CA-01 Queensland fruit fly pest free place of production...Queensland fruit fly pest free place of...

Ref: INT17/91994

Certification Assurance Procedure CA-01: Queensland fruit fly

pest free place of production

Revision Register Revision

No Date of Change

Amendments Section Details

1.0 17 January 2011 All New Procedure

1.1 8 August 2011

All Logo and name changes to Department of Primary Industries.

5 Added responsibilities of Pickers, Graders and Packers.

6 Added requirements of harvest inspection and modification of packed product inspection.

8.4 New Section – Harvest inspection

8.5.1 Sample selection changes to minimum 20 packages per consignment.

10.4 Change to charging policy to include application and renewal fees

Attachment 1 Removed from document (agreed market access conditions)

Attachment 4 New Attachment – Suspect Fruit Inspection Record

1.2 29 May 2012 6 and 8 Corrected inspection rate

2.0 21 August 2013 6 and 8 Increased inspection rate to 2%

3.0 23 June 2017 All

Changes made to align with the Biosecurity Act 2015. Updated definitions, removed details for accreditation, auditing procedures, sanctions policy and charging, and replaced the application form and PHAC. Updated NSW Department of Primary Industries contact details.

Authorised by: Manager, Plant Product Integrity & Standards Date: 23 June 2017

Controlled: Uncontrolled:

Controlled copyholders of this procedure, who are nominated by the Department, must amend their hardcopy of the procedure when they are informed by the Department. The Department will inform controlled copyholders electronically of any changes to the procedure within 5 working days of the change.

Holders of uncontrolled copies should ensure they have the most recent version of the procedure by checking the electronic copy that appears on the Department's intranet or internet site, or alternatively contacting the Department (Plant Biosecurity unit).

Queensland fruit fly pest free place of production CA-01

Version 3 – 23 June 2017 of 22

Disclaimers The information contained in this publication is based on knowledge and understanding at the time of writing (June 2017). However, because of advances in knowledge, users are reminded of the need to ensure that information upon which they rely is up to date and to check currency of the information with the appropriate officer of the Department of Primary Industries or the users independent adviser.



TABLE OF CONTENTS 1. PURPOSE ........................................................................................................................................ 4 2. SCOPE ............................................................................................................................................. 4 3. REFERENCES................................................................................................................................. 4 4. DEFINITIONS ................................................................................................................................. 4 5. RESPONSIBILITY .......................................................................................................................... 5 6. REQUIREMENTS ........................................................................................................................... 6

6.1 Pest freedom suspension criteria ............................................................................................. 7 6.2 Reinstatement requirements .................................................................................................... 8

7. PROCEDURE .................................................................................................................................. 8 7.1 Property Plan .......................................................................................................................... 8 7.2 Surveillance Operations by the Business ................................................................................. 9

7.2.1 Monitoring for fruit fly ............................................................................................... 9 7.2.2 Action following trapping of flies ............................................................................... 9 7.2.3 Actions following notification of an fruit fly outbreak ................................................ 9

7.3 Treatment of host trees and plants within the buffer zone ........................................................ 9 7.4 Harvest Inspection ................................................................................................................ 10

7.4.1 Suspect Fruit Inspection Records .............................................................................. 10 7.4.2 Identification of Nonconforming Product at Harvest ................................................. 10

7.5 Grading and Packing Inspection ............................................................................................ 10 7.5.1 Suspect Fruit Inspection Records .............................................................................. 10 7.5.2 Identification of Nonconforming Product at Grading/Packing ................................... 10

7.6 Packed Product Inspection .................................................................................................... 10 7.6.1 Sample Selection ...................................................................................................... 11 7.6.2 Examination of the Sample ....................................................................................... 11 7.6.3 Identification of Sample Packages ............................................................................ 11 7.6.4 Action following identification of nonconforming packed product ............................ 11 7.6.5 Fruit Fly Identification ............................................................................................. 12 7.6.6 Rejected Product ...................................................................................................... 12 7.6.7 Packed Product Inspection Records .......................................................................... 12

