon as feasible after removal of gloves or other personal protective equipment.

(d)(2)(vi) Employers shall ensure that employees wash hands and any other skin with soap and water, or flush mucous membranes with water immediately or as soon as feasible following contact of such body areas with blood or other potentially infectious materials.

(d)(2)(vii) Contaminated needles and other contaminated sharps shall not be bent, recapped, or removed except as noted in paragraphs (d)(2)(vii)(A) and (d)(2)(vii)(B) below. Shearing or breaking of contaminated needles is prohibited.

(d)(2)(vii)(A) Contaminated needles and other contaminated sharps shall not be bent, recapped or removed unless the employer can demonstrate that no alternative is feasible or that such action is required by a specific medical or dental procedure.

(d)(2)(vii)(B) Such bending, recapping or needle removal must be accomplished through the use of a mechanical device or a one-handed technique.

(d)(2)(viii) Immediately or as soon as possible after use, contaminated reusable sharps shall be placed

in appropriate containers until properly reprocessed. These containers shall be:

(d)(2)(viii)(A) puncture resistant;

(d)(2)(viii)(B) labeled or color-coded in accordance with this standard;

(d)(2)(viii)(C) leakproof on the sides and bottom; and

(d)(2)(viii)(D) in accordance with the requirements set forth in paragraph (d)(4)(ii)(E) for reusable sharps.

(d)(2)(ix) Eating, drinking, smoking, applying cosmetics or lip balm, and handling contact lenses are prohibited in work areas where there is a reasonable likelihood of occupational exposure.

(d)(2)(x) Food and drink shall not be kept in refrigerators, freezers, shelves, cabinets or on countertops or benchtops where blood or other potentially infectious materials are present.

(d)(2)(xi) All procedures involving blood or other potentially infectious materials shall be performed in such a manner as to minimize splashing, spraying, spattering, and generation of droplets of these substances.

(d)(2)(xii) Mouth pipetting/suctioning of blood or other potentially infectious materials is prohibited.

(d)(2)(xiii) Specimens of blood or other potentially infectious materials shall be placed in a container which prevents leakage during collection, handling, processing, storage, transport, or shipping.

(d)(2)(xiii)(A) The container for storage, transport, or shipping shall be labeled or color-coded according to paragraph (g)(1)(i) and closed prior to being stored, transported, or shipped. When a facility utilizes Universal Precautions in the handling of all specimens, the labeling/color-coding of specimens is not necessary provided containers are recognizable as containing specimens. This exemption only applies while such specimens/containers remain within the facility. Labeling or color- coding in accordance with paragraph (g)(1)(i) is required when such specimens/containers leave the facility.

(d)(2)(xiii)(B) If outside contamination of the primary container occurs, the primary container shall be placed within a second container which prevents leakage during handling, processing, storage, transport, or shipping and is labeled or color-coded according to the requirements of this standard.

(d)(2)(xiii)(C) If the specimen could puncture the primary container, the primary container shall be placed within a secondary container which is puncture-resistant in addition to the above characteristics.

(d)(2)(xiv) Equipment which may become contaminated with blood or other potentially infectious materials shall be examined prior to servicing or shipping and shall be decontaminated as necessary, unless the employer can demonstrate that decontamination of such equipment or portions of such equipment is not feasible.

(d)(2)(xiv)(A) A readily observable label in accordance with paragraph (g)(1)(i)(H) shall be attached to the equipment stating which portions remain contaminated.

(d)(2)(xiv)(B) The employer shall ensure that this information is conveyed to all affected employees, the servicing representative, and/or the manufacturer, as appropriate, prior to handling, servicing, or shipping so that appropriate precautions will be taken.

(d)(3) Personal Protective Equipment -

(d)(3)(i) Provision. When there is occupational exposure, the employer shall provide, at no cost to the employee, appropriate personal protective equipment such as, but not limited to, gloves, gowns, laboratory coats, face shields or masks and eye protection, and mouthpieces, resuscitation bags, pocket masks, or other ventilation devices. Personal protective equipment will be considered "appropriate" only if it does not permit blood or other potentially infectious materials to pass through to or reach the employee's work clothes, street clothes, undergarments, skin, eyes, mouth, or other mucous membranes under normal conditions of use and for the duration of time which the protective equipment will be used.

(d)(3)(ii) Use. The employer shall ensure that the employee uses appropriate personal protective equipment unless the employer shows that the employee temporarily and briefly declined to use personal protective equipment when, under rare and extraordinary circumstances, it was the employee's professional judgment that in the specific instance its use would have prevented the delivery of health care or public safety services or would have posed an increased hazard to the safety of the worker or co-worker. When the employee makes this judgement, the circumstances shall be investigated and documented in order to determine whether changes can be instituted to prevent such occurrences in the future.

(d)(3)(iii) Accessibility. The employer shall ensure that appropriate personal protective equipment in the appropriate sizes is readily accessible at the worksite or is issued to employees. Hypoallergenic gloves, glove liners, powderless gloves, or other similar alternatives shall be readily accessible to those employees who are allergic to the gloves normally provided.

(d)(3)(iv) Cleaning, Laundering, and Disposal. The employer shall clean, launder, and dispose of personal protective equipment required by paragraphs (d) and (e) of this standard, at no cost to the employee.

(d)(3)(v) Repair and Replacement. The employer shall repair or replace personal protective equipment as needed to maintain its effectiveness, at no cost to the employee.

(d)(3)(vi) If a garment(s) is penetrated by blood or other potentially infectious materials, the garment(s) shall be removed immediately or as soon as feasible.

(d)(3)(vii) All personal protective equipment shall be removed prior to leaving the work area.

(d)(3)(viii) When personal protective equipment is removed it shall be placed in an appropriately designated area or container for storage, washing, decontamination or disposal.

(d)(3)(ix) Gloves. Gloves shall be worn when it can be reasonably anticipated that the employee may have hand contact with blood, other potentially infectious materials, mucous membranes, and non- intact skin; when performing vascular access procedures except as specified in paragraph (d)(3)(ix)(D); and when handling or touching contaminated items or surfaces.

(d)(3)(ix)(A) Disposable (single use) gloves such as surgical or examination gloves, shall be replaced as soon as practical when contaminated or as soon as feasible if they are torn, punctured, or when their ability to function as a barrier is compromised.

(d)(3)(ix)(B) Disposable (single use) gloves shall not be washed or decontaminated for re-use.

(d)(3)(ix)(C) Utility gloves may be decontaminated for re-use if the integrity of the glove is not compromised. However, they must be discarded if they are cracked, peeling, torn, punctured, or exhibit

other signs of deterioration or when their ability to function as a barrier is compromised.

