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    MARKETING ANDOPERATIONS

    MANAGEMENT

    Marketing and Operations Management Page 1

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    WORD COUNT 3,494

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    EXECUTIVE SUMMERY

    Premier Electrical Services has been a successful company for

    a number of years but during the last year it has seen a declinein orders. This decline is forcing the company to re-think its

    business plan and strategy. It has been suggested by the

    Director that a new venture and direction is needed in order for

    a steady work flow to be produced.

    This report argues the case for PES to enter the domestic

    electrical areas and concentrate some of its labour and

    resources in carrying out inspection and testing of privately

    owned and rented properties. It is also suggested that

    installation work in these areas should also be carried out.

    The report gives reasoned arguments for the new direction and

    backs this up with academic under pinning

    The report argues that unless the company develops a more

    cohesive service which offers the customers a wide variety of

    work at reasonable prices then it will enter a downward spiral

    which will affect its position and cause a loss of employees

    forcing it to downsize its operations and in to a position that it

    may never recover from.

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    Contents

    Executive summery

    Page 1

    Contents Page

    Page 2

    1. Introduction

    Page 4

    1.1Company Structure

    Page 4

    1.2The Problem

    Page 4

    2. A New Venture

    Page 6

    2.1Product Life Cycle

    Page 6

    2.2The Proposal

    Page 7

    2.3Part P

    Page 7

    2.4Examples of work needing certification

    Page 8

    2.5Costs to the customer

    Page 10

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    3. SOSTAC

    Page 11

    3.1Situation Analyse

    Page 11

    3.1.1 BCG Matrix

    Page 12

    3.2Objectives

    Page 13

    3.2.1 Product and Market MatrixPage 13

    3.2.2 Organisational Development

    Page 14

    3.3 Strategy

    Page 15

    3.4 Tactics

    Page 16

    3.4.1 Effective Advertising

    Page 16

    3.4.2 Promoting the Company

    Page 17

    3.5 Action

    Page 18

    3.6 Control

    Page 18

    3.6.1 SERVQUAL

    Page 19

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    4. Marketing

    Page 20

    4.1 4 Ps

    Page 20

    4.1.1 Products

    Page 20

    4.1.2 Place

    Page 20

    4.1.3 PricePage 21

    4.1.4 Promotion

    Page 21

    5. Operations

    Page 22

    5.1 Operations Strategy

    Page 22

    5.2 Service Profit Chain

    Page 23

    6. How will Marketing and Operations work

    together? Page 23

    6.1 Marketing and Operations Functions

    Page 24

    7. What are the risks?

    Page 25

    7.1 Porters 5 Forces

    Page 25

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    7.1.1 Porters 5 Forces Definitions

    Page 26

    7.2 SWOT Analysis

    Page 27

    8. Recommendations

    Page 28

    9. Conclusion

    Page 29

    10. ReferencesPage 30

    11. Personal Development

    Page 32

    Premier Electrical Services

    1. Introduction

    Premier Electrical Services (PES) are an electrical contracting

    company specialising in commercial work such as office and

    shop refurbishments. The company has been trading for a

    number of years and has built up a reputation as being a

    company that delivers a quality service that produces work of ahigh standard on time. The company employs 24 people and

    the structure is as follows,

    1.1 Structure

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    1.2 The problem

    During the last year PES has felt the impact of the current

    economic climate and has seen a decline in orders being placed

    as other companies are no longer refurbishing their offices andshops. Due to its previous success PES has avoided

    redundancies and has managed to keep the company afloat

    with less work coming in but unless it alters its strategic

    approach to its future then the company may be forced in to an

    unrecoverable market position and will not be able to support

    its self in its current form.

    The Director has asked for a management report to be

    prepared to offer advice on how the company can develop a

    more cohesive service which will attract new customers

    ensuring the companys future and which may allow for future

    development.

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    The following management report was prepared for the

    Director.

    Premier Electrical Services

    2. A new venture

    Premier Electrical Services (PES) has provided a high level of

    electrical installation work in commercial premises during its 15

    year existence; the first 14 have proven to be extremely

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    successful enabling the company to expand its operations and

    its workforce. The past year has not been so fruitful, and was it

    not for the companies previously successful years it may have

    found itself in financial trouble. This situation may be down to

    the current economic climate but also to the product life cycle

    as explained by Anderson and Zeithaml (1984)

    2.1 Product life cycle

    loft.diaryis.com

    The product life cycle shows that a product or in PESs case a

    service has a natural life cycle and that in order to stay

    competitive and to meet the needs of both new and existing

    customers then at a certain time the company must alter its

    services to meet these needs.

