Camel Race

8/10/2019 Camel Race

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ABU DHABI COMPANY FOR ONSHORE OIL OPERATIONS(ADCO)

2014 Camel Race Guidelines

This electronic copy is a true representation of the original. The on-line version is

definitive; prints are discouraged but may be taken for reference purposes. They

shall not be retained in filing systems.

Issued on : 21 May 2014

File Location :PIMD Website

Version : 01
http://adcoportals/functions/CorporateSupport/PIMD/Performance_Report/Pages/Camel-Race.aspxhttp://adcoportals/functions/CorporateSupport/PIMD/Performance_Report/Pages/Camel-Race.aspxhttp://adcoportals/functions/CorporateSupport/PIMD/Performance_Report/Pages/Camel-Race.aspxhttp://adcoportals/functions/CorporateSupport/PIMD/Performance_Report/Pages/Camel-Race.aspx


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ADCO Camel Race Guidelines - 2014

Revision: 1 Date: 21-May-2014

Revision History

The table below is a brief summary of the most recent revisions to this document. Details

of all revisions are held in separate records by the issuing department.

Revision # Date Author Scope / Remarks

xxx April 29, 2014 PIMDInitial Release

Incorporated comments from workshops

01 May 20, 2014 PIMD

2014 Final Camel Race Guidelines Medals criteria to include TPO -TCM Directive

Changes to HSE measures in line with

meeting on 19-05-2014


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Contents

Objective ............................................................................................................................ 1

Scope ................................................................................................................................... 1

Expectations ..................................................................................................................... 1

Performance Measures ................................................................................................ 2

Common Elements ................................................................................... 2

Gates / Deductions ................................................................................... 8

Asset Specific Elements............................................................................. 9

TPO Asset Specific Elements .................................................................... 12

Medals Criteria ....................................................................................... 14

Scoring Approach ......................................................................................................... 17

Process Map ................................................................................................................... 18

High level Process .................................................................................. 18

Complaints ...................................................................................................................... 18

RACI Matrix .................................................................................................................... 19

Additional Roles & Responsibilities ..................................................................... 19


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Page 1

Objective

The objective of the Camel race is to create an environment of positive competition and sharing of best

practices. This document provides guidance on managing and reporting the activities that constitute the

performance elements and measures of the Camel Race Structure. The Camel Race is a competition

scheme between ADCOs participating assets and functions with an ultimate objective of driving change

in peoples behavior. Measures are designed to address ADCO Must Dos & Performance Contract in the

structure of a Balanced Scorecard. Participants will be able to track progress on the ADCO Balanced

Scorecard system (ADCOBSC).

Scope

This document is applicable to ADCOs five assets: BAB, NEB, SE, BUH, and TPO which contribute in

completing the activities forming the current and future performance elements of the race structure for

assets. The participating Functions & exclusions for 2014 will be listed in the next version of the

guideline document following workshops with relevant Functions. The measures are divided into two

categories: Common and Specific. The common measures apply to all units whereas the specific

measures are intended to address certain business processes within the unit.

Common measures will have 50% of the weight and the remaining 50% for asset specific measures.

Expectations

The camel race framework and new structure are intended to help drive and monitor the effectiveness

of the common and specific measures implementation across the assets and functions. This will only be

achieved when progress is reported in a timely and accurate manner. In addition, it is equally important

to ensure that the measures are received, reported and validated in ADCOBSC in full compliance with

ADCOs standards and specifications and in line with its quality requirements.


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Performance Measures

Common Elements 50%

1. Safe Operation Indicator (SOI) 8%

Definition:

SOI represents the percentage of reportable Lost Time Injury (LTI) cases per 1,000,000

man-hours worked. It includes all contractors, subcontractors and establishment

personnel working on sites or within areas controlled by ADCOs assets and functions.

Frequency: Monthly-YTD

Calculation: Note: The SOI score will be capped at a minimum of 50 % to counter cases with high LTIF.

2. Safe Driving Indicator (SDI) 8%

Definition: This measure consists of two sub measures i.e. speeding violations (3%) and vehicle

accidents (5%) normalized by the number of kilometers driven.

