CALIFORNIA STATE UNIVERSITY, LONG BEACH

THE LONG BEACH APPROACH TO E-ADVISING

Putting the Pieces Together

Josh Scepanski - Associate Director, University Center for Undergraduate Advising, California State University, Long Beachjosh.scepanski@csulb.edu

Daniel Gleason - E-Advising Coordinator, University Center for Undergraduate Advising,California State University, Long Beachdaniel.gleason@csulb.edu

Goal: Positively impact student success through technology

Start Date: June 2013

E-Advising Initiative

Four Student Success Challenges

Four Unique Tools procured

Empower Students and Advisors

E-Advising Initiative

Decentralized Advising StructureCollege of

Engineering Student Success

Center

College of Health and Human

Services Advising Center

College of Science and Mathematics

Academic Advising Center

College of Business Center

for Student Success

College of Education Teacher

Preparation Advising Center

College of Liberal Arts

Advising Center

School of Art, Design, Dance &

Music, Film

University Center for

Undergraduate Advising

Special Program Advising: University

Honors, EOP, SSSP, etc.

E-Advising Coordinator

Implement E-Advising Tools

Gather Feedback

From Advisors

Provide Analysis to Enrollment Services

Train Support

E-Advising Coordinator

CSULB Advising Centers

EnrollmentServices

Advisor Connect(Insight/Symplicity)

EAB Student Success Collaborative (Predictive Analytics)

Degree Planner (Smart Planner)

Class Schedule Planner (College Scheduler)

Allows Students To:

- Schedule appointments

- Register for workshops

- Receive critical announcements

Allows Advisors To:

- View detailed student information

- Access appointment history

- Send informative announcements

Provides quick access to student information

Provides quick access to student information

Increases communication between advisors

Provides quick access to student information

Increases communication between advisors

Highlights critical progress points

Allows students to plan out entire academic career

Tracks progress as degree requirements are fulfilled

Additional major or minor can be added

Student sets ideal number of units per semester

Plan includes all outstanding GE, major, and minor requirements

Plan can be adjusted

Number of reports are accessible

Students are empowered to take ownership of the educational plan

Class Schedule PlannerStudent inputs desired courses

and life obligations

Planner uses information from class schedule and blocks out inputted breaks

Schedules are generated for student to review

Schedule can be easily uploaded to enrollment shopping cart

E-Advising Tools Are Changing the Advising Experience

Providing easier access to existing data

Improving efficiency

Creating new ways of examining student challenges

Improving ability to identify and focus on key student populations

Proactive advising through targeted campaigns

E-Advising Tools Are Changing the Advising Experience

Increased communication

Strengthening of connections between advisors

Collaborative efforts across colleges and University divisions

Evolving process

Putting the Pieces Together

PeopleSoft Common Management System Training

Academic Advisor Policy Training

E-Advising Tool Training

Academic Advisor Policy Training

o Discussiono Web Resourceso Grades

o Learning Management Systemo Interactive Presentationso Lecture materialso Quizzes

Advising

Technology

PolicyChallenge: Create

comprehensive program to fully coordinate E-Advising, PeopleSoft, and policy training

Next step: Utilize flipped model that incorporates web-based preparation with hands-on training and shadowing

The Path Moving Forward

What types of electronic tools are you using to advise students?

How has technology changed the way you advise?

How are new tools implemented?

What parties should be involved?

How is the effectiveness of tools assessed?

Discussion

Search “CSULB E-Advising”

Advisor Connecthttp://www.symplicity.com/products/insight.html

EAB Student Success Collaborativewww.eab.com

Degree Planner and Schedule Plannerwww.csulb.edu/enrollment

- Using MyCSULB

More Information