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    2.2 The proposal

    It is proposed that PES expands the services it currently offers

    and moves in to the electrical installation, inspection and

    testing of domestic properties.

    Each year, on average, 10 people die and around 750 are

    injured in accidents involving unsafe electrical installations in

    the home. In addition to this, 2,336 house fires were caused by

    faulty installations in 2003. (partp.co.uk)

    In the future, risks will increase with the rising consumer

    ownership of portable and fixed electrical appliances and the

    extra demand for extensions and alterations to existing

    electrical installations.

    The risks posed by unsafe electrical installations and portable

    appliances are electric shock, burns and other injuries arisingfrom fires in buildings ignited by electrical components

    overheating or building up dangerous currents . Installations

    that are properly designed, fitted, tested and commissioned in

    accordance with British Standard BS 7671 (17th Edition IEE

    Wiring Regulations) will help minimise these risks.

    2.3 Part P

    To help enforce this in 2005 the government introduced Part P

    of the building regulations. Part P states that if a person is

    having certain types of electrical work carried out then they will

    have to notify the local building control body unless it is being

    carried out by an electrical contractor registered with an

    authorised competent person self-certification scheme. The

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    electrical contractor will complete relevant certificates to show

    that the electrical work that has been carried out has been

    designed, installed and tested to the current regulations.

    Whilst the following table is not exhaustive it does show the

    variety of work, some of which is of a very basic nature, that is

    carried out regularly in households that falls under a notifiable

    situation under Part P. This shows the need for a trusted

    electrical contractor who are authorised to certify their work

    and comply with Part P.

    2.4 Examples of work needing certification

    Examples of

    Electrical work (not

    exhaustive)

    Notifiable? Notifiable?

    Areas not including

    bath/shower rooms &

    kitchens

    Within a

    bath/shower roomor kitchen (speciallocation)

    Complete new/rewire

    of installation

    Yes Yes

    Installing a new circuit

    in an extension or loft

    Yes Yes

    Consumer unit change Yes Yes

    Installing a new shower

    circuit

    Yes Yes

    installing an additional

    socket on an existing

    circuit

    No see note [1]

    below

    Yes

    Installing an additional

    light No see note [1] Yes

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    below

    Addition of fused

    connection unit to ring

    main circuit

    No Yes

    installing a new cooker

    circuit

    Yes Yes

    Connection of a cooker

    to an existing

    connection point

    No No

    Installing or upgradingmain or supplementaryequipotential bonding

    No Yes

    Replacing a damaged

    cable for a single

    circuit

    No see note [2]

    below

    No see note [2]

    below

    Replacing a damaged

    socket outlet or

    replacing a light fitting

    No No

    Installation and fit of a

    storage heater,

    including final circuit

    Yes Yes

    Installing extra low

    voltage lighting (not CEmarked sets)

    Yes Yes

    Installing a socket ornew supply in agarden, shed ordetached garage

    Yes N/A

    Installing a light fittingin a greenhouse

    Yes Yes

    Installing ceiling or

    floor heatingYes Yes

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    [1] Only if the existing circuit protective device is suitable andprovides protection for the modified circuit, and other relevant

    safety provisions are satisfactory.

    [2] On condition the replacement cable has the same currentcarrying capacity, follows the same route and does not servemore than one sub-circuit through a distribution board.(www.2halton.gov.uk)

    2.5 Costs to the customer

    If the person who carries out the electrical work isnt able to

    certify the installation then they must notify building control

    and pay a fee of 350 to enable a competent person to inspect

    the installation. This cost is just for inspecting and issuing a

    certificate no actual work would be carried out. This obviously

    is not ideal for the customer who is paying two people to do a

    job PES could do on their own. They may also be paying more

    for the inspection than the actual work.

    Marketing and Operations Management Page 14

    http://www.2halton.gov.uk/http://www.2halton.gov.uk/http://www.2halton.gov.uk/
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    3. SOSTAC

    In order to fully understand and appreciate the new suggested

    venture a SOSTAC PR Smith (1997) marketing frame work

    has been put together.

