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CAMS DataItems that need special attention in CAMS to ensure better reporting as well as accurate internal processes and tracking throughout

CAMS

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Items to be covered in this session

Data Entry(Importance and relevance)

Updating data from term to term

Items important for tracking/accurate reports

Emphasis on important items for ONE TERM to be accurate

CAMS Modules

Admissions(Admin1, Admin2, Demographics, More Tab)

Student Status (Status Record/Program Major)

Registration items (Transcript Maintenance Screen)

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Table of ContentsIntroduction to Data Entry importance 4Introduction to Admission Items 5Admissions (Names) 6Admissions (SSN) 7Student Addresses 8- 11Admissions (Admin2 Tab) 12-14Admissions (Demogr. Tab) 15Admissions (HS Intro) 16How to Add a HS in CAMS 17HS Tab (Admission) 18HS Test Scores 19Admission (More Tab) – Adding Transfer Colleges 20-21Registration (Transfer Credits) 22Registration (State Definitions of Transfer students) 23-24Registration (GPA Grouping) 25-26Student Status (Overview ) 27Student Status (Enrollment Status) 28Student Status (State Definitions of Enr. Status) 29Student Status (Enrollment Status Examples) 30Student Status (College Level) 31Student Status (College Level/Classification) 32Student Status (Student Level Option) 33

Student Status (Campus/Cost Type) 34CAMPUS CODES 35Student Status (GPA grouping) 36Student Status (Degree Seeking/Commuter) 37Major (Student Status) 38-39PROGRAM MAJOR LISTS 40-41ONE TERM ITEMS 42

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Data Entry(Why is it so important??)

Everything starts with data entry!!

– All processes depend upon accurate data being entered into the system initially

– It is extremely important to update data from term to term as it is necessary to capture changes throughout a student’s progress here at Bethel

– Effects reporting, internal processes (tracking revenue), student billing, financial aid, BYOR reports, etc.

Accurate data helps create smooth processes, compliance to State/Gov. reporting, accurate tracking and internal reports

Inaccurate data causes confusion, inaccurate tracking and reporting both internally and externally and can effect how other processes work within the system.

**Remember – A system is only as good as its data **

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Admissions Module**Important Items in Admissions **

Basic Student Info(Name, SSN, Address)

Student Demographics (Gender, Birthdate, Ethnicity, Citizenship and residence information)

High School Info (Undergrads)(HS Name/Code, HS GPA, HS Graduation date/GED, ACT/SAT scores)

Internal Information (Initial Status, Exp. Term, Access Campus, Applicant Status, etc.)

Previous College Info (Transfer College name/code)

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AdmissionsLocation: Student > Admin 1 Tab

***IMPORTANT *****1st Step when adding a new student into CAMS **(Check by BOTH Social Security number and Student Name to see if they already have a record in the system)

*** If a student finished their undergrad and then starts a graduate program – DO NOT create a second record for them in CAMS!! ****

STUDENT NAMES(RED Fields are required)

***** Please do not create records with BLANK names ******

Last Name field – Last name only (no Suffixes)

• Suffix should be put in the Suffix field.

• Example - John Smith, IV

• First Name: John• Last Name: Smith• Suffix: IV

• Maiden Name field – for previous last names only

• If more then 1 previous last name, separate by ‘/’

• Example: Maiden Name of Smith, Previous name of White, Current Last name Knight.

• Smith/White

• Please, no middle names or nicknames.

• Use the Preferred Name field for Nicknames.

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AdmissionsLocation: Student > Admin 1 Tab

Student SSN

NOTE – When entering new students, please be sure to put the SSN in before you save the record for the first time.

**The Student EPORTAL username and password are automatically configured by the system based on what is typed into the First Name, Last Name, and SSN box WHEN THE RECORD IS FIRST SAVED!

If one enters the name then saves the record and goes back in later to enter the social (due to the student not having their info) then the EPORTAL password will not be updated.

**REMINDER**If you create a record for a student but do not have a social. Once you enter the social at a later time please also inform the Help Desk, CAMS Manager, or person in your program responsible for updating eportal passwords. The person will have to reset their password.

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Student Addresses

Address Length• State reports will disregard a student record if

the address is not a valid address.

It is important to take note that they cut addresses off at 30 characters. Most addresses are well beneath that but some long street names and foreign addresses may go over by a few characters

Abbreviate where possible on long addresses.

