CAIRNS CITY COUNCIL MINUTES · RECOMMENDATION: COCHRANE / BYRNE That Council adopt the carryover of...

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Minutes – Works & Services & Public Areas Committee 22.8.01 #335940

CAIRNS CITY COUNCIL

MINUTES

MEETING: WORKS & SERVICES & PUBLIC AREAS COMMITTEE

WEDNESDAY, 22nd August 2001

PRESENT: His Worship the Mayor, Councillor K Byrne Councillor T James (Chairperson) Councillor P Gregory Councillor J Pezzutti Councillor D Ford Councillor P Freebody Councillor M Cochrane OFFICERS:

D Farmer Chief Executive Officer J Hawkes General Manager City Works & Services P Tabulo General Manager City Development J Howard General Manager Corporate Strategy G Schofield Manager Media & Public Relations B Mitchell Acting Manager Precincts & Facilities G Clement Acting Manager Technical Support Services G Pegoraro Acting Manager Projects M Castle Capital Works Co-Ordinator D Ash Public Consultation & Communications Officer C Cresswell Secretary

OBSERVERS: Councillor M Gill

Councillor F Lindsay Councillor J O’Brien Councillor A Sheppard

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The meeting was opened at 1pm by the Chairperson, Cr James. ADJOURNMENT OF MEETING GREGORY / PEZZUTTI That the Works & Services & Public Areas Committee be adjourned until after the business of the Cairns Water Committee has been completed. carried RESUMPTION OF MEETING GREGORY / FORD That at 1:15pm the Works & Services & Public Areas Committee be resumed. carried 1. 2001/2002 CAPITAL WORKS BUDGET……….…………………………………….1

Rod Miller: 1/1/3-01: #334041

RECOMMENDATION: COCHRANE / BYRNE That Council adopt the carryover of the $4,727,799 balance of unexpended Capital Funding from the 2000/2001 budget for completion of works during 2001/2002 (excluding Cairns Water works) and projects listed in document #305768. carried

INTRODUCTION: The following summary and the attached detailed Project funding summary detail the balance of funding available after 2000/2001 expenditure and required for completion of 2000/2001 capital works during 2001/2002 (excluding Cairns Water).

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Both documents show the effect of the proposed carryover funding combined with the previously adopted 2001/2002 Capital Budget. 2000/2001

Carryover Balance

Approved 2001/2002

Budget

Revised 2001/2002

Budget Corporate Services 142,061 2,098,000 2,240,061 City Development 130,333 124,000 254,333 City Works & Services - General 1,455,412 13,372,727 14,828,139 - Roads/Transport 1,481,691 8,633,710 10,115,401 - Drainage 490,672 1,798,580 2,289,252 Environmental Management 1,027,630 2,740,000 3,767,630 TOTAL 4,727,799 28,767,017 33,494,816

Funding Source

2000/2001 Carryover Balance

Approved 2001/2002

Budget

Revised 2001/2002

Budget Loan 479,630 234,799 714,429 Grant & Subsidy 1,310,071 10,869,500 12,179,571 Developer Contributions 215,055 1,504,737 1,719,792 Revenue 2,723,043 16,157,981 18,881,024 TOTAL 4,727,799 28,767,017 33,494,816

CONSULTATION: Acting Manager, Project Services, and Acting Manager, Financial Services. 2. UPDATE ON ROADS TO RECOVERY PROGRAM………………………………..11

Melissa Castle: 1/54/5-01: #331112

RECOMMENDATION: GREGORY / PEZZUTTI 1. That the Woopen Creek Rd project is removed from this program.

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2. That funding for the 2000/01 Roads to Recovery projects are carried over to

the 2001/02 budget as part of the overall Capital budget carry over. 3. That Council adopt the following revised Roads to Recovery program: Year 2000/01 – To be completed in 2001/02

Gray’s Creek Bridge Preconstruction $50,000 Stoney Creek Bridge Preconstruction $50,000 Spence St/Lyons St Culvert repairs $320,000 Bartle Frere Rd / Price Rd $120,000 Total $540,000

Year 2001/02

Gray’s Creek Bridge $420,000 Stoney Creek Bridge $450,000 Spence St/Lyons St Culvert repairs $80,000 Aumuller St Comport -Spence St -Preconstruction $50,000 Bartle Frere Rd / Price Rd $80,000 Total $1,080,000

Year 2002/03

Gray’s Creek Bridge $380,000 Aumuller St Comport – Spence St, Stage 1 $700,000 Total $1,080,000

Year 2003/04

Aumuller St Comport – Spence St, Stage 2 $1,080,000 Total $1,080,000

Year 2004/05

Aumuller St Comport – Spence St, Stage 2 $40,000 Babinda Boulders Rd $110,000 Redbank Rd $350 000 Contingencies $33,897 Total $533,897 PROGRAM TOTAL: $4,313,897 carried

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INTRODUCTION: This report provides a status update of projects within this program and recommends revisions to the program.

BACKGROUND: Previous report to the Works and Services and Public Areas Committee Meeting on 21st March 2001 (Item 18).

COMMENT: Preconstruction works have commenced on projects programmed for 2001/02. The following works have been undertaken to date: Project Status of project Estimated

Cost Expenditure as at 31 July

2001 Gray’s Creek Bridge

Design has been commissioned. $850,000 $14,113

Stoney Creek Bridge

Design has been commissioned. Draft design documents have been received and are currently being reviewed.

$500,000 $12,784

Spence St/Lyons St Culvert repairs

Issue of a brief for the structural audit is imminent.

$400,000 $1,432

Aumuller St: Comport St – Spence St

Survey and Pavement tests have been undertaken. Concept Development processes are currently being undertaken.

$1,870,000 $18,525

Bartle Frere Rd / Price Rd

To be commenced.

$200,000 $0

Total $46,854 It is proposed to remove the Woopen Creek Rd project from this program. The project has been included for funding under the 2001/02 TIDS program. The remainder of funding for the project has been approved within Council’s 2001/02 budget. It is proposed to reallocate the Roads to Recovery funding for this project to other projects within the program as follows: - $50,000 to Gray’s Creek Bridge. Initial indications are that these additional funds

will be required. - The remainder of the funds is allocated to the Aumuller St Comport – Spence St

project, as the project is likely to require more funds. It is proposed that funding for the 2000/01 Roads to Recovery projects are carried over to the 2001/02 budget as part of the overall Capital budget carry over.

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It is proposed to make minor variations to the timing of projects to assist the execution of this program. It is proposed that the Bartle Frere Rd / Price Rd project is brought forward to 2001/02 as minimal design input is required and thus the project can be delivered earlier in order to satisfy the funding guidelines for the program. It is proposed that the timing for the Stoney Creek Bridge and Gray’s Creek Bridge projects is reversed as the Stoney Creek Bridge project has fewer design issues and similarly the project can be delivered earlier in order to satisfy the funding guidelines for the program.

CONSIDERATIONS: Statutory: Nil. Policy: Nil. Financial: The first payment has been received. The second payment is due to be paid from September 1 2001 after the paid funds are spent. Social: Nil.

CONSULTATION: Consultation has been held with the following: - Acting Manager Project Services.

OPTIONS: Nil.