    SOSTAC marketing framework

    www.stratenet.com

    3.1 Situation Analysis- where are we now?

    PES is currently carrying out inspection, testing and installation

    of electrical work in offices and factories; by doing this the

    company has built up a good reputation and could be regarded

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    as a star on the BCG matrix (Boston Consulting Group

    1974)as locally it has a large amount of the market share in

    what was an expanding business however the market has now

    slowed down and whilst PES is still a leading name in the local

    area in its current form it will not generate enough work or

    income to become a cash cow for long.

    3.1.1 BCG Growth-Share Matrix

    Cash Cow - a business unit that has a large market share in a

    mature, slow growing industry. Cash cows require little

    investment and generate cash that can be used to invest in

    other business units.

    Star - a business unit that has a large market share in a fast

    growing industry. Stars may generate cash, but because the

    market is growing rapidly they require investment to maintain

    their lead. If successful, a star will become a cash cow when its

    industry matures.

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    business, or part of a business can choose which strategy to

    employ, or which mix of strategic options to use. This is one

    simple way of looking at strategic development options:

    existing products new products

    existing

    markets

    market

    penetration

    product

    development

    newmarkets

    marketdevelopment

    diversification

    Market penetration - Developing your sales of existingproducts to your existing market(s).

    Product development - Developing or finding new products

    to take to your existing market(s).

    Market development - Developing new markets for yourexisting products.

    Diversification - taking new products into new markets.

    As it is proposed that PES expands in to the domestic electrical

    market under Ansoffs matrix it will be fall under marketdevelopment. Ansoff regards this as an attractive strategy as it

    involves using established avenues for sourcing items such as

    materials and services and by staying close to the known

    market areas it allows a lot of existing internal industrial

    knowledge to transfer to the new area

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    It is axiomatic that all change begins with the perception or

    experience of some environmental threat, loss or opportunity

    Lundberg (1986). In this case the company realises that the

    income from its existing operations is declining and will no

    longer support the company in its current form.

    3.2.2 Organisational Development

    By entering the domestic market it is opening up more

    possibilities which can help build on the foundations alreadybuilt up by the company.

    In order to take advantage of the new market that part P has

    created the organisation needs to change and develop itself

    from just a commercial outfit to a domestic one as well. The

    relationship between organisational development and change is

    emphasised by Hamlin et al (2001) who state that

    For organisations that do manage change effectively, change itself becomes

    the driving force that perpetuates future success and growth. In theses

    organisations, every change becomes welcomed as an opportunity for

    increasing efficiency and building new organisational success

    Hamlin et al 2001 p13

    3.3 Strategy-how are we going to get there?

    The strategy is for PES to start carrying out safety tests on

    domestic premises and providing the householder with a

    Periodic report on the property. Initially the report will be

    relatively cheap and ensure that costs are covered but little

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    more. As part of the report the electrician will make certain

    recommendations on any follow up work that may be required

    and the company will give a free no obligation quote for these

    works. The idea being that these tests will lead to more work

    which is where the profits will come from and also give the

    company a chance to cement its reputation in the domestic

    electrical services sector.

    The customer liaison officer will be in charge of making the

    appointments, the operations manager in charge of making

    sure that electricians are available and the electrical supervisor

    ensuring that all certification is valid and that any extra works

    recommendations are relevant and in line with the current

    regulations

    The current electricians have a good range of electrical

    knowledge and some are compliant with the current regulations(BS 7671 17TH edition). The remainder will be sent on courses to

    update their knowledge. The courses cost up to 280

    depending on when the electrician previously passed the 16th

    edition. The courses can be booked at a weeks notice at a local

    training centre and last 14 weeks at one 2 hour session per

    week. This will be carried out in the electricians own time so noon the job time will be lost.

    The strategy is a relatively simple one but one that requires

    planning. Strategic Planning of any new venture is a matter of

    vital importance and shouldnt be over looked

    Mullins (2007) describes the importance of planning as

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    Planning what is desired involves clarification of the aims to be achieved. It is

    important that people understand exactly what should happen and what is

    required of them.....Planning provides the framework against which the process

    of control takes place

    (Laurie J Mullins2007 p680)

    3.4 Tactics the details of the strategy

    As part of the strategy is to start testing and providing reportson domestic installations the company has to target home

    owners and business renting out properties.

