1

CARD-KRISHI VIGYAN KENDRA

(Farm Science Centre, ICAR,Govt.of India)

PATHANAMTHITTA DISTRICT

ESTABLISHMENT OF PRIMARY PROCESSING HUB FOR JACKFRUIT

PACKAGING EQUIPMENTS AND ACCESSORIES

AT

CARD - KRISHI VIGYAN KENDRA CAMPUS,

KOLABHAGOM P.O.

THADIYOOR

LAST DATE OF TENDER SUBMISSION: 20.05.2014: 11.00 am

PROGRAMME COORDINATOR,

CARD - KRISHI VIGYAN KENRDA

KOLABHAGOM P.O.

THADIYOOR.

2

CONTENTS

1. Tender Notice

2. Terms and Conditions

3. Detailed Specification

4. Tender Affirmation

5. Draft Agreement

6. Schedule

3

CARD – KRISHI VIGYAN KENRDA

PATHANAMTHITTA DISTRICT

Kolabhagom P.O., Thadiyoor, Thiruvalla, Kerala- 689 545

Ph: 0469-26602094, 2661821

TENDER NOTICE

Sealed competitive tenders are invited by the Programme Coordinator, CARD KVK

for the supply of the following PACKAGING EQUIPMENTS AND ACCESSORIES at CARD

Krishi Vigyan Kendra, Kolabhagom P.O., Thadiyoor, under the Project “PRIMARY

PROCESSING HUB FOR JACKFRUIT” , Department of Agriculture, Govt. of Kerala

1. FFS Packing machine with three collars

2. Continuous band sealing machine

Tendered Amount : - Rs.482000/-

Cost of Tender Form : - Rs.300/-

Last date of receipt of tender form: 20.05.2014 11.00 a.m. Date, Time and Venue of opening the tender: 20.05.2014 3.00 p.m.

4

2. TERMS AND CONDITIONS

1. Successful tenderers should execute an agreement on stamp paper worth Rs.100/-.

Specimen form is appended in the tender form.

2. 1% percent of the value of the tendered articles rounded to the nearest rupee subject

to a minimum of Rs.100/- is to be remitted as EMD along with the tender and 5% of

the value of the tendered articles rounded to the nearest rupee subject to a minimum

of Rs. 100/- is to be remitted as Security Deposit, if the tender is accepted. The

amount should be remitted by means of DD drawn in favour of The Programme

Coordinator, CARD- KVK, payable at Kumbanad.

3. The rate quoted for each item should be inclusive of all taxes if any, F.O.R at CARD-

Krishi Vigyan Kendra, Kolabhagom P.O., Thadiyoor, Thiruvalla and should be valid for 6

months.

4. Payment will be made only on invoice on receipt of the articles in good condition as

per specifications. Tenderer is liable to replace the defective articles immediately on

receipt of intimation.

5. The EMD/security deposits made will have to be forfeited in case of contract is not

fulfilled as per the terms and conditions mentioned in the tender notice and

agreement.

6. Tenders will be received up to 11 am 0n 20.05.2014. The tenders received late and

without documents will be rejected without any intimation.

7. Tenders will be opened at 3 pm on 20.05.2014 in the presence of those tenderers who

are present at that time. In case of holiday on next working day.

8. CARD –KVK will not issue C/D form. Additional claims on account of this on a later

date will not be entertained in any case.

9. The envelope containing the tender should be superscripted as – “Tender for the

supply of Equipments” under the Project “Primary Processing Hub for Jackfruit”

10. The supply should be effected within 30 days from the date of receipt of supply order

from The Programme Coordinator, CARD – KVK, Kolabhagom P.O.

11. Leaflets, brochures containing technical features on the different models of the items

quoted should be attached along with the tenders.

12. The decision of the undersigned in finalizing the tenders shall be final and binding.

13. The tender insisting payment in advance either full or part before releasing the

documents will not be considered. Delivery through bank or payment of the cost

also will not be entertained.

14. The tenderer should supply the equipments/items at their own cost to CARD - Krishi

Vigyan Kendra, Kolabhagom P.O., Thadiyoor, Thiruvalla. Wherever necessary the

supplier should arrange to install and demonstrate the equipments without any

additional charge. Complete training to the operational staff should be given to

handle the machinery for a mutually agreed time span at the suppliers cost.

5

15. In the case of electrically operated equipment, the circuit diagram will have to be

supplied.

