Calendar of Eventsbalranald.nsw.gov.au/wp-content/uploads/2013/10/August-2012.pdf · 08.12.3223...

Balranald Shire Council Ordinary Meeting – 21st August 2012

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This is Page 1 of the Business Paper of the Ordinary Monthly Meeting of Balranald Shire Council held at the Council Chambers, Balranald on Tuesday 21st August, 2012

Minutes of the Ordinary Meeting of the Balranald Shire Council held at the Council Chambers, Market Street, Balranald on Tuesday 21st August 2012, commencing at 4.00pm. PRESENT: Mayor Cr A Purtill, Cr S O’Halloran, Cr P Lawler, Cr L Byron, Cr T Powis, Cr R Mengler, Cr J Mannix (arriving at 4.14 pm), Cr K Barnes, Cr H Morphett, General Manager Chris Littlemore, Director Corporate Services Robert Rayner, Director Economic & Community Development Robyn Ryan, Director Infrastructure & Development John Stevenson.

APOLOGIES: Cr J Mannix will not be available until 5 PM

DISCLOSURE OF INTERESTS: Cr Mannix declared an interest in item E1 Request For Support – Joseph Gervasi.

CALENDAR OF EVENTS

Calendar of Events July – August August

21st Council @ 4pm

28th Community Safety Precinct Meeting

September

3rd

Naidoc Week

4th Euston Beautification Committee TED Committee

5th Balranald Beautification Committee

8th

Councillor Elections

18th Council

CONFIRMATION OF MINUTES

Recommendation: That: “The minutes of the Ordinary Meeting of Council held on Tuesday 17th July 2012 copies having previously been circulated to each Councillor be taken as read and confirmed”. O’Halloran/Powis Recommendation: That: “The minutes of the Closed Meeting of Council held on Tuesday 17th July 2012 copies having previously been circulated to each Councillor be taken as read and confirmed”.


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Recommendation: That: “The minutes of the Corporate Services Committee Meeting held on Friday 20th July 2012 copies having been previously been circulated to each Councillor be taken as read and confirmed”.

08.12.3223 RESOLVED on the motion of Cr O’Halloran and Powis that the Minutes of Ordinary Meeting held on Tuesday 17th July, Closed Meeting held on Tuesday 17th July and the Corporate Services Committee Meeting held on Friday 20th July all be taken as read and confirmed.

MAYORAL MINUTE/REPORT GM Review undertaken Meeting with Iluka on Social/Economic Study BDESMC Senate enquiry Meeting at Jerilderie Senate Review Committee Meeting to discuss National Parks Tom O’Toole presentation evening RFS service medals Senator Heffernan enquiry on Nimmie Caira to be arranged Minister Tony Bourke wants a meeting on 30/8 or 3/9 on Nimmie Caira. COMMITTEE REPORTS FOR ADOPTION REPORT OF THE BALRANALD SHIRE LOCAL EMERGENCY MANAGEMENT COMMITTEE HELD AT THE BALRANALD SHIRE DEPOT ON THURSDAY 26 JULY 2012 COMMENCING AT 11.05AM. PRESENT: Acting LEMO (BSC) Chris Littlemore Chairman, DEMO Kevin Gabriel, Wyn Scott GWAHS, Peter Bath & Tom Clarkstone Fire & Rescue NSW, Fred Apthorpe Rural Fire Service, Paul Hadlow & Karen Norfolk NSW VRA, Narelle Tucker & Gary Lewis, NSW Police APOLOGIES: Mayor Cr Alan Purtill, Cr Leigh Byron, Annette Vaarzon Morel GWAHS, Graham Manning, Steve Walker, Insp Bob Tunks NEW BUSINESS: DEMO reported on recovery operations at Urana Shire and that of the 23 shires in his area 22 were disaster declared. In relation to the 2 year time period to effect repairs efforts were under way to get the policy changed. Where a new disaster followed a prior one where repairs were not complete, the old declaration would be rolled into the new one. This would extend the time for the original claim by two years.


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In relation to Category 3 claims for assistance, of 22 shires only 6 received assistance. Efforts are now being made to ensure more consistency between shires and parts of shires could be declared. This was being taken up at State level. Trial projects initiated to merge emergency planning documents and incorporate more plain English in them. Attended climate change workshop where the focus was on effects on emergency management. DEMO advised both Murrumbidgee and Murray river catchments fully charged. This could have adverse consequences should there be a third flood on the Bidgee. In relation to the fire season there is a lot of ground fuel in the Mallee, Sturt h/way sporadic and the Ivanhoe Road not too bad. All roads in Balranald & Wentworth Shires declared strategic fire breaks. Briefing in Yass on 21 August. RFS holding an open day on 13 September at X services club 10-12.30 other services invited to join the day. Fire & Rescue NSW has new communication system, fire district split into two making the task of getting around the brigades more manageable. They have a power point presentation on dealing with HAZMAT situations which the Tom will present at the next meeting. . Meeting closed at 12.20pm Recommendation: that the report be received.

08.12.3224 RESOLVED on the motion of Cr Mengler and Mannix that the report from Balranald Local Emergency Management Committee held on Thursday July 26th 2012 be received and recommendations therein be adopted.

MINUTES OF THE MEETING OF THE BALRANALD BEAUTIFICATION COMMITTEE HELD AT THE COUNCIL CHAMBERS, ON 1ST AUGUST 2012, Commencing at 7.15pm PRESENT Mrs Jill Bath, Ms Mary Grisdale and Mr Ray Mitchell APOLOGIES: Cr Ken Barnes, Cr Peter Lawler, Cr Steve O’Halloran, Cr Alan Purtill, Mrs Vicki Burke, Mr Greg Camin, Mrs Gaye Renfrey and Mrs Margie Vanzanten There being no quorum, items requiring support were not discussed, information on the progress of items of support from the meeting of the 4th July 2012 were put to the meeting.


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Progress Report

Minutes of 4/7/12 Item Number

Action

1: Golf Club Fire Break Works have been undertaken

2: Tree Guards To be installed in the near future

4: Trees in front of Doctors Surgery

Not yet complete

5: Hospital walk around Not yet complete

6: Tree pruning various locations

Not yet complete

Jill suggested that the committee may wish to consider the reuse of the picnic table/chair units, currently located under the veranda at the Tourist Information Centre for Greenham Park, should the units not be earmarked for other location/s There being no further business the Meeting closed at 7:45pm. Next Meeting: Wednesday 5th September 2012, at 7pm


LAKE BENANEE RECREATION AREA ACTION PLAN

OBJECTIVE: To develop and implement an Action Plan to enhance Lake Benanee Reserve and rest area as a primitive camping and recreational facility

Strategy Actions Responsible/ Partners

Budget/Funding Source

Progress Priority

Update and maintain information boards and signage within the current information bay

Undertake a signage audit

Design and insert information panels

Modify and improve signage board including new weatherproof doors

Install solar lighting in information bay

BSC BSC EB & T Committee BSC BSC

Completed In progress (temporary panels in place) Completed Quotes being sought

1

Maintain the entrance access road to an acceptable standard

Maintain access road to water’s edge and parking apron to a trafficable standard

Seal the highway intersection and access road to the parking apron off take

BSC BSC/RMS

Future budget provision required for sealing Future budget provision required for sealing