Speed Violations (3%):The total number of speeding violations that are captured by the

IVMS system against the assets and functions employees per 10,000 km. A violation iscounted when a driver exceeds the corporate agreed km/hr (speed limit) & drives for

more than 2 min as per table below:

High waysNew speed

Limits in KmModification Action

(Sila-Abu Dhabi-

Dubai- Fujairah and

Al Ain)

130

For overtaking in critical

traffic condition, 2 minutes is

Allowed.

Single beep.

Over speeding between 130

to less than 140 km/h formore than 2 minutes

Record of driving time

above 130 Km/h will bepart of 1 monthly RAG (Red,

Amber, Green) Report.

Over speeding at 140 - Single beep

- Immediate violation

ADCO Internal

Roads (Freeways)120

Over speeding on other black

top roads (freeways) between

120 km/h to less than 130

km/h

- Single beep.

- Record of driving time

above 120 Km/h will be

part of monthly RAG Report

Over Speeding 130 KM/H on

other black top roads

(freeways)

- Single beep

- Immediate violation

Graded (Sand Track

and Gatch Roads)80

No speed change


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Vehicle Accidents (5%): Total no of accidents recorded against the assets and functions

employees & contractors per million KMs driven. The Vehicle accident frequency (VAF) asdefined by HSE guidelines will be used for this measure. A Vehicle accident will be

recorded against an Asset or Function if investigation reveals ADCO personnel

(staff/contractor) as the responsible or liable party.

Frequency: Monthly-YTD (for both sub-measures)

Calculation:

Speeding Violations Score= 100(no. of violations YTD/ (km driven YTD/10,000))

Vehicle Accidents Score= (1VAF) *100

VAF = (No. of Vehicle Accidents YTD x 1 Million) / Million KM driven YTD

Note: Vehicle accidents score will be capped at a min of 50 % to counter cases with high VAF no.

3. People Development Index 14%

3.1 Training Man-days 35%

Definition:

Achieved man-days vs. planned (according to the Approved 2014 ATP).

A. This Measure consists of reporting actual training/conference man-days versus

planned courses/conferences. All Unplanned new requirements will be excluded from

the calculation to ensure proper implementation of the plan.

B. Reporting methodology is quarterly YTD. The Data source is the 2014 approved annual

training plan, which is distributed to all VPs within each asset and function. Monthly

progress report will be provided to monitor the progress of the implementation of the

ATP. (Reports to include last month and the next 2 months).

C. The HR training team is responsible to find similar suitable alternative course and

vendor, which meet the lines operational requirement, in case the planned course is

canceled by the vendor. HR shall notify the employee and his/her line manager 4

weeks in advance or at the discretion of the HR Training coordinator with due

consideration to employees work/leave cycles.

D.

Replacement of courses for those employees who are planned will be counted only if

replaced courses are related to employees discipline. On the other hand, replacement

of attendees who are not part of the approved 2014 ATP will not be considered in the

actual man-days reported for the camel race.

E. LSP, GCP & LEP courses are excluded from the planned man-days due to the recent

contract expiry.

F. Following are justified reasons for excluded man-days:

o Courses cancelled by vendor

o Courses fully booked

o Courses TBA

o Courses postponed by vendor

o Resigned employees

o

Employees transferred before the planned course dateo Employees with approved medical sick leave by ADCO Medical Officer and

approved compassionate leave.


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Frequency: Quarterly-YTD

Calculation:

Method of calculation:

(Actual Man-days (Planned) YTD/ (Approved Man-days -Justified Exclusion))/4

= Final Score YTD%

Actual Man-days (Planned) YTD includes Changes of courses, changes of vendors, and

changes of dates for planned named employees according to the approved annual

training plan.

The final score of this measure will be calculated at the end of 2014.

