Case Study - Municipality Program for Establishing PMO- Saadi Adra - iCompetences PPM2013
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Outline 1. Initiation i. Background ii. Status iii. Objective iv. Assessment v. Roadmap vi. Governance/authority 2. Setup i. Organization Structure ii. Process Development iii. Competency Management iv. Tools: Dashboard, Scheduling, Document Control, Workflow, GIS v. Operations 3. Operations & Sustainability 4. Conclusion
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Transcript of Case Study - Municipality Program for Establishing PMO- Saadi Adra - iCompetences PPM2013
Outline
1. Initiation i. Background ii. Status iii. Objective iv. Assessment v. Roadmap vi. Governance/authority
2. Setup i. Organization Structure ii. Process Development iii. Competency Management iv. Tools: Dashboard, Scheduling, Document Control, Workflow, GIS v. Operations
3. Operations & Sustainability 4. Conclusion
Existing Status
q Delays in delivery q Exceeding program budgets q Redundancy in projects q Lack of visibility across projects. Programs, departments q No prioritization scheme q Problems in Functionality and Usability q Various problems
Objectives
q OUTSOURCE: q PMO Setup q PMO Management and Operations q Engineering/Technical Support
q Establish Quality Department including: q PMO q Design Supervision q Construction Management Review
Objectives
q Collect Information and Data about Projects q Assess the existing situation q Develop Processes q Setup Executive Dashboard q Provide Training q Develop and Upgrade Consultant/Contractor Efficiency q Enhance Quality of final deliverables q Realize the Benefits of the public projects
PMO Ini(a(on
5
Assessment: OPM3
Functionality & Quality Issues
Lack of HSE Policy, Procedures and Compliance System
Lack of Complete Documents and Standard Filing Structure
Missing Project Data and Information
Cosmetic Reporting
Project Coordinator Overload
Lack of Project Visibility in Standardized Manner
No Clear Governance
Outdated Regulations and Lack of Guidance Documents
Lack of Design Consultant Accountability
Implementing OPM requires Change Management
Three Years Setup and Operational Plan
PMO Setup
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PMO Organization Structure (COUNT 50+)
Professional ServicesCMCS PMO
PMO Services Organization Structure
PMODirector
Procurement& Contract
Management
RiskManagement
DocumentManagement& Archives
ProcessMaturity
HumanResource
Management
ProgramManagement
ProjectManagement
ConfigurationManagement
ProcurementSOP
RiskSOP
ProcessImprovement
System
OPM3Assessment
OPM3Improvement
Plan
ProcessImprovement
Projects
PM HRManual
PM PerformanceManagement
System
PM CareerManagement
System
PM HRCompetency
Model
ProgramManagement
SOP
ProjectArchives
Project Documents /Forms & Templates
Knowledge Base &Lessons Learned
ChangeControlSystem
Project ManagementSOP / Methodologies
ProjectManagers
ProjectManagers
ProjectManagersProject
Managers
ProjectManagersProject
ManagersProgramManagers
OperationsManagement
PortfolioManagement
SOP
ProfessionalPM Development
Program
§ PMO Management § PMO Development
v IT & Management Information Systems v Process Improvement v Quality Assurance
§ PMO Operations
Development team tasks
q Develop processes, guidelines, and related templates
q Integrate developed processes with designed applications
q Process handover to operation q Process training and mentorship q Template control and versioning q Process control and evaluation
Operation team tasks
q Process activation and follow up
q Application activation and follow up
q Process training and mentorship
q Act as a communication gateway for the PMO to all other stakeholders
PPP Management Maturity Improvement Roadmap
Engineering Forms
Competency Management
PMO Opera(ons
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Manage Project Teams
Collaboration Between Client, Consultant and Contractor
Conclusion
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Phase II Just Initiated in March 2013
PO BOX 14-5855 Beirut TEL: +961 1 345 111 MOB: +961 3 338254
Email: [email protected] www.cmcs-mena.com