2 2


Manage vegetation

Thinned out poplars periodically within beach area

Planting trees or shrubs along entrance road

Establish a working group to help with tree/shrub planting and maintenance

Regularly mow primitive camping surrounds

BSC/CMA EB&T Committee BSC/CMA EB&T Committee TED Committee EB&T Committee TED BSC BSC

Likely future CMA grant funding Likely future CMA grant funding

2 2 3 3

Development and maintenance of infrastructure other than above

Maintain and erect appropriate traffic signage

on both the roadway and at

the waterfront

Erect new signage on the public toilets

Install a ceiling and solar lighting in the public toilets

Install new seating where missing on 4 table sites

BSC BSC BSC BSC

Future management plans

Signs ordered Quotes being sought

3 1 1 1


Install permanent garbage bin at waterfront

Ongoing building maintenance onsite

Install BBQ

BSC BSC BSC

1 1 5

Water supply A standalone water supply BSC 6

Balranald Shire Council

Ordinary Meeting – 21st

August 2012 ……………………………………………………………………………………………………………


08.12.3225 RESOLVED on the motion of Cr Mengler and Mannix that the

report from Balranald Beautification Committee held on Wednesday August 1st 2012 be received and recommendations therein be adopted.

REPORT & RECOMMENDATIONS OF THE MEETING OF BALRANALD SHIRE COUNCIL RETIREMENT HOSTEL COMMITTEE HELD AT THE BIDGEE HAVEN HOSTEL ON MONDAY 6th AUGUST 2012 COMMENCING AT 5.05 PM PRESENT: Katherine Ferguson Chairperson, Cr Steve O’Halloran, Cr Tina Powis, Joan Dalton, Helen Ellis, Helen Edmunds, Robert Rayner (Director of Corporate Services). APOLOGIES: Cr Peter Lawler, Tony Conway and Gen McConnell CORRESPONDENCE: Nil. DIRECTOR OF CORPORATE SERVICES REPORT:

Palliative Unit & Office construction are complete.

The Glimmer garden project is forging ahead

Temporary Hostel gardener and maintenance worker in place and job will be advertised

Unit 3 has been let temporarily to Ray Mitchell.

Staff changes number of new employees and staff leaving COORDINATORS REPORT:

Nil

BUDGET REVIEW:



August 2012 ……………………………………………………………………………………………………………


ACTUALS

2011/12BUDGET

YTD

ACTUAL

2012/13

ESTIMATE

FOR

REMAINDER

OF YEAR

NEW

REVISED

BUDGET

VARIANCE

AFTER

REVISION

0 1 2 3 4=(2+3) 5=(1-4)

GL REVENUE

2620-1100-0000 GRANTS 130,442 - - - - -

2620-1940-0000 DONATIONS - - - - - -

2620-1920-0000 ENTRY CONTRIBUTIONS (retention amount only) 10,536 10,000 - 10,000 10,000 -

2620-1200-0000 HOSTEL SUBSIDY 620,669 670,000 60,291 609,709 670,000 -

2620-1206-0000 HOSTEL TRAINING SUBSIDY 6,459 6,000 - 6,000 6,000 -

2620-1800-0000 INTEREST ON ENTRY CONTRIBUTIONS 14,108 10,000 - 10,000 10,000 -

2620-1500-0000 RESIDENT FEES 194,242 190,000 16,435 173,565 190,000 -

2620-1930-0000 EMPLOYABILITY SUPPORT WAGE - - - - - -

2620-1960-0000 WORKERS COMP REIMBURSEMENT 20,076 1,000 - 1,000 1,000 -

2620-1750-0000 OTHER REVENUE - - - - - -

TOTAL REVENUE 996,532 887,000 76,725 810,275 887,000 -

GL Job EXPENSES

2620-2394-0000 2620-2245-0000 ADMINISTRATION COSTS 32,000 33,000 - 33,000 33,000 -

2620-2110-0000 2620-2110-0000 ADVERTISING 664 1,000 - 1,000 1,000 -

2620-2120-0000 2620-2120-0000 AUDIT FEES 5,516 5,000 - 5,000 5,000 -

2620-2390-0000 2620-2335-0023 BUILDINGS - REPAIRS & MAINTENANCE 17,120 16,000 19 15,981 16,000 -

DEPRECIATION - - - - - -

2620-2205-0000 2620-2205-0000 ELECTRICITY 27,369 24,000 - 24,000 24,000 -

2620-2392-0000 2620-2222-000 FOOD & CHEMIST COST 11,972 57,000 216 56,784 57,000 -

2620-2390-0000 2620-2335-0022 FURNITURE & FITTINGS - REPAIRS & MAINTENANCE 4,401 3,500 - 3,500 3,500 -

2620-2390-0000 2620-2335-0024 GARDENING 12,649 9,500 658 8,842 9,500 -

2620-2390-0000 2620-2220-0000 GENERAL EXPENSES - SUNDRY EXP 2,970 3,500 - 3,500 3,500 -

2620-2230-0000 2620-2230-0000 INSURANCE 12,350 13,000 705 12,295 13,000 -

2620-2390-0000 2620-2223-0000 LAUNDRY & CLEANING COSTS 8,004 11,000 77 10,923 11,000 -

2620-2045-0000 2620-2045-0000 MEDICAL EXPENSES 2,550 4,000 - 4,000 4,000 -

2620-2390-0000 2620-2335-0001 OFFICE EQUIPMENT - REPAIRS & MAINTENANCE 983 36,000 72 35,928 36,000 -

2620-2290-0000 2620-2290-0000 OFFICE SUPPLIES-STATIONARY 4,241 4,000 - 4,000 4,000 -

2620-2390-0000 2620-2335-0026 OTHER REPAIRS & MAINTENANCE 10,960 5,500 - 5,500 5,500 -

2620-2310-0000 2620-2310-0000 RATES & CHARGES 8,191 7,500 - 7,500 7,500 -

2620-2000-0000 2620-2000-0001 SALARIES & WAGES 652,740 620,000 24,486 595,514 620,000 -

2620-2070-0000 2620-2070-0000 STAFF TRAINING 4,441 4,000 69 3,931 4,000 -

2620-2340-0000 2620-2340-0000 SUBSCRIPTIONS & LICENSES 4,949 6,000 1,562 4,438 6,000 -

2620-2350-0000 2620-2350-0000 TELEPHONE 2,176 1,800 165 1,635 1,800 -

CAPITAL EXPENSES 425,573 50,000 - 50,000 50,000 -

TOTAL EXPENSES 1,251,821 915,300 28,030 887,270 915,300 -

NET CASH SURPLUS/(DEFICIT) 255,289- 28,300- 48,696 76,996- 28,300-

Budget Variances:

Income Expenses

BALRANALD SHIRE COUNCIL

BIDGEE HOSTEL

OPERATING REVENUE & EXPENSES REPORT FOR PERIOD 1 - 31 JULY 2012

AGENDA ITEMS: Office and Room renovations are complete it was suggested Council write to Federal Member Susan Ley to invite Federal Minister for Ageing to open the new facilities. The Committee have decided to have a light supper twice a year after the meetings with the residents to encourage closer communication and activity with the residents.



August 2012 ……………………………………………………………………………………………………………


The Committee have encouraged Council to promote and investigate possible aged care needs at Euston as per our Community Strategic Plan. An inspection of the new office and staff facilities was undertaken. The next meeting will be held on Monday, October 8th 2012.