(d)(3)(ix)(D) If an employer in a volunteer blood donation center judges that routine gloving for all phlebotomies is not necessary then the employer shall:

(d)(3)(ix)(D)(1) Periodically reevaluate this policy;

(d)(3)(ix)(D)(2) Make gloves available to all employees who wish to use them for phlebotomy;

(d)(3)(ix)(D)(3) Not discourage the use of gloves for phlebotomy; and

(d)(3)(ix)(D)(4) Require that gloves be used for phlebotomy in the following circumstances:

(d)(3)(ix)(D)(4)(i) When the employee has cuts, scratches, or other breaks in his or her skin;

(d)(3)(ix)(D)(4)(ii) When the employee judges that hand contamination with blood may occur, for example, when performing phlebotomy on an uncooperative source individual; and

(d)(3)(ix)(D)(4)(iii) When the employee is receiving training in phlebotomy.

(d)(3)(x) Masks, Eye Protection, and Face Shields. Masks in combination with eye protection devices, such as goggles or glasses with solid side shields, or chin-length face shields, shall be worn whenever splashes, spray, spatter, or droplets of blood or other potentially infectious materials may be generated and eye, nose, or mouth contamination can be reasonably anticipated.

(d)(3)(xi) Gowns, Aprons, and Other Protective Body Clothing. Appropriate protective clothing such as, but not limited to, gowns, aprons, lab coats, clinic jackets, or similar outer garments shall be worn in occupational exposure situations. The type and characteristics will depend upon the task and degree of exposure anticipated.

(d)(3)(xii) Surgical caps or hoods and/or shoe covers or boots shall be worn in instances when gross contamination can reasonably be anticipated (e.g., autopsies, orthopaedic surgery).

(d)(4) Housekeeping -

(d)(4)(i) General. Employers shall ensure that the worksite is maintained in a clean and sanitary condition. The employer shall determine and implement an appropriate written schedule for cleaning and method of decontamination based upon the location within the facility, type of surface to be cleaned, type of soil present, and tasks or procedures being performed in the area.

(d)(4)(ii) All equipment and environmental and working surfaces shall be cleaned and decontaminated after contact with blood or other potentially infectious materials.

(d)(4)(ii)(A) Contaminated work surfaces shall be decontaminated with an appropriate disinfectant after completion of procedures; immediately or as soon as feasible when surfaces are overtly contaminated or after any spill of blood or other potentially infectious materials; and at the end of the work shift if the surface may have become contaminated since the last cleaning.

(d)(4)(ii)(B) Protective coverings, such as plastic wrap, aluminum foil, or imperviously-backed absorbent paper used to cover equipment and environmental surfaces, shall be removed and replaced as soon as feasible when they become overtly contaminated or at the end of the workshift if they may have become contaminated during the shift.

(d)(4)(ii)(C) All bins, pails, cans, and similar receptacles intended for reuse which have a reasonable likelihood for becoming contaminated with blood or other potentially infectious materials shall be inspected and decontaminated on a regularly scheduled basis and cleaned and decontaminated immediately or as soon as feasible upon visible contamination.

(d)(4)(ii)(D) Broken glassware which may be contaminated shall not be picked up directly with the hands. It shall be cleaned up using mechanical means, such as a brush and dust pan, tongs, or forceps.

(d)(4)(ii)(E) Reusable sharps that are contaminated with blood or other potentially infectious materials shall not be stored or processed in a manner that requires employees to reach by hand into the containers where these sharps have been placed.

(d)(4)(iii) Regulated Waste---

(d)(4)(iii)(A) Contaminated Sharps Discarding and Containment.

(d)(4)(iii)(A)(1) Contaminated sharps shall be discarded immediately or as soon as feasible in containers that are:

(d)(4)(iii)(A)(1)(i) Closable;

(d)(4)(iii)(A)(1)(ii) Puncture resistant;

(d)(4)(iii)(A)(1)(iii) Leakproof on sides and bottom; and

(d)(4)(iii)(A)(1)(iv) Labeled or color-coded in accordance with paragraph (g)(1)(i) of this standard.

(d)(4)(iii)(A)(2) During use, containers for contaminated sharps shall be:

(d)(4)(iii)(A)(2)(i) Easily accessible to personnel and located as close as is feasible to the immediate area where sharps are used or can be reasonably anticipated to be found (e.g., laundries);

(d)(4)(iii)(A)(2)(ii) Maintained upright throughout use; and

(d)(4)(iii)(A)(2)(iii) Replaced routinely and not be allowed to overfill.

(d)(4)(iii)(A)(3) When moving containers of contaminated sharps from the area of use, the containers shall be:

(d)(4)(iii)(A)(3)(i) Closed immediately prior to removal or replacement to prevent spillage or protrusion of contents during handling, storage, transport, or shipping;

(d)(4)(iii)(A)(3)(ii) Placed in a secondary container if leakage is possible. The second container shall be:

(d)(4)(iii)(A)(3)(ii)(A) Closable;

(d)(4)(iii)(A)(3)(ii)(B) Constructed to contain all contents and prevent leakage during handling, storage, transport, or shipping; and

(d)(4)(iii)(A)(3)(ii)(C) Labeled or color-coded according to paragraph (g)(1)(i) of this standard.

(d)(4)(iii)(A)(4) Reusable containers shall not be opened, emptied, or cleaned manually or in any other

manner which would expose employees to the risk of percutaneous injury.

(d)(4)(iii)(B) Other Regulated Waste Containment -

(d)(4)(iii)(B)(1) Regulated waste shall be placed in containers which are:

(d)(4)(iii)(B)(1)(i) Closable;

(d)(4)(iii)(B)(1)(ii) Constructed to contain all contents and prevent leakage of fluids during handling, storage, transport or shipping;

(d)(4)(iii)(B)(1)(iii) Labeled or color-coded in accordance with paragraph (g)(1)(i) this standard; and

(d)(4)(iii)(B)(1)(iv) Closed prior to removal to prevent spillage or protrusion of contents during handling, storage, transport, or shipping.

(d)(4)(iii)(B)(2) If outside contamination of the regulated waste container occurs, it shall be placed in a second container. The second container shall be:

(d)(4)(iii)(B)(2)(i) Closable;

(d)(4)(iii)(B)(2)(ii) Constructed to contain all contents and prevent leakage of fluids during handling, storage, transport or shipping;

(d)(4)(iii)(B)(2)(iii) Labeled or color-coded in accordance with paragraph (g)(1)(i) of this standard; and

(d)(4)(iii)(B)(2)(iv) Closed prior to removal to prevent spillage or protrusion of contents during handling, storage, transport, or shipping.

(d)(4)(iii)(C) Disposal of all regulated waste shall be in accordance with applicable regulations of the United States, States and Territories, and political subdivisions of States and Territories.

(d)(4)(iv) Laundry.

(d)(4)(iv)(A) Contaminated laundry shall be handled as little as possible with a minimum of agitation.