Example: 1234 Martin Luther King Boulevard

1234 Martin Luther King Blvd.

(Refer to the NSCH Reporting Help Guide)

*Addresses must be Complete*Addresses must be complete addresses and not be missing the type after the street name.

There are several addresses in CAMS that end like the following: 123 Smith

• We need to pay attention when entering addresses to ensure they are complete. If one notices that an address is missing the type of road one needs to either google the address or contact the student.

• Otherwise, one can go to www.melissadata.com and register for free.

(Refer to the Address Verification Website Guide)

• The website has single address lookup verification, mass address lookup where one can upload a spreadsheet of up to 500 addresses and a foreign address verification option for non-USA addresses.

***Please note the Address Category at the TOP RIGHT of an address screen ***

Mark – ‘USA’ for local country addressesMark – ‘Non-USA’ for foreign country addresses

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Addresses (Names/parts)Addresses must be VALID addresses.

Apt, Ste, Lot, other should be put in the Address Line 2 field and not in the Addresss Line 1 field.

Example: 123 Smith St, Apt 3

Address Line 1: 123 Smith StAddress Line 2: Apt 3

Street Names need to be VALID and include RD, ST, DR, Etc.

Example: 123 Smith

Should have a ST or RD or DR, etc.

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Addresses for booksSeparate addresses should be created for books that are to be shipped to a separate address.

There are addresses in CAMS that have 2 separate addresses within the same address.

Example: Home addressLine 1: 123 Smith Ave -Line 2: <Books> 345 West Main StCity: MckenzieState: TNZipcode: 38201

This is not a valid address. The SHIPPING address should be created for this separate address to send books.

This will also help keep mailing labels clean for those that wish to run address labels out of CAMS.

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Addresses (TN Counties)Any address that is of the state of TN must have the COUNTY typed into the County box within the address.

The county should be typed in as only the name and not along with the word ‘county’ and please pay careful attention to spelling or else it will not pull and the query will think the space is blank.

Example: 441Cherry Ave, Apt 2, Mckenzie, TN 38201 is in Carroll county .

Address Line 1: 325 Cherry AveAddress Line 2: Apt 2City: McKenzieState: TNZipCode: 38201County: Carroll

Zipcodes should not be BLANK and should also be sure to match the state

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AdmissionsLocation: Student > Admin 2 Tab

**Important**Certain items in Admissions populate in the Student Status screen when creating a NEW Student Record

Items that are important for Student Status and reporting/tracking purposes:

Initial Program – Similar to the Major in Student Status (helps track what program the student has entered)

Initial Status – populates in Student Status and is vital that it be correct for the future terms to be updated appropriately

(will go into further detail later during the Student Status portion of the session)

Deceased – please remember to mark ‘Yes’ if the student has passed away while still attending classes (important for NSCH loan reporting and billing/enrollment).

Access Campus – Vital for reporting and tracking to distinguish which program is the student’s main program.

** With the move to using ONE TERM this field is one of the only fields that allows us to track which program the student is in (Vital for revenue, billing, State reporting and most processes in CAMS)**

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Admissions > Admin 2 Tab

Applicant StatusIPEDS reports students that have applied, were accepted, and are enrolled.

Programs need to use this box if they are not currently using it so we can properly track those that have applied, those that were accepted and those that have withdrawn.

If currently using this box, please ONLY USE the items listed below to help with accuracy.

Please use the following items from the drop down box: Any with ‘Applied’ in the nameAny with ‘Accepted’ in the nameAny with ‘INACTIVE or WITHDRAWN’ in the name (withdrawn students)Other cases for special situations (please limit to only those necessary)

The appropriate office or persons need to be notified to make these changes

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Admissions > Admin 2 Tab

**IMPORTANT**It is important to use the following fields for reporting purposes.

If your program is already using these fields please ensure that they are being used in the same manner as listed below.

