Capturing Performance – CPARS/PPIRS-RC/FAPIIS training presentations/Capturing... · Completed...

Presented by: Brett Davis NSLC Portsmouth

Capturing Performance – CPARS/PPIRS-RC/FAPIIS

PROCURE-TO-PAY DEFENSE PROCUREMENT AND ACQUISITION POLICY

TRAINING SYMPOSIUM

May 30 – June 1, 2017 ● Hyatt Regency Orlando FL 1

Integrated Award Environment

2017 Procure-to-Pay Training Symposium 2

Systems Integration


FPDS-NG

Web Service

SAM.gov

ATOM FEED

Web Service

Public

Contractor Performance Assessment Reporting System


https://www.cpars.gov

CPARS Overview


• FAR Mandated, Single Government wide Information System that collects and manages library of Contractor Performance Report Cards

• Provides completed report cards to Past Performance Information Retrieval System (PPIRS-RC)

• Federal Acquisition Regulation (FAR) 42.1502 – Past Performance entered into CPARS:

o Prepared at least annually

o And prepared upon completion of work on contract or task order

CPARS System Flow


FPDS

ATOM FEED

Government Documents contractor performance against contract requirements Ratings and Comments provided

Contractors Comments on assessments Ability to concur / non-concur

CPARS Rating Areas


FAR 42.1503 requires the following rating factors:

Past Performance Information Retrieval- Report Cards


https://www.ppirs.gov

PPIRS-RC


• FAR Mandated principal repository of CPAR past performance information (PPI) for all Federal Agencies

• Allows contractors to view their own past PPI and ratings

• PPIRS-RC (Report Card): > Simplified Acquisition Threshold

• Provides source selection teams, contracting officers, contract administrators, and buyers capability to retrieve past performance information and assess offeror’s ability to fulfill provisions of contract

• Integral to best value source selection

• Reduces risk to government and need for costly oversight

• Enables government to be an informed and discriminating consumer of material and services

PPIRS-RC System Flow


SAM.gov Web

Service

Government Source selection officials retrieve of contractor PPI Supports review and analysis of offeror’s recent, current, and relevant performance Validates statements made in an offeror’s proposal

Contractors View their own PPI and rating

PPIRS-RC Assessment Summary


PPIRS-RC Assessment Details


PPIRS-RC Regulation


• FAR 9.105-1(c): Contracting Officer shall consider information in PPIRS when making responsibility determination

• FAR 12.206: Past performance should be an important element of every evaluation and contract award for commercial items

• FAR 13.106-2(b)(3)(c): When awarding using Simplified Acquisition procedures, may consider information from PPIRS when conducting comparative evaluations of offers

• FAR 15.305: Past performance is indication of offeror’s ability to perform contract successfully. Consider currency and relevance of information, source of information, context of data, general trends in contractor’s performance

• FAR 42.15: Agencies shall submit past performance evaluations to CPARS with automatic transmission to PPIRS & shall use information in PPIRS

Federal Awardee Performance and Integrity Information System


Input: https://www.cpars.gov Retrieval: https://www.ppirs.gov Public: http://www.fapiis.gov

FAPIIS


• FAPIIS contains records against a prospective awardee that could signal risk

• Records entered via CPARS and retrieved for source selections via PPIRS-RC

• Contractor comments provided via PPIRS-RC

• Required for both Contracting and Grants communities

• Records available publicly on Separate Website: http://www.fapiis.gov & stored on separate server from PPIRS-RC for added security

• Records retained for 5 years following action date

http://www.fapiis.gov/

System Flow


Web Service

Public

SAM.GOV Proceedings Information Exclusion (Suspension / Debarment) Information

CPARS Termination for Default

Termination for Cause

Determination of Contractor Fault

Term. for Material Failure to Comply

Defective Cost or Pricing

Non-Responsibility Determination

Recipient Not Qualified Determination

Subcontract Payment Issues

Information on Trafficking in Persons

Administrative Agreements

NSLC Portsmouth


Policy: Federal Acquisition Regulation (FAR 42,7,9)

Functions • CPARS Created/Completed • FAPIIS Records Created/Completed • COR Manual Entry

Application: Federal Contracts>$150K

Policy: Federal Acquisition Regulation (FAR 9,13,15,36,42)

Functions • View Completed CPARS Data

Application: Used in Source Selection

Policy: Federal Acquisition Regulation (FAR 9,13,15,36,42)

• Termination for Default/Cause / Material failure to comply

• Defective Pricing

Application: Federal Grants and Contracts

Policy: SECNAVINST 4855.3 Reporting Search/Analysis

PQDR, SDR, MIR, RIMS, Level I, Audit, Delivery Performance, LOD, QALI, Survey, Special Quality, Test, GIDEP

Contractor Profile Material Profile ADHOC

Policy: Federal Acquisition Regulation (FAR 9,12, 13,15) (DFAR 252.213-7000, 213.106-2-70)

Functions • Delivery Ratings • Quality Ratings • Market Research

SR/NG

Functions • Price Risk • Item Risk • Supplier Risk

• Recipient Not Qualified

• Admin Agreements • DoD Determinations

of Contractor Fault

Functions: Exclusion Data

Executive Agent for Federal/ DoD/DoN Supplier Performance

Systems Flow: These Programs provide Department of Navy, Department of Defense and Federal-wide data collection (Data Lake), analysis, reporting and compliance with regulatory requirements

Additional Information


Contact Information: Brett Davis

NSLC Program Manager

IAE Past Performance

[email protected]

Training Opportunities: • CPARS: https://www.cpars.gov/webtrain.htm

• PPIRS-RC: https://www.ppirs.gov/webtrain.htm

• FAPIIS: included in CPARS & PPIRS-RC training

NSLC Help Desk

(207) 438-1690

DSN: 684-1690

[email protected]

mailto:[email protected]://www.ppirs.gov/webtrain.htmmailto:[email protected]@navy.mil

PROCURE PAY TO TRAINING SYMPOSIUM May 30 – June 1, 2017 ● Hyatt Regency Orlando FL

DEFENSE PROCUREMENT AND ACQUISITION POLICY

19

QUESTIONS?

20

Supplemental Material

21

Completed Eval

22

Completed Eval. Cont.

23

Completed Eval. Cont.

24

Ctr Name

25

Ctr Info

26

Misc. Info Tab

27

Small Biz

28

Ratings Tab

29

Assessor

30

Ctr Rep

Capturing Performance – CPARS/PPIRS-RC/FAPIISIntegrated Award EnvironmentSystems IntegrationContractor Performance Assessment Reporting SystemCPARS OverviewCPARS System FlowCPARS Rating AreasPast Performance Information Retrieval- Report CardsPPIRS-RCPPIRS-RC System FlowPPIRS-RC Assessment SummaryPPIRS-RC Assessment DetailsPPIRS-RC RegulationFederal Awardee Performance and Integrity Information SystemFAPIISSystem FlowNSLC PortsmouthAdditional InformationSlide Number 19Slide Number 20Slide Number 21Slide Number 22Slide Number 23Slide Number 24Slide Number 25Slide Number 26Slide Number 27Slide Number 28Slide Number 29Slide Number 30

Capturing Performance – CPARS/PPIRS-RC/FAPIIS training presentations/Capturing... · Completed...

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