    To appeal to the homeowner the company will advertise in a

    local paper although as we are trying to enter this market as a

    relatively unknown company the adverts will have to be

    attractive and unusual in order to stand out from the others.

    3.4.1 Effective advertising

    As Assael (1990) points out the advert must communicate the

    objectives through an appropriate message. This is known as

    encoding and forms the first stage of preparing an effective

    advert. The second stage is known as decoding the message.

    Decoding involves the potential customer: noticing the

    message (awareness); interpreting and evaluating it

    (comprehension); and, retaining it in memory (recall).

    Tuncalp S (2001)

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    Two necessary conditions require satisfaction before

    advertising can result in effective communication. One, the

    medium used for transmitting the advertisings message must

    be able to reach the targeted consumers. Two, there should be

    no variation between the communication objectives carried by

    the encoded message and the targeted consumers responses

    to the decoded message, Cundiff and

    Hilger (1984). In other words, if the consumers would not

    become aware of the message, or if they would have no

    comprehension of the message, then the communication was

    not effective.

    The marketing manager will source an advert designer who can

    offer advice on the development of the ideas for the advert and

    ensure they give out the correct message to the potential

    customers.

    3.4.2 Promoting the company

    The advert its self will run on a night when properties are for

    sale or rent as the people looking for these properties will be

    the type of people who will have an interest in the condition of

    a properties wiring. These people may also be unaware that

    some electrical work carried out after 2005 under Part Pregulations needs to be certified

    If they are looking to move they may also be looking to sell a

    house so they may need that houses electrics testing to show

    potential buyers they are buying a house whose electrics have

    been tested and certified as satisfactory. As the cost of rewiring

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    a typical three bedroom house is around2500 then a house

    that doesnt require it will be more attractive to buyers.

    A 2006 survey carried out by the Woolwich building society

    showed that more than 70% of buyers would negotiate up to

    10,000 off the asking price if the survey report highlighted key

    issues such as faulty electrics (clickpress.com)

    As the company is already working in offices and shops a flyer

    will be produced and with the permission of the owners these

    will be distributed to its staff members by the electricians whocan give the potential customer a quick insight in to what the

    company is offering.

    These electricians will have known some of these staff

    members for a number of years and will have built up a rapport

    with them. This will lead to the staff member feeling more at

    ease as they will feel they are talking to a friend rather than a

    sales person.

    3.5 Action putting the plan in to place

    In order for the plan to work the marketing and the operations

    must be put in to place.

    The electricians should all be put on the correct training

    courses to extend and upgrade their knowledge, they will need

    to be supplied with a number of flyers and be given training on

    what the company is offering and how to promote it in a

    friendly but informative manner.

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    The adverts to appear in the paper and the flyers should be

    written and a sample produced to be modelled by an advert

    designer in order for them to most effective in producing new

    customers and promoting our new service.

    The biggest action to plan is to inform people of their roles as

    Mullins (2001) said earlier ... people should understand what is

    required of them... Everybody in the company should be aware of

    the importance of the success of this new venture and how

    their role can affect its development.

    3.6 Control- measuring, monitoring and reviewing

    To ensure the success of the new venture its development

    needs to be measured and monitored. To find out whether the

    marketing ideas are working each advert will have a different

    word for the customer to quote in order to receive a discount

    on the work. This will show which advert managed to sell the

    service and where it was placed. If a certain advert or

    publication produces little or no work then the company will no

    longer use it. Likewise if an advert produces a lot of work this

    should be used again.

    The whole process will constantly be reviewed, updated and

    modified to ensure that the service remains viable and

    profitable.

    3.6.1 SERVQUAL

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    One method of doing this is to ask customers to fill out

    customer satisfaction forms. These will be based on the

    SERVQUAL model developed by Parasuraman et al (1988).

    This model is based on the difference between the expected

    services and the actual perceived service.

    4 Marketing

    To become established in the new market PES will have toadvertise and market itself. This marketing will be based on

    The Marketing Mix devised by Borden N (1964) which is

    commonly known as the 4 Ps

    4.1 The 4 Ps of Marketing

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    4.1.1 Product

    As has been established the product/service that PES is going

    to offer is electrical testing, inspecting and installation work indomestic homes.