Meeting closed 6.00 pm. Recommendation: that the report be received.

08.12.3226 RESOLVED on the motion of Cr Morphett and Byron that the report from Balranald Retirement Hostel Committee held on Monday August 6th 2012 be received and recommendations therein be adopted.

MINUTES OF THE MEETING OF THE EUSTON BEAUTIFICATION TOURISM & DEVELOPMENT COMMITTEE HELD AT THE MULTI –PURPOSE BUILDING EUSTON, ON 7TH AUGUST 2012, Commencing at 9am PRESENT: Cr Ken Barnes (Chair), Cr Leigh Byron, Edna Price, Bev

Harbinson, Barry Watts, Robyn Ryan (Director Economic & Community Development) and Ray Mitchell (Health & Development Officer)

APOLOGIES: Cr Ron Mengler, Vicki Barnes, Anne Gill, Maureen

Pupillo, Jim McMahon, Viviene McMahon, Helen Robertson, Paula Rodgers, Faye Watts

1. Business Arising 1) Some members of the Committee are having difficulty accessing

minutes distributed in the MS Office format (docx), HDO Ray suggested that the minutes be distributed in Acrobat Reader (PDF) format for reduced software incompatibility issues.

2) It was suggested to the meeting that future minutes contain an

Action/Completion/Prioritisation Schedule to allow the Committee to be better informed of progress on actions supported by the Committee

3) Cr Barnes asked if correspondence out in relation to Committee

activities be included in future minutes. 4) Barry Watts enquired as to the progress of relocating Plane Trees

to Anderson Park or the Cemetery, Cr Barnes informed the meeting that the trees were to be relocated to the Balranald Depot



August 2012 ……………………………………………………………………………………………………………


5) Barry Watts informed the meeting that the trip hazards in Carey Street have been attended to.

6) Barry Watts suggested that there is a vehicle safety issue for vehicles accessing Cemetery Rd, due to the tall embankment that the road is partially located on.

It was put to the meeting that the issue be referred to Council Staff for further investigation.

7) Barry Watts enquired as to the allocation Council funds for

footpath construction. HDO to follow up and provide detail at the next meeting.

8) The meeting was informed that the Cenotaph toilets have been

connected to electricity via the Kindergarten metering equipment. 9) Courthouse fence, HDO to investigate progress and report to the

next meeting.

10) Cr Barnes informed the meeting that, in relation to the issue of reservation of plots at the Euston Cemetery, Council had resolved:

Item C2: June 2012 Meeting of Council

Purpose of Report: To advise Council if a policy is in place for reservations in Lawn Cemeteries Report:

The Council in 2005 implemented a policy that no reservations be accepted in the Balranald Lawn Cemetery effective on or after 15/2/2005.

DID has confirmed the maximum height for the monument is to be

30cm. Budget Implications Nil Attachments Policy Document Recommendation That Council determine the same policy is applied to the new Euston Lawn Cemetery.



August 2012 ……………………………………………………………………………………………………………


POLICY TITLE: RESERVATION LAWN CEMETERIES EXPIRY DATE: UNLIMITED OBJECTIVES: To provide a clear guideline to Council staff to facilitate management and operation of the Balranald Lawn Cemetery. POLICY STATEMENT That no reservations be accepted in the Lawn Cemetery effective on and after Tuesday 15th February 2005 vide Minute Number 01.05.647. Adopted by Council – 17th May 2005 Refer Minute No. 05.05.800 11) Wave Seat was delivered to the Euston Depot 07/08/2012 for

installation at Cenotaph Park. The design appears to be somewhat different to the first seat. HDO to follow up.

12) A letter has been sent to Mawson’s Quarries expressing gratitude

for their assistance. A copy of the letter will be distributed with the minutes 13) Bev Harbinson enquired as to an abandoned vehicle, Barry Watts

informed the meeting that the RMS were apparently looking after this issue. HDO to follow up.

14) Barry Watts informed the meeting that the Medley Drive sign has

been completed and trees have been planted, however, one (1) tree has died at the bottom end of the drive and should be replaced in due course.

15) Kelly Martin has corresponded with Council in relation to matters

pertinent to Committee. The Committee requests that a copy of the letter be tabled at the next meeting.

Agenda Items: 1) Cr Barnes suggested that the committee proffer nominations for

inclusion in a Lake Benanee Recreational Area Subcommittee to progress the Action Plan developed from the joint meeting held on the 23/07/2012.

Maureen Pupillo and Edna Price were nominated along with Cr

Barnes and Cr Byron.



August 2012 ……………………………………………………………………………………………………………


2) DECD informed the Committee that Euston had achieved accreditation as an RV Friendly Town from the CMCA.

The Committee were asked to consider appropriate location for the RV Friendly Town signs.

Locations identified are: Western side of Morris Rd (Sturt Hwy) South of the Murray Valley and Sturt Hwy intersection (Murray

Valley Hwy) East of the town boundary (Sturt Hwy)

Near Dump Point DECD also gave some background information on the CMCA activities, including past experiences with this organisation’s rallys. Dump Point signs were also progressing with a view to have these up in the short term. New Business: 1) Edna Price relayed a suggestion from J Cattanach, that improved

signage indicating the location of the Lake Benanee rest area to the travelling public, due to the high use of the track parking bay approx. 3kms west of the lake area.

It was put to the meeting that the issue be referred to the Traffic

Committee for further investigation. 2) Bev Harbinson informed the meeting the Swan Hill Rural City

Council had developed an audio compact disc that included promotion of Euston.

3) Barry Watts expressed deep concern regarding his perception of a

serious lack of information being passed on to the Committee, with a focus on information regarding budgetary expenditure.

Barry Watts also expressed concern that the Committee seems to

be losing effectiveness and becoming a “toothless tiger” due to outstanding actions and not having appropriate access to information.

Council staff to improve the information flow to the Committee in

relation to Committee activities. 4) Barry Watts suggested that the approach to Euston (east on the

Sturt Hwy) have maintenance carried out, eg slashing.



August 2012 ……………………………………………………………………………………………………………


5) Cr Byron indicated to the meeting that the residents in this area were not supportive of the idea to have shrub/tree plantings in this area.

6) Cr Barnes concurred with Barry Watts in relation to the lack of

information being distributed to the Committee. Council staff to improve the information flow to the Committee in

relation to Committee activities. 7) Cr Barnes identified that the wave seats appear to be in need of

maintenance, ie oiling. Council Staff to investigate maintenance requirements. 8) Cr Barnes requested information regarding the Court House

repairs, drainage and budget. Council Staff to furnish information for the next meeting. 9) Cr Barnes suggested that the Action/Completion/Prioritisation

Schedule should contain the following the following items:

a. Cemetery Gate b. Cemetery Road maintenance/upgrade c. Boat ramp downstream of the weir

10) DECD informed the Committee that Council has been successful

in securing grant funding for Bike Week. R Ryan will be working with the Euston School to provide safety education in conjunction with the Police.

11) DECD asked the Committee to consider Euston’s requirements for

Christmas decorations. DECD to liaise with Committee Members to investigate current

stock of decorations. There being no further business the Meeting closed at 10:30am. Next Meeting: Tuesday 4th September 2012, at 9:00am Barnes/Byron Recommendation: That the report be received and recommendations made therein be adopted.