CONCLUSION: The recommended revised program of works for the four-year program is as follows: Year 2000/01 – To be carried over to 2001/02 Gray’s Creek Bridge Preconstruction $50,000 Stoney Creek Bridge Preconstruction $50,000 Spence St/Lyons St Culvert repairs $320,000 Bartle Frere Rd / Price Rd $120,000 Total $540,000

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Year 2001/02

Gray’s Creek Bridge $420,000 Stoney Creek Bridge $450,000 Spence St/Lyons St Culvert repairs $80,000 Aumuller St Comport – Spence St - Preconstruction $50,000 Bartle Frere Rd / Price Rd $80,000 Total $1,080,000

Year 2002/03 Gray's Creek Bridge $380,000 Aumuller St Comport – Spence St, Stage 1 $700,000 Total $1,080,000

Year 2003/04 Aumuller St Comport – Spence St, Stage 2 $1,080,000 Total $1,080,000

Year 2004/05 Aumuller St Comport – Spence St, Stage 2 $40,000 Babinda Boulders Rd $110,000 Redbank Rd $350 000 Contingencies $33,897 Total $533,897 PROGRAM TOTAL: $4,313,897 Further reports will be submitted to Council for updates on the program as investigation, design, and detailed estimates are finalised. All other considerations were reviewed and deemed not applicable 3. ROAD MANAGEMENT AND INVESTMENT ALLIANCE LGAQ/DMR………..15

John Howard: 11/3/15-06:#331112

RECOMMENDATION: FREEBODY / COCHRANE That the letter from Greg Hallam, Executive Director, Local Government Association of Queensland advising of the establishment of a framework to investigate a possible road management and investment alliance with the Department of Main Roads be received and Council participate in the Roads Alliance workshop to be held in conjunction with the LGAQ 2001 Annual Conference. carried

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INTRODUCTION: Road funding adequacy has been an issue to local government for at least the past 25 years. The LGAQ and Main Roads Department are proposing a strategic alliance to ensure that road investment is done on a strategic basis and the community obtains best value for the available funds.

BACKGROUND: The alliance between LGAQ and Main Roads is detailed in the attached letter and Memorandum of Understanding.

COMMENT: The Memorandum of Understanding recognises several of the issues considered by Council in determining its Roads to Recovery program.

• Investment strategies that focus on improving Queensland’s roads, • Building the case for increased road funding from the Commonwealth beyond the 4 year Roads to Recovery program, • Maximise the economic development of regional Queensland.

The MOU includes an element for road asset management. This is the most important aspect of the alliance and needs to receive the highest consideration. There is a close working relationship between Council and Main Roads staff in Cairns. Opportunities for increased cooperation state-wide include joint training and development, technology transfer and sharing of specialist plant and personnel.

CONSIDERATIONS: Statutory: Not applicable Policy: Not applicable Financial: There are no financial implications for Council at this time.

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Social: The proposed alliance may deliver better outcomes from the road system providing an increased level of service for the limited resources.

CONSULTATION: General Manager City Works & Services

OPTIONS: Not applicable.

CONCLUSION: The level of funds provided to roads in Australia has been a major concern to State Road Authorities and local governments for decades. The proposed alliance between LGAQ and Main Roads is designed to obtain better value for the community from the limited road funds and build a case for increased Federal funding. 4. REGIONAL CENTRES PROGRAM – STAGE 2 – MARLIN COAST

LANDSCAPE MASTER PLAN WORKS……………………………………….23 George Pegoraro: 8/24/5-02: :#333356

RECOMMENDATION: COCHRANE / BYRNE That Council endorse the general scope of work and locations proposed for each beach. carried

INTRODUCTION: Council would be aware that it was successful in obtaining significant funds under the Regional Centres Program and that Stage 1 of the works were undertaken in the year 2000/2001. This report outlines the proposed works for the 2001/2002 year in line with the application.

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BACKGROUND: Significant works have been undertaken in Stage 1 of this program including the establishment of picnic nodes, the extension of pathways, the formalisation of car parking areas, revegetation and dune fencing along several beaches, provision of beach access pathways, etc. Works yet to occur from the 2000/2001 year include works around the Williams Esplanade / Harper Street intersection adjacent to businesses which will see a refurbishment of the landscaping and usable area at that intersection. This work is now currently programmed in early October with the agreement of the businesses located there. Other works currently ongoing and to be finalised in the next couple of weeks includes additional beach pathways at the south end of Yorkeys Knob. Some works were deleted or not required in the Stage 1 listing and funding from this work has been sought to be carried forward into the second stage of the project and assigned to other listed works under the plan. These works include the Holloways Beach boardwalk/terraced area due to erosion problems and the pathway to the south end of Trinity Beach as an acceptable asphalt footpath is available.

COMMENT: The application for the Regional Centres Program outlined the following works to occur in Stage 2:

Incorporated Art $80,000 Vehicle Circulation Works $50,000 Amenities Block Upgrading $100,000 Street Furniture $100,000 Formalise Access Points $120,000

50% of these costs will be subsidised under the Regional Centres Program and funding has been included in the 2001/2002 Budget for Council’s component. Incorporated Art: The current proposal is to engage local Machans Beach resident artists to submit expressions of interest for the provision of an art piece to be located on the roundabout adjacent the Machans Beach School to complement an entry feature identifying the beach. It is also proposed to obtain designs for bollards to suit the beach theming so that high profile areas requiring bollards will receive individualised bollards to enhance amenity.

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Vehicle Circulation: The proposals currently are to seal and formalise the northern turnaround at Trinity Beach adjacent the northern toilet block and to provide an access to the new picnic nodes at Ellis Beach south. Should sufficient monies be available then the Clifton beach carpark adjacent the stinger net and picnic area will be enhanced. Street Furniture: A range of street furniture that suits the individual beach themes will be identified for incorporation along the various beaches. Street furniture will include seating, bins, signs, bollards, water bubblers, etc. Final type of street furniture will depend on price and availability. Location of the street furniture will be related to the requirements of the Master Plan but also consider any advice received from Beach Associations. Amenities Block: The Master Plan includes a new toilet block on the northern section of Trinity Beach in front of the hotel. The plan shows the proposed amenities block on the seaward side of the existing roadway however advice from Beach Protection Authority has been received that this will not be approved. An alternate site on the land side of the Vasey Esplanade roadway is currently being investigated. It is likely that this toilet block can then gravitate to the existing sewerage system. Formalised Access Points: Examples of access points/entry statements to various beach areas are attached to this report for information. A preliminary review of available locations for the incorporation of these features have identified the following locations:

• Machans Beach roundabout adjacent the Machans Beach Primary School

• Trinity Beach at the roundabout at the intersection of Trinity Beach Road and Moore Street

• Clifton Beach on the Esplanade opposite the end of Clifton Beach Road Two possible alternative locations include at the eastern end of Evans Street, Yorkeys Knob and at Palm Cove at the eastern end of Cedar Road. Both these locations may require the removal of two or three car parks to open the vista to the beach and the entry features. The final number of signs will depend on cost for each versus available budget. There may be scope for additional entry statements.