(d)(4)(iv)(A)(1) Contaminated laundry shall be bagged or containerized at the location where it was used and shall not be sorted or rinsed in the location of use.

(d)(4)(iv)(A)(2) Contaminated laundry shall be placed and transported in bags or containers labeled or color-coded in accordance with paragraph (g)(1)(i) of this standard. When a facility utilizes Universal Precautions in the handling of all soiled laundry, alternative labeling or color-coding is sufficient if it permits all employees to recognize the containers as requiring compliance with Universal Precautions.

(d)(4)(iv)(A)(3) Whenever contaminated laundry is wet and presents a reasonable likelihood of soak-through of or leakage from the bag or container, the laundry shall be placed and transported in bags or containers which prevent soak-through and/or leakage of fluids to the exterior.

(d)(4)(iv)(B) The employer shall ensure that employees who have contact with contaminated laundry wear protective gloves and other appropriate personal protective equipment.

(d)(4)(iv)(C) When a facility ships contaminated laundry off-site to a second facility which does not utilize Universal Precautions in the handling of all laundry, the facility generating the contaminated

laundry must place such laundry in bags or containers which are labeled or color-coded in accordance with paragraph (g)(1)(i).

(e) HIV and HBV Research Laboratories and Production Facilities.

(e)(1) This paragraph applies to research laboratories and production facilities engaged in the culture, production, concentration, experimentation, and manipulation of HIV and HBV. It does not apply to clinical or diagnostic laboratories engaged solely in the analysis of blood, tissues, or organs. These requirements apply in addition to the other requirements of the standard.

(e)(2) Research laboratories and production facilities shall meet the following criteria:

(e)(2)(i) Standard Microbiological Practices. All regulated waste shall either be incinerated or decontaminated by a method such as autoclaving known to effectively destroy bloodborne pathogens.

(e)(2)(ii) Special Practices.

(e)(2)(ii)(A) Laboratory doors shall be kept closed when work involving HIV or HBV is in progress.

(e)(2)(ii)(B) Contaminated materials that are to be decontaminated at a site away from the work area shall be placed in a durable, leakproof, labeled or color-coded container that is closed before being removed from the work area.

(e)(2)(ii)(C) Access to the work area shall be limited to authorized persons. Written policies and procedures shall be established whereby only persons who have been advised of the potential biohazard, who meet any specific entry requirements, and who comply with all entry and exit procedures shall be allowed to enter the work areas and animal rooms.

(e)(2)(ii)(D) When other potentially infectious materials or infected animals are present in the work area or containment module, a hazard warning sign incorporating the universal biohazard symbol shall be posted on all access doors. The hazard warning sign shall comply with paragraph (g)(1)(ii) of this standard.

(e)(2)(ii)(E) All activities involving other potentially infectious materials shall be conducted in biological safety cabinets or other physical-containment devices within the containment module. No work with these other potentially infectious materials shall be conducted on the open bench.

(e)(2)(ii)(F) Laboratory coats, gowns, smocks, uniforms, or other appropriate protective clothing shall be used in the work area and animal rooms. Protective clothing shall not be worn outside of the work area and shall be decontaminated before being laundered.

(e)(2)(ii)(G) Special care shall be taken to avoid skin contact with other potentially infectious materials. Gloves shall be worn when handling infected animals and when making hand contact with other potentially infectious materials is unavoidable.

(e)(2)(ii)(H) Before disposal all waste from work areas and from animal rooms shall either be incinerated or decontaminated by a method such as autoclaving known to effectively destroy bloodborne pathogens.

(e)(2)(ii)(I) Vacuum lines shall be protected with liquid disinfectant traps and high-efficiency particulate air (HEPA) filters or filters of equivalent or superior efficiency and which are checked routinely and maintained or replaced as necessary.

(e)(2)(ii)(J) Hypodermic needles and syringes shall be used only for parenteral injection and aspiration of fluids from laboratory animals and diaphragm bottles. Only needle-locking syringes or disposable syringe-needle units (i.e., the needle is integral to the syringe) shall be used for the injection or aspiration of other potentially infectious materials. Extreme caution shall be used when handling needles and syringes. A needle shall not be bent, sheared, replaced in the sheath or guard, or removed from the syringe following use. The needle and syringe shall be promptly placed in a puncture-resistant container and autoclaved or decontaminated before reuse or disposal.

(e)(2)(ii)(K) All spills shall be immediately contained and cleaned up by appropriate professional staff or others properly trained and equipped to work with potentially concentrated infectious materials.

(e)(2)(ii)(L) A spill or accident that results in an exposure incident shall be immediately reported to the laboratory director or other responsible person.

(e)(2)(ii)(M) A biosafety manual shall be prepared or adopted and periodically reviewed and updated at least annually or more often if necessary. Personnel shall be advised of potential hazards, shall be required to read instructions on practices and procedures, and shall be required to follow them.

(e)(2)(iii) Containment Equipment.

(e)(2)(iii)(A) Certified biological safety cabinets (Class I, II, or III) or other appropriate combinations of personal protection or physical containment devices, such as special protective clothing, respirators, centrifuge safety cups, sealed centrifuge rotors, and containment caging for animals, shall be used for all activities with other potentially infectious materials that pose a threat of exposure to droplets, splashes, spills, or aerosols.

(e)(2)(iii)(B) Biological safety cabinets shall be certified when installed, whenever they are moved and at least annually.

(e)(3) HIV and HBV research laboratories shall meet the following criteria:

(e)(3)(i) Each laboratory shall contain a facility for hand washing and an eye wash facility which is readily available within the work area.

(e)(3)(ii) An autoclave for decontamination of regulated waste shall be available.

(e)(4) HIV and HBV production facilities shall meet the following criteria:

(e)(4)(i) The work areas shall be separated from areas that are open to unrestricted traffic flow within the building. Passage through two sets of doors shall be the basic requirement for entry into the work area from access corridors or other contiguous areas. Physical separation of the high-containment work area from access corridors or other areas or activities may also be provided by a double-doored clothes-change room (showers may be included), airlock, or other access facility that requires passing through two sets of doors before entering the work area.

(e)(4)(ii) The surfaces of doors, walls, floors and ceilings in the work area shall be water resistant so that they can be easily cleaned. Penetrations in these surfaces shall be sealed or capable of being sealed to facilitate decontamination.

(e)(4)(iii) Each work area shall contain a sink for washing hands and a readily available eye wash facility. The sink shall be foot, elbow, or automatically operated and shall be located near the exit door of the work area.

(e)(4)(iv) Access doors to the work area or containment module shall be self-closing.

(e)(4)(v) An autoclave for decontamination of regulated waste shall be available within or as near as possible to the work area.