08.12.3227 RESOLVED on the motion of Cr Barnes and Byron that the report from Euston Beautification Tourism & Development Committee held on



August 2012 ……………………………………………………………………………………………………………


Tuesday August 7th 2012 be received and recommendations therein be adopted.

REPORT OF THE BALRANALD SHIRE COUNCIL TOURISM & ECONOMIC DEVELOPMENT COMMITTEE MEETING HELD AT THE BALRANALD SHIRE COUNCIL CHAMBERS MARKET STREET BALRANALD ON TUESDAY AUGUST 7, 2012 COMMENCING AT 5.00PM

1. PRESENT: Cr Ken Barnes (Chair), Cr Leigh Byron, Cr Steve O’Halloran, Cr Jeff Mannix, Mr Ken Spinks, Mrs Lynda Nelson, Myrtle Matarazzo, Tourism Project Manager German Ugarte and Director of Economic and Community Robyn Ryan.

2. APOLOGIES: Cr Lawler, Mrs Silvana Keating, Mr Ray Jones, Ms Dinitee Haskard, Mrs Shirley Matarazzo and General Manager Chris Littlemore.

3. BUSINESS ARISING: As per attached Action Sheet

Lake Benanee Site Meeting and draft Action Plan: A site meeting was held at Lake Benanee on Tuesday July 3, 2012 between the Euston Beautification and Tourism Committee and the Balranald Tourism and Economic Development Committee. The meeting identified opportunities to enhance visitor facilities at Lake Benanee and developed a draft Action Plan. A meeting will be held with the CMA to discuss funding options for the identified projects. Euston Beautification Committee will be represented at the CMA meeting by Crs Byron and Barnes and Mrs Maureen Pupillo. It was suggested that the Balranald Tourism and Economic Development Committee be represented by the DECD, HDO and Mrs Lynda Nelson advised that she would be an alternate delegate if required.

4. NEW BUSINESS: Visitor and Interpretive Centre - Mr Ken Spinks discussed various concepts that could be utilised at the new Visitor Information and Interpretive Centre. These included: a giant frog (wow factor), more frog sculptures, frog sounds from the wetland and games tables. Merchandise – a new range of promotional merchandise is available at the Visitor’s Centre. Samples were tabled at the meeting. Motorhome Parking – Mrs Nelson raised the issue of motorhome parking in town. DECD provided information on current locations. It



August 2012 ……………………………………………………………………………………………………………


was requested that the DECD investigate utilising the new motorhome carpark for 24 hour stays. Public Transport Passenger Shelter - discussion was held in relation to the construction of a public transport passenger shelter on Market Street at the Heritage Park complex. The Committee support the need for a shelter and endorse the seeking of funding to progress the works.

5. AGENDA ITEMS FOR NEXT MEETING All agenda items must be to the Director of Economic and Community

Development one week prior to the meeting. 6. CLOSURE There being no further business the meeting closed at 6.30pm. 7. NEXT MEETING TBA

Recommendation: That the report be received and recommendations made therein be adopted. Barnes/Mannix

08.12.3228 RESOLVED on the motion of Cr Barnes and Mannix that the report from Balranald Tourism & Development Committee held on Tuesday August 7th 2012 be received and recommendations therein be adopted.

REPORT AND RECOMMENDATIONS OF THE BALRANALD SHIRE COUNCIL CARAVAN PARK COMMITTEE MEETING HELD AT THE BALRANALD SHIRE COUNCIL CHAMBERS ON TUESDAY AUGUST 14, 2012 COMMENCING AT 11.03AM PRESENT: Councillors Powis (Chair), Purtill, O’Halloran, Mannix and Morphett, General Manager Chris Littlemore, Mrs Wendee Mattner, Mr Mark Mattner and the Director of Economic and Community Development Robyn Ryan. APOLOGIES: Councillor Lawler NEW BUSINESS: 1. Relocation of old Visitor Information Centre Clr O’Halloran raised the process for the meeting and Council’s resolution in relation to the building.



August 2012 ……………………………………………………………………………………………………………


The General Manager tabled the resolution from the draft Minutes of the July 2012 Meeting of Council. 07.12.3196 RESOLVED on the motion of Cr O’Halloran and Mengler that the building be given to the Murrumbidgee Fishing Classic on an ongoing basis and that it be placed at Caravan Park. CARRIED

Discussion was held in relation to:

Communication

Building usage options

Benefits to the caravan park

Site location

Building ownership

Funding of relocation

Pavilion ideas The meeting concluded at 12.05pm and the following members conducted a site inspection at the caravan park - Councillors Powis (Chair), Purtill, Mannix and Morphett, General Manager Chris Littlemore, Park Lessees Wendee and Mark Mattner, Murrumbidgee Classic Fishing Club representatives Matt Bodinnar and Brian Shirley. Recommendation: that the report be noted.

08.12.3229 RESOLVED on the motion of Cr Byron and Lawler that the report from Balranald Caravan Park Committee held on Tuesday August 14th 2012 be received and recommendations therein be adopted.

COMMITTEE & OTHER REPORTS FOR INFORMATION CONFIDENTIAL COMMITTEE REPORTS FOR ADOPTION



August 2012 ……………………………………………………………………………………………………………


DELEGATES REPORTS Cr Powis: Skate Park project meetings 26/7 & 16/8

concept design plan. Cr Mengler: Central Murray Regional Transport Forum. TSAC CMC Meeting Cr Mannix: SA Variety Bash Royal Theatre 320

people. Community groups received donations. Black Dog riders came through town on the Sunday.

Cr O’Halloran: Water Management Conference in Wagga

08.12.3230 RESOLVED on the motion of Morphett and Byron that the meeting adjourn at 5.07pm for 5 minutes to have photo taken.

NOTICES OF MOTION/RECISSION GENERAL MANAGERS REPORTS (Incorporating all Staff Reports)



August 2012 ……………………………………………………………………………………………………………


Corporate Services Division Item C - 1 STATEMENT OF FUNDS

Reporting Officer

Director Corporate Services – Robert Rayner

File 85

Purpose of Report Funds Report for the Month Ending 31st July 2012 Report ADD Receipts for Month:

Disaster Recovery Funding 256,214.27

Rates & Water 35,989.54

Block Grant 303,875.00

Debtors 39,737.59

Term Deposit Redeemed 500,000.00

Other Revenue 175,068.84 1,310,885.24

LESS Payments for the Month:

Contractors Plant Hire 213,722.23

Insurance 50,081.19

Part Payment HVIS 52,228.00

LGSA Membership 15,506.77

Final Payment Bidgee Haven Ext 43,527.00

Other Payments 644,140.74 1,019,205.93

Cash Book Balance as at End of Month 481,908.57

LESS Outstanding Deposits as at end of Month 13,559.80

ADD Unpresented Cheques as at end of Month 196,041.23

Bank Balance as at End of Month 664,390.00

Funds General DWM Water Sewer Combined

Bank - 212,003.79 100,131.16 309,288.93 284,492.27 481,908.57

Investment 3,850,000.00 - - 1,150,000.00 5,000,000.00

TOTAL 3,637,996.21 100,131.16 309,288.93 1,434,492.27 5,481,908.57

Restricted 1,899,435.97 1,899,435.97

Working

Funds

1,738,560.24 100,131.16 309,288.93 1,434,492.27 3,582,472.60

Funds Held

Investment Held: IMB Ltd 500,000.00$

Suncorp 1,000,000.00$

Bankwest 1,000,000.00$

Westpac 1,000,000.00$

NAB 1,000,000.00$

Bendigo 500,000.00$

5,000,000.00$



August 2012 ……………………………………………………………………………………………………………


All investments shown have been made in accordance with Section 625 of the Local Government Act 1993, the regulations and council’s investment policy. Recommendation: For Information.