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Funding carried over from the 2000/2001 year is proposed to be allocated to pathway extensions for pedestrians. Current sites of work proposed include:

• Palm Cove from stinger net north to Cedar Road • Palm Cove from stinger net south towards Harper Street (exact alignment to be

determined). • Ellis Beach linking the northernmost carpark to the timber bridge crossing the

gully. • Ellis Beach formalising beach path accesses.

The timeline for the works is broadly outlined in the attached program.

CONSIDERATIONS: Statutory: Nil Policy: Nil Financial: Works would need to be in accordance with the Regional Centres Program funding scheme with the State Government. Costs are anticipated to be as indicated in the earlier part of the report. Social: The works will have a major impact on the amenity and user friendliness of the northern beaches.

CONSULTATION: Consultation has occurred internally with Strategic Planning, Precinct and Facilities and Community Services areas. It is proposed to undertake consultation with the relevant Beach Associations for the location of street furniture and the Machans Beach art community in terms of the integrated art feature. In parallel with specific consultation it is proposed to provide a display at the Smithfield Library at ground floor reception area and provide a flyer for inclusion in the Cairns Sun newspaper to the northern beaches, or similar advice.

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OPTIONS: Nil

CONCLUSION: This report outlines the works currently proposed for the Regional Centres Program and indicates in more detail the locations of this work. It is appropriate for Council to be aware of the works and endorse the general scope and location proposed for each beach. 5. CAIRNS ESPLANADE PROJECT……………………………………………….36

George Pegoraro: 8/24/6-17:#330559

RECOMMENDATION: BYRNE / FORD That the report be noted. carried 6. BARLOW PARK TRACK AND OVAL REDEVELOPMENT…………...………39

George Pegoraro: 26/7/5-02: #330552

RECOMMENDATION: FREEBODY / GREGORY That the report be noted. carried

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7. DEPARTMENT OF MAIN ROADS CONTRACTS TO REHABILITATE

ANDERSON STREET AND SHERIDAN STREET……………………………..42 George Pegoraro: 15/9/1-04: #330780

RECOMMENDATION: COCHRANE / PEZZUTTI That the report be noted. carried 8. RELOCATION OF MACHANS BEACH BUS STOP……………….…………..44

George Pegoraro: 15/9/1-04: #330780

RECOMMENDATION: COCHRANE / FREEBODY That up to $3,000 be allocated from Division 10 portion of the Emergent Works Budget for the relocation of the bus stop at Machans Beach. carried ___________________________________________________________________

INTRODUCTION: A bus shelter exists in Christensen Street opposite the Machans Beach Primary School. It is currently unused by any bus service.

COMMENT: An existing old style bus shelter exists on Christensen Street on the opposite side to the Machans Beach School frontage. The proposal is to relocate the bus shelter to Machans Beach Road in the vicinity of No. 85 or 87 Machans Beach Road.

CONSIDERATIONS: Statutory: Nil

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Policy: Nil Financial: It is proposed to use funds from the emergent works fund for Division 10. No funding has previously been allocated for Division 10. It is estimated that works would cost of the order of $3,000. This will leave a balance of funds of $27,000. Social: This will provide weather protection for high school students and other patrons known to congregate near this location.

CONSULTATION: Residents have requested the relocation occur and consultation with both Sunbus and Stage Coach confirmed neither service uses this bus stop at its current location. Both services concur that the relocation onto Machans Beach Road in the vicinity of No. 85 to 87 Machans Beach Road would be more appropriate.

CONCLUSION: The works will relocate a presently disused bus shelter in a location where a need has been identified. All other matters were considered and deemed not applicable. 9. PROVISION OF STREET MIRROR AT JANETT STREET, YORKEYS KNOB

George Pegoraro: 23/21/1-09: #333477…………………………………………………..…46

RECOMMENDATION: COCHRANE / FORD That $1,600 be allocated from the Division 10 portion of Emergent Works Budget to install a street mirror at Janett Street, Yorkeys Knob. carried

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INTRODUCTION: This report identifies the need for a mirror to be located on Janett Street, Yorkeys Knob to improve sight lines for residents exiting a unit complex.

COMMENT: A request was received from the Body Corporate of the McKellar Units on Janett Street, Yorkeys Knob and following an on site meeting with representatives their concerns of a line of sight problem with traffic travelling down Janett Street was confirmed. A possible solution identified at the site meeting was the installation of a mirror to enable early warning of traffic from around the corner from the units. It was also confirmed that the mirror would service not only the unit residents but also general public using the roadway.

CONSIDERATIONS: Statutory: Nil Policy: Nil Financial: Following an initial agreement of a 50/50 contribution toward the solution of the problem a later letter from the body corporate has been received objecting to the arrangement and the estimated cost of $800 for their portion. Because of the safety issue it is proposed to use $1,600 from the Division 10 portion of the Emergent Works Fund to rectify the situation. A current balance of $27,000 exists and the unallocated balance would be $25,400 following this work. Social: Improvement to road safety of local residents.

CONCLUSION: Due to the safety issues raised it is proposed to rectify the situation by installing a street mirror to enable early warning of vehicles approaching from around a corner adjacent the unit block development.

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All other matters have been considered and deemed not applicable. 10. UPDATE ON REGIONAL WASTE MANAGEMENT PROJECT

John Hawkes: 1/58/1-03: #334771…………………………………………………….………48

RECOMMENDATION: FREEBODY / PEZZUTTI That the report be noted. carried 11. MOODY CREEK DETENTION BASIN

John Howard: 1/54/5-01: #333900……………………………………………………………50

RECOMMENDATION: GREGORY / PEZZUTTI That Council authorise immediate construction of the Moody Creek detention basin in advance of subsidy approval and fund the non-approved subsidy share of the project by transferral of $220,000 from savings on the Esplanade seawall and $65,000 from the 2001/02 asset renewals capital budget item, the $65,000 funding for asset renewals be restored when subsidy approval advice is received and officers liaise with the Department of Natural Resources and Mines to facilitate the application for flood mitigation subsidy. carried

INTRODUCTION: The 2001/02 Capital Works Budget includes the construction of a detention basin on Moody Creek to reduce flooding of residences in the Cochrane, Hayward and Koch St Manoora. The total project estimate of $500,000 is to be funded from unapproved Federal/State grant $285,000, developers contributions $50,000 and revenue $165,000. To allow construction prior to the 2001/02 wet season, it will be necessary for Council to authorise work is to proceed in advance of advice of subsidy approval. Early in 2001 Asset Management submitted an application for subsidy under the Regional Flood Mitigation scheme to assist in the funding of construction of the Moody Creek Detention Basin. Initial feedback indicated a positive likelihood of subsidy being provided.

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BACKGROUND: The Moody Creek detention basin was proposed to reduce post development flows in Moody Creek to that of the pre-development conditions. Due to site and downstream channel hydraulic constraints a design recurrence interval of 1 in 5 years was adopted. The basin will have an impact on larger flood events as well. In recent weeks Council has been contacted for more information related to the Moody Creek Detention Basin. Further indications have now been received from the regulating authority that subsidy funding for the Moody Creek Detention Basin is only a marginal proposition and will depend on final listing of all works under the Regional Flood Mitigation Scheme. There are two issues relating to eligibility; the relatively low flood mitigation effects and cost sharing between existing and new developments.