16. Complete deduction or reduction in number of any equipment listed, if necessary, at

the time of supply order will be at the discretion of The Programme Coordinator,

CARD- KVK without assigning any reason.

17. While quoting the rate the items should be clearly mentioned with the specifications,

make, model etc.

18. The equipment should be packed well with necessary caution slip and also be insured

against damage in transit at the own expenses of the tenderer.

19. Operational manual and guarantee cards of the equipment/machinery should be

supplied along with the equipment.

20. The supplier should attach the client list for the equipments along with their

performance certificate. Spare parts availability and service facilities at or nearest to

the concerned stations.

21. All technical and commercial terms and conditions pertaining to supply of laboratory

equipments to Government/Public undertakings will be applicable in this case also.

22. Further information such as terms and conditions, details specification, cost of tender

forms etc. can be had from the office of CARD- Krishi Vigyan Kendra, (PH: 0469-

2662094, 2661821) during office working hours.

Sd/-

The Programme Coordinator

CARD-KVK

6

3. DETAILED SPECIFICATIONS

SI NO ITEM SPECIFICATION QUANTITY 1 FFS Packing machine with

three collars

(Application:- Dehydrated fruits, vegetables and chips)

Pneumatically operated type with two-three load cell head vibrating feeding system

Control panel system

Vertical & horizontal sealing and pneumatic cutting arrangement

Date coding arrangement

Filling Capacity: 50gm-500gm.

Speed: 10-20packets/min.

Packing material: All type of heat stable laminations.

Packing Size: Film length: 100mm-300mm

Film width : 100mm-450mm Specification and cost of other accessories viz. Compressor etc also shall be listed, if any

1

2 Continuous band sealing machine

(Application: Dehydrated

fruits, vegetables and chips)

Horizontal Type Machine with Nitrogen gas flushing facility

Sealing width: 12mm

Filling Range :10gm-1kg

Speed :10-40packets/min

Adjustable Temperature facility Specification and cost of other accessories viz. Compressor etc also shall be listed, if any

1

7

4. THE TENDER AFFIRMATION

Supply of equipments for the project – “PRIMARY PROCESSING HUB FOR JACKFRUI”

TENDER NO:

To

The Programme Coordinator,

CARD- Krishi Vigyan Kendra,

Kolabhagom P.O.

Thadiyoor.

Sir,

1. Having examined carefully the tender together with the conditions of contract, specifications of

mechinaries/equipments/items , I/We hereby offer to supply the

mechinaries/equipments/items as described in specifications at rates quoted in Bill in

these presents totaling to……………………………………

(Rupees…………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………..)

2. I/WE hereby agree to supply the mechinaries/equipments/items strictly according to these

conditions of contract and the specifications if the supply order is awarded to me/us or in

default to forfeit and pay to The Programme Coordinator, CARD- KVK the amount mentioned

the said conditions.

3. The particular, we understand that TIME IS THE ESSENCE OF THIS CONTRACT AND I/we agree to

supply the entire equipments/items as per the supply order within a period

of………………….months from the date of award of the contract.

4. If the supply order is awarded to me/us, I/We also undertake to remit the Security Deposit and

execute the agreement within ……..days.

5. I am/ We are enclosing ……………………………………………..as proof of having deposited an amount of

`………………. Rupees ……………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………………….)

as Earnest Money Deposit. (Please give number, date & time of office in the case of cash and

number, date, name and address of Bank in the case of other negotiable instrument.

6. I/We undertake to carry such deviations as may be ordered, to co-operate and make necessary

adjustments in my /our works regarding phasing and completion of the works and to abide by

your instructions in the conduct of my/our works.

7. I/We agree to be governed by the various terms and conditions mentioned in these presents, on

award of the work and continuously thereafter until our obligations are fulfilled.

TENDERER

8

8. Our Bankers are:

1. Name :

Address :

2. Name :

Address :

3. Name :

Address :

9. The name address of the partners of our firm are:

1. Name :

Address :

2. Name :

Address :

3. Name :

Address :

Signature & Address of Tenderer

Station : Date :

9

5. DRAFT AGREEMENT

(To be executed on non-judicial stamp paper of face value `. 100/- purchased in the name of the

Contractor)

AGREEMENT executed on this the ………………. Day of the month of ……………………….. in the year two

thousand and fourteen between …………………………………………………………………………(hereinafter called the

‘Contractor’ and The Programme Coordinator, CARD- KVK

WHEREAS the Contractor has tendered for the supply of articles for the use of the CARD-KVK as per

tender notification no……………………… dated ……………………………………..which tender notification shall

form part of this Agreement as if incorporated herein.

