7/30/2019 California Department of Human Resources Additional Appointments Memo

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STATE OF CALIFORNIA

California Department of Human ResourcesMemorandum

TO: Personnel Management Liaisons (PML)SUBJECT:Additional Appointments for Managers and Supervisors

REFERENCE NUMBER:2013-015

DATE ISSUED:04/25/13

SUPERSEDES:N/A

This memorandum should be forwarded to:

Personnel OfficersLabor Relations OfficersPersonnel Transactions Supervisors

FROM: California Department of Human ResourcesPersonnel Management Division

CONTACT: Personnel Management Division(916) 324-9381Fax: (916) 327-1886

Effective immediately, departments are no longer authorized to make any additionalappointments for managers and supervisors.

As members of the management team, employees in supervisory and managerial classes canreasonably be expected to perform work as needed to ensure that a department meets itsmission. A manager should be expected to fulfill a wide range of duties not normally part of their assignment and classification without additional compensation.

For extended periods of time and if specific conditions are met, Arduous Pay may be consideredfor supervisors and managers that do not receive overtime:

Arduous pay Pay Differential 62 provides compensation to FLSA exempt excludedemployees who meet specific conditions and upon approval of the appointing authority.

(See PML 2013-006)

Options :

For extended workload needs, departments may consider the options shown below in lieu of using an additional position.

Mandatory overtime when funding permits.

7/30/2019 California Department of Human Resources Additional Appointments Memo

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PML 2013-015April 25, 2013Page 2

Limited-term appointments when there is a management need to address backlogs andfunding is available.

Temporary reassignments when employees in similar classifications may be reassignedto perform work in different program areas.

Training and development (T&D) assignments may be considered when there is amanagement need to address work backlog and existing staffing is inadequate to meetthe needs. T&D assignments require that the new assignment be outside of theemployees current promotional path. T&D assignments are limited to 2 years.

Acting assignments may be authorized pursuant to State Personnel Board (SPB) Rule302.3 to make emergency appointments on an acting basis to established positions for20 to 60 working days. These appointments shall meet a specific and reasonableoperational need and involve a substantial change in duties.

If your department currently has employees in additional appointments, CalHR is reviewingthese appointments and will contact individual departments to discuss the results of ourfindings and an action plan.

If you have a mission-critical need or an emergency situation arises, please contact your PMDAnalyst.

Any questions regarding this PML should be referred to your CalHR PMD Analyst.

/s/ Julie ChapmanDirector

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