BY ORDER OF THE AIR FORCE HANDBOOK 23-123, SECRETARY … · BY ORDER OF THE SECRETARY OF THE AIR...

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE HANDBOOK 23-123,

VOLUME 2, PART 1

8 AUGUST 2013

Incorporating Change 3, 3 October 2017Certified Current 29 September 2017

Materiel Management

ILS-S, MATERIEL MANAGEMENT

OPERATIONS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at www.e-publishing.af.mil.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AF/A4LR Certified by: AF/A4LR Col David A. Biggs)

Pages: 966

This handbook facilitates implementation of AFI 23-101, Air Force Materiel Management and AFMAN 23-122, Materiel Management Procedures. It provides information regarding materiel management system interfaces and systems process guidance in support of AFI 23-101 and

AFMAN 23-122. This guidance applies to all personnel (military, civilian, and contractors) working for the United States Air Force (USAF) including major commands (MAJCOMs), direct

reporting units (DRU), field operating agencies (FOA) and other individuals or organizations as required by binding agreement or obligation with the Department of the Air Force (DAF). This handbook should be used in conjunction with AFI 23-101 and AFMAN 23-122 in the execution

of materiel management operations. Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) using AF Form 847, Recommendation

for Change of Publication; route AF Forms 847 from the field through the appropriate functiona l’s chain of command. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with Air Force Manual (AFMAN) 33-363, Management

of Records, and disposed of in accordance with the Air Force Records Disposition Schedule (RDS) located in the Air Force Records Information Management System (AFRIMS)

https://www.my.af.mil/afrims/afrims/afrims/rims.cfm. In accordance with the Paperwork Reduction Act and DoD policy, ensure that reports of information collections that are collected and/or are compiled and transmitted from the general public are cleared and licensed by the Office

of Management and Budget prior to collection. Information that is collected from other DoD components or Federal agencies must be approved by DoD and licensed with a report control

symbol.

http://www.e-publishing.af.mil/https://www.my.af.mil/afrims/afrims/afrims/rims.cfm

2 AFH23-123V2PT1 8 AUGUST 2013

SUMMARY OF CHANGES

This interim change revises AFH 23-123 V2 P1, by updating critical specific information pertaining to Stockage Procedures, Customer Oriented Leveling Technique (COLT), Mission

Support Kit, Physical Inventory and Adjustments, Material Returns and Supply technologies as well as deletion of PDL process. Changes also include administrative change throughout ‘AFMC SCM-R Activity’ are hereby changed to ‘AFMC’

Chapter 1— GUIDING PRINCIPLES 25

Section 1A— Purpose, Scope & Description of this Handbook 25

1.1. Purpose, Scope & Description of this Handbook. ............................................... 25

Section 1B— Overview 26

1.2. Overview. ....................................................................................................... 26

Section 1C— Satellite Operations 26

1.3. Satellite Operations. ......................................................................................... 26

Table 1.1. Pre-conversion Actions. ................................................................................... 30

Table 1.2. New Host Program. ......................................................................................... 33

Table 1.3. Summary......................................................................................................... 34

Table 1.4. Support Record Downloader/Uploader. ............................................................. 34

Table 1.5. Load Quantity Unit Pack Table......................................................................... 35

Table 1.6. Load REM Detail Records................................................................................ 36

Table 1.7. DIFM Inputs Sequence..................................................................................... 36

Table 1.8. MSK/RSP Inputs Sequence. ............................................................................. 37

Table 1.9. WRM Inputs Sequence..................................................................................... 37

Figure 1.1. Annotations to the R22..................................................................................... 38

Figure 1.2. Required Jobs for the NGV057 Program. .......................................................... 39

Figure 1.3. Keyin and Options for NGVU31....................................................................... 40

Figure 1.4. Creating 0GV0*TEMPSCHEMA. .................................................................... 40

Figure 1.5. Modifying New Catalog Statement in 0GV0*DBRUNS. .................................... 41

Figure 1.6. Enter Track Sizes Example. .............................................................................. 42

Figure 1.7. File 0GV0*BRUNS. ........................................................................................ 42

AFH23-123V2PT1 8 AUGUST 2013 3

Chapter 2— PLAN 43

Section 2A— Overview 43

2.1. Overview. ...................................................................................................... 43

Section 2B— Stockage Procedure 43

2.2. Stockage Procedure ......................................................................................... 43

Table 2.1. Input Format and Entry Requirements Screen XCA/136. .................................... 43

Table 2.2. Reconciliation/Update Codes............................................................................ 44

Table 2.3. XCC Transaction Format Output Format. .......................................................... 45

Table 2.4. Input Format and Entry Requirements. .............................................................. 46

Table 2.5. Reject/Advice Codes........................................................................................ 47

Table 2.6. Output to DLATS. ........................................................................................... 54

Figure 2.1. Daily Demand Frequency Rate Computation. .................................................... 56

Figure 2.2. O&ST Occurrence Logic Diagram. ................................................................... 57

Table 2.7. Input Format and Entry Requirements Screen XCD/487. .................................... 57

Figure 2.3. COLT Pipeline Model. ..................................................................................... 59