AND WHEREAS The Programme Coordinator, CARD- KVK have been pleased to accept the offer subject

to the conditions stipulated in the supply order no. ………………………………………………… dated ……………..

attached herewith (which shall form part of this Agreement as if incorporated herein) in respect of the

articles mentioned therein.

AND WHEREAS the Contractor has, as security for the due fulfilled of his obligations under this deed,

deposited `. …………………. being five percent of the estimated value of the contract as per draft on

……………………………………. Bank No …………………….dated ………………………….

NOW IT IS HEREBY MUTUALLY AGREED AND DECLARED BY AND BETWEEN THE PARTIES HERE TO AS

FOLLOWS

1. (a) In cases where alongwith the tender, samples have been forwarded to The Programme

Coordinator, CARD- KVK and the samples approved, the Contractor agrees to supply the

materials according to the approved samples. In other cases, the Contractor agrees to forward

samples to The Programme Coordinator, CARD- KVK for approval if so required and then to

supply materials according to such approved samples. When samples are not required, the

Contractor agrees to supply according to standard specifications. Samples forwarded by the

Contractor to The Programme Coordinator, CARD- KVK will not be paid for and shall be the

property of the Programme Coordinator, CARD- KVK, but The Programme Coordinator, CARD-

KVK are at liberty to return them to the Contractor on the completion of this contract or to pay

for them at agreed rates, if they so choose. All samples must be clearly labeled showing to what

particular items tendered for they relate and they should be of sufficient size and quantity to

enable the Programme Coordinator, CARD- KVK to see if the supplies made are according to the

approved samples.

(b) The Contractor hereby declares that the goods sold to the buyer under this contract shall be

of the best quality and workmanship and shall be strictly in accordance with the specifications

and particulars contained in the copy of the order attached herewith and the Contractor hereby

guarantees that the said goods would continue to conform to the description and quality

aforesaid for a period of twelve/ ………………… ………. months from the date of delivery of the said

goods to the CARD KVK and that notwithstanding the fact that the Programme Coordinator,

CARD- KVK may have inspected and/or approved the said goods, if during the aforesaid period

of twelve/ ……………………… months, the said goods be discovered not to conform to the

10

description and quality aforesaid or have deteriorated, (and the decision of the Programme

Coordinator, CARD- KVK in that behalf will be final and conclusive), the Programme Coordinator,

CARD- KVK will be entitled to reject the said goods or such portion thereof as may be discovered

not to conform to the said description and quality. On such rejection, the goods will be at the

Contractors risk and all the provisions herein contained relating to rejection of goods etc. shall

apply. The Contractor shall, if so called upon to do, replace the goods etc., or such portion

thereof as is rejected by the Programme Coordinator, CARD- KVK. Otherwise the Contractor

shall pay to the Programme Coordinator, CARD- KVK such damages as may arise by reason of the

breach of the condition herein contained. Nothing herein contained shall prejudice any other

right of the Programme Coordinator, CARD- KVK in that behalf under this contract or otherwise.

2. Requests for enhancement of rates once accepted will not be considered. Conditions of sale or

other special terms and conditions, if any, printed on the quotation sheets of the Contractor or

attached with the Contractor’s tender or any other letter or paper from the Contractors, will not

govern this contract nor bind the Programme Coordinator, CARD- KVK in any manner

whatsoever, unless such terms have been expressly accepted by the Programme Coordinator,

CARD- KVK in writing.

3. The articles and quantities to be supplied are shown in the copy of the supply order attached

herewith. The Contractor agrees to supply the quantities of the articles shown in the order at

the rate tendered by him for each article within the time fixed.

4. The Contractor agrees that time is the essence of this contract.

5. If the Contractor defaults in the due supply of all or any of the articles correctly and promptly as

above, the Programme Coordinator, CARD- KVK are at liberty to produce the same from

elsewhere without cancelling the contract as a whole. If the Programme Coordinator, CARD- KVK

incur, in thus procuring such materials, a higher cost than the agreed rate, such excess cost may

be deducted by the Programme Coordinator, CARD- KVK from the Contractor’s bill or adjusted

or otherwise realised from his security deposit or recovered from him by other means. The

Contractor agrees that he shall not be entitled to claim the excess, if any, of the tendered rate

over cost to the Programme Coordinator, CARD- KVK.