COMMENT: A 50 year recurrence interval usually applies to flood mitigation projects subsidised under the program. The proposed Moody Creek detention basin is designed for a 5 year recurrence interval, well below the 50 year recurrence interval and hence has a lower priority in State and Federal subsidy programs. The proposed basin will have a significant effect in reducing flood flows in the affected area. The effect on flood levels, however is relatively minor and in the order of 150 mm. Flooding is subject to the capacity of the Moody Creek drain and tidal influences. Construction of the detention basin will reduce flood heights but not eliminate flooding of the effected area. The second issue relates to cost sharing between existing and new developments. As the basin is designed to reduce post-development flows to that of pre-development, it is argued by the regulating authority that the basin should be largely funded from developer’s contributions from developments causing the increased flood flow. Council’s application was that 85% of the basin capacity was attributed to existing development. The regulating authority queried this position and assessed the percentage eligible for subsidy at approx 26%. This would reduce the available subsidy to approx $82,000. Council would need to fund the balance of the estimated subsidy of $203,000 from revenue by substituting or deferring a project from the Capital Works program. If the project was not approved for subsidy, Council would need to fund an extra $285,000 from revenue to enable the project to proceed. The Acting Manager Asset Management has advised that the contract for the construction of the seawall on the Esplanade has come in approx $220,000 below budget. It is recommended that this sum be allocated to the Moody Creek Detention Basin and the balance of $65,000 sourced from the $470,000 asset renewals allocation in the Capital Works Program.

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CONSIDERATIONS: Statutory: Not applicable Policy: Not applicable Financial: Funding the estimated subsidy shortfall by deferred of revenue funded projects to 2002/03 would have no effect on the financial position. Social: No applicable.

CONSULTATION: General Manager Works & Services Acting Manager Project Services

OPTIONS: Defer construction of the detention basin until 2002/03 to await advice on approval of flood mitigation subsidy. Make further application and representations for Flood Mitigation subsidy.

CONCLUSION: Council has given a commitment to alleviation of flooding in the Moody Creek area by construction of the detention basin and improvements to the Moody St Drain. It is recommended that Council authorise immediate construction of the Moody Creek detention basin in advance of subsidy approval and fund the non-approved subsidy share of the project by transferral of $220,000 from savings on the Esplanade seawall and $65,000 from the 2001/02 asset renewals capital budget item and when subsidy approval advice is received, the funding of asset renewals be restored.

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12. 2001/02 CAPTIAL WORKS BUDGET ASSET RENEWAL – MINOR WORKS

Melissa Castle : 17/9/5-03: #333798………………………………………………………53

RECOMMENDATION: JAMES / PEZZUTTI That Council adopt the following projects for the Asset Renewal – Minor Works program:- Project Title

Cost

Hard-lining of Moody Creek Channel - Cochrane to Alfred Streets - Survey & Design

$15,000

Hard-lining of Moody Creek Channel – Cochrane to Alfred Streets, Stage 1

$275,000

Moody Creek Detention Basin – Unapproved Subsidy $65,000 Total $355,000

and the remaining items to be funded by the balance monies be presented to the Works & Services & Public Areas Committee Meeting to be held on the 19th September 2001 after consideration by the Chairperson, General Manager Corporate Strategy and General Manager City Works and Services. carried ___________________________________________________________________

INTRODUCTION: A funding allocation of $470,000 was included in the 2001/2002 Budget under the heading of Asset Renewal – Minor Works. This report recommends projects to be considered by Council for the program.

BACKGROUND: 2001/2002 Capital Works Budget. Previous report to the Works and Services and Public Areas Committee Meeting 18th July 2001 (Item 8).

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COMMENT: It is recommended that the following projects comprise the Asset Renewal – Minor Works program: Project No.

Project Title Description Cost

102 Smithfield Library - Air Conditioning

Replace roof top air-conditioning units 1 & 4. Units are rusted beyond repair. Total failure is imminent. This project completes the replacement program at the library.

$19,000

55 Security Fence - Flecker Botanic Gardens

Replace existing 1.2m high fence in poor condition with a 1.8m high chain security fence. Fencing to encompass 2 sides and rear of the gardens. The fencing will alleviate recent security concerns at the gardens.

$15,000

43 Martyn Street Admin Building Air-Conditioners

Replace 5 roof top air-conditioning units rusted beyond repair. Total failure of units is imminent.

$90,000

52 Parents Room Air Conditioner - City Place

Replacement of Air Conditioner unit rusted beyond repair. Total failure of the unit is imminent.

$10,000

21 Photocopier - Elected member support.

Replace aging photocopier. $10,000

17 Orchestra Pit Cover, Civic Theatre

Replacement of unsafe, aging pit cover and replacement of support beams in poor structural condition.

$15,000

30 Hard Lining of Moody Creek Channel - Cochrane to Alfred Sts - Survey & Design

Survey and design for installation of hard facing surface to channel batters and base to enable vehicle access for maintenance and prevent batter slumping & failure. Approved by Council on 26/7/2001.

$15,000

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Project No.

Project Title Description Cost

288 Inter-allotment Drainage –Gordonvale

Replace failed inter-allotment Drainage at the rear of Greenwood St, Gordonvale

$30,000

280 Hambledon Drive Streetlights

Electrical works for operation of lighting to meet road safety requirements.

$20,000

203 Hickey Close – Drainage

Line existing table drain to reduce maintenance costs associated with scouring and silt deposits. Build up of silt results in overflows and overloading of adjacent drainage.

$40,000

34 Kerb & Channel Improvement Works

Program for the replacement of failed existing kerb and channel throughout the city.

$50,000

158 Replace Inlet Pit covers and lintels

Staged program to replace and/or modify pit covers and lintels. Identified as a WH&S issue following a recent incident. Stage 1 of the program is to rectify all pits in the subdivision in which the incident occurred.

$10,000

195 196

Bramston Beach Rd / Evans St Intersection Drainage

Replace Stormwater drainage and provide kerb and channel to alleviate surface water pooling on the road.

$40,000

Heron Close Drain Replace failed concrete lined drain $20,000 Eddie St Drain Replace failed concrete lined drain $25,000 Road Pavement

Rehabilitation Rehabilitation of failed sections of road pavement throughout the city.

$61,000

Total $470,000 Clause 2 of the report to Committee recommended reallocation of $65,000 to allow construction to commence on the Moody Creek Detention Basin. It is suggested that the Hickey Close Drain and Eddie St Drain projects be deferred to provide funding for the detention basin. When subsidy advise is received, the funding for these two projects can be reallocated and the projects proceed.

CONSIDERATIONS: Statutory: Nil. Policy: Nil.

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Financial: This comprises the previously unallocated funds for the Asset Renewal – Minor Works program for the amount of $470,000 in the 2001/02 Capital works budget. Social: Nil.

CONSULTATION: A workshop and consultation has been held with the following:

• General Manager City Works and Services • Acting Manager Project Services • Acting Manager Maintenance and Construction • Acting Manager Precincts and Facilities • Acting Facilities Maintenance Co-ordinator • District Maintenance Supervisor-North

OPTIONS: Not applicable.