    4.1.2 Place

    PES is a local firm working in the Midlands area for the past 15

    years. It is the intention to carry on working in this area using

    its established name and reputation in the commercialenvironment to pave away in to the domestic area.

    4.1.3 Price

    As PES is entering in to a new market it will have to price itself

    accordingly. When carrying out the periodic testing of the

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    properties it will price this service at the lower end of the

    market ensuring that customers are attracted to the service we

    are offering. During this test if further work is needed this will

    be priced separately and a no obligation quote will be given.

    Whilst this price will be competitive with other electrical firms

    it will also be realistic and will ensure that PES makes a profit in

    the long term.

    4.1.4 Promotion

    Each advert and flyer used in a different area will have a

    promotional word on it such as periodic, testing, electrician,

    toolbox etc. When booking the customer should state this word

    and be given a discount on the work they are requesting. The

    discount will be around 10%. By doing this it gives the

    customers an incentive to use our services and they are also

    carrying out free market research for PES by informing the

    company which adverts and locations work better.

    When a customer books a periodic inspection of their property

    they will be given a list of recommended work, they will be

    offered an incentive to book this work. The customer will not be

    expected to book the work there and then but a quote will be

    sent to them within 5 working days and if they book the work

    within 10 working days they will receive a 10% discount. This

    will encourage the work to be booked in quicker enabling the

    companies work load to be planned out and controlled.

    Customers who recommend a friend will also receive

    discounted work in the future or vouchers for some of the many

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    retail outlets we currently work in. Some of these outlets have

    been approached and have offered PES vouchers at a

    discounted rate as they understand that this encourage

    customers in to their shops.

    5 Operations

    The operations side of the company will continue to be run by

    the operations manager. He will also work closely with others

    within the company to ensure the overall company strategy of

    moving in to the domestic market whilst keeping a foothold inthe commercial area. The strategy is also customer focused so

    that their happiness should guarantee more work in the future

    helping to develop the companies name and reputation.

    5.1 Operations Stategy

    localenterprise.files.wordpress

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    As Meredith and Roth (1998) point out that there has been

    an increase in the number of efforts to capture the concepts

    that distinguish breakthrough service organisations from their

    competitors.

    5.2 Service-Profit Chain

    One model being tested by a number of researchers is Heskettet al (1997) service- profit chain. The service profit chain is a

    simple but powerful model that ties together the central ideas

    from hypothesized, causal logic about how to develop and

    manage superior services. The key to this superior service is a

    happy and content workforce who feels the company is part of

    them and they carry out their work with this in mind thereforegiving a superior service to the customer.

    6 How will marketing and operation work together?

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    PES needs to develop a new strategic approach to its work and

    the services it currently offers in order to enable the company

    to develop in the market place and move forward.

    For this to be successful marketing and operations must work

    together in a cohesive manner and complement each other.

    This is not as easy as it sounds as some people see the two as

    different entities that do not need to work together as there is

    still a potential conflict between operations and marketing in

    practice. Operations prefers stable production of a narrowerproduct line to encourage operational efficiency, while

    marketing frequently focuses on satisfying customers quickly,

    at any cost Malhotra and Sharma (2002). While Cooket

    al. (1999) note that the characteristics associated with the

    process and product are operations and marketing-oriented,

    respectively, they suggest that research should consideroperations and marketing-oriented aspects of services

    together. In general, there is still a lack of investigation of

    operations issues that are important to service organisations

    and the creation and delivery of services Wright and

    Mechling, (2002).

    However if managed correctly the two functions can work

    together as can be seen below the organisational performance

    can be enhanced by the functions understanding their roles

    and how the overlap in both strategic and tactical forms.

    6.1 Marketing and operations functions

    Marketing and Operations Management Page 30

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    http://openlearn.open.ac.uk

    7 What are the risks?

    As with any new business there are risks but in order for the

    company to not only survive but to grow it must move from its

    existing market in to a new one.

    By entering into this new market PES is going to come across

    new, more established companies and become their rivals.

    Porter. M.E (1980) describes 5 major forces that influence a

    firms ability to compete and represents them in a model.

    Marketing and Operations Management Page 31

    http://openlearn.open.ac.uk/http://openlearn.open.ac.uk/
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    7.1 Porters 5 forces

    The Porter's 5 Forces is a simple but powerful tool for

    understanding where power lies in a business situation. This is

    useful, because it helps you understand both the strength of

    your current competitive position, and the strength of a

    position you're looking to move into.