7.7 Dispatch ............................................................................................................................... 13 7.7.1 Package Identification .............................................................................................. 13 7.7.2 Plant Health Assurance Certificate (PHAC) .............................................................. 13 7.7.3 Plant Health Assurance Certificate Distribution ........................................................ 13

7.8 Post Certification Security .................................................................................................... 14 8. RECORDS AND DOCUMENT CONTROL .................................................................................. 14

8.1 Certification Assurance Arrangement Records ...................................................................... 14 8.2 Certification Assurance Arrangement Documentation ........................................................... 14

9. ATTACHMENTS .......................................................................................................................... 15



1. PURPOSE This procedure describes:

• the principles of operation and standards required, and

• the responsibilities and required actions of personnel

that applies to the certification and intrastate or interstate movement of host produce under a Certification Assurance (CA) arrangement based on a pest free place of production.

2. SCOPE This operational procedure covers certification for a pest free place of production for Queensland fruit fly, based on pest monitoring.

Pest: Queensland fruit fly (Bactrocera tryoni)

Product: Tomatoes (host fruit)

Certification of fruit fly host produce under this Procedure may not be an accepted quarantine entry condition for all produce to all intrastate and interstate markets.

Some intrastate or interstate markets may require additional plant health certification for pests and diseases other than fruit fly as a condition of entry.

It is the responsibility of the Business consigning the produce to ensure compliance with all applicable quarantine requirements.

Information on intrastate and interstate quarantine requirements can be obtained by phoning 1800 084 881 or accessing http://www.interstatequarantine.org.au/

3. REFERENCES Biosecurity Act 2015

Further information – http://www.dpi.nsw.gov.au/biosecurity/plant/ica

Policies – http://www.dpi.nsw.gov.au/biosecurityact/procedures

Accreditation of Biosecurity Certifiers

Biosecurity Audit Frequency

Work Instruction – http://www.dpi.nsw.gov.au/biosecurity/plant/ica

WI-01 – ‘Guidelines for Completion of Plant Health Assurance Certificates’

4. DEFINITIONS In this Procedure -

Act means the Biosecurity Act 2015. Authorised Person means an authorised officer under the Act or a person authorised under a law

of another State or Territory that relates to plant biosecurity.

Authorised Signatory means a person whose name is notified to the Secretary as a person who can issue a biosecurity certificate on behalf of the Business.

Business means the legal entity accredited as a biosecurity certifier under the Act.

http://www.interstatequarantine.org.au/

http://www.legislation.nsw.gov.au/viewtop/inforce/act+24+2015+FIRST+0+N

http://www.dpi.nsw.gov.au/biosecurity/plant/ica

http://www.dpi.nsw.gov.au/biosecurityact/procedures

http://www.dpi.nsw.gov.au/biosecurityact/procedures


http://www.legislation.nsw.gov.au/viewtop/inforce/act+24+2015+FIRST+0+N



Certification Assurance Arrangement

means a CA Arrangement that enables a Business or a person authorised under a corresponding law of a State or Territory, to issue a Plant Health Assurance Certificate that meets certain plant health quarantine conditions for trade within the State or between the State and other States and Territories

Certification Assurance Procedure

means a specific procedure which a Business may be accredited under.

consignment means a discrete quantity of packages or a bulk load of fruit consigned to one Business at one location at one time.

Department means NSW Department of Industry – Office of Primary Industries

host fruit means fruit susceptible to Queensland fruit fly.

host plants means any plant that produces host fruit.

non-conformance means a failure to fulfil a specified requirement.

package means the final outer covering in which certified produce is consigned and may include a box, carton, bin, bundle or other packaging unit.

Pest buffer area means the area between 500 and 1000 metres of the accredited production facility.

Pest surveillance area means the area within 500 metres of the accredited production facility.

PHAC means a Plant Health Assurance Certificate that is issued in accordance with the requirements of a Certification Assurance Arrangement.

production facility means a the location where the production, assembly, inspection, secure storage, certification and dispatch operations covered by the Certification Assurance arrangement are carried out.