CONCLUSION: The recommended projects for the Asset Renewal – Minor Works program is as follows:- Project Title Cost Smithfield Library - Air Conditioning $19,000Security Fence - Flecker Botanic Gardens $15,000Martyn Street Admin Building Air-Conditioners $90,000Parents Room Air Conditioner - City Place $10,000Photocopier - Elected member support. $10,000Orchestra Pit Cover, Civic Theatre $15,000Hard Lining of Moody Creek Channel - Cochrane to Alfred Sts - Survey & Design

$15,000

Inter-allotment Drainage –Gordonvale $30,000Hambledon Drive Streetlights $20,000Hickey Close – Drainage $40,000Kerb & Channel Improvement Works $50,000Replace Inlet Pit covers and lintels $10,000Bramston Beach Rd / Evans St Intersection Drainage $40,000Heron Close Drain $20,000Eddie St Drain $25,000Road Pavement Rehabilitation $61,000

Total $470,000

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The program has been amended to accommodate funding for the Moody Creek Detention Basin in the recommendation by deferral of the Hickey Close and Eddie St Drain projects. 13. SHIELDS STREET UPGRADING

George Pegoraro: 15/7/6-01:#331409………………………………………………………58

RECOMMENDATION: FORD / BYRNE That Council approve the amendments to the design that will produce a simplified base arrangement as outlined in the report as Option C. carried

INTRODUCTION: Council would be aware that the upgrading of Shields Street is well underway and this report is intended as an update for the project. Recently an additional round of consultation has occurred with the CBD Business Association following deferral of construction in City Place.

BACKGROUND The previous report advised that the CBD Business Association had approached Council through the Divisional Councillor and Council officers, raising some issues that were unanimously endorsed at the Association’s last meeting on Wednesday 11 July 2001. Their requests included: (i) raising of the walkway roof / cover so the bottom of the scalloped side covers is in

line with the top of the building awnings to improve sightlines to signage on awnings;

(ii) totally remove the entry structures at all three entrances to City Place. This would

then require the relocation of the touch screens and telephones to near the covered seating areas adjacent the east and west side of City Place;

(iii) remove all tiered seating currently in front of the soundshell and use random

platform seating as necessary;

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(iv) provide more grassed areas in soft landscaped areas and in the centre of the

square. A meeting was held to discuss these issues on Wednesday 11 July 2001 and those present included:

− Deputy Mayor − Member for Cairns − Representatives of CBD Business Association − Project Architect − Council officers

There was general agreement to removal of the tiered seating and not to include grass in the centre of the square. Increasing the grass area adjacent the playground has limited possibilities. There was no clear agreement on the issues of raising the walkway roof and removal of the entry structures. The Project Architect was to consider the views raised at the meeting and respond on whether any changes or compromise can or cannot be accommodated. Any changes that occur to the currently adopted City Place plan will have timing implications on the possible commencement date of works. The CBD Business Association has acknowledged that the Traders would welcome a temporary suspension of works during the peak tourist period of July, August and September.

COMMENT: Outside City Place Construction is progressing well on areas outside of City Place with only minor landscaping and the provision of some street furniture to occur. City Place Following the extensive period of intense consultation in mid-July it was determined that the production of a model of City Place works would enable a definite, clear and common level of understanding of the original design proposals and help assess the impact of any options proposed. The model has proven very useful in the visualisation and relative size of various components. A series of meetings in the fortnight commencing 30 July 2001 have been held with the various interest groups to view the model and discuss their specific concerns.

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A meeting of all parties occurred on Monday 13 August 2001 with representatives of various groups and including:-

− Queensland Police Service − Cairns CBD Business Association − Royal Australian Institute of Architects − Department of State Development − Deputy Mayor − Chairman of Works & Services & Public Areas Committee − Council officers − Design Team

Discussions ranged over various aspects but it was identified that the following three options existed: A. Proceed with the current designed/modelled proposal with only minor

modifications (reduce entry structure width and reduce walkway skirt depth), B. Do not proceed with City Place and start the concept design with a clean sheet. C. Proceed with a modified arrangement that provides a base that can be enhanced

in future phases. It was agreed that Option C is the preferred proposal to allow the project to go forward. Details of Option C are attached to the report along with a preliminary plan giving a broad indication of the new arrangement. No undercover walkways will be part of the refurbished works except for the walkway at the end of the soundshell. It is proposed to finalise documentation to allow refurbishment works to occur commencing end of September. In parallel to this discussions will be held with the Department of State Development to amend the Grant Agreement as appropriate. A proposal for carrying forward the ultimate City Place development with a suitable centre square cover will be submitted in the near future for consideration.

CONSIDERATIONS: Statutory: Need to alter the Grant Agreement as appropriate. Policy: Nil.

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Financial: The progression of Option C will see some cost savings accrue that can be diverted to an ultimate solution (subject to confirmation). Some additional costs will be incurred by the delay of the works relating to the disestablishment and re-establishment of staff and support facilities and the costs related to consultant time and expenses and officer time during the recent additional intensive consultation phase. Social: The amended proposal will provide a major amenity improvement in City Place but the removal of all structures will result in more extensive subsequent phases of the project. There will not be covered pedestrian points across each of the four legs around City Place until redesigned roofing structures are installed.

CONSULTATION: Various meetings with the CBD Business Association and other interested parties have occurred and agreement has been reached.

OPTIONS: As discussed in the body of the report.

CONCLUSION: The construction of the Shields Street upgrading outside City Place is almost completed. The City Place area design has been subject to further consideration and major changes requested from the developed design include the removal of entry structures and walkways and provision of a grassed area on the Transit Mall leg. All other considerations were viewed and deemed not applicable. 14. CAIRNS TRAFFIC ADVISORY COMMITTEE

George Pegoraro: 8/23/2-05: #333522……………………………………………………65

RECOMMENDATION: COCHRANE / GREGORY That the report be noted and the charter for the committee be adopted. carried

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INTRODUCTION: The initial meeting of the Cairns Traffic Advisory Committee was held on 8 August 2001.

COMMENT: Representatives of Queensland Police Service, Queensland Transport, Department of Main Roads and Council were present to discuss the workings of the committee and agree to the charter under which it would operate. The Chairman of the Works & Services and Public Areas Committee, Cr T James chairs the committee, with the core group of agencies represented. Attached are minutes from the committee meeting for Council’s noting and the final Charter for the committee is attached for Council endorsement. It has been agreed internally that the operation and administration of this committee will be the purview of the Corporate Strategy division. Actions to occur subsequent to the meeting are noted in the minutes.