3.2 E-PCR 35%

Definition:

It is defined as the number of employees eligible for e-PCR who completed the three

milestones of the PCR process before the agreed deadline dates. For 2014 the VPs are

excluded from the e-PCR measure. This element consists of three measured milestones:

o Objective setting Deadline is March 31st

o Mid-Year ReviewCompletedDeadline is July 31st

o Final Year End Review Completed (Excluding VPs) Deadline is December 5th

Data source is the oracle e-PCR system.

The reporting methodology is monthly YTD to follow up the progress while the score

mark for the three milestones will be provided three times per year

(March/July/December).

Odd cases will be excluded according to HR guidelines and are:

o Employees transferred / integrated 60 Days from the deadline of each phase.

o New recruits will be shown in e-PCR system after completion of their probation

period.

o Employees resigned.

o Employees absent for more than 60 days continuously.

o Employees transferred are excluded from the subject phase but considered as part

of the next phase calculation.

Frequency:

Monthly-YTD, with the following updates:

Objective setting: March report

Mid-Year Review: July report

Final year-end review: December report

The KPI score calculation will be performed at the completion of each of the 3 milestones

& the score will be carried forward to subsequent months in between.

Calculation:

Total marks for this measure is 35% out of People Development Index mark, distributed

as follows:

o 30% on objective settings

o 20% on mid-year review

o

50% on final yearend review

Method of calculation:((% of completed objective setting *(30% of E-PCR Mark)) + (%

of completed mid-year review *(20% of E-PCR Mark)) + (% of completed final yearend


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review* (50% of E-PCR Mark)) = Final score YTD

The final mark of this measure will be calculated at the end of 2014.

Criteria Weight

Objective setting Number of employees completed objective setting to total no.

of employees entitled for PCR within the Asset and Function

30%

Mid-year review Number of employees completed Mid-year review to total no.

of employees entitled for PCR within the Asset and Function

20%

Final yearend

review

Number of employees completed Final year-end review to

total no. of employees entitled for PCR within the Asset and

Function. Recovery is not accepted after the deadline of each

milestone. Asset and Function score will be frozen at the end ofeach milestone, i.e. if an asset and Function scored 25/30 in

objective setting by end of March this mark will be considered in

the final accumulated scoring system for this measure.

50%

3.3 Integration of UAE Nationals: 30%

Definition:

This element measures the number of integrated UAE Nationals within the Asset and

Function according to the 2014 integration plan approved by SVP.

A. Data source is the approved 2014 integration plan

B.

This includes all entry points joining the assets /divisions

C.

It is the responsibility of the assets and Functions to follow up on the development of

all entry points within each asset and Function.

D. The reporting methodology is quarterly YTD (31st

March, 30th

June, 30th

September

and 31st

December).

E. Any case that is not part of the approved name in the integration plan will not be

counted.

F.

Exclusions will include the following:

o Employees transferred before the integration date between Assets or Functions

will be excluded from both Assets or Functions.

o

Change of disciplines.o Emergency cases, including medical cases, to be excluded temporarily unless it

exceeds 90 continuous days of absence which will lead to permanent exclusion.

o Integrated employees are counted only after they fill in an operational position in

the HR System, and not as and when declared operational by the panel.

Frequency: Quarterly-YTD

Calculation

Method of calculation :

((# of actual planned employees integrated YTD/ # of planned employees to be

integrated - exclusions).

The final mark of this measure will be calculated at the end of 2014. Note: any final percentage that exceeds 100% will be considered as full mark.


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4. HSE Assurance Program (HSE Annual Plan Objectives) 8%

Definition: Measured as per the agreed annual plan by the assets and functions HSE Objectives.

Frequency: Quarterly-Average

Calculation:

% of completion (Actual Vs. Plan)

# of timely completed tasks / total # of tasks due for the quarter as per plan

Note: Any task/ milestone not met on time will be missed for the rest of the year.

5. Commercial Index 12%

Definition:

The commercial index for 2014 will comprise of 3 sub measures M1, M2 & M4.

M1: For all contracts, to issue e-JMC Fax with contracts value 2M for contract

strategy and bidders list in accordance with ADNOC guidelines, at least 275 days for

single award and 365 for split award before the expiration of the current contract.

o Note: In cases where there are discrepancies resulting in delays SCMD; will review

each discrepancy situation separately with the concerned asset before issuing the

resulting score for M1.