(e)(4)(vi) A ducted exhaust-air ventilation system shall be provided. This system shall create directional airflow that draws air into the work area through the entry area. The exhaust air shall not be recirculated to any other area of the building, shall be discharged to the outside, and shall be dispersed away from occupied areas and air intakes. The proper direction of the airflow shall be verified (i.e., into the work area).

(e)(5) Training Requirements. Additional training requirements for employees in HIV and HBV research laboratories and HIV and HBV production facilities are specified in paragraph (g)(2)(ix).

(f) Hepatitis B Vaccination and Post-exposure Evaluation and Follow-up -

(f)(1) General.

(f)(1)(i) The employer shall make available the hepatitis B vaccine and vaccination series to all employees who have occupational exposure, and post-exposure evaluation and follow-up to all employees who have had an exposure incident.

(f)(1)(ii) The employer shall ensure that all medical evaluations and procedures including the hepatitis B vaccine and vaccination series and post-exposure evaluation and follow-up, including prophylaxis, are:

(f)(1)(ii)(A) Made available at no cost to the employee;

(f)(1)(ii)(B) Made available to the employee at a reasonable time and place;

(f)(1)(ii)(C) Performed by or under the supervision of a licensed physician or by or under the supervision of another licensed healthcare professional; and

(f)(1)(ii)(D) Provided according to recommendations of the U.S. Public Health Service current at the time these evaluations and procedures take place, except as specified by this paragraph (f).

(f)(1)(iii) The employer shall ensure that all laboratory tests are conducted by an accredited laboratory at no cost to the employee.

(f)(2) Hepatitis B Vaccination.

(f)(2)(i) Hepatitis B vaccination shall be made available after the employee has received the training required in paragraph (g)(2)(vii)(I) and within 10 working days of initial assignment to all employees who have occupational exposure unless the employee has previously received the complete hepatitis B vaccination series, antibody testing has revealed that the employee is immune, or the vaccine is contraindicated for medical reasons.

(f)(2)(ii) The employer shall not make participation in a prescreening program a prerequisite for receiving hepatitis B vaccination.

(f)(2)(iii) If the employee initially declines hepatitis B vaccination but at a later date while still covered under the standard decides to accept the vaccination, the employer shall make available hepatitis B vaccination at that time.

(f)(2)(iv) The employer shall assure that employees who decline to accept hepatitis B vaccination offered by the employer sign the statement in Appendix A.

(f)(2)(v) If a routine booster dose(s) of hepatitis B vaccine is recommended by the U.S. Public Health Service at a future date, such booster dose(s) shall be made available in accordance with section (f)(1)(ii).

(f)(3) Post-exposure Evaluation and Follow-up. Following a report of an exposure incident, the employer shall make immediately available to the exposed employee a confidential medical evaluation and follow-up, including at least the following elements:

(f)(3)(i) Documentation of the route(s) of exposure, and the circumstances under which the exposure incident occurred;

(f)(3)(ii) Identification and documentation of the source individual, unless the employer can establish that identification is infeasible or prohibited by state or local law;

(f)(3)(ii)(A) The source individual's blood shall be tested as soon as feasible and after consent is obtained in order to determine HBV and HIV infectivity. If consent is not obtained, the employer shall establish that legally required consent cannot be obtained. When the source individual's consent is not required by law, the source individual's blood, if available, shall be tested and the results documented.

(f)(3)(ii)(B) When the source individual is already known to be infected with HBV or HIV, testing for the source individual's known HBV or HIV status need not be repeated.

(f)(3)(ii)(C) Results of the source individual's testing shall be made available to the exposed employee, and the employee shall be informed of applicable laws and regulations concerning disclosure of the identity and infectious status of the source individual.

(f)(3)(iii) Collection and testing of blood for HBV and HIV serological status;

(f)(3)(iii)(A) The exposed employee's blood shall be collected as soon as feasible and tested after consent is obtained.

(f)(3)(iii)(B) If the employee consents to baseline blood collection, but does not give consent at that time for HIV serologic testing, the sample shall be preserved for at least 90 days. If, within 90 days of the exposure incident, the employee elects to have the baseline sample tested, such testing shall be done as soon as feasible.

(f)(3)(iv) Post-exposure prophylaxis, when medically indicated, as recommended by the U.S. Public Health Service;

(f)(3)(v) Counseling; and

(f)(3)(vi) Evaluation of reported illnesses.

(f)(4) Information Provided to the Healthcare Professional.

(f)(4)(i) The employer shall ensure that the healthcare professional responsible for the employee's Hepatitis B vaccination is provided a copy of this regulation.

(f)(4)(ii) The employer shall ensure that the healthcare professional evaluating an employee after an

exposure incident is provided the following information:

(f)(4)(ii)(A) A copy of this regulation;

(f)(4)(ii)(B) A description of the exposed employee's duties as they relate to the exposure incident;

(f)(4)(ii)(C) Documentation of the route(s) of exposure and circumstances under which exposure occurred;

(f)(4)(ii)(D) Results of the source individual's blood testing, if available; and

(f)(4)(ii)(E) All medical records relevant to the appropriate treatment of the employee including vaccination status which are the employer's responsibility to maintain.

(f)(5) Healthcare Professional's Written Opinion. The employer shall obtain and provide the employee with a copy of the evaluating healthcare professional's written opinion within 15 days of the completion of the evaluation.

(f)(5)(i) The healthcare professional's written opinion for Hepatitis B vaccination shall be limited to whether Hepatitis B vaccination is indicated for an employee, and if the employee has received such vaccination.

(f)(5)(ii) The healthcare professional's written opinion for post-exposure evaluation and follow-up shall be limited to the following information:

(f)(5)(ii)(A) That the employee has been informed of the results of the evaluation; and

(f)(5)(ii)(B) That the employee has been told about any medical conditions resulting from exposure to blood or other potentially infectious materials which require further evaluation or treatment.

(f)(5)(iii) All other findings or diagnoses shall remain confidential and shall not be included in the written report.

(f)(6) Medical Recordkeeping. Medical records required by this standard shall be maintained in accordance with paragraph (h)(1) of this section.

(g) Communication of Hazards to Employees -

(g)(1) Labels and Signs -

(g)(1)(i) Labels.

(g)(1)(i)(A) Warning labels shall be affixed to containers of regulated waste, refrigerators and freezers containing blood or other potentially infectious material; and other containers used to store, transport or ship blood or other potentially infectious materials, except as provided in paragraph (g)(1)(i)(E), (F) and (G).

(g)(1)(i)(B) Labels required by this section shall include the following legend:

(g)(1)(i)(C) These labels shall be fluorescent orange or orange-red or predominantly so, with lettering and symbols in a contrasting color.

(g)(1)(i)(D) Labels shall be affixed as close as feasible to the container by string, wire, adhesive, or

other method that prevents their loss or unintentional removal.