Matriculation Date:The date the student first applied or submitted an application

Date Accepted:The date the student was accepted into the program

WithDrawn Date:The date the student notified withdrawing or the date that all classes or the last class enrolled were dropped

First-Time Non Transfer Student: Please check this box if the student is a new Freshman – it will help with reporting

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AdmissionsLocation: Demogr. Tab

Student Demographics

**Please remember to enter the following basic information: Date of BirthGender

In-House Ethnicity – If the student does not provide this information or you are unsure please select ‘Race & Ethnicity Unknown’ option from the drop down menu

(Ethnicity is a vital part to numerous IPEDS reports)

Citizen – ‘Yes’ if US citizen, ‘No’ if holds citizenship in another country

*** Foreign Students *** (If Citizen field = ‘No’ , please be sure to insert the student’s BIRTH COUNTRY and COUNTRY OF CITIZENSHIP)

If the student Citizen = ‘No’ but they live in the US then mark the PERMANENT RESIDENT box.

The student has to be a US Citizen or a Permanent Resident to receive certain Financial Awards

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AdmissionsLocation: H.S. Tab

***IMPORTANT***HS information should be entered for ALL undergraduate students

Due to some program requirements we realize that not all programs gather HS information (ex. Success Adult program)

Reason HS information is needed: IPEDS reports (All students ACT/SAT score avg. and class rank data)

Financial Aid (All students who receive HOPE scholarship)

**HS information is needed for TRANSFER students as well if they receive or may eventually receive HOPE scholarship ****

*****TO DO ********Gather HS information from ALL STUDENTS (even Transfers) that have a Home address in the state of TN – even if they attended HS in another state

This will ensure that we gather information that is needed for state reporting. Some students may not receive or even be eligible for HOPE scholarship when they first start but may become eligible in the future so we need to ensure that we gather HS information for any that MIGHT have the possibility of becoming eligible for HOPE Scholarship

Most Students provide HS information on Admission applications and the data is usually available in the student’s file but it is not necessarily being entered into CAMS

Some College Transcripts have HS data – Transfer students (please check when entering data)

HS Data Needed:HS Code (Name, Address)HS Graduation Date HS GPAHS RankHS Rank out of

Test Score : ACTSAT

**If student has a GED ***HS Code (Name – Type in GED)Report GED Date (instead of HS Graduation date)

Class Rank, HS GPA, AT/SAT scores are not needed if the student received a GED instead of a HS Diploma

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How to Add a HSAdmissions > Student > HS Tab

Click on the Icon to the RIGHT of the HS Code.

> A lookup table will appear. > Type in search criteria> Results will appear> Double click on the correct school(Name, code and address will be automatically populated)

If you cannot find the school you are looking for in the table, contact the CAMS Manager to have it added into the system.

*** GED’s must be put into this field ****Type in ‘GED’ into the Name field instead of a high school name

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High School Information**REMEMBER** Any student that receives Lottery (Hope Sch.) money must have their HS information in CAMS. INCLUDING TRANSFER STUDENTS!!

Student may not be eligible for Hope until later on. The safest bet is to gather HS data for everyone with a TN home address (even if attended HS in another state).

Items Required:Name of High School (School Code)HS Graduation Date or Date of GEDHSGPA (not required for GED)ACT/SAT Score (not required for GED)

Other Items needed if applicable: (IPEDS)HS RankHS Rank out of

**** GED ***GED- has a code and is listed in the lookup table and should be added in the same manner as any other HS (Use Name ‘GED’ or Code ‘160’)

GED date - should be entered into the box marked ‘Report GED Date’ near the bottom left of the HS screen in Admissions. NOT in the HS Grad Date.

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HS Test ScoresAdmissions > Student > HS Tab > Test Score Table at bottom of page

DOUBLE CLICK - on a current row to open and make changes

RIGHT CLICK – to add a test score

A new table will open: Select Test Name (boxes will

appear depending upon Test selected)

Fill in scores as appropriate Click ADD when finished

** One can add more than one test if needed **

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Admissions Location: More Tab (College Table)

*** IMPORTANT ***All transfer students must have the College(s) they transferred from on their Admission record in addition to the courses in the Transcript Maintenance screen

Admissions > Student > Change Student > More Tab > Colleges

*A table will appear on the screen*

DOUBLE CLICK – to make changes to current colleges

RIGHT CLICK – to add a new college

The College lookup table works the same as the HS lookup table

Search for the school by name or other criteria and then double click on the row it is in on the table.

If the college you need is not in the table, contact the CAMS Manager to have it added into the system.