CONCLUSION: Discussions held at the first committee meeting indicate that the format and forum proposed will be successful and benefits will accrue from the operation of this committee. 15. TECHNICAL SUPPORT SERVICES – MONTHLY REPORT – JULY 2001

Graeme Clement: 1/59/1-01: #330581…………………………………………………….…74

RECOMMENDATION: FORD / PEZZUTTI That the report be noted. carried

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16. PRECINCTS & FACILITIES – MONTHLY REPORT – JULY 2001

Graeme Clement: 1/59/1-01: #330581…………………………………………………………81

RECOMMENDATION: FREEBODY / COCHRANE That the report be noted. carried 17. ASSET MANAGEMENT BRANCH – MONTHLY REPORT – JULY 2001

Rod Miller: 1/58/9-02: #333983…………………………………………………...…………89

RECOMMENDATION: FREEBODY / BYRNE That the report be noted. carried 18. PROJECT SERVICES – MONTHLY REPORT – JULY 2001

George Pegoraro: 1/58/10-01: #331382………………………………………….……………92

RECOMMENDATION: PEZZUTTI / BYRNE That the report be noted. carried

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19. WASTE MANAGEMENT – MONTHLY REPORT – JULY 2001

George Pegoraro: 1/58/10-01: #331382………………………………………….……..……101

RECOMMENDATION: FREEBODY / PEZZUTTI That the report be noted. carried 20. MAINTENANCE & CONSTRUCTION – MONTHLY REPORT – JULY 2001

Mick McFadden: 1/58/10-01:331139………………………………………………..………103

RECOMMENDATION: COCHRANE / FREEBODY That the report be noted. carried 21. ENVIRONMENTAL MANAGEMENT OF UN-SEWERED ABLUTION BLOCKS

Beth Mitchell: 19/3/2-17: #326034……………………………….……………….…….……111

RECOMMENDATION: GREGORY / COCHRANE 1. Adopt the recommendation of Officers to undertake action at Bramston

Beach camping ground to relocate the background ground water bore, develop a site based management plan, and prepare and submit an Environmental Management Programme for the site,

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2. Continue to enforce the regulations regarding the usage of the Boulders

Camping ground and picnic areas and Rotary Park rest area and consider closure of the facilities in peak times if enforcement is not effective in reducing the numbers to permitted levels,

3. Allocate the $100,000 in the capital works budget for 2001-2002 to the

upgrading of the remaining high priority sites, Deadman’s Gully, Clifton Beach, Ellis Beach opposite the surf lifesavers club, Crystal Cascades, Redlynch and Rocks Road Park, Redlynch,

4. Prepare a separate report to Council regarding Fitzroy Island. 5. Allocate further contributions from the capital works budget in each of the

next three years to address the remaining sites identified within the Maunsell McIntyre Report

carried

INTRODUCTION: Maunsell McIntyre Pty. Limited was commissioned by Cairns City Council in February 2001 to complete a review of Council’s unsewered ablution facilities. These facilities are generally located in public parks, camping grounds and picnic areas. The brief was to evaluate the treatment and disposal facilities and make recommendations for upgrading these facilities, where required, in order to assist Council in complying with its environmental duty of care under the Environmental Protection Act 1994. Thirty two sites have been examined and reported on. For each site, options were considered and an evaluation of the advantages and disadvantages was undertaken. The capital cost of each upgrade has also been estimated.

BACKGROUND: The usage of each of these sites varies considerably from site to site. In addition there is also a strong seasonal component of the usage. During the period of May to September, considerable numbers of campers have been routinely using a number of the sites for camping. This places considerable strain on the facilities. The Environmental Protection Agency are especially interested in facilities which cater for twenty people and over. These facilities require a license to operate. In recent months a number of sites which are currently unlicensed, have experienced visitor numbers in excess of twice the limit. Without appropriate action to bring the numbers into compliance, the EPA can fine Council and also then require the sites to be licensed and the facilities brought up to standard. There are considerable cost implications to this. In addition, such action will be extremely detrimental to Council’s relationship with the Agency and would provide negative PR.

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The sites which are experiencing the majority of the problems in terms of volumes of campers are currently Babinda Boulders camping ground, picnic site and Rotary Park rest area, Babinda. In addition there are significant compliance issues relating to the sites at Bramston Beach and Fitzroy Island. It is proposed that Council considers a separate report on Fitzroy Island.

COMMENT: The issue at Bramston Beach is that the groundwater monitoring bore sampling programme is identifying contamination levels which exceed Licence limits. The Council’s Licence requires the submission of exception reports to the Environmental Protection Agency, who is therefore aware that contamination levels regularly exceed the Licence limits. If this situation were permitted to continue unchecked, Council would be exposed from a legal perspective. Negotiations with EPA Officers have failed to reassure them that the current situation is acceptable. Council Officers therefore propose that the background monitoring bore is relocated to ensure accuracy and consistency of monitoring results. In addition, it is proposed that a site based management plan is developed for the site, which will address how Council will manage the potential environmental impacts. Finally, Council will prepare and submit a voluntary Environmental Management Programme, (EMP), to the EPA covering a period of three years. Officers from the EPA have verbally indicated that this range of commitments by Council would be sufficient to satisfy them that Council is managing the site with due diligence. In relation to the sites which require major capital works in order to upgrade the facility, it is proposed that Council be advised that the preferred course of action is to continue to provide regular enforcement of the numbers and duration of stay at sites during the peak camping period. Steps have already been taken to improve the signage and the demarcation of sites where possible. However, it is still apparent that campers are continuing to ignore or to misinterpret signage etc in order to continue to make prolonged use of the facilities. This situation cannot be tolerated. If the enforcement and signage fail to produce the desired effect, then Council may consider closing the toilet facilities at these sites to prevent overuse. In the longer term, it is proposed that Council would seek funding through the annual capital works budget to fund the necessary upgrades to bring these sites up to the required standards. This action is proposed at Babinda Boulders Camp site. Rotary Park rest area is connected to sewer but overnight stays are limited to a maximum duration of 48 hours. Council has allocated a sum of $100,000 in the 2001-2002 capital works budget to address upgrade works identified in the Maunsell McIntyre report. Officers have reviewed the findings of the report and the costings of the various works required. Of the thirty two site surveyed, twenty one sites have been identified as requiring treatment upgrades. Of these sites nine sites are identified as being in the category, “higher usage, high sensitivity” sites as defined by the consultants. This includes the sites at The Boulders camping ground, The Boulders picnic site, and Bramston Beach camping ground. However, Two of the sites are located in Machans Beach however, Officers have been informed that Machans Beach is unlikely to become reticulated during the

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2001-2002 financial year. Consequently, works on the two sites at Machans Beach would need to be deferred until the following year. Officers consider that if the suggestions above are agreeable to Council, then this years capital budget allocation should be directed to addressing the other “higher usage, high sensitivity” areas. The allocation would be sufficient to ensure that the remaining high priority sites could be resolved satisfactorily in this financial year. The four “higher usage, high sensitivity” areas are;

Site Amount required for upgradeDeadman’s Gully, Clifton Beach $14,400Ellis Beach, (opposite the Surf lifesaving club)

$10,500

Crystal Cascades, Redlynch $49,200.Rocks Road Park, Redlynch. $4,800

While there is felt to be some latitude in the costings, the nature of these sites is unpredictable and the budget cost overall is felt to be realistic. Should the four suggested sites be upgraded the total expenditure would amount to $78,900.The majority of the works proposed would involve connection of the facilities to existing Council sewerage. It is advisable that Council be encouraged to commit further funds in each of the next three years to continue to implement the outstanding recommendations outlined in the Maunsell McIntyre report.

CONSIDERATIONS: Statutory: The main relevant legislation is the Standard Sewerage Law (1998). This legislation contains provisions relating to sewerage treatment facilities designed for a loading of twenty equivalent persons or less. Where the equivalent persons are greater than twenty, a Licence is required from the Environmental Protection Agency under the Environmental Protection Act (1994). In addition, unlicensed sites are not permitted to be located within 25 kilometres of commercial camping grounds under relevant fair trading legislation. Policy: The main relevant Australian standard is AS 1547 – 2000, “On – site Domestic Wastewater Management”. Council has adopted Local Law 20, which covers Caravan Parks and Camping.