M2:

o All contract with value 100M: SCMD to obtain approval for the technical

evaluation report by the delegated authority within 81 days (excluding 10 daysADNOC approval) from the technical bids opening date.

o All contract with values < 2M and below 100M:SCMD to obtain approval for the

technical evaluation report by the delegated authority within 53 days(excluding 10

days ADNOC approval) from the technical bids opening date.

o All contract with value above 500k and below 2MSCMD to obtain approval for the

technical evaluation report by the delegated authority within 35 days from the

technical bids opening date.

Note:In order to align with SCMD following exclusions will apply for M2:

a. Engineering Project / EPC Contracts.

b. Single Source tenders/contracts

M4:

o For PR $ 10 M - Procurement technical evaluation approval by the delegated

authority obtained by SCMD within 45 days from date of opening the Technical bids.

Note: Following notes apply to both categories of M4

a. Tolerance period of 7 days will be considered as a transit period. This transit

period of 7 days is outside the target days & is applicable for the time taken by

the document to travel both ways i.e. from SCMD to the asset & from the asset

back to SCMD. Discrepancies, if any, will be handled on a case-by-case basis by

SCMD.


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b. Scores calculation will be based on dates when SCMD receives procurement

technical evaluation and all purchases completed & received by SCMD during

2014 will be considered for this calculation.

c. For purchases where assets have already been penalized in the previous year i.e.

2013 these will be excluded to avoid double dipping. Discrepancies if any will be

handled on a case by case basis upon the discretion of SCMD & depending on

the nature of the purchase & its impact on the core business.

Frequency: Monthly-Average

Calculation:

M1: The number of contracts meeting the target dates divided by the total number of

contracts for that duration.

M2:

100M:

81 days reached/completed = 100% score

> 81 days = 100% - (2 X no. of days above 81) with a minimum of 60%

Above2M and below 100M:



Above 500k and Below 2M:



M4: Procurement technical evaluation

For PR 30 days = 100% - (2 X no. of days above 30). with a minimum of 60%

For PR > $ 10M

45 days completed = 100% score


The Maintenance Index (MI) is calculated as


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Gates / Deductions

1. Fatalities

Definition:

Tracks Fatalities which covers employees, all ADCO contractors, subcontractors &

establishment personnel working on sites or within ADCO controlled areas during the

reporting year. Incidents resulting in Fatalities will lead to a deduction of 25% in the

overall score (Common + Specific) of that month.

(Multiple fatalities as a result of one incident will count as one).

Frequency: Monthly

Calculation:25% deduction in overall (common + specific) for the month.

2. Non reported incidents

Definition:

Intentional non-reporting of HIPONM & Significant Incidents (which require TOR) will lead

to a deduction of 10% in the overall score (Common + Specific) of that month. It includes

all contractors, subcontractors and establishment personnel working on sites or areas

controlled by ADCOs assets and functions. (HSED will report these incidents based on spot

verification exercises)

Frequency: Monthly

Calculation:


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Asset Specific Elements 50%

1. Maintenance Reliability 10%

Definition:

It measures maintenance planning accuracy and the effectiveness of planned

maintenance in preventing corrective maintenance.

Scheduled WOs : The WOs scheduled & completed within schedule window.

Generated WOs : The WOs generated.

PM Units: The number of units that have been Planned and maintained. All PM WOs

(Parents, Childs, and Tasks) should be completed to consider the unit is maintained unPM Units : The number of units that have approved unplanned maintenance.

Measure are YTD

Score = Month score Z

Z = 1% if there is 5% YTD PM records overdue and for every 2% extra will add 1%

The waiting for schedule statuswindow is the generated month.

Note: The terms used in this formula are expected to be clarified further; until then the current

basis will be used changes if any will be applied only on agreement with all assets.