08.12.3231 RESOLVED on the motion of Byron and Mannix that the report be received and recommendation be adopted.

Item C - 2 TRANSFER TO INTERNAL RESERVE

Reporting Officer Director Corporate Services – Robert Rayner

File 85

Purpose of Report: To enable Council to consider the transfer of surpluses to internal reserves. Report: The business units of the Caravan Park and Retirement Hostel have both made a surplus last financial year of $31,000 and $150,000 respectively.

It is recommended that $31,000 be transferred to the Caravan Park Reserve making a total of $23,000 in that reserve and $150,000 be transferred into the Retirement Hostel Reserve making a total of $122,000 in that reserve. These funds will be allocated for future capital improvements in these respective business units. Attachments: Nil Budget Implications: Nil. Recommendation: That the funds be appropriated and voted accordingly, with effect from 30 June 2012.

08.12.3232 RESOLVED on the motion of Lawler and Powis that the report be received and recommendation be adopted.



August 2012 ……………………………………………………………………………………………………………


Item C - 3 REVOTE OF EXPENDITURE FROM 2011/12

Reporting Officer

Director of Corporate Service – Robert Rayner

File 85

Purpose of Report Revotes of expenditure for year ending 30th June 2012 Report:

Project Expenditure Expenditure General Fund Notes To 30/06/12 to be Monies reqd Revoted Euston Levee $896,956 $234,057 Nil Project near Recovery completion Grant $234,057 Dentist $ 0 $5,000 Nil Remove/Recycle Building Reserve $5,000 Euston Wharf $1,211 $15,789 Nil Project commenced Stage 3 Reserve $15,789 Theatre $178,384 $79,200 Nil Project near to Royal completion Reserve $79,200 Jail Wall $ 0 $3,500 Nil Project reassessed Reserve $3,500 Bal. F. C. $ 0 $2,000 Nil Project design Drainage Imp complete Reserve $2,000 Roads to $468,529 $41,500 Nil Works nearly Recovery complete External Res. $41,500 Euston $13,117 $39,883 $39,883 Some works not Cemetery completed Crew Cab Ute $0 $30,750 $18,750 Ute on order but delayed Trade in $12,000 Local R R $3,131,074 $100,000 $100,000 Some works not Unsealed Wks completed Paika Creek $0 $166,000 Nil Project commenced Culvert Grant $166,000 Bourpie Lane $2,212 $11,078 Nil Project Commenced Beautification Grant $11,078 Bal. Levee $0 $136,000 $20,000 Project planned Augmentation Grant $116,000



August 2012 ……………………………………………………………………………………………………………


Bal. Water $8,000 $12,000 Nil Project commenced Mains Cap Water Fund $12,000 Bal. Water $0 $10,000 Nil Water Fund $10,000 Service Rep. Total $178,633

Note: Some minor variations may occur due to outstanding invoices Budget Implications Nil, as all items listed were in last year’s budget or were revoted from the previous budget in 08/09, 09/10 and 10/11. Attachments Nil Recommendation That the above projects expenditure be revoted.

08.12.3233 RESOLVED on the motion of Powis and Barnes that the report be received and recommendation be adopted.

Item C - 4 QUARTERLY BUDGET REVIEW STATEMENT

Reporting Officer Director of Corporate Service – Robert Rayner

File 085

Purpose of Report To provide Council with a Quarterly Budget Review Statement Report Refer to the detailed report below: Recommendation: for information

08.12.3234 RESOLVED on the motion of O’Halloran and Mannix that the report be received and recommendation be adopted.



August 2012 ……………………………………………………………………………………………………………




August 2012 ……………………………………………………………………………………………………………


Economic & Community Development Reports

Item E - 1 REQUEST FOR SUPPORT – JOSEPH GERVASI

Reporting Officer

Director of Economic and Community Development Robyn Ryan

File 056

Purpose of Report To advise Council of a request for support for local athlete Joseph Gervasi. Report Council has received correspondence from Michelle Gervasi advising that her son Joseph has qualified for the State Athletics Championships to be held in Sydney on the 6th ,7th & 8th September 2012. Due to the transportation and accommodation costs involved, financial support is being sought to defray costs. It is envisaged that the cost of Joseph attending the championships will be approximately $2000. Council’s donations policy provides for a contribution up to $150 for individuals competing at State or regional events at venues over 350km distance from their location within the Shire. Budget Implications Funds are available as Council received $8,000 in late June 2010 from NSW Sport & Recreation for youth activities. Attachments Copy of correspondence Recommendation That Council contribute an amount of $150 towards travel and accommodation expenses.

08.12.3235 RESOLVED on the motion of Mengler and Morphett that the report be received and Council donate $300 towards travel and accommodation expenses.



August 2012 ……………………………………………………………………………………………………………




August 2012 ……………………………………………………………………………………………………………


Item E - 2 PROGRESS REPORT ON THE DEVELOPMENT OF THE BALRANALD VISITOR AND INTERPRETIVE CENTRE

Reporting Officer

Tourism Project Manager – German Ugarte

File 771c

Purpose of Report To report on the progress of stage 1 of the proposed development of the new Balranald Visitor and Interpretive Centre. Report On Tuesday July 10, Architect Fiona Hogg (Paradigm Architects) and Tourism Consultant Claire Savage (Savagely Creative) presented to Council and the community the latest progress in the development of the Balranald Visitor and Interpretive Centre. The aim of this visit was to consult with Council to identify any modifications that should be incorporated on the final concept design and present to the community the latest advancements in the development of the new centre. During the presentation Council raised the following issues:

Incorporation of cleaner/ utility area to café / ablution

pavilion

Provision of a bus ‘shelter’ to carpark on River Street to

accommodate coaches

Provision of freight/luggage storage for coaches

Consideration of windows to ensure adequate daylight,

whilst maximising wall space

Garbage bin integration into design concept

Location of notice/board to visitor information centre

Issues raised during the community presentation:

‘Entry’ statements to Market St requires a ‘wow’ factor

Consider use of the centre at night – lighting to

interpretation/ bbq areas

External lighting requires consideration – avoid attraction of

insects etc.

Selection of garbage bins etc. to complement the buildings/

interpretive design

Since the site visit issues raised during the Council consultation and community presentation have been addressed. Building elements have been further developed considering of overall building / roof forms, construction approach, internal



August 2012 ……………………………………………………………………………………………………………


layouts; building signage ideas and development of a colours and finishes palette that will be used in conjunction with the interpretive design. Attachments

Nil Budget Implications Nil Recommendation For the information of Council and that Council call for expressions of interest for the lease of the café.

08.12.3236 RESOLVED on the motion of Lawler and Byron that the report be received and recommendation be adopted.

Infrastructure & Development Reports

Item I - 1 CONSTRUCTION CERTIFICATES

Reporting

Officer

Director Infrastructure & Development -

John Stevenson

File 600

Purpose of Report: To advise Council of Construction Certificates issued under delegated authority. Report: The following certificate has been issued since the July 2012 meeting of Council.

