Canon Copier Configuration for Campus

7/27/2019 Canon Copier Configuration for Campus

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ADMINISTRATIONAND FINANCE DIVISIONANTS TECHNICAL DOCUMENTS

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Canon Copier Configuration

Introduction ................................................................................................................................ 1User Interface (UI) ..................................................................................................................... 2Basic Configuration ................................................................................................................... 2

AFD Standard Settings .......................................................................................................... 3Mail Box ................................................................................................................................. 3

User Inboxes ...................................................................................................................... 3Addition Functions.................................................................................................................. 5

System ............................................................................................................................... 5Register LDAP Server ........................................................................................................ 5Forwarding Settings............................................................................................................ 6

Department ID Management .............................................................................................. 7Import / Export .................................................................................................................... 9Custom Settings ................................................................................................................. 9

USB Settings................................................................................................................. 11Network Setting............................................................................................................. 12

TCP/IP Settings ......................................................................................................... 12AppleTalk Settings .................................................................................................... 13SMB Server Settings ................................................................................................. 14SNMP Settings .......................................................................................................... 14Enable Dedicated Port .............................................................................................. 14Use Spooler............................................................................................................... 14Ethernet Driver Settings ............................................................................................ 14E-mail/I-Fax Settings ................................................................................................. 14

Default Printer Settings ............................................................................................................ 16Setting the Default Scan Resolution ........................................................................................ 18

IntroductionThis document will go through the settings that AFD is using in the Canon Copiers (new

copiers July 2007). These copiers have a number of new features including, Scan to Email,LDAP lookup and iFax.

The copiers all have a web based user interface. Browse to the copiers IP address. TheAdvanced Functions and some other options are password protected, see the password vault.


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User Interface (UI)

Down the left side of the UI is a menu bar.

Basic ConfigurationSelect the Add. Function button. You will be queried to input the user name and password.

This will open up the Additional Functions section of the menu, If the system does not queryyou for a password, you can set it in this section.


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Setting A Password on the Addition Functions

Select Add. Function from the left menu. Select the edit button from the System Settings

Screen. This will open up the edit screen for the system settings.

Select the Register ID and Password button.

Check the Use ID and Password box. Enter a user name and password, numeric only.

AFD Standard Settings

Mail Box

User Inboxes

Setup mail box 00 as a Stored Forms box with expiration set to Never.Click on the 00 to open the box.


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Addition Functions

SystemSelect the Edit button from the upper right corner of the screen.

Device Name: Copier-XXX-YYY where XXX=building and yyy=room)Location: Department XXX-YYYSystem Manager: ANTS

Contact Information: 6-2687E-mail Address: [email protected] Comment: ANTS 6-2687Then select the OK Button from the upper right corner.

Register LDAP ServerMore Office Solutions should have configured the Cal Poly LDAP server. If they did itwill be listed.


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If not click on the Register LDAP button

If the Cal Poly LDAP Server is already registered, click on the link to edit the settings.

Server Name: Cal Poly LDAPServer Address: ldap.calpoly.eduLocation to Start Search: dc=calpoly,dc=eduUse the defaults for the rest.Select the OK button from the upper right corner.

Forwarding SettingsIf the copier has a fax machine, it can be configured to send incoming faxes to an emailaddress instead of printing them.


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Department ID ManagementIf the department is using IDs to track or limit functions, this is where you setup the IDs

and Passwords.

To add a new ID use the Register New Department button

To delete an ID, select the IDs you want to delete, then click on the Delete the SelectedDepartments button

To turn on the ID management select the Settings Button.

This is also where you can clear all counters.

NOTE: if you unselect the Allow Printer Jobs with Unknown IDs, any print jobsent to the printer without an ID or with an incorrect ID will just be purged by theprinter.On the workstationsyou need to turn on Job Accounting in the Device SettingsTab of the printer properties. There is a specific user doc on how to set the code.

You can set the default ID and Password, select of you want the user to confirmthe information and more.


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To change the settings for an ID select the ID to bring up the edit department screen.

This screen also displays the counts for this ID. You can also reset the counter from thisscreen.


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Import / ExportThese copiers have the ability to import and export a range of data.

Custom SettingsCustoms settings covers the rest of the settings, Network Card Settings, DNS, E-Mail/iFax settings and more.


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USB Settings

Disable the USB port.


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Network Setting

TCP/IP Settings

IP Address Settings

IP Address: 0.0.0.0Subnet Mask: 255.255.255.0Gateway Address: 129.65.xxx.250Check the Enable DHCP BoxSelect the OK button from the upper right corner.

DNS Server Settings

Primary DNS Server: 129.65.21.254Secondary DNS Server: 129.65.16.254Host Name: Copier-XXX-YYYDomain Name: cp-calpolySelect the OK button from the upper right corner.NOTE: After the machine has restated and is using DHCP, the current IP address willbe displayed here.

WINS Configuration

Disable WINS.

LPD Print Settings


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Disable LPD

RAW Print Settings

Enable RAW

SNTP Settings

Disable SNTP.

FTP Print Settings

Disable FTP Print.

Use FTP PASV Mode

Disable FTP PASV Mode.

IPP Print Settings

Disable IPP Print.

Multicast Discovery Settings

Disable Multicast Discovery.

Certificate Settings

Use the default settings.

HTTP Settings

HTTP is required for the Remote user Interface (RUI).

Proxy Settings

Disable Proxy.

IP Address Range Settings

Disable IP Address Range.

Receiving MAC Address Settings

Disable Receiving MAC Addresses.

AppleTalk Settings

Disable AppleTalk


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SMB Server Settings

Disable SMB Server.

SNMP Settings

The More Office System software that collects copier counts requires SNMP and acommon community name for all machines on campus. They are currently using"public".

Enable Dedicated Port

Disable the dedicated port.

Use Spooler

Enable the Spooler.

Ethernet Driver Settings

Enable the Ethernet port, set to Auto.

E-mail/I-Fax Settings


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SMTP: smtp.calpoly.eduE-mail Address: Use the department AddressSelect the OK button from the upper right corner.

NOTE: This does not have to be a valid address, if the department does not have anemail address to use, use [email protected] ([email protected]).


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Default Printer SettingsOn a Windows print queue, the default settings for a printer can be set for a printer in theserver printer properties. A user with admin privileges to the printer can also change thedefault setting from the printer properties on their workstation.

From the properties window, select the Advanced Tab.

On the advanced tab select the Printing Defaults button.


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All the setting you choose in this screen will affect all users of this print queue.

If you have a color printer, you can change the default from Auto Detect to B&W as the default.

Setting the Default Scan ResolutionThe default scan resolution is set at the copier control panel. This setting is not available in theWeb Interface. From the control panel on the copier:

1. Press the addition Functions button2. Select Communications3. Select Transmit (TX)4. There are 5 screens, go down to the second screen and select Edit Standard Send

Settings.5. Select what you want your default send resolution to be.6. OK out of the menus.

7. Once back at the main screen, reset the copier.

NOTE: If the machine has a FAX installed, the default might need to be set to TIFF. Thisneeds to be tested.

Canon Copier Configuration for Campus

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