6. (a) The Contractor agrees that final payments will be made only on production of taxes

clearance certificated relating to Sales Tax and Income Tax by him.

(b) All payments to the Contractor for supplies effected satisfactorily will be made after scrutiny

of his bills

(i) Either by cheques or drafts on the State Bank of India, Kumbanad.

7. NOTWITHSTANDING the provisions contained in Clause 4, the Programme Coordinator, CARD-

KVK shall have the right to cancel the contract for any default on the part of the Contractor in

due performance thereof.

8. It shall be lawful for the CARD-KVK, from and out of any moneys for the time being payable or

due to the Contractor from the CARD-KVK under this contract or otherwise, to set off any loss or

expense cost or damage sustained or incurred by the CARD-KVK by reason of the cancellation of

the contract.

9. The security deposit shall, subject to the conditions specified herein, be returned to the

Contractor within three months after the expiration of the contract. In all cases where there are

11

guarantee for the goods supplied, the security deposit will be released only after the expiry of

the guarantee period.

10. The Contractor agrees that any communication addressed to him may be handed over to him or

his agent personally or left at his residence or place of business or may be sent by prepaid post

to his address as mentioned in this deed.

11. In case the supply of articles involves erection of machinery, the Contractor agrees that the

machinery will be erected within the time and at the place specified by the CARD-KVK in that

behalf. It shall also be the duty and responsibility of the Contractor to see that the machinery

thus erected is in good working condition to the satisfaction of the person duly authorized by

the Programme Coordinator, CARD- KVK in that behalf and to ensure the proper functioning of

the machinery till the guarantee period is over. In the event of the failure of the Contractor to

erect the machinery within the time and at the place specified by the Programme Coordinator,

CARD- KVK, or in the event of the machinery failing to function properly during the guarantee

period, the amount spent by the Programme Coordinator, CARD- KVK and the loss sustained by

the Programme Coordinator, CARD- KVK on this account by making alternate arrangements shall

be recoverable from the Contractor.

IN WITNESS WHEREOF THE PARTIES HERE TO HAVE SET THEIR RESPECTIVE HANDS ON THE DAY,

MONTH AND YEAR ABOVE WRITTEN

Signed sealed and delivered by:

(The Contractor)

In the presence of witnesses:

1.

2.

Signed, sealed and delivered by Sri ……………………………………………………..

(Here enter the name and address of the purchasing officer), the Programme Coordinator,

CARD- KVK

In the presence of witnesses

1.

2.

12

7. RATES QUOTED FOR THE SUPPLY OF EQUIPMENTS/ITEMS

SI NO

ITEM SPECIFICATION QUANTITY Agreeing Amount

1 FFS Packing machine with three collars

(Application:- Dehydrated

fruits, vegetables and

chips)

Pneumatically operated type with two-three load cell head vibrating feeding system

Control panel system

Vertical & horizontal sealing and pneumatic cutting arrangement

Date coding arrangement

Filling Capacity: 50gm-500gm.

Speed: 10-20packets/min.

Packing material: All type of heat stable laminations.

Packing Size: Film length: 100mm-300mm

Film width : 100mm-450mm Specification and cost of other accessories viz. Compressor etc also shall be listed, if any

1

2 Continuous band sealing

machine

(Application: Dehydrated

fruits, vegetables and

chips)

Horizontal Type Machine with Nitrogen gas flushing facility

Sealing width: 12mm

Filling Range :10gm-1kg

Speed :10-40packets/min

Adjustable Temperature facility Specification and cost of other accessories viz. Compressor etc also shall be listed, if any

1

(Rupees. )

Signature :

Name :

Station : Designation & Address:

Date : (Tenderer)

13

KVK-PTA/

To

M/s.

Sir,

Sub: CARD – KVK , Pathanamthitta – Supply of Machinery/ Equipment/Item –tender form

forwarding Reg.

I am forwarding herewith the Tender Form in connection with the supply of Machinery/

Equipment/Item under the project Establishment of Primary Processing Hub for Jackfruit.

The last date of submission of tender will be 20.05.2014 at 11.00 am.

You are requested to submit your offer in the enclosed tender form for the supply the

equipments.

Yours faithfully,

PROGRAMME COORDINATOR