*** Please add EACH school the student attended prior to Bethel (in order of first to most recent)***

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Transfer College Example A transfer student should have the college they transferred from put into CAMS in the Admissions Module under Colleges.

The TFICE code that is attached to the college name is required for any new transfer students on state reports (ADMISSIONS)

The College Table in Admissions should have all colleges from the Transcript Maintenance screen where a ‘Transfer’ credit exists.

Transcript Maintenance screen: Registration > Academic > Maintenance

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Registration ModuleLocation: Academic > Maintenance

Transfer Credits**IMPORTANT**All transfer credits MUST be entered into the system before or soon after the START of the students FIRST term at Bethel

If the credits are not in CAMS for me to pull when I am working on reports then I have no way of knowing if they are truly a NEW TRANSFER student for the term.

I use a formula with the Transcript Hrs to determine the student’s Type (ex. New Transfer, 1st Time Freshman, Continuing)

This is the only way to report accurately based on criteria State reports describe to determine the student Type.

Your program may do things differently but we need everyone to comply in the same manner in order to report accurately to the State.

**Reason **Transfer credits do not have a course ‘Start Date’ or a course ‘End date’ in CAMS.

I have to pull the credits based on the ‘Insert Time’

**If they are not inserted until after the semester is over, they are not included on the report and the student will have been reported inaccurately (first Time freshman)**

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State Reporting Criteria (Student Type)

Transfer Student A student who last attended another institution from which credit is acceptable toward the degree or certificate in progress by the student. This code should be used only for the individual’s first term as a transfer student; later terms are coded ‘Continuing’.

First-Time Freshman A student who has not been previously enrolled for work creditable toward a bachelor’s or associate degree or certificate in any college, university, or technical institute since they graduated from high school, but who is now enrolled for work creditable toward such a degree. A first-time college student be either full-time or part-time. This code should be used only for the individual’s first term in college; later terms are coded ‘Continuing’.

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State Reporting Criteria**** IMPORTANT ****The only exception to the formula for Transcript hrs are (Readmits and Dual Enrollment students)

Readmits and the Dual Enrollment are defined the same as ‘Continuing’

State Definition:

Student not classified in one of the above categories (First time freshman, First time graduate, Transfer student, Transient Student)

Continuing Students and students that do not fall into any of the above categories (e.g. Dual Enrollment students).

** More details covered later during Student Status portion of the presentation **

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Registration ModuleLocation: Academic > Maintenance

Page 2 of course when adding course to transcript maintenance record

GPA Grouping

*** IMPORTANT ***The GPA grouping that is attached to a student’s course when the course is added in the Transcript Maintenance screen is EXTREMELY IMPORTANT!

We are seeing major issues with this field in CAMS not being updated accurately

Why is it important? It effects reporting when we have to report anticipated graduation dates based on the number of hrs within a degree program. If courses are attached to the wrong GPA grouping then hrs will not be reported accurately which effects Anticipated graduation date and enrollment data for loan agencies.

This could also mess up the student’s Transcript and possibly even the number of classes the student has left to take and the money they spend on their entire degree.

Criteria: 1st Bachelors degree – All courses should be marked as ‘UnGrad’1st Master’s degree – All courses should be marked as ‘Grad’2nd Bachelor’s at Bethel – All courses in the program should be marked as ‘2nd’2nd Masters at Bethel – All courses in the program should be marked as ‘2nd’

*If student recieves an associate and then goes for the bachelors – All courses would be marked ‘Ungrad’

ONLY MARKS AS ‘2nd’ when it is the second degree of the same level and both are from Bethel

** There is not a different ‘2nd’ option between the Bachelor’s and Master’s programs. One will need to ensure the appropriate Major and Campus is marked to determine at what level the student is taking their second degree.**

Examples – A student received a Bachelors at Bethel and then starts the Masters program at bethel Undergrad courses – UngradGraduate Courses – Grad

A student that received a Bachelors in Business from Bethel and then goes back to get a Bachelors in Nursing First degree – UngradNursing Degree – 2nd

A student that received a Masters in MAED and then starts the MBA programMAED courses – GradMBA courses – 2nd

A student that starts a Masters program and does not finish to receive the degree but changes to a different Masters program All courses – Grad

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GPA Grouping ExampleThis student looks like they are simply continuing from SP-11 to FA-11

They actually graduated in SP-11 with a Bachelors and then started FA-11 on another Bachelors in a different Major. Notice how they went from ‘UnGrad’ to ‘2nd’

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Registration Module (Student Status Table)

Student Status ItemsEnrollment StatusCollege levelClassificationGPA GroupingCampus

Student Program TableMajor

**IMPORTANT**Student Status items are vital to all reporting. Almost any report in BYOR and State reports as well as Billing and revenue reports use items from the Student Status table.