44/2012 Helen Dalton, 79 Market Street,

Balranald

New Dwelling

46/2012 Giuseppe Bulzomi, 28 Leslie Drive,

Euston

New Dwelling

47/2012 Mr & Mrs Woolhouse, 207 Dowling

Street, Balranald

Outdoor

Entertaining Area

& New Carport

50/2012 Shane O’Bryan, 22 Garreffa

Parade, Euston

New Shed

Recommendation: that the report be noted.

08.12.3237 RESOLVED on the motion of Mengler and Byron that the report be received and recommendation be adopted.



August 2012 ……………………………………………………………………………………………………………


Purpose of Report To provide Council with a progress report on works. Report 1. Council Team 1 –Yanga Way Shoulder Grading and town

jobs Councils Team 1 grader has finished a planned 4200m2 heavy patching work on MR694. With the investment nearing half Million dollars all push outs and badly damaged segments have been repaired. Team 1 grader also completed 350 m2 of heavy patching work on MR67 North. Minor town works, a golf course fire break, Paika Creek culvert work and Yanga Way shoulder grading work, were also undertaken.

2. Council Team 2 –Oxley Clare Road Team 2 grader is continuing on storm repair work to the Oxley Clare Road. New culverts have been installed and several badly damaged sections have been reconstructed.

3. Council Team 3 – Binda Melton Grove Road Team 3 grader is currently on Binda Melton Grove road. This work is ongoing.

4. Contractor Cameron’s – Nandum Corrong Road Area M. Cameron has finished storm repair work in Woorandara Corrong and Nandum Corrong Road, he is presently commending works on the Clare Freshwater Road.

5. Contractor C. Bott – Box Creek Marma Western End

Contractor C. Bott has been restoring the Box Creek Marma Road, easterly from Turlee. He finished works with Council the week ending 10th August. However, Council still employ some of his plant on other teams.

Item I - 2 MAINTENANCE & CONSTRUCTION PROGRAM

Reporting Officer

Director Infrastructure & Development – John Stevenson

File: 726



August 2012 ……………………………………………………………………………………………………………


6. Fitzgerald’s – Box Creek Marma Road Eastern End Ben Fitzerald has been working westerly on Box Creek Marma Road commencing at MR67 North. It is anticipated that this contract team will finalise works with Council about 23rd August.

7. Heavy Vehicle Inspection Pit After completion of the Heavy Vehicle Inspection Pit, the shed construction and floor slab were undertaken. Final fit out will be completed in August in anticipation of the use by September.

8. Paika Creek Box Culvert Installation A Triple cell culvert 1.8 x 1.8 m has been installed in Paika creek utilising Council staff and contractor Potters. Minor works, e.g. guard rail installation and road sealing work will be completed by September, in anticipation of programmed environmental flows in the creek. This project is 100% externally funded.

9. Information Centre Car Park Construction

Installation of a drainage network in the new information centre carpark has been completed. Pavement and Gutter construction work will commence within the month. Miscellaneous a) Condition assessment study of all the shire culverts is

underway. This study may lead to additional funding on shire Roads under the Natural Disasters Reinstate Program.

b) A project to enhance safety on MR694 will soon commence. Works will remove several trees within the table drain to provide improved sight distance. A 2nd round of heavy pavement patching will also be programmed.

c) Gravel stockpiling, crushing and mixing for the information centre carpark pavement has commenced, prior to Councils team 1 proceeding to Hatfield – the Vale. It is anticipated to be at Hatfield by the week commencing 20th August.

Recommendation that the report be received.

08.12.3238 RESOLVED on the motion of Mannix and Barnes that the report be received and recommendation be adopted.



August 2012 ……………………………………………………………………………………………………………




August 2012 ……………………………………………………………………………………………………………


Item 1 - 3 RECYCLING PLAN BALRANALD WASTE DEPOT

Reporting Officer

Director Infrastructure & Development - John Stevenson

File 726

Purpose of Report: To consider an approach to provide improved recycling, at the Depot. Report: Council has investigated practical improvements to Depot management which would involve an effort to reduce windblown litter and plastic containers. The Environmental Protection and Regulation Group (Environment and Heritage) have frequently encouraged Council towards a level of recycling despite the obvious absence of any significant support funding. A preliminary plan of Depot improvement would involve a shuttle service provided All Waste of Swan Hill incorporating a 13m3 truck skip. This system would encourage the depositing of cardboard, plastics and glass for regular removal. The actual frequency of pick up will depend on the initial trial and an estimated cost for skip supply and waste removal for sorting by others would be initially around $6600 per annum. The merit in the initiative is considered worthy and may well reduce the present upkeep costs. Metals, green waste and rubber will remain as separate recyclables.

Fig. 1: 4.87m x 2.43 m x 2.13 m sized Recycling Bin Should the initial trial prove to be unworkable and without benefit, other options of tip management may be considered. Budget Implications: The project could be funded from the present waste services operational budget.



August 2012 ……………………………………………………………………………………………………………


Recommendation: Council endorse the introduction of a paper, plastics and glass recycle service for an initial trial period of 6 months. The cost is carried by the present Depot management budget.

08.12.3239 RESOLVED on the motion of O’Halloran and Morphett that the report be received and recommendation be adopted.

Item 1 - 4 PROPOSED SUBDIVISION 150 MARKET STREET BALRANALD

Reporting Officer


File DA 48/12

Purpose of Report: To seek Councils consent for a 2 lot residential subdivision at 150 Market Street, Balranald. Report: Mr B.G. Carter has lodged an application to subdivide his property Lot 20 DP 820439, 150 Market Street Balranald creating a residential allotment facing Boynton Street, approximately 929 m² and the residue of the lot which is approximately equal in area, containing the existing residence and outbuildings facing Market Street. Services exist to the lot with the existing sewer traversing the land at or about the subdivision boundary. The proposal has been advertised with adjoining land owners in accordance with the provisions of section 88 of the Environmental Planning and Assessment Regulation 2000. No submissions were received. Attachments: Sketch plan of proposal Budget Implications: Nil Recommendation: Approval will be granted to B.G. Carter of 94 Church Street, Balranald for the subdivision of Lot 20 DP 820439, 150 Market Street, Balranald into 2 parcels, subject to the following conditions:

1. The subdivision conforms strictly with the sketch plan as provided.

2. Subject to the concurrence of Essential Energy 3. All service alterations must be affected to the satisfaction of

Council or its delegate and all fee’s paid prior to the release of plans.

4. All new access driveways are at the land owners full cost and to be constructed to Councils standard.

5. This approval does not entitle the construction of a new dwelling, a separate application for any buildings on the land must be provided by either Council or a suitable accredited certifier.



August 2012 ……………………………………………………………………………………………………………


08.12.3240 RESOLVED on the motion of Cr Morphett and Barnes that the report be received and recommendation be adopted. In accordance with Section 375A of the Local Government Act 1993, the Mayor called for a Division. ALL COUNCILLORS VOTED IN FAVOUR OF THE MOTION.



August 2012 ……………………………………………………………………………………………………………


Item I - 5 G-1 APPLICATION FOR RAW WATER CONNECTION TO CIMINO’S HOUSE, ISLAND ROAD BALRANALD.