(g)(1)(i)(E) Red bags or red containers may be substituted for labels.

(g)(1)(i)(F) Containers of blood, blood components, or blood products that are labeled as to their contents and have been released for transfusion or other clinical use are exempted from the labeling requirements of paragraph (g).

(g)(1)(i)(G) Individual containers of blood or other potentially infectious materials that are placed in a labeled container during storage, transport, shipment or disposal are exempted from the labeling requirement.

(g)(1)(i)(H) Labels required for contaminated equipment shall be in accordance with this paragraph and shall also state which portions of the equipment remain contaminated.

(g)(1)(i)(I) Regulated waste that has been decontaminated need not be labeled or color-coded.

(g)(1)(ii) Signs.

(g)(1)(ii)(A) The employer shall post signs at the entrance to work areas specified in paragraph (e), HIV and HBV Research Laboratory and Production Facilities, which shall bear the following legend:

(Name of the Infectious Agent) (Special requirements for entering the area) (Name, telephone number of the laboratory director or other responsible person.)

(g)(1)(ii)(B) These signs shall be fluorescent orange-red or predominantly so, with lettering and symbols in a contrasting color.

(g)(2) Information and Training.

(g)(2)(i) Employers shall ensure that all employees with occupational exposure participate in a training program which must be provided at no cost to the employee and during working hours.

(g)(2)(ii) Training shall be provided as follows:

(g)(2)(ii)(A) At the time of initial assignment to tasks where occupational exposure may take place;

(g)(2)(ii)(B) Within 90 days after the effective date of the standard; and

(g)(2)(ii)(C) At least annually thereafter.

(g)(2)(iii) For employees who have received training on bloodborne pathogens in the year preceding the effective date of the standard, only training with respect to the provisions of the standard which were not included need be provided.

(g)(2)(iv) Annual training for all employees shall be provided within one year of their previous training.

(g)(2)(v) Employers shall provide additional training when changes such as modification of tasks or procedures or institution of new tasks or procedures affect the employee's occupational exposure. The

additional training may be limited to addressing the new exposures created.

(g)(2)(vi) Material appropriate in content and vocabulary to educational level, literacy, and language of employees shall be used.

(g)(2)(vii) The training program shall contain at a minimum the following elements:

(g)(2)(vii)(A) An accessible copy of the regulatory text of this standard and an explanation of its contents;

(g)(2)(vii)(B) A general explanation of the epidemiology and symptoms of bloodborne diseases;

(g)(2)(vii)(C) An explanation of the modes of transmission of bloodborne pathogens;

(g)(2)(vii)(D) An explanation of the employer's exposure control plan and the means by which the employee can obtain a copy of the written plan;

(g)(2)(vii)(E) An explanation of the appropriate methods for recognizing tasks and other activities that may involve exposure to blood and other potentially infectious materials;

(g)(2)(vii)(F) An explanation of the use and limitations of methods that will prevent or reduce exposure including appropriate engineering controls, work practices, and personal protective equipment;

(g)(2)(vii)(G) Information on the types, proper use, location, removal, handling, decontamination and disposal of personal protective equipment;

(g)(2)(vii)(H) An explanation of the basis for selection of personal protective equipment;

(g)(2)(vii)(I) Information on the hepatitis B vaccine, including information on its efficacy, safety, method of administration, the benefits of being vaccinated, and that the vaccine and vaccination will be offered free of charge;

(g)(2)(vii)(J) Information on the appropriate actions to take and persons to contact in an emergency involving blood or other potentially infectious materials;

(g)(2)(vii)(K) An explanation of the procedure to follow if an exposure incident occurs, including the method of reporting the incident and the medical follow-up that will be made available;

(g)(2)(vii)(L) Information on the post-exposure evaluation and follow-up that the employer is required to provide for the employee following an exposure incident;

(g)(2)(vii)(M) An explanation of the signs and labels and/or color coding required by paragraph (g)(1); and

(g)(2)(vii)(N) An opportunity for interactive questions and answers with the person conducting the training session.

(g)(2)(viii) The person conducting the training shall be knowledgeable in the subject matter covered by the elements contained in the training program as it relates to the workplace that the training will address.

(g)(2)(ix) Additional Initial Training for Employees in HIV and HBV Laboratories and Production Facilities. Employees in HIV or HBV research laboratories and HIV or HBV production facilities shall

receive the following initial training in addition to the above training requirements.

(g)(2)(ix)(A) The employer shall assure that employees demonstrate proficiency in standard microbiological practices and techniques and in the practices and operations specific to the facility before being allowed to work with HIV or HBV.

(g)(2)(ix)(B) The employer shall assure that employees have prior experience in the handling of human pathogens or tissue cultures before working with HIV or HBV.

(g)(2)(ix)(C) The employer shall provide a training program to employees who have no prior experience in handling human pathogens. Initial work activities shall not include the handling of infectious agents. A progression of work activities shall be assigned as techniques are learned and proficiency is developed. The employer shall assure that employees participate in work activities involving infectious agents only after proficiency has been demonstrated.

(h) Recordkeeping -

(h)(1) Medical Records.

(h)(1)(i) The employer shall establish and maintain an accurate record for each employee with occupational exposure, in accordance with 29 CFR 1910.1020.

(h)(1)(ii) This record shall include:

(h)(1)(ii)(A) The name and social security number of the employee;

(h)(1)(ii)(B) A copy of the employee's hepatitis B vaccination status including the dates of all the hepatitis B vaccinations and any medical records relative to the employee's ability to receive vaccination as required by paragraph (f)(2);

(h)(1)(ii)(C) A copy of all results of examinations, medical testing, and follow-up procedures as required by paragraph (f)(3);

(h)(1)(ii)(D) The employer's copy of the healthcare professional's written opinion as required by paragraph (f)(5); and

(h)(1)(ii)(E) A copy of the information provided to the healthcare professional as required by paragraphs (f)(4)(ii)(B)(C) and (D).

(h)(1)(iii) Confidentiality. The employer shall ensure that employee medical records required by paragraph (h)(1) are:

(h)(1)(iii)(A) Kept confidential; and

(h)(1)(iii)(B) Not disclosed or reported without the employee's express written consent to any person within or outside the workplace except as required by this section or as may be required by law.

(h)(1)(iv) The employer shall maintain the records required by paragraph (h) for at least the duration of employment plus 30 years in accordance with 29 CFR 1910.1020.

(h)(2) Training Records.

(h)(2)(i) Training records shall include the following information:

(h)(2)(i)(A) The dates of the training sessions;

(h)(2)(i)(B) The contents or a summary of the training sessions;

(h)(2)(i)(C) The names and qualifications of persons conducting the training; and

(h)(2)(i)(D) The names and job titles of all persons attending the training sessions.

(h)(2)(ii) Training records shall be maintained for 3 years from the date on which the training occurred.

