CAMPUS DATA CAMPUS DATA WAREHOUSE (CDW)WAREHOUSE (CDW)

Rollout PresentationRollout PresentationJuly 29, 2009July 29, 2009

Added Value from CDW Added Value from CDW

Having all of the data already coordinated Having all of the data already coordinated in terms of date.in terms of date.

Being able to recreate a record as it was Being able to recreate a record as it was in the past because all of history is in the past because all of history is available in the same tables and you can available in the same tables and you can specify the date you need.specify the date you need.

Having snapshots of employee balances Having snapshots of employee balances and of appointment and distribution and of appointment and distribution information.information.

Added Value from CDW contAdded Value from CDW cont’’dd

Actions are collected by code number and Actions are collected by code number and can be called up by time period selected. can be called up by time period selected. For example, hires and rehires can be For example, hires and rehires can be tracked by month.tracked by month.

More data elements. More data elements. Much longer historical records for all Much longer historical records for all

fields. fields. Do not need to update model when new Do not need to update model when new

elements are addedelements are added

Comparison of CDW and QDBComparison of CDW and QDB

WebWeb--based (Cognos) front endbased (Cognos) front end Free to usersFree to users Data are organized by date (no Data are organized by date (no

separate history tables)separate history tables) New data with prebuilt logic New data with prebuilt logic

(i.e. hourly as monthly (i.e. hourly as monthly estimate, plus FTE data)estimate, plus FTE data)

Integrated dataIntegrated data Employee SnapshotsEmployee Snapshots Employee balances are storedEmployee balances are stored Logically named fieldsLogically named fields Logically grouped dataLogically grouped data

Computer softwareComputer software--based based (BiQuery, etc.) front end(BiQuery, etc.) front end

Cost of software and Cost of software and maintenance maintenance

EDB data are overwritten EDB data are overwritten nightly (separate history nightly (separate history tables)tables)

Hourly as monthly estimate is Hourly as monthly estimate is only prebuilt logiconly prebuilt logic

Data are not integratedData are not integrated No snapshotsNo snapshots No employee balances storedNo employee balances stored Fields names are frequently Fields names are frequently

abbreviatedabbreviated Data are grouped by table onlyData are grouped by table only

PP CDW PP QDB

PP CDW Logon ScreenPP CDW Logon Screen

URL for CDW Logon Screen

http://cdw.qdb.ucla.edu

COGNOS FeaturesCOGNOS Features Computer Based Training (CBT)Computer Based Training (CBT)

Cognos Parameterized ReportingCognos Parameterized ReportingThat is, centrally created reports are That is, centrally created reports are available for your use. All you need to put available for your use. All you need to put in are specific values such as a date or a in are specific values such as a date or a UID.UID.

Predesigned filters Predesigned filters

Definitions of fields appear whenDefinitions of fields appear whenusers scroll over the field name users scroll over the field name

Cognos TerminologyCognos Terminology

What is a Fact?What is a Fact?A number or an amount. Something that A number or an amount. Something that can be measured. For example, net pay.can be measured. For example, net pay.

What are Details?What are Details?Dimensions by which facts can be Dimensions by which facts can be organized. For example, an employeeorganized. For example, an employee’’s s name.name.

Subject Area Screen and Launch Subject Area Screen and Launch PagePage

Subject Area

Path to Launch Page

PP CDW Launch PagePP CDW Launch Page

Helpful HintsHelpful Hints

Helpful Hints Helpful Hints

Helpful Hints with BookmarksHelpful Hints with Bookmarks

Computer Based TrainingComputer Based Training

Launch

Computer Based TrainingComputer Based Training

Link to Training

PP CDW Subject Area ScreenPP CDW Subject Area Screen

Subject Area

PP CDW ReportsPP CDW Reports

PP CDW ReportsPP CDW Reports

Individual Reports

PP CDW Launch Page ReportsPP CDW Launch Page Reports

Launch Page Path to Reports

PP CDW Launch Page ReportsPP CDW Launch Page Reports

PP CDW ReportsPP CDW Reports

Choices

PP CDW Leave ReportsPP CDW Leave Reports

Choices

Leave Report Leave Report -- EmployeeEmployee

Date Choices

Employee ID Number

Leave Report Leave Report -- EmployeeEmployee

xxxxxxxxx

SMITH,JOHN (xxxxxxxxx)

PP CDW ReportsPP CDW Reports

Pay Audit ReportPay Audit Report

Pay Audit ChoicesPay Audit Choices

Choices

Date Choices

Pay Audit ReportPay Audit Report

Date Choices

Employee ID

Pay by Pay Trans DatePay by Pay Trans Date

$$$ $$$

$$$

$$$

SMITH,JOHN

SMITH,JOHN (xxxxxxxxx)

PP CDW ReportsPP CDW Reports

Expense DistributionExpense Distribution

Expense Distribution ChoicesExpense Distribution Choices

Choices

Date Choices

Sorting ChoicesDisplay Choices

Expense Distribution ReportExpense Distribution Report

PP CDW Data Tree DiagramsPP CDW Data Tree Diagrams

PP CDW AtPP CDW At--AA--GlanceGlance

PP CDW AtPP CDW At--AA--Glance Glance -- PagesPages

PP CDW Data TreesPP CDW Data Trees

Detail Diagrams by TreeDetail Diagrams by Tree

Detail Diagram Search FeatureDetail Diagram Search Feature

PP CDW Ad Hoc QueryingPP CDW Ad Hoc Querying

For Ad Hoc Querying

Query Studio Query Studio –– Ad Hoc ChoicesAd Hoc Choices

Ad Hoc Ad Hoc –– Expense DistributionExpense Distribution

Data Tree

Sub-folders

Individual Fields

Downloading/Printing FeaturesDownloading/Printing Features

PDFPDFFeature allows for displaying filters on Feature allows for displaying filters on the documentthe document

CSVCSV ExcelExcel

2000, 2002 and 20072000, 2002 and 2007 XMLXML

CDW SupportCDW Support

Classroom training will begin Classroom training will begin SeptemberSeptember

AIS CDW Cognos support at AIS CDW Cognos support at support@qdb.ucla.edusupport@qdb.ucla.edu

AIS CDW Cognos remote supportAIS CDW Cognos remote support Payroll CDW data support at Payroll CDW data support at

eharriso@finance.ucla.edueharriso@finance.ucla.edu