Frequency: MonthlyYTD

Calculation:

2. Approved well Tests 10%

Definition:

This measure tracks the well test rate for active strings where each active producer string

needs to be tested once every 6 months. i.e. % of strings with approved production test

record to the total number of active strings that flowed more than 168 hours (7 days) in

the reporting period.

Frequency: Monthly average.

Calculation:

( )

Total # of active strings= All active strings during reporting period per ADNOC guidelines.

Z = Delay factor that tracks strings that are overduefor tests i.e. have test age greater

than 6 months. As per agreed criteria from TC (I & O) any active string which has a

production test date > six months from the last validated test will be counted overdue for

testing.Z is calculated as:

(

)

For e.g. if there are two active strings overduefor tests & say have a test age of 8 & 9

months respectively in this case Z would be estimated as:


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Z =

= (1.5 + 1.33) = 2.83 which will be divided by the total active strings. In

summary higher the overdue period above six months higher will be the deduction from

the percentage score achieved for the month.

Notes:

Exclusions & Inclusions: Strings which were inactive for greater than 6 months &

come active during the reporting period will have a maximum of one month grace

period within which to perform the test. This grace period starts from the date the

string starts flowing. If assets fail to test such strings within one month then these

strings will also be considered overdue for tests and includedin estimating the delay

factor Z.

Adaption Grace Period: In order for assets to adapt to the new calculation basis a

grace period of one month on the test age will be granted for the 1st

half of this year

from 01-Jan-14 to 30 June 2014. Thisgrace period of one month will be applied to

test age of the overdue string i.e. for the first half instead of using 6 months as the

violation criteria we will use (6 + 1) = 7 months to consider a string overdue for test.

For the second half (1st

Jul to 31 Dec 2014) we will go back to use TC (I & O)

recommendation of 6 months.

1stHalf of year

2ndHalf of year

3. Well Availability 10%

Definition:Well availability will be reported as a direct absolute value without any modification

prorated to 95% max (95% availability is = to 100% score).


Calculation:

The reporting of availability will be monthly however it will be readjusted at the end of

each quarter when final data is available in system.

Prorated availability of >= 95% is = 100% score.

4. Inactive Strings 10%

Definition:The change in number of inactive strings compared to beginning of the year and in

accordance with ADNOC new Guidelines.


Calculation: Operational Strings = Total Strings (1.8 project wells + Abandoned wells)


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The asset which achieves the highest improvement i.e. reduction in inactive strings will

achieve a 100% score. The scores for the other assets will then be prorated from the 100%base line score of the asset demonstrating the highest improvement.

5. Utilization of RMP data 10%

Definition:

This measure is aimed at determining the utilization of RMP data & measured as

percentage of RMP loaded Vs. planned (as referenced in the Business Plan). The measure

tracks the turnaround time for the assets from survey execution to the date on which

survey data is loaded in the system (Finder) with a target of one month.

Frequency: QuarterlyYTD

Calculation:

Notes:

The calculation will consider only those RMP surveys that have been validated &

loaded in Finder within a month from the date of execution of surveys.

The one month target includes the one week duration for CITD to load data from the

date of receiving validated survey results from assets. However, if there is more than

one weeks delay in CITD uploading data in finder the assets will not be penalized for

this delay beyond the one week from the date of receiving data from assets. Thesurvey reports once validated are date stamped & signed by asset focal point before

sending these reports to CITD for loading in Finder.

Invalid Data or surveys will be excluded from the calculation.

This measure will be reported quarterly - YTD and a final score against the business

plan will be calculated at the end of the year 2014.


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TPO Asset Specific Elements 50%

1. Maintenance Reliability 10%

Definition:

It measures maintenance planning accuracy and the effectiveness of planned

maintenance in preventing corrective maintenance.

Scheduled WOs : The WOs scheduled & completed within schedule window.

Generated WOs : The WOs generated.

PM Units: The number of units that have been Planned and maintained. All PM WOs

(Parents, Childs, and Tasks) should be completed to consider the unit is maintained

unPM Units : The number of units that have approved unplanned maintenance.