This is the table where most data errors occur!!!

We are aware that some updates are not working as they should but we ask that everyone please double check data when registering or updating student records for a new term.

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Student Status(Enrollment Status)**IMPORTANT**The initial enrollment status should reflect upon the students enrollment status at the time of registration.

Please double check these statuses when applicable.

Many students are still marked as New transfers or 1st time freshman when they have been here for several terms

Others are left blank and need to have a status entered.

These statuses are very important for enrollment reporting.

DOUBLE Click row to changeRIGHT CLICK Table to Add

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State Definitions(TICUA)1st Time Freshman – A student who has not been previously enrolled for work creditable toward a bachelor’s or associate degree or certificate in any college, university, or technical institute since they graduated from high school, but who is now enrolled for work creditable toward such a degree. A first time college student be either full-time or part-time. This code should be used only for the individual’s first term in college; later terms are coded ‘Continuous’

First-Time Graduate – A student who has not been previously enrolled for work creditable toward an advanced degree at any university, and who is enrolled for work creditable toward such a degree. A first-time graduate or professional student may be either full or part time

Transfer student – A student who attended another institution from which credit is acceptable toward the degree or certificate in progress by the student. This code should be used only for the individual’s first term as a transfer student; later terms are coded ‘Continuous’

Transient Student – A transient or term special student is one who is regularly enrolled and in good standing at an institution other than the reporting institution and who is taking a course(s) at the reporting institution which he/she intends to transfer to his/her regular institution

Student not classified in one of the above categories – ‘Continuous’Continuing students and students that do not fall into any of the above categories (e.g. Dual Enrollment)

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Enrollment StatusFirst Time Freshman – ‘0’ attempted hours in the transcript maintenance screen including no transfer credits

Continuing - Student has attempted hrs for a previous termExample: Current Term SP-14 Previous Term FA-13

New Student w Trans Cr – Student has transfer hrs prior to the current term and has not attempted any hrs at Bethel yet

**All students should be marked ‘Continuing’ after their first term at Bethel.**

Example: John SmithSP-14 ContinuingFA-13 ContinuingSU-13 ContinuingSP-13 New Student w Trans Cr

Graduate students work in the same manner except use attempted and transfer hrs from a MASTERS program.

**One does not include the undergraduate hrs as criteria . One would use the Graduate statuses instead. (First Time Graduate, Continuing Graduate).

Example:Jane DoeSP3-14 Continuing GraduateFA3-13 Continuing GraduateSU3-13 First Time Graduate

**Associate programs should use the statuses with ‘Assoc’

Example:John WhiteSP20-14 Continuing (Assoc)FA20-13 1st Time Freshman (Assoc)

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College Level(Student Status)

**IMPORTANT**The College Level is very important in reporting processes and Financial Aid

College Level should reflect the students EARNED HRS prior to the term and according to set criteria by the institution (NOT Program)

Level CriteriaFreshman 0-27 hrsSophomore 28-59 hrsJunior 60-95 hrsSenior 96+ hrs

ALL PROGRAMS must adhere to the University level criteria for reporting to be accurate!!!!

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College Level /Classification

The College Level of the student will automatically update as long as the student is marked correctly in the CLASSIFIED column and the college level is not left blank.

Graduate students are marked as UNCLASSIFIED.

Undergraduate students to my knowledge are marked as CLASSIFIED

A students’ College level will not update from Freshman to Sophomore if it is not marked CLASSIFIED

Graduate students always stay GRADUATE (college Level) which is why they should be marked as UNCLASSIFIED so that it will be copied over to the next student status term row.

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Student Level Free Text field option

**IMPORTANT**If your program uses different criteria to determine level within the program – use this possible tracking solution

Example: A student transfers from another school into the CJ program

This student has Earned hrs of 40 from their previous school

28-59 is considered to be a Sophomore.

This student’s College Level should be a Sophomore.