Queensland fruit fly (QFF)

means the pest Bactrocera tryoni (Froggatt).

secure conditions means:

(a unvented packages; or

(b) vented packages with the vents secured with gauze/mesh with a maximum aperture of 1.6 mm; or

(c) fully enclosed under tarpaulins, hessian, shade cloth, mesh or other covering which provides a maximum aperture of 1.6 mm; or

(d) shrink wrapped and sealed as a palletised unit; or

(e) fully enclosed or screened buildings, cool rooms, vehicles or other facilities free from gaps or other entry points greater than 1.6 mm.

the Code means the current Code of Practice for Management of Queensland Fruit Fly.

5. RESPONSIBILITY Position titles have been created to reflect the responsibilities which must be met by the Business under the CA Procedure. These positions must be assigned to trained staff. One person may carry out the responsibilities of more than one position.

The Certification Controller is responsible for:

• representing the Business during audits and other matters relevant to the CA arrangement;

• training staff in their duties and responsibilities under the CA arrangement;

• ensuring the Business and its staff comply with their responsibilities and duties;



• ensuring the Business has a current Certificate of Accreditation for CA-01 for each production facility on which certified produce is grown, handled, stored, packed or dispatched for certification under the CA arrangement;

• ensuring all certification of produce is carried out in accordance with this CA-01.

• reporting QFF larval detections to the Department within 3 hours of detection.

The Monitoring Officer is responsible for:

• undertaking the surveillance/monitoring activities;

• maintaining records of the surveillance/monitoring activities

The Pickers are responsible for:

• observing for evidence of QFF in treated fruit during harvesting; and

• placing fruit suspected of being infested with QFF in a suitably marked container and forwarding it to the Certification Controller.

The Graders/Packers are responsible for:

• observing for evidence of QFF in treated fruit during grading/packing; and

• placing fruit suspected of being infested with QFF in a suitably marked container and forwarding it to the Certification Controller.

The Packed Product Controller is responsible for:

• continually monitoring the grading and packing process by selecting samples for examination from the packed product;

• advising the Certification Controller of any problems or potential problems detected in these samples so that corrective action can be implemented.

• sampling and inspecting fruit for visible symptoms of QFF infestation;

• identifying all sample packages;

• taking corrective action following identification of nonconforming fruit in any sample package;

• maintaining records of packed product inspection.

The Authorised Dispatcher is responsible for:

• ensuring all packages and items within a consignment covered by a PHAC are identified and labelled;

• ensuring certified produce is stored and transported in secure conditions which prevents cross-infestation by uncertified produce;

• maintaining copies of all PHACs issued by the Business.

The Authorised Signatory is responsible for:

• signing and issuing the PHAC;

• depending on the destination of the consignment, faxing or emailing a copy of the PHAC to Biosecurity South Australia – Plant Health, or Tasmania Department of Primary Industries, Parks, Water & Environment, and the Department prior to dispatch;

• ensuring that the produce certified under the PHAC has been treated and prepared in accordance with CA-01 and that the details on the certificate are true and correct in every particular.

6. REQUIREMENTS 1. The Business must provide and maintain a Property Plan (refer Section 7.1); and



2. The accredited production facility must comply with the following minimum requirements to prevent the infestation of QFF:

a. Internal, entry and exiting doors must be sealable to prevent the entry of QFF; and

b. The accredited production facility must be clean at all times with approved provision made for the disposal of over-ripe and rotten host fruit; and

c. No reject fruit is to be disposed of within 500 metres of the production facility (the pest surveillance area); and

3. Only host fruit produced for certification under this arrangement is to be grown in the accredited production facility; and

4. No pesticides for the treatment of QFF are to be applied within the accredited production facility whilst host fruit is being certified under this arrangement; and

5. The accredited production facility must not source host fruit from other properties for certification under this procedure or whilst host fruit is being certified under this arrangement; and

6. Surveillance/monitoring for QFF must be undertaken in accordance with the requirements of this procedure with the following trapping grid required:

a. A minimum of 4 Lynfield traps positioned within the production facility on a 400 metre array; and

b. A minimum of 4 Lynfield traps positioned within 500 metres of the accredited production facility (within the pest surveillance area); and

c. A minimum of four Lynfield traps positioned between 500 and 1000 metres of the accredited production facility (within the pest buffer zone); and

7. No QFF host plants are to be present within the pest surveillance area. If present, these trees/plants must be treated for QFF.

