CAPITAL IMPROVEMENT PROGRAM STUDY SESSION

April 23, 2018

1. Provide an overview of proposed CIP projects for fiscal year 2018-19 and the five year CIP

2. Receive feedback about current or proposed projects

AGENDA

Proposed Fiscal Year 2018-19 CIP

CIP STUDY SESSION

Year 1 of the Five Year CIP

Overview of FY2018/19 Initial Department CIP Requests by Fund

CIP STUDY SESSION

Fund FY 2018/19

Est. Revenues FY 2018/19

Initial Dept. Requests (Deficit)

357 Capital Outlay Fund (UUT) $8,090,437 $27,566,791 $(19,476,354)

261 Special Gas Tax $1,400,000 $1,400,000

262 Transportation Fund $1,969,000 $1,550,000

264 Misc. Transportation Grants $1,771,140 $1,771,140

285 Traffic Mitigation Fees $677,000 $677,000

358 Parks Impact Fees $7,000,000 $7,000,000

681 Parking Operations $1,600,000 $1,654,954 $(54,954)

683 Parking In-Lieu Fees $150,000 $150,000

686 Water CIP $4,266,085 $4,906,085 $(640,000)

689 Sewer CIP $7,118,847 $8,621,085 $(1,502,238)

TOTAL $34,042,509 $55,297,055 ($21,673,546)

Proposed FY2018/19 CIP ($ millions)

CIP STUDY SESSION Total Request: $35.2

$3.20

$0.79

$0.22

$1.90

$8.35

$0.25

$6.75

$0.10

$1.61

$8.08

$4.00

$0

$1

$2

$3

$4

$5

$6

$7

$8

$9

Projects by Functional Area - Parks

Proposed FY2018-19 Budget: $8,353,947 Proposed projects include:

• City-YMCA Veterans Memorial Senior Center • Park Renovation Projects (Magical Bridge Playground) • New Park Projects • Synthetic Turf Replacement (Hoover)

CIP STUDY SESSION

Projects by Functional Area - Transportation

Proposed FY2018-19 Budget: $8,088,140 Proposed projects include:

• Middlefield Road Utility Undergrounding and Streetscape • 101/84 Highway Interchange • Substandard Street Pilot Project • Roadway Pavement Management Program • Sidewalk Improvements

CIP STUDY SESSION

Proposed FY2018-19 Budget: $6,758,915 Proposed projects include:

• Collection System Replacement • Sewer Pump Station Rehabilitation • Sequoia Station Groundwater Mitigation

Projects by Functional Area - Sewer

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Projects by Functional Area - Water

Proposed FY2018-19 Budget: $4,000,000 Proposed projects include:

• Distribution System Replacement • California Tank and Pump Station

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Projects by Functional Area - Parking

Proposed FY2018-19 Budget: $1,900,000

Proposed projects include: • Jefferson Garage Elevator Replacement • Marshall Garage Elevator Interior Rehab • Parking Facility Security Upgrades

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Projects by Functional Area - Technology

Proposed FY2018-19 Budget: $1,618,244 Proposed projects include:

• Finance and Human Resources Software • Technology Infrastructure and Application Support

CIP STUDY SESSION

Proposed FY2018-19 Budget: $100,000 Proposed projects include:

• Bayfront Canal Cordilleras Cleanup • Bayfront Canal Watershed Management (ongoing)

Projects by Functional Area – Storm water

CIP STUDY SESSION

Proposed FY2018/19 Impact Fee, Grant, and SB 1 Funding

CIP STUDY SESSION

Grants, $1.77 , 5%

Other Capital Project Funds, $24.20 , 69%

Senate Bill 1, $1.40 , 4%

Traffic Mitigation Fees, $0.67 , 2%

Parks Impact Fees, $7.00 , 20%

Parking In-Lieu Fees, $0.15 , 0%

Impact Fees, [VALUE], [PERCENTAGE]

Proposed FY2018/19 CIP Projects Funded by Impact Fees

CIP STUDY SESSION

285 - Traffic Mitigation Fees $677,000 Active Transportation Corridor Program $85,000 ADA Ramp Project $50,000 Transportation Demand Management Policy $100,000 Hopkins Traffic Calming $150,000 Traffic Impact Fees Admin Study $100,000 Traffic Signal Replacement Program $192,000

358 - Parks Impact Fees $7,000,000 City-YMCA Veterans Memorial Senior Center $5,000,000 New Park Projects $2,000,000

683 - Parking In-Lieu Fees $150,000 Transportation Demand Association $150,000 Total $7,827,000

Proposed FY2018/19 CIP Projects Funded by Grants/Partnerships

CIP STUDY SESSION

264 - Various Transportation Grants $1,771,140 Active Transportation Corridor Program $375,000 Bridge Rehabilitation Construction $596,140 Digital Wayfinding Signage Downtown $50,000 Whipple Grade Separation $750,000

Senate Bill 1 $1,400,000 Roadway Pavement Management Program $1,400,000

Other projects include: • City-YMCA Veterans Memorial Senior Center • Magical Bridge Playground • Bayfront Canal Watershed Management • Main City Zone Water Tank

Proposed Five Year CIP

CIP STUDY SESSION

2018-19 through 2022-23

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Fund 2018/19 Est.