Reporting Officer

Director Infrastructure & Development – John Stevenson

File 850

Purpose of Report To seek Councils consent to a connection to the existing Island Road Cemetery raw water supply, for household purposes only. Report Mr George Cimino, on behalf of SG & P Cimino, has sought consent from Council to connect the above water line to a supply tank with ball float control at their home. The recent high river prevented their usual supply for an extended time. A recent site inspection revealed that the supply line could be permitted without affecting the tap supply to the cemetery, provided the new branch to the Cimino’s only runs to a header tank supply. All costs, estimated at approximately $750 for the connections, supply and laying of 150 metres of 32 mm line, would be borne by the applicant. Council would meter the service at the branch and the supply line would be maintained by the applicant. All consumption would be charged at the usual metered rate. Budget Implications Nil, council would adopt the metered supply charges. Attachments Letter of request. Recommendation Council accede to the request of SG & P Cimino to provide a metered water supply to Cadderlie homestead subject to;

1. All costs and future maintenance borne by the applicant. 2. The line to be installed to Councils requirements.

08.12.3241 RESOLVED on the motion of Cr Mengler and Byron that the report be received and recommendation be adopted.



August 2012 ……………………………………………………………………………………………………………




August 2012 ……………………………………………………………………………………………………………


Item 1 - 6 REQUEST FOR FILTERED WATERMAINS TO MALCOLM STREET

Reporting Officer


File 600

Purpose of Report: To consider a request for a filtered water line to Malcolm Street. Report: Mr Shaun Ross and Miss Glenda Redpath have written to Council requesting for the filtered water supply to be extended to Malcolm Street. The letter indicated the extremely unsatisfactory water quality during last summer’s flood event. Council was well aware of the resultant quality and the resident’s inability to use the supply for a drinking water or in fact washing. The proposed filtered water line would extend approximately 1.7km to the Dargin Street intersection from the Water Treatment Plant area, either as a suspended line under the bridge or crossing the river anchored to the river bed. Estimates for this work indicate a cost of approximately $70,000 for which there is no budget in the current Management Plan. The current water rate has no ability to produce a reserve for such projects, however if Council were to look at an increment in the water access and user rates at the next opportunity this request could be acceded to within twelve months. Alternatively Council could only provide this service by way of carrying a deficit on the water fund. Attachments: Application Letter Budget Implications: Council has not budgeted for such a project in the current operational plan. To accommodate this request access charges would need to rise by 25% for both townships. Recommendation: Recommend that Council consider increasing the water access charges in the 2013/14 budget to accommodate this request and that the applicant be advised accordingly. Instead survey of Malcolm Street residents in relation to demand, investigate applicable grants to fund the project or split the cost between the residents if agreed.

08.12.3242 RESOLVED on the motion of Cr O’Halloran and Lawler that the report be received and recommendation be adopted and

1. council send Malcolm Street resident’s surveys to seek the demand; 2. council investigate applicable grants to fund this project; or



August 2012 ……………………………………………………………………………………………………………


3. Landowners of Malcolm Street share the cost of filtered water to be connected.



August 2012 ……………………………………………………………………………………………………………


Item I - 7 DEVELOPMENT APPLICATION 51/2012 ILUKA RESOURCES

GRAVEL TEST PITS, “KARRA, PINE LODGE, WINTONG, NORTH WALDAIRA AND TIN TIN”

Reporting Officer


File DA 51/2012

Purpose of Report: To seek approval for preliminary gravel sourcing investigations by Ilkua Resources Limited at the West Balranald Deposit Site. Report: Council received an application from EMM Consultants on behalf of Iluka Resources to conduct gravel test pit investigations at 44 sites on the above properties. The DPI (Catchment and Lands) provided Council with model conditions for the activities on these Western Land Lease properties. As this proposal involves mining, DPI Mineral Resources will be the determining authority via Pt 5 of the Assessment Act. The West Balranald Deposit Mine will ultimately be determined via the Director General of Planning NSW. To this end Council will be invited to provide conditions towards this approval relative to transport routes and other environmental aspects of the mining process. The Western Lands Commissioner has given consent to this application over the above Western Lands. Council has contacted EMM Consultants explaining the process, and a Statement of Environmental Effects covering the gravel test pit investigations accompanies the application. Budget Implications: Nil Attachments: Nil Recommendation: Council consent to the above trial pit investigations for future gravel sourcing at 14 specific sites within “Karra”, 12 specific sites within “Pine Lodge”, 5 specific sites within “Wintong”, 12 specific sites within “North Waldaira” and 1 site on “Tin Tin”, subject to the following conditions;

1. Concurrent with the requirements of DPI Lands (Western Lands Division) and any licencing of quarry sites.

2. The concurrence of DPI Mineral Resources in relation to any works associated with exploration leases. Morphett/Byron All in favour



August 2012 ……………………………………………………………………………………………………………


08.12.3243 RESOLVED on the motion of Cr O’Halloran and Lawler that the report be received and recommendation be adopted. In accordance with Section 375A of the Local Government Act 1993, the Mayor called for a Division. ALL COUNCILLORS VOTED IN FAVOUR OF THE MOTION.



August 2012 ……………………………………………………………………………………………………………


General Managers Office

Item G - 1 REQUEST FOR SUPPORT – BALRANALD RACING CLUB

Reporting Officer

General Manager - Chris Littlemore

File 056

Purpose of Report To advise Council of a request for support from the Balranald Racing Club. Report Council has received correspondence from the Balranald Racing Club requesting that Council give consideration to waiving the current facility hire fees for the two race meetings held each year at the Greenham Park Racecourse. In line with Council’s Fee and Charges, the current fee charged for each meeting is $350, totalling $700 annually. Whilst these two community events provide a boost to the local economy, it should be noted that Council has made significant improvements to the facility, and expend a considerable funds on the maintenance and repair at no/or little cost to the Balranald Racing Club. The annual charge in no way reimburses Council’s expenditure on the racetrack and other racecourse facilities. Budget Implications Nil Attachments Copy of correspondence Recommendation That Council do not waive the annual charge.

08.12.3244 RESOLVED on the motion of Cr Byron and Mengler that the report be received and recommendation be adopted.



August 2012 ……………………………………………………………………………………………………………




August 2012 ……………………………………………………………………………………………………………


Item G - 2 POLICY PUBLIC INTEREST DISCLOSURES

Reporting Officer

General Manager – Chris Littlemore

File

Purpose of Report: To bring forward for consideration a policy for Public Interest Disclosures (PID). Report: Council is required by legislation to have a PID Policy. Such a policy can be likened to “Whistle Blower Protection”.

Budget Implications: Nil Attachments: As a separate document. 1. Public Interest Disclosures Policy

Recommendation: that the draft policy lay on the table for consideration at the September Meeting of Council.

08.12.3245 RESOLVED on the motion of Cr Mannix and Lawler that the report be received and recommendation be adopted.

Item G - 3 REQUEST TO MAKE PRESENTATION

Reporting Officer General Manager - Chris Littlemore File 413

Purpose of Report Council has received a request from Claire Butler to address Council. Report Mrs Butler would like to update Council on progress with the communities efforts to get improved mobile coverage in the Northern part of the shire. Budget Implications Nil Attachments Nil Recommendation That Council receive the presentation.