8. All non-commercial QFF host plants within the pest buffer zone must be treated for QFF; and

9. Fruit must be inspected at harvest and during the normal grading/packing activities; and

10. Packed product must be inspected prior to certification and dispatch at a rate of:

a. 2 packages in 100 packages; or

b. where 1 to 4 QFF are trapped within the production facility within a 14 day period, 1 package in 25 packages; and

c. a larval detection must be reported to the Department within 3 hours of detection; and

10. All host fruit certified under this CA is to be consigned to an approved facility in a receiving state; and

11. Prior to dispatch from the production facility, depending on the destination of the consignment, a copy of the PHAC must be faxed or emailed to Biosecurity South Australia – Plant Health, or Tasmania Department of Primary Industries, Parks, Water & Environment, and the Department prior to dispatch; and

12. The consignment must be accompanied by a PHAC issued by the Business.

6.1 Pest freedom suspension criteria Systems to establish pest freedom are based on the requirements of the current Code and pest freedom is based on the criteria accepted as a basis for domestic pest area freedom specified in the Code.

The following criteria will apply for the suspension of pest free place of production:

(a) 5 wild flies within a 14 day period, or

(b) 1 gravid female fly, or



(c) 1 larval infestation

If 1 to 4 flies are trapped within a 14 day period within the production facility, the packed product inspection rate must 1 package in 25 packages.

6.2 Reinstatement requirements Systems to reinstate pest freedom are based on the requirements of the current Code and pest freedom reinstatement is based on the criteria accepted as a basis for domestic pest area freedom specified in the Code.

Reinstatement of pest freedom will occur where a duration of 1 generation plus 28 days has passed following the date of the last trapped fly. The reinstatement date will be calculated from the Code from the table for the township Lenswood.

Following suspension of pest freedom, all host fruit must be treated if sending to a QFF sensitive market.

Where applicable: • The Business must use products in accordance with the instructions included on the product’s

approved permit and label, including any first aid, safety, protection, and storage and disposal directions.

• Following the treatment requirements in this procedure does not absolve the Business from the responsibility of ensuring that any pesticide run-off is fully contained and managed within the property.

• The Department maintains the right to inspect at any time certified host fruit and to refuse to accept a certificate where the host fruit is found not to conform to specified requirements.

• Some host fruit may be damaged by chemical treatment. Businesses applying chemical treatments should check with experienced persons such as Departmental officers for any available information. Testing of small quantities is recommended.

• The treatment facilities must comply with the requirements of the local government, environmental and workplace health and safety authorities.

7. PROCEDURE The Certification Controller must ensure that all staff involved in inspection of fruit for the presence of QFF has undergone a training program in the recognition of QFF infestation.

7.1 Property Plan The Certification Controller must maintain a property plan for each production facility to be endorsed (refer Attachment 2).

The property plan must include the following details:

• the location and boundaries of all blocks/areas where host fruit is grown or located,

• the reference number, code or other identification used to identify the blocks/area,

• road access including street names,

• internal roadways within the property,

• the location and identification of buildings on the property, (e.g. house, packing shed/area, equipment sheds, treatment facility etc).

The Business must also clearly define the following areas on the property plan:

• Areas designated for fruit production (including packing, storage and dispatch) as above:

• A 500 m pest surveillance area surrounding the production facility; and



• A pest buffer zone, between 500 and 1000 m from the production facility; and

• The location of all surveillance traps in the above areas.

A copy of the Business property plan must be submitted with the application for accreditation and will be required prior to the property being endorsed.

Each property accredited under this CA procedure will be allocated a unique number comprised of:

• the Interstate Produce (IP) number of the Business that owns or manages the property (e.g. N9999),

• a unique property number (e.g. 01, 02 etc). and

• a GPS locator for the property.

