CalJOBS SM Phase IB
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Transcript of CalJOBS SM Phase IB
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CalJOBSSM Phase IB Countdown to Launch
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The Method to the Madness
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Base FunctionalityETPL Implemented December 2013Workforce Investment Act (WIA) Case Management
California Specific FunctionalityCo-EnrollmentParticipant Grant CodesLocal Grant Codes Cash Draw WARN
Critical Modules (Phase IB)
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CalJOBSSM de Mayo Schedule
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Key Schedule Decision Dates/Milestones1st Decision Point – April 11, 2014
Decision to move forward with Mock Go Live!2nd Decision Point – April 25, 2014
Decision to Go Dark & Start FINAL Data Conversion!
3rd Decision Point – May 4, 2014 Final decision to “Launch”
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Pre-Launch Activities Pre-Implementation
Read-Only Access to JTAAccount/Privilege Group Set-UpCommunication (e.g., Information Notices, System
Maintenance Pages)
Intensive Training (both internal and external)
Mock Go Live (week of April 14th)
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Other Activities Decision to Go Dark (April 25)
Both JTA and CalJOBSSM – Neither will be available!
Go Dark Period (April 26 – May 4) Data ConversionFinal Quality Assurance Testing
Final Go Live Decision (Sunday, May 4)
CalJOBSSM de Mayo Eve
Transition to VOS Version 14 in
August/September 2014 (Tentative)
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CalJOBSSM System Users Who will be using CalJOBSSM?
21 Local Areas (Early Adopters) Transition May 5(5 are current VOS customers)
8 Local Areas Transitioning at Various Points in Next Program Year (all 8 are current VOS Users)
10 undecided (either if or when)All Non-Local Area WIA SubgranteesAll EDD Staff
6 Local Areas Have Chosen to Instead Exercise the “privilege” of Daily Uploads (Note: only two have formally notified EDD of this intention).
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This Isn’t Your Dad’s JTA or VOS
CalJOBSSM Training Website
o Cash Draw (CA Specific)o Co-Enrollment (CA Specific)
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State Cash DrawView
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Subgrantee Cash Draw View
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Co-Enrollment
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Data Access & Reporting
Who was Surveyed49 LWIAs
Who Responded38 LWIAs
How SurveyedSurvey Monkey
Who Participated in Solution DevelopmentCWSN Policy
CommitteeGeographic Solutions
Inc.LA County
Mike Agostinelli and Team
SETAEd Proctor and Team
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Local Data Access Survey Report WIA Data Process Outside JTA System
Frequency of Daily Report Cycle
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Local Data Access Survey Report Need for Daily Data Updates
Manual and Automated Report
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Local Data Access Survey Report Demand for Ad-hoc Reporting
Existing Standard Performance Report
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Local Data Access Survey Report Use of Contract Agencies: Access to Custom Reports, Regularity, and Distribution Methods
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Local Data Access and ReportingLos Angeles County - Community and Senior Services (LACSS)
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Reminders April 18, 2014 Final Submissions WIA Case Notes for Conversion
JTA Participant and Expenditure Data
April 22, 2014 Final Submissions Invoices for Non-WIA Funds (WSIN13-54)April 25, 2014 (Noon) Final Submissions Cash Requests ETPL Registrations
April 25, 2014 JTA “Read Only” April 27- May 4, 2014 ) – JTA Read-Only, CalJOBS Down Go Dark (CalJOBSSM
Prior to May 5, 2014 Complete Training
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CalJOBSSM Resources for Workforce Partners Web page
CalJOBSSM Live/Training Websites
CalJOBSSM Help [email protected]
Directives and Information Notices
Regional Advisors
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CalJOBSSM Phase 1B
May 5, 2014 (CalJOBSSM de Mayo)
GO Live!
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Questions/Answers
Thank You!