(h)(3) Availability.

(h)(3)(i) The employer shall ensure that all records required to be maintained by this section shall be made available upon request to the Assistant Secretary and the Director for examination and copying.

(h)(3)(ii) Employee training records required by this paragraph shall be provided upon request for examination and copying to employees, to employee representatives, to the Director, and to the Assistant Secretary.

(h)(3)(iii) Employee medical records required by this paragraph shall be provided upon request for examination and copying to the subject employee, to anyone having written consent of the subject employee, to the Director, and to the Assistant Secretary in accordance with 29 CFR 1910.1020.

(h)(4) Transfer of Records.

(h)(4)(i) The employer shall comply with the requirements involving transfer of records set forth in 29 CFR 1910.1020(h).

(h)(4)(ii) If the employer ceases to do business and there is no successor employer to receive and retain the records for the prescribed period, the employer shall notify the Director, at least three months prior to their disposal and transmit them to the Director, if required by the Director to do so, within that three month period.

(h)(5) Sharps Injury Log.

(h)(5)(i) The employer shall establish and maintain a sharps injury log for the recording of percutaneous injuries from contaminated sharps. The information in the sharps injury log shall be recorded and maintained in such manner as to protect the confidentiality of the injured employee. The sharps injury log shall contain, at a minimum:

(h)(5)(i)(A) the type and brand of device involved in the incident,

(h)(5)(i)(B) the department or work area where the exposure incident occurred, and

(h)(5)(i)(C) an explanation of how the incident occurred.

(h)(5)(ii) The requirement to establish and maintain a sharps injury log shall apply to any employer who is required to maintain a log of occupational injuries and illnesses under 29 CFR 1904.

(h)(5)(iii) The sharps injury log shall be maintained for the period required by 29 CFR 1904.6.

(i) Dates -

(i)(1) Effective Date. The standard shall become effective on March 6, 1992.

(i)(2) The Exposure Control Plan required by paragraph (c) of this section shall be completed on or before May 5, 1992.

(i)(3) Paragraph (g)(2) Information and Training and (h) Recordkeeping shall take effect on or before June 4, 1992.

(i)(4) Paragraphs (d)(2) Engineering and Work Practice Controls, (d)(3) Personal Protective Equipment, (d)(4) Housekeeping, (e) HIV and HBV Research Laboratories and Production Facilities, (f) Hepatitis B Vaccination and Post-Exposure Evaluation and Follow-up, and (g)(1) Labels and Signs, shall take effect July 6, 1992.

APPENDIX A TO SECTION 1910.1030 - HEPATITIS B DECLINATION (MANDATORY)

I understand that due to my occupational exposure to blood or other potentially infectious materials I may be at risk of acquiring hepatitis B virus (HBV) infection. I have been given the opportunity to be vaccinated with hepatitis B vaccine, at no charge to myself. However, I decline hepatitis B vaccination at this time. I understand that by declining this vaccine, I continue to be at risk of acquiring hepatitis B, a serious disease. If in the future I continue to have occupational exposure to blood or other potentially infectious materials and I want to be vaccinated with hepatitis B vaccine, I can receive the vaccination series at no charge to me.

Appendix F

Glossary

Glossary for CBP Safety Training Courses A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

Select a letter above to see a list of words and definitions.

A

ACGIH American Conference of Governmental Industrial Hygienists

Acquired Immunodeficiency Syndrome (AIDS) A disease of the human immune system that makes the affected person highly vulnerable to life-threatening conditions

AIDS Acquired Immunodeficiency Syndrome

Attendant A trained individual stationed outside one or more permit spaces who monitors authorized entrants and performs all attendant’s duties assigned in the permit space program. An attendant is required for all permit-required confined space entries.

Audiogram The graphic record produced by an audiometer

Audiometer An instrument for gauging and recording acuity of hearing

Audiometric Tests Measure the ability to hear within the normal range of human sound perception. The audiometer is used to identify the presence of early changes in hearing sensitivity. The first audiogram becomes the baseline for evaluating future annual test results.

Authorized Entrant An employee who is authorized and trained to enter a permit space

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B

BBP Bloodborne pathogens

Bloodborne Pathogens (BBP) Pathogenic microorganisms that are present in human blood and bodily fluids. These pathogens include, but are not limited to, hepatitis B virus (HBV), hepatitis C (HCV), and human immunodeficiency virus (HIV).

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C

CA-1 Federal Employee’s Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation

CA-2 Notice of Occupational Disease and Claim for Compensation

CBP Form 501 Hazard Assessment & Personal Protective Equipment (PPE) Selection Worksheet CBP Form 502

Safety Investigation Data Form

CBP Form 504 Hazard Abatement Plan

CBP Form 507 Employee Report of Unsafe or Unhealthful Working Conditions

CBP Form 508 Investigation of Reported Hazard

CBP Form 510 Notice of Unsafe or Unhealthful Working Conditions

CBP Form 512 Bloodborne Pathogen Sharps Log

CDC Centers for Disease Control and Prevention

CDSO Collateral Duty Safety Officer

CHO Chemical Hygiene Officer

CHP Chemical Hygiene Plan

CIH Certified Industrial Hygienist, as certified by the American Board of Industrial Hygiene

Confined Space Any area that is large enough and so configured that an employee can bodily enter and perform assigned work, has limited or restricted means for entry and exit, and is not designed for continuous human occupancy.

Contaminated Made unfit by the introduction of unwholesome or undesirable elements to include blood or other potentially infectious materials, chemicals, drugs, radiological materials, or physical hazards

Contaminated Laundry Laundry that has been soiled with undesirable materials

Contaminated Sharps Any sharp that has come in contact with undesirable material

CSP Certified Safety Professional, as certified by the Board of Certified Safety Professionals

CTD Cumulative Trauma Disorder

Cumulative Trauma Disorders Conditions caused or aggravated by the body’s repeated exertions or movements. These disorders result from repetition of the same task, especially if the individual must use excessive force or an unnatural body position to perform the task.

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D

DASHO Designated Agency Safety and Health Official

dBA Decibels measured on the A scale, slow response

Decibel A unit for expressing the ratio of two amounts of electric or acoustic signal power equal to 10 times the common logarithm of this ratio

Decontamination The use of physical or chemical means to remove, inactivate, render noninfectious, or destroy contaminates from surfaces, material, or individuals

DOL U.S. Department of Labor

DOT U.S. Department of Transportation

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E

Energized Areas Classified as restricted areas and exclusion areas. Absolutely NO ONE is allowed in exclusion areas.

Engulfment Surrounding and effective capture of a person by a liquid or finely divided (flowable) solid substance that can be aspirated to cause death by filling or plugging the respiratory system or that can exert enough force on the body to cause death by strangulation, constriction, or crushing

Entry An action by which a person passes through an opening into a permit-required space. Includes ensuing work activities in that space and is considered to have occurred as soon as any part of the entrant’s body breaks the plane of an opening into the space.