7.2 Surveillance Operations by the Business

7.2.1 Monitoring for fruit fly

Surveillance operations will be undertaken in accordance with the requirements of the Code and standard operating procedures of the Accrediting Authority.

Trap numbers and distribution must be in accordance with the requirements specified in Section 6 and results are to be submitted to the Accrediting Authority within 24 hours of each inspection.

The Monitoring Officer must ensure:

(a) that all traps are inspected weekly from 1 November until 31 May,

(b) that all traps are inspected fortnightly from 1 June until 31 October,

(c) trap results are to be submitted to the Accrediting Authority within 24 hours of each inspection,

(d) a copy of all trapping data is maintained on-site by the Business.

7.2.2 Action following trapping of flies

The Monitoring Officer must ensure all trapped flies are submitted to the Department the same day by courier in accordance with current Departmental procedures.

The Business will be advised of the diagnostic results on the same day the results are made available.

If 1 to 4 fruit flies are trapped within a 14 day period within the facility, the Certification Controller must ensure that the packed product inspection rate is immediately doubled to 1 package in 25 packages.

7.2.3 Actions following notification of an fruit fly outbreak

Where the Suspension Criteria (refer Section 6.1) have been meet following positive identification of QFF, accreditation under CA-01 will be suspended immediately, and both the Business and receiving State advised immediately following confirmation.

The Certification Controller must take the following actions upon notice of an outbreak and suspension:

(a) All host fruit harvested from the production area on the day of suspension, including any fruit which has been packed for certification but which remains on the premises, must be rejected for certification under this procedure;

(b) All host fruit from the production area must be rejected for certification under CA-01 until the re-instatement requirements have been met (refer Section 6.2).

7.3 Treatment of host trees and plants within the buffer zone All host plants (if present) within the pest surveillance area and the pest buffer zone are to be treated with a product with known efficacy for the control of QFF.



A treatment record is to be maintained, identifying the product used (including rate where applicable), the date treated and the person treating the host plants.

7.4 Harvest Inspection The Certification Controller shall oversee the harvest process to ensure only conforming host fruit are harvested for certification.

Pickers shall remain alert for evidence of QFF infestation in fruit harvested for certification under this procedure. Any soft fruit or fruit showing symptoms of QFF infestation (i.e. softened areas, spotted areas, weeping or showing bruising or breakdown) must be rejected and retained in suitably marked reject bins or other receptacles for inspection by the Certification Controller.

Rejected fruit must be cut to expose the flesh and examined with x10 or greater magnification by the Certification Controller for the presence of live QFF infestation. The presence of moving white larvae in the fruit shall be evidence of suspect QFF infestations.

7.4.1 Suspect Fruit Inspection Records

The Certification Controller must maintain records of suspect fruit inspection, in the form of a Suspect Fruit Inspection Record (Attachment 4) or a record that captures the same information.

7.4.2 Identification of Nonconforming Product at Harvest

If any host fruit is found to be infested with QFF at harvest the Certification Controller must take the actions specified in Section 7.6.4.

7.5 Grading and Packing Inspection Graders/Packers shall remain alert for evidence of QFF infestation. All fruit graded and packed for certification shall be inspected for evidence of QFF infestation during the normal grading and packing process.

Any soft fruit or fruit showing symptoms of QFF infestation (i.e. softened areas, spotted areas, weeping or showing bruising or breakdown) must be rejected and retained in suitably marked reject bins or other receptacles for inspection by the Certification Controller.

The Certification Controller shall oversee the grading and packing process to ensure only conforming host fruit are packed for certification.

7.5.1 Suspect Fruit Inspection Records

The Certification Controller must maintain records of suspect fruit inspection, in the form of a Suspect Fruit Inspection Record (Attachment 4) or a record that captures the same information.

7.5.2 Identification of Nonconforming Product at Grading/Packing

If any host fruit is found to be infested with QFF during grading / packing, the Certification Controller must take the actions specified in Section 7.6.4.

7.6 Packed Product Inspection The Certification Controller shall oversee the packing and dispatch process to ensure only produce that meets the requirements of CA-01 is packed for certification.