Measure are YTD

Score = Month score Z

Z = 1% if there is 5% YTD PM records overdue and for every 2% extra will add 1%

The waiting for schedule status window is the generated month.


Calculation:

2. Average Successful Hydro-testing turnaround 10%

Definition:

It measures the turnaround i.e. cycle time of successful hydro-testing from well receipt to

handover to operations. This measure will have a target of 7 days.

Note: Successful Hydro test is defined from the date Asset releases the well until the day

IPD confirm flow-line pass or fail in 1st

attempt.

Frequency: QuarterlyAverage

Calculation:Completed in 7 days = 100% score

> 7 days = 100% - (2 x no. of days above target) min 60%

3. Timely completion of IPS 10%

Definition:This measure ensures timely completion of Intelligent pigging surveys (IPS) avoiding

overdue IPS with a base target of 0 overdue IPS.

Frequency:

QuarterlyYTD.

This measure will be reported quarterly, however the final score will be calculated at the

end of 2014.

Calculation:


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4. % MOLs with conditions assessed and MAWP is calculated 10%

Definition:The objective is to identify percentage of MOLs whose conditions are assessed & have the

MAWP (Maximum Allowable Working Pressure) calculated; the target is 95% (15MOLs).

Frequency:

QuarterlyYTD.


end of 2014.

Calculation:

5. Avoid loss of containment events (Zero leak policy)

10%

Definition: The objective is to ensure there are zero leaks from any of the MOLs.

Frequency:

QuarterlyYTD.


end of 2014.

Calculation:

= No. of loss of containment events from MOLs

Notes

Zero 0 loss of containment events = 100% score.

1 (one) loss of containment event would result in a score of 50%

Any loss of containment events more than 1 will result in 0% score for this measure.


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Medals Criteria

1. FIKRA (Ideas)

Definition: The implementation of approved and published FIKRAs.


Calculation: Points will be given to each Asset/Function based on the table below. The measure is YTD

calculated monthly on the basis that the asset/function with highest number of points will

score 100%. Others will be prorated. Assets and functions will score points for

implementing an FIKRA. The number of points for the implementation will be equal to the

points given for FIKRA by the Business Excellence Committee (BEC).

2. Well Commissioning (BAB, BUH & SE)

Definition: New Wells:It is the duration to commission new oil and WI wells from rig release date to

production within 60 days.

Work-over Wells: 30 days duration required to re-commission the oil and WI well for

work-over after drilling unit release.


Calculation: New Wells:


More than 60 days = 100% - no. of days more than 60

The average of all wells in a month

Work-over Wells:


More than 30 days = 100% - no. of days more than 30

The average of all wells in a month

Some Impact (20%) (20)

Some Impact (20%) (20)

Improve efficiency (Business Process):

Reduce Resources/Improve utilization:

Others:(10)


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3. Asset Integrity (BAB, BUH, NEB & SE)

Definition: This medal will be a composite of the Facility Integrity & Well integrity measures for assets

whereas it would be a composite of Facility Integrity & MOL integrity for TPO. Below are

the definitions of the each integrity sub measure:

Facility Integrity- will comprise of the following two KPIs:

F1: Proactive Integrity Risk Management of HSE&B CES:

Identify the operational, Maintenance and C&I Risks for 50% of HSE&B CES and establish

mitigation plans that when implemented will ensure the risk levels are ALARP

F2: Establishing Safe Operation Envelops in Asset Register

Develop Safe Operation Envelops templates for 50% HSE&B CES categories, collect actual

operation data and monitor actual operation conditions are all the time within SOE limits.

Well Integrity will comprise of the following two KPIs:

W1: Make Safe the Shut-in wells with Annuli Shut-in pressure >100% MAASP

Update the wells Shut in pressures, identify wells with shut in pressure more than 100

MAASP, Kill & secure identified wells

W2: Manage risks due to annulus pressure to an ALARP level (% MAASP Calculated):

Identify wells with Annulus pressure, collect data, calculate the MAASP for 75% of the

identified wells and update records in PEIS.