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Financial: Council has allocated a sum of $100,000 in 2001-2002 to address the recommendations of the report into unsewered ablution facilities. It is recommended that this amount be used to address the upgrading of the facilities at four priority sites identified as “higher usage and high sensitivity”. In addition, costs will be incurred to remedy the situation at the Babinda sites. The relocation of a monitoring bore will require expenditure of approximately $2,500. The costs of the preparation of the Site based management plan and Environmental management programme will be absorb in house by the relevant Council branches. The camping grounds are currently the responsibility of the Precincts and Facilities branch, which does not have the capacity to provide officers to enforce action at the Babinda sites. It is anticipated that current informal arrangement for enforcement will require to be formalised through a service level agreement with another section to ensure compliance is achieved. This will involve further costs. Activities to sign and reconfigure the current sites are currently being undertaken with costs being born from the Precincts and Facilities maintenance budget. The financial ramifications of failure to comply with regulations may lead to substantial fines to Council by the Environmental Protection Agency and also a requirement to licence the sites, which again would involve considerable cost. Social: Council has a duty of care to the public to ensure that the facilities it provides meet the necessary standards. Camping is part of the Australian culture and many thousands of people pass through Cairns each year and use the facilities provided. These visitors also make a substantial contribution to the local economy. This is particularly the case in areas such as Babinda. These activities must be made sustainable to ensure local communities continue to reap the economic benefits of this form of income well into the future and the activities of groups such as Babinda Taskforce to regenerate their town can be fruitful. The impression visitors gain from their experiences on Council provided sites has the potential to influence the experience they have of the area, their desire to return and the reputation which the whole area promotes to travellers. The sites also generate considerable usage from local people enjoying the pleasures and benefits of the local environment. Left un-enforced the situation at sites can degenerate and be the source of nuisance and anti social behaviours

CONSULTATION: Consultation has been undertaken with Councillor Gregory, Division One, Dean Sharp Environmental Engineer, Brian Badger Environmental Protection Unit, Bruce Scorey, Maintenance Officer, Officers at Environmental Protection Agency and EMT. Letters explaining Council’s position have been sent to Babinda Taskforce, Chamber of Commerce and traders. Flyers have been produced and distributed to visitors to the sites at Babinda from the week commencing 23rd July 2001 outlining the nature of the facilities and encouraging campers to support local traders and to return to area in future.

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OPTIONS: 1. Adopt the recommendation of officers to undertake action at Bramston Beach

camping ground to relocate the background ground water bore, develop a site based management plan, and prepare and submit an Environmental Management Programme for the site, continue to enforce the regulations regarding the usage of the Boulders Camping ground and picnic areas and Rotary Park rest area, allocate the $100,000 in the capital works budget for 2001-2002 to the upgrading of four priority sites, prepare a separate report to Council regarding Fitzroy island and allocate a further allocation of funding to address the remaining sites within the Maunsell McIntyre report in the next three financial years.

2. Utilise the $100,000 allocated in the 2001-2002 capital works budget to address

the problems identified at the Babinda sites. 3. Utilise the allocated funding to commence works at the Bramston Beach camping

ground. 4. Utilise the allocated funding on works to upgrade Fitzroy Island toilet block and

other high priority sites to the value of $100,000. 5. Do nothing.

CONCLUSION: Council has commissioned the report from consultants which officers have carefully considered in relation to the current issues relating to unsewered ablution blocks and other camping related matters. The situation is complex. Council has a number of obligations and requirements, which it must meet. Officers have attempted to provide a solution to many of the issues within the budget constraints faced by Council. Officers believe that the course of action recommended should be adopted to ensure the greatest compliance and social benefits achievable in the short term. 22. FITZROY ISLAND

Beth Mitchell: 13/1/3—01: #333962…………………………………..…….……………118

RECOMMENDATION: BYRNE / FORD That Council consider sub-letting the camping ground area to another party to operate as a campsite, ensuring that the cost of upgrading the ablution block is born by the operator. carried

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INTRODUCTION: The camping ground on Fitzroy Island was closed early in 2001 and Council was successful in having the Environmental Protection Agency remove the camping grounds from the Council’s “IEMS” environmental licence. The ablution block is an aged facility that was built before current standards were adopted. Through a regular programme of groundwater monitoring, it has been established that Council has found it very difficult to comply with licence quality requirements for waste - water releases to ground water. Monitoring initially revealed unacceptably high levels of faecal coliforms in the ground water. Council had few options but to close the camp ground indefinitely in order to reduce the usage of the ablution block. The facility has remained open to continue to provide for the needs of day visitors to the Island making use of the esplanade and beach in particular. The monitoring programme has continued and has shown some decrease in the levels recorded which suggests that the decision to close the campgrounds has been effective. Maunsell McIntyre Pty. Limited was commissioned by Cairns City Council in February 2001 to complete a review of Council’s un-sewered ablution facilities. Council Officers received this report at the beginning of July 2001. In the report it is noted that the current treatment arrangements at Fitzroy Island are not sufficient and need to be upgraded in order to comply with current legislation.

BACKGROUND: Council is the trustee for land on the Island comprising the campground, esplanade and a buffer strip. Council has provided a camping ground facility for visitors, local people and for school groups, while ensuring public access to the beach and esplanade. The majority of the island is designated as National Park but the island also has a resort in private ownership, a private mariculture business and interest from the Traditional Owners in developing interpretive attractions. Council Officers have participated in the meetings of the Fitzroy Island Advisory Committee convened by Queensland Parks and Wildlife Service. The committee have considered a number of pertinent issues including that of effluent management for the whole of the island. It is clear that while the camping ground facility is not adequate, the facilities for other stakeholders are also close to capacity. The committee have discussed the potential for comprehensive management plan for the whole island to guide a whole range of development and management issues. Despite initial resistance from the resort owners, broad support has now been gained from all stakeholders to pursue the designation and gazettal of a Recreation Area Management programme, (RAM), similar to that in operation at Green Island, which would enable fixed contributions from visitors to be directed towards the maintenance of public facilities on the Island. At the meeting held on 13 June 2001, Queensland Parks and Wildlife staff agreed to progress the issue as a matter of urgency.