The Packed Product Controller shall continually monitor the grading and packing process by selecting a sample for examination from the packed product.

The Packed Product Controller must advise the Certification Controller of any problems or potential problems detected in these samples so that corrective action can be implemented.

Packed Product Inspections may be carried out as an:



(a) In-line inspection during grading and packing; or

(b) End-point inspection following assembly of a consignment

7.6.1 Sample Selection

The Packed Product Controller must select a minimum of 2 packages in 100 packages.

• In-Line Inspection - Samples selected at random from the final packed product as it leaves the packing line.

• End-point inspection - Samples selected at random from the consignment following consignment assembly.

Important If 1 to 4 flies are trapped within a 14 day period within the facility, packed product inspection rate must

be immediately doubled to 1 package in 25 packages (refer Section 6 and 7.2)

7.6.2 Examination of the Sample

Businesses shall maintain the following inspection equipment:

• adequate illumination;

• a hand lens, microscope or other device that provides at least X10 magnification;

• reference illustrations and photographs for identification of QFF;

• sealable plastic bags and labels for collecting specimens of infested produce;

• specimen bottles and a fine paint brush for collecting insect specimens;

• methylated spirits;

• pocket knife or similar to cut produce to further investigate for the presence of QFF.

The Packed Product Controller must carry out 100% inspection of the fruit from each sample package for evidence of QFF and broken skin. Each fruit in the sample package must be removed from the package and all surfaces examined for evidence of QFF infestation and broken skins.

Any soft fruit or fruit showing symptoms of QFF infestation (i.e. sting marks, soft spotted areas, weeping or showing bruising or breakdown) must be broken open and examined for evidence of QFF infestation. The presence of moving white larvae in the fruit shall be evidence of live QFF infestation.

7.6.3 Identification of Sample Packages

Sample packages must be sequentially numbered during the day of packing.

The Packed Product Controller must identify each sample package with a Packed Product Sample (PPS) number by placing either a stamp or sticker bearing the lettering PPS No. (Packed Product Sample Number) on the exposed end of the package, then marking on or below the identifier the sequential sample number and their initials.

Where consignments are palletised, the sample packages examined by the Packed Product Controller must be stacked on the pallet with the PPS No. visible on the outside of each pallet packed for certification under this procedure.

An example of a Packed Product Sample stamp or sticker is shown as Attachment 3.

7.6.4 Action following identification of nonconforming packed product

The Pack Product Controller must immediately advise the Certification Controller if any host fruit is found infested with live QFF.

The Certification Controller must take the following actions:



(a) All host fruit harvested from the production area on the day of detection, including any fruit which has been packed for certification but which remains on the premises, must be rejected for certification under this procedure;

(b) The detection must be reported to the Department within three working hours so an investigation may be carried out; and

(c) All host fruit from the production area must be rejected for certification under CA-01 until the re-instatement requirements have been met (refer Section 6.2).

7.6.5 Fruit Fly Identification

Where eggs or larvae are suspected of being QFF, these shall be submitted to the Accrediting Authority for identification in accordance with current Departmental procedures.

7.6.6 Rejected Product

All rejected packages must be isolated and clearly identified to prevent mixing with conforming packages.

Packages rejected for broken skins may be:

• Regraded, repacked and reinspected in accordance with this section prior to certification under this procedure;

• Treated and certified in accordance with an alternative quarantine entry condition; or

• Consigned to markets for which there are no quarantine restrictions concerning QFF.

Packages rejected for live QFF may be:

• consigned to markets for which there are no quarantine restrictions on account of QFF, or

• undergo an acceptable post harvest treatment prior to movement to markets requiring certification for QFF.

7.6.7 Packed Product Inspection Records

The Packed Product Controller must maintain records of the results of packed product inspection. Inspection records must be in the form of a Packed Product Inspection Record (Attachment 5) or a similar record which captures the same information.