MOL Integrity will comprise of the following two KPIs:

PL1: Proactive Risk Management of MOL

Proactively measures the mitigation progress against plan for MOLs identified with

integrity risk with a base target of 95% (i.e. 95% = 100% score for this measure)

PL2: Effective protection from external corrosion

The objective is to ensure maximum no. of cathodic protection test post achieve

protection criteria, the target is 95%

The winner of the Medal should score the highest end of year score among all Assets &

TPO with a minimum year end score of equal or more than 85%.



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Calculation:

Sr. Key Success Factors KPI Target

F1 Proactive Integrity Risk

Management of HSE&B

CES

No of HSE&B CES with integrity risk identified X 100

No of HSE&B CES in Asset Register

>50%

F2 Establishing Safe

Operation Envelops in

Asset Register

No of HSE&BCES with SOE identified X 100

No of HSE&B CES in Asset Register

>50%

W1 Make Safe the Shut-in

wells with Annuli Shut-in

pressure >100% MAASP

(No. of Wells Killed & Secured Made Safe) X 100

Total No. of Wells with confirmed SAP in A

and having Shut-in WHD Pressure > 100% MAASP

90%

W2 Manage risks due to

annulus pressure to an

ALARP level (% MAASP

Calculated)

No. of Wells with data submitted for MAASP calculation X 100

Total No. of Wells with annulus pressure

75%

PL1 Proactive Risk

Management of MOL

MOLs with integrity risk identified & mitigation plans developed X 100

Total No. MOLs

95%

PL2 Effective protection from

external corrosion

MOLs with under protected (low voltage level at CP posts) X 100

Total No. MOLs CP test posts

0

For Assets (BAB, BUH, NEB & SE) end of year score.

KPI A) Actual planned

Performance

target %

B)

Weight

%

C) Weighted

Progress = A

x B

D) Total

Weighted

progress

E) Integrity

Medal

Weight %

F) Integrity

Medal

Score= D x E

G) End of

integrity year

score SUM (F)

FI 30 60%

F2 20

W1

20

40%

W2 30

For TPO end of year score

KPI A) Actual planned

Performance

target %

B)

Weight

%

C) Weighted

Progress = A

x B

D) Total

Weighted

progress

E) Integrity

Medal

Weight %

F) Integrity

Medal

Score= D x E

G) End of

integrity year

score SUM (F)

FI 30 60%

F2 20

PL1 20 40%

PL2 30


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Scoring Approach

Each Assets representative will collect their corresponding assets measures for all of the elements and

then feed them into ADCOBSC (http://adcobsc/). PIMD will then review and validate the data, before it is

automatically calculated by the system.

1. All calculations for 2014 are effective from 1stJanuary i.e. the beginning of the year 2014.

2. The different types of measure scores are handled as follows:

Monthly-Average : Scores are received on a monthly basis and averaged with previous months of

the year

Monthly-Year To Date (YTD): Scores are received on a monthly basis and are accumulated.

Quarterly-Average : Scores are received on a quarterly basis and averaged with previous quarter ofthe year

Quarterly- Year To Date (YTD): Scores are received on a quarterly basis with a weight of 3 months.

3. No of days- Days in the document means Calendar Day unless specified explicitly.

4. In case of a proven intentional data manipulation of any of the measures, the asset will score zero

(0) for the measure in that month and the following months until the data is corrected. The monthly

and end of year score will be reduced by (the weight of the measure to the total measures * 8.5% *

no. of months).

5. PIMD and parties selected by Executive Team (ET) will conduct a verification / audit exercise every

quarter during 2014 to ensure accuracy of data reported. The percentage of accurate data versusthe total no. of cases in the sample will be multiplied by the measure score. The monthly and end of

year score will be reduced by (the accuracy percentage * the weight of the measure to the total

measures * 8.5% * no. of months).

6. A delay by an asset to feed complete data into the system by the set date will result in a deduction

of (0.01% * number of days after due date until complete data is loaded into the system) from the

monthly and year end scores.

7. 0.01% deduction from Assets/Functions who fail to submit data (eg. HR data for people

development index) to other Assets/functions.