    7.1.1 Porters 5 Forces Definitions

    Supplier Power: Here you assess how easy it is for suppliers

    to drive up prices.

    Buyer Power: Here you ask yourself how easy it is for buyers

    to drive prices down.

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    Competitive Rivalry: What is important here is the number

    and capability of your competitors.

    Threat of Substitution: This is affected by the ability of your

    customers to find a different way of doing what you do.

    Threat of New Entry: Power is also affected by the ability of

    people to enter your market.

    www.mindtools.com

    What Porter is showing is that by entering a market thatalready has a number of players you have to bring something

    new to make you stand out from the others. Some may bring

    new ideas and approaches, some cheaper prices by either

    having more bargaining power or by making less profit others

    different materials.

    PES will bring with it an envious reputation and a good value

    service. It is hoped that this will help establish the company.

    The largest threat to PES is not just its rivals but its pricing

    structure, by going in low on the initial work the company is

    relying on getting the follow up work. In some cases customers

    may ask PES to test the property knowing the test price will be

    extremely competitive but then use the information they are

    given to seek quotes elsewhere.

    It is expected that this will happen but with the customer

    service training that will be given to the electricians and the

    reasonable prices that will be charged for extra work it is

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    anticipated that PES will start to gain extra work on regular

    basis.

    7.2 SWOT Analysis

    By carrying out a SWOT (Mullins L 2007 p 541) analysis of

    the company it shows the areas it needs to improve in, in order

    to become competitive

    Strengths

    A good electrical knowledge

    within the company.

    A content and willing

    workforce.

    Vans, tools and test equipmentalready present.

    Weaknesses

    Lack of knowledge in domestic

    sector.

    Not all electricians up to

    current regulations.

    Opportunities

    Introduction of Part P

    New Markets opening as

    people no longer moving

    house but extending

    properties.

    Building on current reputation.

    Threats

    Rival firms starting a price war

    Customers only requesting

    tests with no additional work

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    The SWOT analysis provides information that is helpful in

    matching the firm's resources and capabilities to the

    competitive environment in which it operates. As such, it is

    instrumental in strategy formulation and selection

    This also shows that the weaknesses that are highlighted will

    soon disappear as the electricians will gain on the job

    experience and will also be sent on training courses to extend

    their knowledge. This will quickly turn the weaknesses in to

    strengths.

    8. Recommendations

    It is recommended to the Director of Premier Electrical Services

    that the company moves from just being a commercially based

    electrical company in to one that operates within both thecommercial and domestic environment.

    It is felt that unless this is agreed upon the company will no

    longer be able to sustain its current work force and continue to

    build the company as it has done in the past.

    The company needs to quickly acknowledge the findings in this

    report and begin to draw up marketing and operations plans

    based on the evidence and academic underpinnings presented.

    By carrying out a few simple changes the company can operate

    in different markets ensuring a healthy long term future that

    allows for growth and expansion and would align itself with the

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    10. References

    Anderson, C., Zeithaml, C (1984), "Stage of the product life cycle, business

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    Assael, H. Marketing Principles and Strategy, Orlando, Florida: The Dryden

    Press, 1990, pp.436-438.

    Ansoff, I. H. (1957), Strategies for diversification,Harvard Business Review

    Vol 35, Issue 2 pp113-124

    Borden, N.H. (1964), The Concept of the Marketing Mix,Journal of

    Advertising Research Vol 4 pp 2-7

    Cook, D.P., Goh, C.H., Chung, C.H. (1999), "Service typologies: a state of the

    art survey",Production and Operations Management, Vol. 8 No.3, pp.318-38

    Cundiff, E.W. and Hilger, M.T., Marketing in the International Environment,

    Englewood Cliffs, New Jersey: Prentice-Hall, Inc., 1984, pp.324-326.

    Hamlin B., Keep, J and Ash, K Organisational Change and Development,

    Financial Times Prentice Hall (2001), p. 13.

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    Heskett, J.L., Sasser, W.E., Schlesinger, L.A. (1997), The Service Profit Chain:

    How Leading Companies Link Profit and Growth to Loyalty, Satisfaction, and

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    www.mindtools.com/pages/article/newTMC_08.htm

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