Packed Product Inspection Records must include:

• the Interstate Produce (IP) Number of the Business that operates the approved facility in which host fruit was packed;

• the date of inspection of the sample package;

• the sample package sequential number (PPS No.);

• the type of inspection undertaken (in-line or end-point);

• the inspection result for the sample package;

• details of defects or problems detected during inspection;

• the number of any withdrawn or rejected packages;

• the inspection results and follow-up action by the Certification Controller following withdrawal; and

• the Packed Product Controller’s name and signature



7.7 Dispatch

7.7.1 Package Identification

Prior to a PHAC being issued, the Authorised Dispatcher must ensure that each package of certified product is marked in indelible (permanent) and legible characters of at least 5 mm, with:

(a) the Interstate Produce (IP) number of the accredited Business;

(b) the words “Meets CA-01”;

(c) the date (or date code) on which the produce was packed;

Produce that does not meet the requirements specified in this arrangement must not be marked as stated above.

7.7.2 Plant Health Assurance Certificate (PHAC)

The Authorised Dispatcher must ensure a PHAC (refer to Attachment 6 for an example of a PHAC) is completed and signed by an Authorised Signatory prior to the consignment of the produce to market requiring (and accepting) pest free place of production for Queensland fruit fly.

The PHAC must include:

(a) in the ‘Accredited Business that Prepared the Produce’ section, the name and address of the accredited Business certifying the produce;

(b) in the ‘IP Number of Accredited Business’ section, the IP Number of the accredited Business certifying the produce;

(c) in the ‘Grower or Packer’ section, the name and address of the grower/supplier that owns or manages the property on which the produce was grown;

(d) in the ‘Type of Produce’ section, the type and quantity of produce in the consignment;

Where there is insufficient room to list each produce type, the words ‘SEE ATTACHMENT’ are to be used and an attachment sheet securely attached to each copy of the PHAC. The Attachment Sheet must include:

(a) the words “ATTACHMENT SHEET”,

(b) the name and address of the consignor,

(c) the PHAC number,

(d) the type and quantity of produce in the consignment; and

(e) the signature of the Authorised Signatory that signed the certificate and the date.

PHACs must be completed, issued and distributed in accordance with the work instruction WI-01Guidelines for the completion of Plant Health Assurance Certificates.

The Business must not issue a PHAC for produce owned by another Business.

An individual PHAC must be issued to cover each consignment to avoid splitting of consignments.

Books of pre-printed PHACs are available from Plant Biosecurity, Department of Primary Industries. Upon suspension, cancellation or withdrawal of accreditation, the PHAC book must be returned to the Department.

7.7.3 Plant Health Assurance Certificate Distribution

Prior to dispatch of the produce from the facility, depending on the destination of the consignment, a copy of the PHAC must be faxed or emailed to:

• Tasmania Department of Primary Industries, Parks, Water & Environment on 03 6421 7614 or [email protected], or



• Biosecurity South Australia – Plant Health (08) 8349 8310 or [email protected], and

Books of pre-printed PHACs are available from ICA Records Management, Department of Primary Industries, phone 02 6552 3000.

Upon suspension, cancellation or withdrawal of accreditation, the PHAC book must be immediately returned to the Department.

The original (yellow copy) must accompany the consignment.

The duplicate (white copy) must be retained by the accredited Business.

7.8 Post Certification Security Certified fruit must be stored at and transported from the facility in secure conditions that prevent infestation by QFF.

Produce that has been certified under CA-01 and is being transported through areas that are not declared free from QFF must be transported under secure conditions.

Secure conditions for QFF include:

(a) Unvented packages,

(b) Vented packages with the vents secured with gauze/mesh with a maximum aperture of 1.6 mm,

(c) Fully enclosed under tarpaulins, hessian, shade cloth, mesh or other covering which provides a maximum aperture of 1.6 mm,

(d) Shrink wrapped and sealed as a palletised unit, and

(e) Fully enclosed or screened buildings, cold rooms, vehicles or other facilities free from gaps or other entry points greater than 1.6 mm.

8. RECORDS AND DOCUMENT CONTROL

8.1 Certification Assurance Arrangement Records The Business must maintain the following records:

• Property Plan for each source property (Attachment 2),

• Packed Product Inspection Record (Attachment 5),

• Surveillance and monitoring records (refer Section 7),

• Treatment records for host plants/trees (refer Section 7.3),

• Duplicate copy of each PHAC and attachment issued (refer Section 7.7.3).