08.12.3246 RESOLVED that Council receive the presentation at the September Meeting of Council.



August 2012 ……………………………………………………………………………………………………………


Item G - 4 RAMROC MEETING JERILDERIE

Reporting Officer General Manager - Chris Littlemore File

Purpose of Report To advise of attendance at the recent RAMROC meeting. Report I advise that the Mayor, and General Manager attended the RAMROC meeting at Jerilderie on 1 August 2012. Mr Adrian Wells - Regional Manager MD Assoc presented a DVD production of the “Water Cycle” targeted to primary school students demonstrating how irrigation fits within the water cycle. The meeting agreed that the DVD should be made available to all schools. The NSW Cross Border Commissioner made a presentation and tabled a list of issues he had identified. Much work to be done. Berrigan Shire enquired as to whether a response has been received from the NSW Government in relation to fruit fly infestation. Subsequent to the RAMROC meeting the Executive Officer met with Dr Andrew Sanger Regional Director of Agricultural Compliance DPI based in Albury to provide feedback to RAMROC Councils on behalf of the Minister. Notes of the meeting are tabled as a separate attachment. The Member for Farrer Sussan Ley MP addressed the meeting in relation to the position of the Federal Coalition vis-à-vis the Proposed Murray Darling Basin Plan. At this point of time, she and many other Coalition Members remain strongly opposed to the proposed Basin Plan. The meeting agreed that RAMROC Water4Food make a contribution in-principle of $25,000 to the proposed “Muddied Waters- A Clear Solution” documentary DVD and website project, and discussion took place on the potential for Member Councils to individually decide whether they are prepared to make an additional in-principle commitment. The deadline for in-principle commitment was 10 August. Workshop Session with members of The Local Government Review Panel The RAMROC Executive Officer presented a regional overview of issues raised in the Panel’s Discussion Paper and individual Council Mayors then provided additional information of their local areas and Council activities. This was followed by a group session chaired by



August 2012 ……………………………………………………………………………………………………………


Jude Munro to identify key issues and discuss opportunities and options for the Panel to further consider. Budget Implications Nil Attachments NSW Government Fruit Fly Response Recommendation That Council endorses the General Manager’s commitment of $1000 to the “Muddied Waters- A Clear Solution” documentary DVD.

08.12.3247 RESOLVED on the motion of Cr Byron and Lawler that the report be received and recommendation be adopted.

Item G - 5 FUTURE USE OF CURRENT VISITOR CENTRE

Reporting Officer

General Manager - Chris Littlemore File

Purpose of Report To report on relocation of the current Visitor Information Centre. Report The Caravan Park Committee met on 14 August to resolve a dispute with the lessees. The committee had a site meeting as noted in the minutes of the committee. Following the meeting Mark, John and Mat met onsite to mark out the footprint of the current structure at the location that was agreed in principle. The matter was put before the Fishing Classic committee that evening and they resolved to continue to hire a marquee and to continue to hold the event at the caravan park. Budget Implications Nil Attachments Nil. Recommendation That Council

1. support the Fishing Classic event being held in the caravan park and

2. defer the relocation of the VIC until October.



August 2012 ……………………………………………………………………………………………………………


Item G - 6 CORRESPONDENCE

Reporting Officer

General Manager - Chris Littlemore File

Purpose of Report: To advise Council of recent correspondence of interest. Report: 1. Letter from Catchment Management Authority. 2. Letter from Balranald Local Aboriginal Land Council Budget Implications: Nil Attachments: Copies of correspondence as listed above. Recommendation That the correspondence be noted.

08.12.3248 RESOLVED on the motion of Cr Lawler and Mannix that the report be received and Council send a letter of support to Balranald Local Aboriginal Land Council.



August 2012 ……………………………………………………………………………………………………………




August 2012 ……………………………………………………………………………………………………………


Item G - 7 ACTION REPORT – JUNE COUNCIL MEETING

Reporting Officer General Manager – Chris Littlemore File 120

Purpose of Report: to bring forward for Councillors information the Action Report with actions taken on previous council resolutions.

BALRANALD SHIRE COUNCIL

ACTION SHEET

JULY 2012

MINUTE DIRECTOR/ FILE NO

SUBJECT

DA

TE

INIT

IAT

ED

COMMENTS CURRENT STATUS

07.12.3196 GM Notify Fishing Classic of donation of Visitor Information Centre

Completed

07.12.3198 DCS Donation of $1000 to BCS for the two teams

Completed

07.12.3199 DCS Write off Art Gallery Rates as at 30.06.2012

Completed

07.12.3201 DECD Donate 100% of theatre fee to Variety Bash

1/8/12 Completed

07.12.3202 DECD Organise contribution of $250 towards cost of Balranald Shire Women’s Health Day

1/8/12 Completed

07.12.3204 DID Organise single ramp at desired location on Abbots Tank Road.

In Progress

07.12.3205 DID Adopt the coordinated rapid plan for management and prevention of invasive noxious weeds

17/7/2012 Completed

07.12.3206 DID Works Committee Meeting for roads inspection after election in September

Date to be decided

07.12.3207 DID Engage Primal Sealing for sealing contract for next 2 years.

Engaged

07.12.3211 Mandy Prepare rate notices for year 2012/2013 with charges as per recommendation

30th

July 2012 Rate Notices Sent out

07.12.3212 Marc Invoice Balranald Court with the increase rent $715 + GST

Completed

07.12.3218 GM Submit application under better boating for construction of wharf to enhance swing bridge and river walk precinct.

Completed

Recommendation: For the information of Council.

08.12.3249 RESOLVED on the motion of Cr Byron and Mannix that the report be received recommendation be adopted.



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G - 8 QUESTIONS WITHOUT NOTICE

Reporting Officer General Manager - Chris Littlemore File 030

From Previous Meeting

July

Cr Mengler RMS common sense speed limits for Euston Traffic Committee.

RDA Funding write to Simon Crean asking why do small Councils never get a look in.

Cr Morphett Can we get prison inmates to do clean up and painting

Cr Barnes Clean Up Industrial sites with mining possibly coming

RMS at Balranald can’t do boat registrations.

Roads Pine trees on Kyalite Road.

Trees on Bird Walk

Commemorative plaque at Kyalite needs refurbishing

Cr Mengler Euston Prungle Road

Cr Mannix Councillor Election voting can be prepoll

Cr O’Halloran Truck stop holes a problem

Netball Courts need repairing can this be considered in the next budget

Priority of emergency vehicles at speed in Main Street

Lake Benanee and entry into National Parks for pets.

Cr O’Halloran Balranald not on front of phone book.

08.12.3250 RESOLVED on the motion of Cr O’Halloran and Mannix that

Council move into closed committee.



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CLOSED MEETING - CONFIDENTIAL MATTERS

08.12.3251 RESOLVED on the motion of Cr Lawler and O’Halloran that Council move into closed meeting due to legal reasons.

08.12.3252 RESOLVED on the motion of Cr Byron and Mannix that the

meeting resume into open Council and the General Manager report the recommendations of the closed meeting.

08.12.3253 RESOLVED on the motion of Byron and Mannix that the

recommendations of the Closed Meeting be adopted. CLOSURE: There being no further business the meeting closed at 6.55 pm

Confirmed, Chairman of the Ordinary Meeting of

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