8. Measures that do not have a data in a specific month due to any reason i.e. no activity, will not be

counted in the average.
http://adcobsc/http://adcobsc/http://adcobsc/http://adcobsc/


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Page 18

Process Map

The diagram below illustrates the reporting process that has been put in place to ensure timely & accurate

reporting.

BusinessUnit

FP/AssetFP

(SPMA)

PIM

D

Assets/

Functions

Conduct activities

Receive/Extractactivity results

Yes Extract CR

Scores &

Ranking

Filter activityresults

Feed results intosystem/ Send to FP

MAXIMO, Oracle,PIES, etc...

Filter activity results

based on Common &Specific CR Measures

Feed results into

ADCOBSC system

ADCOBSC*

Verify Data Data Matches?

* ADCOBSC System will automatically perform the needed calculation of the Camel Race Scores (Initial and Final) and rank the Assets/Functions accordingly

Announce**

Winners

L1: High-level Camel Race Process

** Announcing winners include communicating and coordinating with the concerned departments, like GSD and the Fields to publish results across ADCO

NO

High level Process

PIMD with Assets, functions and Drilling jointly set clear definitions for each common and specific

measure in the new Camel Race.

Agreed measures will be uploaded in the system by PIMD.

Assets, functions and Drilling will post their actuals into the system on monthly basis.

PIMD will lead the audit team composing of selected members from Assets, functions and drilling to

perform the verification audit exercises on the reported data. This verification exercise is conducted

twice per year to verify each measure.

In addition PIMD intends to conduct Quarterly audits with selected stake holders whenever feasible.

Violations will be discussed with ET following the same approach as previous years.

ComplaintsIn the situation where an Asset, function or Drilling have any concern or complaint relevant to the Camel

Race, the party has the right to raise its concern or complaint, in confidence, to PIMM in writing andsupported by documented evidences. PIMM in return should investigate the matter and revert back to the

complained party with a decision. If the complained party is not satisfied with PIMM decision, PIMM has to

raise the matter to ET for final vetting.


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RACI Matrix

The RACI table below captures the main activities related to the Camel Race management and the mainstakeholders involvement in the process:

Sr. Activities ET PIMDAsset, Function

and Drilling

1. Adding new Camel A R I

2. Add/remove/change Common and specific measures A R I

3. Revise scores of a Common and specific measures AR C

4.Adding/dropping/modifying measures within group

(Common or specific)A I

5. Changing the weight of a group (Common and specific) AR I

6. Changing/Modifying Measures Formula + Frequency A C

7. Changing Data Source (I.E. Oracle, PIES, FINDER) C C

8.Changing/Modifying Recognition/Penalty

System/ElementA R I

9. Changing Data Gathering Focal Point I

10. Reward Scheme (Who, When, How, What) A R I

11. Data Quality Control/Check R I

12. Generate/Publish of Camel Race Results (Advertise) I AR I

In this section the stakeholders need to refer to the BSC user manual or the System Feature Privilege Sheet

because it includes all the ADCOBSC system features.

Additional Roles & Responsibilities(Subject for further modification based on ADCOBSC System Workflow)

Note that majority of the processes performed by the stakeholders are conducted through ADCOBSC

system

Asset/Business Unit Focal Point (FP)

Conduct activities associated with the race common and specific measures in accordance with ADCOs

standard and procedures

Feed the activity results into ADCO systems (MAXIMO, PIES, AIMS)

Senior Performance Management Advisors (SPMAs)

Receive data and extract activities results from ADCO systems/ fields

Verify activities associated with the race common and specific measures and ensure they are executed

as per ADCOs quality standards

Feed the activity results into ADCOBSC system (by 12thof every month)

Camel Race Custodians

Checking and verifying the reported data completion and quality

Verify the total performance scores and rankings for each asset/function/drilling calculated and

reported by the ADCOBSC system. Reporting and publishing measures results and final scores to the

organization (by 20thof every month)

Camel Race

Documents

Transcript of Camel Race