If the program wishes to track them as a ‘Freshman’ within their program

See the option to the RIGHT > > >

The ‘STUDENT LEVEL’ text box is currently a blank text field box not being used.

CAMS Definition:Student Level – Free form data entry field which allows for additional categorization of the student's status.

If a program wishes to track their students in a different manner than what is required for state reporting – use ‘STUDENT LEVEL’ (free text field)

Example – Using the example from the left of the screen.

This student would have the following status screen.

Term Enr. Status Col. Level Student Level SP6-14 New Transfer Sophomore Freshman-CJ

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Campus/Cost Type (Student Status)

The CAMPUS makes sure that the student has a “home” campus. This will indicate to all programs where the student “belongs”. If the student takes elective classes from another program, this field should NOT be changed.

The COST TYPE should be default. This will allow the student to be charged different rates for any program that classes come from.

FOR EXAMPLE: If a SUCCESS student wanted to take CJ classes as electives. The tuition rates are different, the class charge should reflect the program from whence it came.

Exceptions: If your program has more than one rate for different cohorts(Criminal Justice)

Then you would use the Cost Type that is the rate for that student’s cohort

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Campus CodesCollege of Arts and SciencesCoAS-Dual (Dual Enrollment)

CoAS-MAED F2FCoAS-MAED OLCoAS-Ugrad (traditional)

CoAS-Roane St

College of Health SciencesCoHS-BSN (Nursing)

CoHS-SU BSN (Nur – Summer)

CoHS-PACoHS-RN2BSN

College of Public ServiceCoPS-G (MSCJ)

CoPS-UG (CJ Bach., CJ Assoc)

SUS-Ugrad (do not use for any new students from this point forward)

CoPS-Assoc (new for all assoc programs)

SoCR-MACR

College of Prof. StudiesCPS-MBACPS-Ugrad F2FCPS-Ugrad OL

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GPAGrouping

**IMPORTANT **Please pay careful attention to those that are working on a 2nd degree.

We often times get students that are in the 2nd GPA Grouping working on either a second bachelors or a second masters and half of their classes get put under their last GPA grouping while the others are put under the 2nd GPA grouping or none of their classes are put under the 2nd GPA grouping.

This causes great confusion on reports as well as on transcripts.

Why is this important???NSCH and other reports can create great confusion when GPA groupings are not marked appropriately.

Example: A student that has already obtained a Masters in Edu. from bethel who then started the MBA program.

The hrs to complete each program is approx. 36 hrs.

The student has 36 hrs under the GPA grouping of Grad. If the MBA hrs are not marked as 2nd then they will be added to the 36 hrs from MAED.

Ex. 45 hrs ---- when figuring anticipated grad date we use those with 18 hrs or less are in their 1st year and so have 2 yrs since the program takes 2 yrs to complete.

Students with more than 18 hrs are in their second year so they have approximately 1 yr left.

If we get one that has 45 hrs we have to go through all their courses to figure out if they did in fact receive a first degree and are working on a second or if they simply quit one program and started another but are not working on a second. We then have to figure out how far along in that program they are to figure their anticipated graduation date.

** Pay attention to GPA grouping in Transcript Maintenance screen on each course as discussed earlier**

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Degree Seeking/Commuter

Degree Seeking – helps determine what type of student or program the student is.

Example :

MAED student taking a few courses for their job but not seeking a masters degree (Non-Degree seeking)

Dual Enrollment student in HS that is taking classes but not officially enrolled in a Bachelor’s degree program (Non-Degree Seeking)

All other students working towards an Associate, Bachelor, or Masters degree (Degree Seeking)

Commuter – helps determine whether the student lives on or off campus(used for book vouchers to determine whether a meal plan is put on the ID card)

All students in Online programs should be marked as a COMMUTER unless the student resides in the dorm (Ex. MAED grad assistant on campus).

All students within the traditional or other program that resides in a dorm or wildcat cove should be marked as a RESIDENT

Students within the traditional program that do not reside on campus but have housing with their parents or elsewhere should be marked as a COMMUTER

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Major (Student Status – Student Program Table)

** IMPORTANT **All students MUST have a major attached to their record (even if undecided)

**The Major should go along with the program**

Example: A student in the MBA program of SP3-14 should not have a major of MUSIC.

Please double check the majors when a new term is created for the student status record.

