CAPF 73CAP VEHICLE INSPECTION GUIDE AND USAGE DATA

INSTRUCTIONS

At the beginning…

Enter date as: April 2010

Enter mileage from odometer

Enter just the squadron number. Such as 306, 302

etc

This is the year the van was made –

Check the registration

Check all 19 items on the safety

checklist each time the van is utilized

VIN is from van title, insurance

card or registration

Enter “PA/NER”

At the beginning (continued)…

Enter the model. Van, Pick-up,

Minivan, 4x4, etc.

Who made the van. Ford, Chevrolet,

Dodge

This is the 5 digit Wing assigned #

All PA vans #s start with 37 as in

37XXX

This signature/date is for the monthly tire pressure check ONLY

These are the system numbers

you will use on the back left side

And on the left…

This number is the times the van is

used, not the date

Enter the number of hours the van is used for the entire activity in these

blocks

The top part of this block is the sum of all the times used

The bottom is the sum of all the

hours the van is used

Enter mileage from odometer

Describe any unusual use in this column – Use this

column for van maintenance

On the back, on the right…

This is the day of the month you use

the van

The first driver of the day signs with CAPID here on the date they inspect

the vehicle prior to use –This also

certifies that all safety checks 1 through 19 have been completed

Make any comments here – note maintenance

such as oil changes, repair,

state inspections, monthly cleaning,

waxing, etc.

On the back, on the left…

Enter the number of the system from the front right side of this form in this

column

Fully explain the problem with the

system in this column

Enter the date you find the problem in

this column

Example of a properly completed front

April 2010 000000PA/NER 000

1DEC1941VAN111 2009

Ford Van 37XXX

4 3 48 2

41 211 2 6

Add up the number of hours the van was used

here…

Enter the number of times the van was used here

Enter the sum of the hours here

Van Operator 123456

3 Apr 10

Example of a properly completed back

7 Static oil leak at front of oil pan 3 Apr 10

16 Hole in rear of muffler near top.

NO VAN USE TILL REPAIRED!

3 Apr 10

Driver One 123456

Appt Auto Repair Shop 0800 4 Apr 10 to get estimate to repair muffler. Will fax to PAWG HQ for submission to NHQ for review and approval prior to repair.

Ten Points to Remember

Vehicle must be inspected for items 1 through 20 at least once per calendar month.

Signature, CAPID and date at bottom of form page 1 verify the required monthly tire pressure check. It is highly recommended to check tire pressure and condition beginning of every day of use for safety and economy.

Ten Points to Remember

Verification for daily inspection items 1 through 19 requires signature and CAPID for correct day on inside page prior to vehicle use.

Once vehicle has been inspected for the day, it is still recommended subsequent operators inspect vehicle. If do inspect, no place for second signature, CAPID, and date but can place with a note in “Additional Comments “.

Ten Points to Remember

If no space remains in “Additional Comments” section, place the word “continued” at the bottom. Utilize available space in “Discrepancy Report”. Begin entry with “Additional Comments”, then proceed.

All signatures require a CAPID along with date.

Times the vehicle used for each and every purpose should follow one another in the respective column. It is the time(s) used, NOT THE DATE, you are recording.

Ten Points to Remember

When:a. multiple operators use the vehicle

on the same day, and b. vehicle not dedicated to a specific

activity such as SAR mission, encampment, museum trip, etc.,

an individual entry must be placed to accurately record times used, hours of use and purpose.

Ten Points to Remember

For example, Day X

Driver 1 – inspects vehicle, passes and records this.0800 to 1100 - cadet activities - record 3 hours in “Times Used” slot 1. under cadet activities

Driver 2 - 1130 to 1230 - administration- record 1 hour in “Times Used” slot 1. under administration

Driver 3 - 1300 to 1500 - cadet activities - record 2 hours in “Times Used” slot 2. under cadet activities as slot 1. filled

Driver 4 - 1600 to 2000 - mission support - record 4 hours in “Times Used” slot 1. under mission support

Ten Points to Remember

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4

Ten Points to Remember

When:a. vehicle used for a specific activity, b. even if multiple operators use the

vehicle on the same day, total number of hours vehicle required

for the specific activity needs be recorded as vehicle dedicated to that purpose.

If 24 hrs, then need record 24 hrs.

Ten Points to Remember

Example 1 Museum Trip

Vehicle used for trip to a museum.Driver 1 inspected prior to use, passed and

recorded. Depart 0800, return 1700. One hour driving

time each way from squadron to museum. Driver 1 drove to the museum and Driver 2 from the museum.

Time used is not 2 hrs but 9 hrs.One time, nine hours.

Ten Points to Remember

9

Ten Points to Remember

Example 2 Encampment

Vehicle to be used at encampment for cadet activities for 7 days.

Day 1 inspected prior to use, passes and recorded. Departs home squadron 0800 arrives 1200, remains

at encampment.Every day inspected prior to use, passes and

recorded.Day 7, departs 1200, arrives home squadron 1700.

Time is as follows per respective day: 1-16 hrs, 2-24 hrs, 3-24 hrs, 4-24hrs, 5-24 hrs, 6-24 hrs, 7-17 hrs.

7 times, 153 hrs

Ten Points to Remember

17

24

16

242424

24

1537

Ten Points to Remember

Example 3 Search and Rescue Mission

Day 1 inspected prior to use, passes and recorded. Departs home squadron 1000, arrive 1300,Stop activity 2000, remain overnight,Day 2 inspected prior to use, passes and recorded. Resume activity 0800, stop 1700,Depart 1800, arrive home squadron 2100.

Time is as follows per respective day: 1-14 hrs, 2-21 hrs.

2 times, 35 hrs

Ten Points to Remember

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2114

2

Ten Points to Remember

When:a. vehicle being used for a specific

activity, and b. events require vehicle to be

temporarily used for another purpose, total number of hours vehicle required

for the original specific activity needs be recorded as vehicle dedicated to that original purpose,

but adjusted for the other use. If 24 hrs, then need record 24 hrs.

Ten Points to Remember

For example, Day 4 of Encampment

Receive notice at 1400 SAR mission needs use Vehicle 37xxx.

Use vehicle from 1500 till 2000 for SAR.

Total time for Day 4 vehicle use is 24 hrs as vehicle at encampment for 7 days.

However 19 hrs need be recorded as 1 time cadet activity and 5 hrs as 1 time mission support.

Ten Points to Remember

19 5

Questions?

Go up the Chain of Command.

Squadron CC/LG/LGT to Group CC/LG/LGT

Group CC/LG/LGT to WING HQ CC/LG/LGT

Wing CC/LG/LGT to Region HQ CC/LG/LGT

Region CC/LG/LGT to NHQ CC/LG/LGT