Entry Permit A document signed by the entry supervisor indicating safety guidelines and applicable monitoring procedures have been and are achieved prior to permit-required confined space work

Entry Supervisor The person trained and responsible for determining if acceptable entry conditions are present at a permit space where entry is planned, for authorizing entry and overseeing entry operations, and for terminating entry as required

EO Executive Order

EPA Environmental Protection Agency

Ergonomics An interdisciplinary approach toward adapting the manmade environment around a person, rather than the person around the environment

Exposure When an employee is subjected in the course of employment to chemical, biological, or physical hazards that may impact negatively on his/her health. Routes of entry into the body include inhalation, ingestion, absorption, and injection.

Exposure Incident A specific event in which an employee is exposed to an undesirable chemical, biological, radiological, or physical hazard

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F

FDA Food and Drug Administration

FFSHC Field Federal Safety and Health Council

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H

Hazard An unsafe condition or work practice

Hazardous and Dangerous Cargo Any chemical, substance, or material that is a physical hazard or a health hazard. This includes biological and radiological materials, pharmaceuticals, pesticides, devices, and wastes of the above.

Hazardous Atmosphere Any atmosphere that may put employees at risk of death, incapacitation, impairment or inability to self-rescue, injury, or illness

Hazardous Chemical Any chemical whose presence or use is a physical or health hazard

Hazardous Materials Any substance or compound that has the capability of producing adverse effects on the health and safety of humans

HAZCOM Hazard Communication Standard (29 CFR 1910.1200)

HBV Hepatitis B virus

HCS Hazard Communication Standard

HCV Hepatitis C virus

Health Hazard Exists where there is statistically significant evidence, based on at least one study conducted in accordance with established scientific principles, that acute or chronic health effects may occur in employees exposed to a chemical. Health hazard includes chemicals that are:

• Carcinogens. • Toxic or highly toxic agents. • Reproductive toxins. • Irritants. • Corrosives. • Sensitizers. • Hepatotoxins. • Nephrotoxins. • Neurotoxins. • Agents that act on the hematopoietic system. • Agents that damage the lungs, skin, eyes, or mucous membranes.

Hepatitis A viral infection of the liver

HIV Human immunodeficiency virus

Hot Work Work that produces arc, sparks, flames, heat, or other sources of ignition. Includes drilling, welding, cutting, grinding, burning, and heating.

HQ Headquarters

HRM Human Resources Management

Human Immunodeficiency Virus Retrovirus that infects and destroys helper T cells of the immune system causing the marked reduction in their numbers, limiting the body’s ability to fight off infections

HVAC Heating, ventilation, and air conditioning

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I

ICC Injury Compensation Coordinator

IH Industrial Hygienist

Illness/Disease A nontraumatic physiological harm or loss of capacity produced by:

• System infection. • Continued or repeated stress or strain. • Exposure to toxins, poisons, or fumes. • Other continued and repeated exposures to conditions of the work

environment over a long period of time.

Incident An event in which an injury or illness/disease occurs

Injury A traumatic wound or other condition of the body caused by external force, including stress or strain

Isolation The process by which a permit space is removed from service and completely protected against the release of energy and material into the space. Examples include:

• Blanking or blinding. • Misaligning or removing sections of lines, pipes, or ducts. • A double block and bleed system. • Lockout or tagout of all sources of energy. • Blocking or disconnecting all mechanical linkages.

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J

JAWS® Screen reader that works with a PC to provide access to software applications and the Internet. Often used by individuals with visual impairment.

JHA Job hazard analysis

Job Hazard Analysis A method of preventing accidents and illnesses—a procedure designed to review job methods, uncover hazards, and recommend safe job procedures

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L

Lockout Placement of a lockout device on an energy-isolating device, in accordance with established procedure, ensuring that the energy-isolating device and the equipment being controlled cannot be operated until the lockout device is removed

Lockout Device A device that utilizes a positive means such as a lock to hold an energy-isolating device in a safe position and prevent the energizing of a machine or equipment

Lockout/Tagout A means to prevent the unwanted re-energizing of equipment or systems while the systems are being serviced

Log of Employee Occupational Injuries and Illnesses OSHA Form 300, on which OSHA recordable injuries and illnesses are recorded at the CBP worksite where the injury or illness occurred

LOTO Lockout/Tagout

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M

Material Safety Data Sheet Written or printed material concerning a hazardous chemical that is prepared in accordance with paragraph (g) of OSHA Standard 29 CFR 1910.1200. The MSDS contains:

• Product name. • Chemical and common name(s) of all ingredients which have been

determined to be health hazards. • Physical and chemical characteristics. • Health hazards. • Primary route(s) of entry. • Permissible exposure limit, threshold limit value, and any other exposure

limit. • Precautions for safe handling. • Control measures, such as appropriate engineering controls, work practices,

or personal protective equipment. • Emergency and first aid procedures. • Name, address, and telephone number of the chemical manufacturer,

importer, employer, or other responsible party preparing or distributing the material safety data sheet, who can provide additional information on the hazardous chemical and appropriate emergency procedures, if necessary.

Microrem One-millionth of a rem; also written as µrem. See rem.

Millirem A thousandth of a rem; also written as mrem. See rem.

MSDS Material safety data sheet

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N

National Safety Committee Monitors activities of field safety and health committee, reviews proposed changes to national policy and program requirements, and monitors and recommends changes to resources allocated to the CBP Safety Program

NIOSH National Institute for Occupational Safety and Health

NLECC National Law Enforcement Communication Center, also known as Sector or Sector Communications

Non-Permit Confined Space A confined space that does not contain or, with respect to atmospheric hazards, have the potential to contain any hazard capable of causing death or serious physical harm

NRC Nuclear Regulatory Commission

NRR Noise reduction rating

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O

Occupant Emergency Plan (OEP) A comprehensive written plan to manage workplace emergencies such as fires, floods, medical emergencies, bomb threats, earthquakes, and tornadoes

Occupational Exposure Reasonably anticipated skin, eye, mucous membrane, or parenteral contact with blood or other potentially infectious materials that may result from the performance of an employee’s duties

OEP Occupant Emergency Plan

OFO Office of Field Operations

OSH Act Occupational Safety and Health Act

OSHA Occupational Safety and Health Administration

OSHA 300 Log of Work-Related Injuries and Illnesses, form on which any work-related injury that involves death, loss of consciousness, restricted work activity or job transfer, days away from work, or medical treatment beyond first aid is recorded

OSHA 300A Summary of Work-Related Injuries and Illnesses, form on which the totals from each category on the OSHA 300 Log are recorded. It must be posted for 3 months, from February 1 through April 30.