Revenues

2019/20 Est.

Revenues

2020/21 Est.

Revenues

2021/22 Est.

Revenues

2022/23 Est.

Revenues TOTAL

357 Capital Outlay Fund (UUT) $8,090,437 $8,180,197 $8,270,854 $8,362,418 $8,454,897 $41,358,803

261 Special Gas Tax (SB 1) $1,400,000 $1,400,000

262 Transportation Fund $1,969,000 $1,969,000 $1,969,000 $1,969,000 $1,969,000 $9,845,000

263 Gas Tax Construction $0

264 Misc. Transportation

Grants $1,771,140 $1,771,140

285 Traffic Mitigation Fees $677,000 $61,000 $61,000 $61,000 $61,000 $921,000

358 Parks Impact Fees $7,000,000 $989,000 $989,000 $989,000 $989,000 $10,956,000

681 Parking Operations $1,600,000 $1,600,000

683 Parking In-Lieu Fees $150,000 $40,000 $40,000 $40,000 $40,000 $310,000

686 Water CIP $4,266,085 $4,500,000 $5,500,000 $6,000,000 $6,000,000 $26,266,085

689 Sewer CIP $7,118,847 $7,000,000 $6,000,000 $7,000,000 $6,000,000 $33,118,847

TOTAL $34,042,509 $22,739,197 $22,829,854 $24,421,418 $23,513,897 $127,546,875

Estimated Five Year Revenues by Fund

Proposed Five Year CIP ($ millions)

CIP STUDY SESSION Total Request: $436.2

$17.40 $16.50

$1.55 $3.55

$40.50

$3.82

$43.17 $31.85

$7.58

$231

$40.10

$0

$50

$100

$150

$200

$250

Major Five Year CIP Proposed Projects

CIP STUDY SESSION

Whipple Ave. Grade Separation 101/84 Interchange Project

Substandard Streets Improvement

Sewer Collection System Replacement City-YMCA Veterans Memorial Center

Stormwater Pump Station Rehab Water System Replacement

Unfunded Needs

City funds are not sufficient to fund all desired projects.

CIP STUDY SESSION

$0

$50

$100

$150

$200

$250

$300

$350

$400

$450

$500

Project Needs Estimated Revenues

Five Year CIP ($ millions)

Threats to Existing Capital Revenues

Causes for concern: • SB 1, Road Repair and Accountability Act – funding is threatened by efforts to

repeal the tax. The City received $486,000 in FY2017/18 and expects to receive $1.4M in FY 2018/19.

• Utility Users Tax – funding is stagnant while capital project costs are escalating.

CIP STUDY SESSION

Proposition 68 • Is on the June 2018 ballot • Would provide $1.69 billion statewide for park improvements, water infrastructure

projects, and climate programs.

SB 231 • Expands the definition of sewer to include storm systems. Staff is researching

implications of this bill for future Council discussion.

New Utility Fund (such as for stormwater)

Increasing the UUT and/or applying it to video streaming services

Bond Measures

New Improvement Districts

CIP STUDY SESSION

Potential New Revenue Options

Council Input

Do projects identified in the proposed Fiscal Year 18-19 CIP and five year CIP reflect the Council’s priorities?

Are there projects that the Council would like to remove from the CIP in order to include new projects?

CIP STUDY SESSION

CIP STUDY SESSION

Extra Slides

Status of Existing Projects

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221 Active CIP Project Accounts in FY2017/18

FY Total Budgeted Encumbered &

Spent Budget Remaining % of Budget

Spent

17-18 YTD 134,570,206 35,648,252 98,921,954 26%

16-17 122,217,727 33,142,838 89,074,889 27%

15-16 102,247,670 34,289,556 67,958,114 34%

14-15 86,171,373 19,377,158 66,794,215 22% CIP STUDY SESSION

FY2017/18 Expenditures by Functional Area ($ millions)

CIP STUDY SESSION

$2.27 $0.67 $0.05 $0.59

$3.46

$0.14

$7.57

$0.62

$1.28

$13.15

$5.85

$-

$5

$10

$15

$20

$25

$30

$35

$40

$45

$50

Balance Remaining Encumbered & Spent

Projects by Functional Area - Facilities

Proposed FY2018-19 Budget: $797,000

Proposed projects include: • Tenant Improvement Program • Facility Security Upgrades • Downtown Library Improvements • Fixed Compressor Fill Station

CIP STUDY SESSION

Projects by Functional Area - Miscellaneous

Proposed FY2018-19 Budget: $221,855 Proposed projects include:

• ADA Transition Plan

CIP STUDY SESSION

Police Department Equipment Requests Fiscal Year 2018-19

CIP STUDY SESSION

Police Department Proposed CIP Project List 2018/19 Request

Taser Replacement Program $205,000

Police Body-worn Cameras* $479,100

Communications Radio Console Replacement $210,000

Police Mobile Computer Replacement $70,500

Police Mobile Radio Replacement Program $25,000

Countywide Mutual Aid Radio System* $34,000

Sun Ridge Annual Maintenance and Service* $79,000

Total $1,102,600.00