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COMMENT: The ablutions block at the campground would require substantial work to enable the campsite to reopen. The ablution facility report suggests that the existing block would need to be demolished and replaced. It considers that either a hybrid system with a small pump station, a secondary wastewater treatment plant or dry composting toilets are options to provide a solution. However, two of the options would also require the “barging” of effluent back to the main land on a regular basis. Initial estimates of the potential costs of new facilities are in the region of $70,000- $80,000 plus ongoing removal costs. This would provide a solution for the campground and esplanade area only. Council is currently the trustee of the campground area. The traditional owners have expressed a desire to develop an area of the island, known as Lot 132, for visitor interpretation purposes of a commercial nature and also to take over the operation of the campground. Their representatives are currently negotiating with the Department of Premier and Cabinet regarding their proposal and are still pursuing a claim on the campgrounds under the State Aboriginal Land Act. While no detail has yet been forthcoming regarding the proposal, traditional owners have expressed assurances that they have sufficient funding available to undertake the developments, which would include rectifying the ablution facilities for the campground. However, given that the capacity of effluent treatment facilities for the other operations on the island may be reached in the near future, and the opportunity which would be afforded through the RAM agreement, to assist in funding the maintenance of public facilities, there is considerable support amongst stakeholders to adopt a long term approach and to develop a sewerage treatment plant capable of meeting all the current and future needs of the island. A site has provisionally been identified which has a location central to the facilities and is physically capable of accommodating the plant although the area may be subject to Native Title claims. Department Natural Resources advises that the land would be required to be annexed from the recreational reserve and reclassified. Under the Government Land Management System guidelines, sewage treatment is considered to be operational. Land to be used for operational activities must be purchased by the relevant authority. The current designation of the land as recreation and camping reserve is not considered to be appropriate. Stakeholders have indicated their desire for Council to purchase and annex the necessary land, facilitate the reclassification of the land and develop a sewage treatment plant to cater for the whole island with financial contributions form the other commercial and traditional owners. No accurate costings for this development have been attempted but estimates for the development alone vary from around $1,500,000 to $4,000,000. The cost of land purchase would be an additional cost. Maintenance figures would also be additional.

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CONSIDERATIONS: Statutory: The main relevant legislation is the Standard Sewerage Law (1998). This legislation contains provisions relating to sewerage treatment facilities designed for a loading of twenty equivalent persons or less. Where the equivalent persons are greater than twenty, a licence is required from the Environmental Protection Agency, under the Environmental Protection Act (1994). The Land Act (1994) is also relevant in this instance. Native title claims are being pursued under both Commonwealth and State legislation. Recreational Area Management proposals are considered within the relevant legislation. Policy: Council has adopted Local Law 20, which covers Caravan Parks and Camping. Consideration of the appropriate land use is covered by the Government Land Management System guidelines. Any change of land reclassification would need to be reflected in the new planning scheme documentation. Financial: Council currently have an agreement with the resort management to clean and maintain the existing ablutions block on the island on a daily basis. More substantial maintenance remains the responsibility of Council. Council also undertakes a regular groundwater monitoring programme. No fees are currently being generated for Council from the island. The costs involved in replacing the existing facility with either a hybrid system or composting units has been estimated by Maunsell McIntyre as $70, - $80,000. Both systems would require an ongoing operational contribution to remove effluent from the Island on a regular basis. Costs would also be incurred in final disposal of the material. No firm costings have been undertaken for the creation of a sewage treatment plant on the Island. Estimates have ranged from $1,500,000 to $4,000,000. Contributions to this cost could be expected from the resort, Reefarm, the Traditional Owners plus any other commercial interest which may emerge. Contributions to the on going maintenance of the facility would be possible through a visitor levy following the successful determination on the application to designate the island as a RAM site. In addition, the land for the sewage treatment plant would need to have a freehold tenure. Department Natural Resources is currently calculating a valuation for the land required for purchase for the purpose of creating a sewage treatment facility which would serve the whole Island.

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Social: Council is currently the trustee of land on Fitzroy Island which provides for public access to the esplanade and recreation and camping ground. This designation reflects the desire to maintain a community service obligation to continue to ensure access to the Island to the general public. The island provides recreational opportunities of a specialised nature within one hour of Cairns City. The main users of the Council controlled facilities have been local people, school groups and tourists.

CONSULTATION: Officers from the Environmental Protection Agency and of Department Natural Resources have been consulted on relevant aspects. Department Natural Resources has expressed a view that it would resist any attempt by Council relinquish its interest in the campground site. Discussions have been held within the framework of the Advisory Committee meetings regarding the possible options regarding effluent management on the Island. The general public have been informed of the circumstances for the closure of the campground through the local media. Council has received a number of complaints from the general public, regarding the closure of the campsite. No formal consultation process has been initiated

OPTIONS: 1. Council could allocate $70 - $80,000 to replace the existing ablution facility with a

new system of either hybrid toilet system or composting unit to enable Council to reopen the camping grounds,

2. Council could support the proposal to make application to designate Fitzroy

Island as a Recreation Area Management area and to the principle of a whole of Island approach to planning for the Island. Council could agree to participate in the joint provision of a sewage treatment plant for the whole island by purchasing, annexing and reclassifying sufficient land for the proposal, seek contributions from other stakeholders to develop and maintain the plant.

3. Council could sub-let the camping ground area to another party to operate as a

campsite and ensure that the cost of upgrading the ablution block is born by the operator,

4. Council relinquishes its interest in the campground and hand back management to

Department Natural Resources but Council retains its interest in the esplanade to ensure that free public access to the island continues.

5. Maintain the current position.

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CONCLUSION: Developments at Fitzroy Island appear to have reached a critical stage. A number of the key stakeholders are seeking direction from Council on its preferred course of action at Fitzroy Island. It is acknowledged that this year’s budget will not permit the implementation of a number of the options. However, it is hoped that Council will consider its position and provide a decision on the direction that it would like to pursue to enable Officers to engage with stakeholders and provide the necessary input into the processes and activities which are currently under discussion. Stakeholders are seeking an indication from Council. Council must seek to consider the community service obligations which it may have to local people to provide access to the Island and the contribution which it can make to the provision of a comprehensive solution to a major problem in a collaborative manner with other stakeholders The Native Title issues are still to be fully resolved. Council may wish to consult with the Indigenous Reference Group on its preferred option. GENERAL BUSINESS 1. CHANGE OF NAME FOR WORKS & SERVICES & PUBLIC AREAS

COMMITTEE JAMES / BYRNE That the name of the Works & Services & Public Areas Committee be changed to the Cairns Works Committee. carried CLOSED SESSION GREGORY / FORD COUNCIL RESOLVE INTO CLOSED SESSION TO DISCUSS CERTAIN MATTERS FOR THE REASONS LISTED IN THE AGENDA AND NOTED ON THE RESOLUTIONS SUBSEQUENTLY RECORDED carried

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OUT OF CLOSED SESSION FREEBODY / FORD COUNCIL RESOLVE OUT OF CLOSED SESSION carried RESOLUTIONS ARISING FROM MATTERS DISCUSSED IN CLOSED SESSION 1. CONTRACTUAL MATTER – CONTRACT NO. 55072: CAIRNS ESPLANADE

PROJECT – CONSTRUCTION OF SEAWALL Richard Thompson: 8/24/6-19: #333150……………………………..………..……………1

RECOMMENDATION: BYRNE / FORD That:- 1. Subject to the issue of the necessary “Section 86 Approval” by the

Environmental Protection Agency (EPA), Council award Contract No.55072 to Seymour White Constructions Pty Ltd at their tendered Lump Sum of $1,108,208.00 for their Alternative No. One (1) Tender U offer based on the ‘preferred option’ utilising the alternative 600mm diameter “Frankipile” pile design with the landward pile vertical and all other elements remaining as specified.

2. On award of Contract No. 55072 to Seymour White Constructions Pty Ltd the

options to utilise alternative concrete protection and construction methodology be further pursued.

carried The meeting closed at 2:35pm.

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