Records must be retained for at least 4 years from completion.

Records shall be made available on request to an Authorised Person.

8.2 Certification Assurance Arrangement Documentation The Business must maintain the following documentation:

• A current copy of CA-01 Procedure,

• A current Certificate of Accreditation.

Records shall be made available on request to an Authorised Person.



9. ATTACHMENTS Attachment 1 Application for Accreditation as a Biosecurity Certifier

Attachment 2 Property Plan Record

Attachment 3 Example of a Packed Product Sample Number

Attachment 4 Suspect Fruit Inspection Record

Attachment 5 Packed Product Inspection Record

Attachment 6 Plant Health Assurance Certificate

ATTACHMENT 1

Application for accreditation as a Biosecurity Certifier A business seeking to become accredited or renew accreditation for an ICA or CA arrangement must complete and lodge an application for accreditation using the prescribed form and paying the application fee.

The application form can be accessed at:

http://www.dpi.nsw.gov.au/biosecurity/plant/ica under the heading Resources

Alternatively, contact ICA Records Management:

Phone: 02 6552 3000

Fax: 02 6552 7239

Email: [email protected]



mailto:[email protected]

ATTACHMENT 2

PROPERTY (FACILITY) PLAN

ARRANGEMENT DETAILS Applicant’s Name (as shown on the application form)

SCOPE OF ARRANGEMENT

Street Address of Property / Facility (as shown on the application form)

Postcode

PROPERTY PLAN DETAILS The Property plan (overleaf) must include the following: (a) the location and boundaries of all blocks where host fruit is

grown or located, (b) the reference number, code or other identification used to

identify the block or group of blocks, (c) road access including street names, (d) internal roadways within the property, (e) the location and identification of buildings on the property

(e.g. house, packing shed, equipment sheds, treatment facility etc).

DECLARATION I ...................................................................... (full printed name) the .........................................................................(position in Business) am authorised to sign on behalf of the Business and I understand that: (a) accreditation will only be granted for the scope outlined

above; (b) following accreditation, certification can only be issued in

accordance with scope of accreditation detailed in the Certificate of Accreditation covering the arrangement;

(c) application must be made to amend any of the current details in the Application for Accreditation of a Business for a Certification Assurance Arrangement or this Property Plan.

Signature…………………..………………….…..Date / / PROPERTY ENDORSEMENT (OFFICE USE) The property and/or facility covered by this Property Plan has been inspected by an Authorised Person and endorsed on the following dates:

Date Inspected Authorised Person

ATTACHMENT 2

PROPERTY (FACILITY) PLAN (PAGE 2)

Indicate North

ATTACHMENT 3

EXAMPLE OF A PACKED PRODUCT SAMPLE NUMBER

Marking Sample Packages After Packed Product Inspection Following inspection, the Packed Product Controller must: (a) mark one end of each sample package by applying a stamp or sticker with the PPS Number

(Packed Product Sample Number) and their initials as shown below; and (b) ensure that the PPS Number stamp or sticker is visible on the exposed end of the package

when the package is assembled on the pallet. Stamp or Sticker Design (Example Only)

Completed Stamp or Sticker (Example Only)

PPS NO.

PPS NO.

ATTACHMENT 4

SUSPECT FRUIT INSPECTION RECORD

Business Name IP Number: Fruit Type Date of Picking/packing Source Blocks Number of fruit cut and inspected Free of live fruit fly Inspection Officer

Yes No Printed Name Signature

ATTACHMENT 5

PACKED PRODUCT INSPECTION RECORD

Business Name IP Number: Fruit Type Date of Inspection PHAC No. PPS No Free of live fruit

fly Comments

(note any problems detected during inspection and the number of any withdrawn or rejected packages)

Inspection Officer

Yes No Printed Name Signature

ATTACHMENT 6

CA-01 Queensland fruit fly pest free place of production...Queensland fruit fly pest free place of...

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