OSHA 301 Injury and Illness Incident Report, form which must be completed for each injury or illness recorded on the OSHA 300 Log

OWCP Office of Workers’ Compensation Programs

Oxygen-Deficient Atmosphere An atmosphere containing less than 19.5 percent oxygen by volume

Oxygen-Enriched Atmosphere An atmosphere containing more than 23.5 percent oxygen by volume

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P

Parenteral Taken into the body in a manner other than through ingestion, absorption, inhalation, or injection

PEL Permissible exposure limit (established by OSHA)

Permit-Required Confined Space A confined space that has one or more of the following characteristics:

• Contains or has a potential to contain a hazardous atmosphere • Has an internal configuration such that an entrant could be trapped or

asphyxiated by inwardly converging walls or by a floor that slopes downward and tapers to a smaller cross-section

• Contains any other recognized serious safety or health hazard

Permit-Required Confined Space Program (Permit Space) The local CBP office’s overall written program for controlling and, where appropriate, protecting employees from permit space hazards and for regulating employee entry into permit spaces

Personal Protective Equipment (PPE) Specialized clothing or equipment worn by employees for protection against a hazard. General work clothes (e.g., uniforms, pants, shirts, or blouses) not intended to function as protection against a hazard are not considered to be personal protective equipment.

Personal Radiation Detectors (PRDs) The universal tool used by CBP employees to detect radiation above the normal background

Physical Hazard A chemical for which there is scientifically valid evidence that it is a combustible liquid, a compressed gas, explosive, flammable, an organic peroxide, an oxidizer, pyrophoric, unstable (reactive), or water-reactive

PPE Personal protective equipment

PPB Parts per billion

PPM Parts per million

PRCS Permit-required confined space

PRD Personal radiation detector, commonly referred to as “pager.” See Personal Radiation Detectors.

Principal Field Office Managers Defined as Headquarters Office Directors, Field Operations Directors, Port Directors, Chief Border Patrol Agents, Senior Patrol Agents in Charge, Air and Marine Interdiction Field Directors, Strategic Trade Center Directors, Internal Affairs Regional Special Agents in Charge, Laboratory Directors, CBP Training Center Directors, and other onsite senior management officials

Prohibited Condition Any condition in a permit space that is not allowed by the permit during the period when entry is authorized

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R

RAC Risk Assessment Code

Radiation Safety Committee Composed of radiation users, scientists, designers, and representatives from the CBP employee unions; meets quarterly to review operations and incidents and to discuss changes in the Radiation Safety Program

REL Recommended exposure limit (established by NIOSH)

Rem Roentgen Equivalent Man. A unit for measuring absorbed doses of radiation. Also equivalent to one roentgen of x rays or gamma rays. Neutron exposures would give a much higher rem than x or gamma.

Rescue Service The personnel designated to rescue employees from permit spaces

Retrieval System The equipment (including a retrieval line; chest or full-body harness; wristlets, if appropriate; and a lifting device or anchor) used for non-entry rescue of persons from permit spaces

Risk Assessment Code A number assigned to a specific hazard or deficiency that measures the probability of a mishap occurring and the potential severity of the mishap if it occurs

Roentgen A unit of radiation exposure equal to the quantity of ionizing radiation that will produce one electrostatic unit of electricity in one cubic centimeter of dry air at 0 °C and standard atmospheric pressure

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S

Safety Committees Provide an arena in which managers and employees work together to assure a safe work environment for all. They evaluate and report on the safety program and propose changes, initiatives, policies, and goals to their top management official.

Safety Investigation Data Form (CBP Form 502) Used to document incident analysis

Safety and Occupational Health Specialist SOH Specialist; formerly known as Area Safety Manager

Safety-Related Incident An unplanned event that causes a work-related fatality or occupational injury, illness, or disease; or results in first aid treatment. Also includes vehicle accidents; near-miss accidents that could have resulted in death or serious injury; civil tort claims; and incidents resulting in property damage, such as fire.

SCBA Self-contained breathing apparatus

Sector or Sector Communications

See NLECC

Serious Incident An illness/injury or fire that occurs on CBP property (leased or owned) or arises out of CBP activities or operations and results in one or more fatalities or inpatient hospitalization of three or more employees

SF-91 Motor Vehicle Accident Report

SF-94 Statement of Witnesses

Sharps Any object that can cut, abrade, or puncture the skin, including, but not limited to, hypodermic needles, knives, razor blades, broken glass, unfinished metal edges, nails, and exposed ends of dental wires

SOH Specialist Safety and Occupational Health Specialist; formerly known as Area Safety Manager

SOP Standard operating procedure

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T

Tagout The placement of a tagout device on an energy-isolating device, in accordance with an established procedure, to indicate that the energy-isolating device and the equipment being controlled may not be operated until the tagout device is removed

Tagout Device A prominent warning device, such as a tag and a means of attachment, which can be securely fastened to an energy-isolating device to indicate that the device and the equipment being controlled may not be operated until the tagout device is removed

TB Tuberculosis

TB Exposure Incident An event in which an employee has been exposed to an individual with confirmed or suspected infectious tuberculosis or to air containing aerosolized M. tuberculosis without the benefit of applicable exposure control measures. Also is referred to as a TB Contact Incident.

Testing The process by which the hazards that may confront entrants of a permit space are identified and evaluated. Testing includes specifying the tests that are to be performed in the permit space.

Time Weighted Average The adjusted 8-hour average exposure to a substance for any 8-hour work shift of a 40-hour workweek

TLV Threshold limit value (established by ACGIH)

TRAEN Training Records and Enrollment Network

Tuberculin Reactor A person who tests positive for TB infection but does not have disease symptoms. He or she cannot spread the infection to others; is not considered a case of TB; usually has as the only evidence of infection a positive reaction to the TB skin test; usually has a negative chest x ray and no symptoms of TB; has TB bacteria in his or her body; and although inactive, remains capable of causing disease at any time later in life.

Tuberculosis Disease When a person has symptoms, signs, radiographic, or laboratory evidence of pulmonary, meningeal, miliary, or extra-pulmonary tuberculosis

Tuberculosis Infection The person has no symptoms, signs, or radiographic evidence of active disease, but does have evidence of infection, as indicated by the presence of a positive tuberculin skin test. The TB organisms have entered the body, but are inactive. TB cannot be spread to others in this stage.

TWA Time weighted average

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U

Universal Precautions An infection control approach developed by the CDC that assumes that every direct contact with body fluids is infectious and requires employees exposed to direct contact to be protected as though such body fluids were HIV, HBV or HCV infected

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W

Workplace An establishment, job site, or project at one geographical location containing one or more work areas

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CBP Managing Safety for Headquarters Managers Course Overview 5 · 2011-09-16 · CBP Managing...

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