Calloway County Calloway County Schools Schools

CONFIDENTIALITY CONFIDENTIALITY TRAINING TRAINING

Protection of Personal Information

School Year 2015-16

Family Educational Rights and Privacy Act (FERPA)

Kentucky Family Educational Rights and Privacy Act

Protection of Pupil Rights Amendment Individuals with Disabilities

Improvement Education Act 0f 2004 (IDEA)

Kentucky Administrative Regulations Professional Code of Ethics for Kentucky

School Personnel (704 KAR 20:680) Board Policy (09.14 , 09.14AP 232,

10.11) Special Education Procedures –

Confidentiality of Information (Chapter 8)

Disclosure of information is subject to FERPA requirements

Required to be given to parents annually

Potential Forms of NoticeAnnual newspaper ad or articleAnnual statement in Code of

Acceptable Behavior and DisciplineAnnual statement in student

handbooks

Written Parental ConsentDisclosure Without Consent

Release of Education Records to Another School District

Directory Information and Public NoticeEmergency May Warrant Disclosure

Without ConsentOther Conditions for Release of

Personally Identifiable InformationParent Refusal to Release

Information

Inspection and Review of Educational Record

Education RecordsAccess to Education RecordsExplanation and Interpretation of

RecordsCopies of RecordsRepresentative of Parent to Inspect

and Review Records

Documentation required

School officials with legitimate educational interests

Disclosure of information provided only for the specific child as requested by parent

Group information must protect all individuals

A list of types and locations of education records required

Fees permitted unless this would prevent access to records

Request to Amend Information in Education Records

Request for Record Amendment Hearing

Conduct of HearingResult of Record Amendment Hearing

Records SecurityPersons Responsible for Ensuring Confidentiality

Training Regarding Confidentiality Issues

Listing of Persons Who May Have Access

Protection of Pupil Rights Amendment (PPRA)

O Intended to protect the rights of parents and students in two ways:O To make instructional materials available for

inspection by parents if those materials will be used in connection with an ED-funded survey, analysis, or evaluation in which their children participate

O To obtain written parental consent before minor students are required to participate in any ED-funded survey, analysis, or evaluation that reveals information concerning

General Notice to Parents of all Students

Parent Request for Destruction of Records

Transfer of Rights to Student When 18 Years of Age or Emancipated

Exceptions to Transfer of RightsCourt order showing the parent as the guardian/ youth representative in educational matters

Personally Identifiable Information Includes More Than Written Documentation

Verbal information E-mails Printing to a

common printer Faculty/Staff

Lounges Unsecured

memos/notes/etc. Stray comments in

ARC’s Gossip Video clips Photos Facebook/Social

Media

What is your privacy barometer?Respect other’s privacy as you

would want others to respect yours

Any information regarding a person’s employment is confidential

Prospective employees’ information is also confidential