When a major is added or changed, delete the old information. If not, when a transcript is printed, all of the major lines are printed. It adds confusion to the transcript.

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Major

** IMPORTANT **When adding majors , please make sure that the major is on the TOP row and that there are no ‘BLANK’ major rows unless a student has more than 1 advisor.

If a student has 2 or 3 advisors then add them after the first row and leave the major blank on those rows so it will not clutter the transcripts.

The query reports pull the top Major for the term so if the top row is left blank and the major is included in another row, the report will pull a blank field.

The example on the top right would show a blank field on the report because the major is not on the top row in the table.

The example on the bottom right is the correct way to enter majors when a student has more than one advisor.

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Program MajorsGraduate ProgramsMBA *(The emphasis is now on the major)*GRADUATE-M.B.A. (do not use)BUSINESS ADM (Academic Practitioner)BUSINESS ADM (Executive)BUSINESS ADM (Healthcare Adm)BUSINESS ADM (Healthcare-IT)BUSINESS ADM (HR Management)BUSINESS ADM (Information Technology)

MAEDGRADUATE-M.A.Ed. (do not use)M.A.Ed (Educational Excellence) (for regular MAED students)M.A.Ed (Instructional Leadership) (for ILL MAED degree seeking)GRAD-NON-DEGREE (non-degree seeking)

MACRConflict Resolution

MSCJGRADUATE-M.S.C.J. (do not use)Master-Criminal Justice

PAGRADUATE-P.A. (do not use)

Physician Asst. Studies

Associate Programs

SUSAssociate-AccountingAssociate-BusinessAssociate-Information TechnologyAssociate-Customer Relationship ManagementAssociate-Computer Information SystemsAssociate-General StudiesAssociate-Information Technologies

CJ-AssociateAssociate-Criminal JusticeAssociate-Emergency Services Management

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Bachelor Degree MajorsCriminal Justice (Bachelors)Emergency Services ManagementCriminal JusticeHUMAN SERVICES(Criminal Justice) (do not use)

Success Program (online & F2F)ORGANIZATIONAL MANAGEMENT(do not use)

MANAGEMENT AND ORGANIZATIONAL DEVELOPMENTORGANIZATIONAL LEADERSHIP

Traditional ProgramArt MATHEMATICS

ATHLETIC TRAINING MUSIC (APPLIED)

Bachelor-General Studies MUSIC (CHURCH)

BIOLOGY (do not use) MUSIC EDUCATION

Biology (Field/Environmental) MUSIC INDUSTRY STUDIES (PRODUCTION & TECH)

Biology (Pre-Professional Health) MUSIC INDUSTRY STUDIES (MUSIC BUSINESS)

Biology (Biology Education) NURSING

Biology (General Biology) PHYSICAL EDUCATION

BUSINESS ADM (ACT) Pre-Engineering (New Minor)

BUSINESS ADM (CIS) Pre-Professional Heath Studies (do not use)

BUSINESS ADM (MGMT) PRE-PHARMACY

CHEMISTRY PRE-PHYSICIAN ASSISTANT (do not use)

CHILD LEARNING & DEVELOPMENT PSYCHOLOGY

Christian Studies (Pre-Min Prep) PSYCHOLOGY (APPLIED)

Christian Studies (Support Min) PSYCHOLOGY (DIDACTIC/ANALYTIC)

Criminal Justice Studies PSYCHOLOGY (DIDACTIC)

ENGLISH PSYCHOLOGY (ANALYTIC)

EXCEPTIONAL LEARNING & DEVELOPMENT SIM

Fitness and Wellness Promotion SOCIOLOGY

HEALTH THEATRE

HISTORY UNDECLARED (If Unknown)

HUMAN SERVICES

Interdisciplinary Studies

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ONE TERMOne Term is effective for FALL courses and is designated as 2014-FA (year-season).

CAMPUS - Reflects program(only other way to tell what program the student is in is the MAJOR)

MAJOR – be sure the major reflects the program for that term

COST TYPE – reflects tuition rate (ALL – Default in Student Status – except if have different rates for different groups)

*** IN COURSE OFFERING ***Make sure courses are attached to appropriate Cost Center and Campus for accurate billing

Effective for all Fall courses – All courses must have the program campus and cost center attached

All student status records for FALL must have the program campus attached