Table 2.8. COLT Input File Format. ................................................................................. 59

Table 2.9. WDT Input File Table Fields. ........................................................................... 61

Table 2.10. PDL Input File Format. .................................................................................... 67

Figure 2.4. DELETED. ..................................................................................................... 72

Table 2.11. Input Format and Entry Requirements Screen 1SD............................................. 75

Table 2.12. 1SD Stockage Priority Code (SPC) Scenarios. ................................................... 78

Table 2.13. Input Format and Entry Requirements Screen 1SDHDR/540. ............................. 78

Table 2.14. Input Format and Entry Requirement Screen. .................................................... 83

Table 2.15. Input Parameter Format.................................................................................... 85

Table 2.16. Input Format and Entry Requirement Screen. .................................................... 87

Table 2.17. Output Format. ................................................................................................ 87

Table 2.18. Input Format and Entry Requirements Screen 1F3L/152. .................................... 88

Table 2.19. Input Format and Entry Requirements Screen 1F3C/366. ................................... 93

Table 2.20. Input Format and Entry Requirements Screen 1F3D/372. ................................... 96


Table 2.21. Input Format and Entry Requirements Screen 1F3A/368. ................................... 97

Table 2.22. Input Format and Entry Requirements Screen 1F3V/370. ................................... 97

Table 2.23. Input Format and Entry Requirements Screen GP/051 or Pseudo. ....................... 98

Table 2.24. Guide to Assigning Type Level Flags................................................................ 100

Figure 2.5. VRF Example.................................................................................................. 102

Figure 2.6. Adjusted Stock Level Load, Change, Delete Output Format. .............................. 103

Figure 2.7. Abbreviations used in Output Notice. ................................................................ 104


Table 2.26. XE5 Output Format. ........................................................................................ 106

Table 2.27. Adjusted Stock Level Confirmation For HQ AFMC-Managed Items (XE6)

Output Format. ................................................................................................. 108

Table 2.28. Application Source. ......................................................................................... 110

Table 2.29. Reason Why Code. .......................................................................................... 111

Table 2.30. Level Justification Code. .................................................................................. 114

Table 2.31. Level of Approval Flag. ................................................................................... 117

Table 2.32. Level of Approval Codes for ASLs. .................................................................. 117

Table 2.33. Criteria for Adjusted Stock Level Transaction Code. .......................................... 118

Table 2.34. XE4 Transaction Reject Codes. ........................................................................ 119

Table 2.35. SPC Assignment Rules..................................................................................... 122

Table 2.36. Summary of SPC Characteristics. ..................................................................... 124

Table 2.37. Input Format and Entry Requirements Screen FCD/149. .................................... 125

Table 2.38. C-factor Assignment Logic............................................................................... 128

Table 2.39. Recoverable Item (XD2/XF3) 7SC Logic. ......................................................... 130

Table 2.40. Consumable Item (XB3) 7SC Logic. ................................................................. 131

Table 2.41. 7SC Transaction Format................................................................................... 133

Table 2.42. DIC/TRIC Requirements Computation with R. .................................................. 137

Table 2.43. Input Format and Entry Requirements Screen LVL/051. .................................... 138

Table 2.44. Code and Date. ................................................................................................ 140

Table 2.45. DZE Input Format and Entry Requirements. ...................................................... 143




Table 2.48. EEX Code Assignments. .................................................................................. 146


Table 2.50. FTD Format and Entry Requirements. ............................................................... 149

Table 2.51. FTQ Format and Requirements. ........................................................................ 150


Figure 2.8. Due-out Document Number Format for Equipment Transfer............................... 155

Figure 2.9. Automated Mission Change/Base Closure Format.............................................. 155

Table 2.53. Redistribution/Referral Order (A2*/A4*) Input Screens. .................................... 160

Table 2.54. B7* Output...................................................................................................... 163

Table 2.55. Denial Codes. .................................................................................................. 164

Table 2.56. BF7 Format and Entry Requirements. ............................................................... 166

Table 2.57. BL7 Output. .................................................................................................... 166

Table 2.58. SHP Format and Entry Requirements. ............................................................... 169

Figure 2.10. (DELETED) .................................................................................................... 173

Table 2.59. Nondirected Shipment (SHP) Output Format. .................................................... 173

Table 2.60. Nondirected Shipment (SHP) Output Format (Field Designation Information). .... 174

Table 2.61. List and Description of SEX Codes. .................................................................. 177

Table 2.62. Effects of SEX Codes on Inputs. ....................................................................... 178

Section 2C— Financial Management 180

2.3. Financial Management. .................................................................................... 180

Figure 2.11. Screen 1DO/462. ............................................................................................. 181

Table 2.63. UCR Worksheet. ............................................................................................. 183


Figure 2.12. TTPC Information. .......................................................................................... 186

Table 2.65. Example MACR Requisition Objective--Buy. ................................................... 187

Table 2.66. Second Example MACR Requisition Objective--Buy......................................... 187

Table 2.67. Example MACR Requisition Objective--No Buy. .............................................. 188


Table 2.68. Example Table of MACR Factors. .................................................................... 188



Table 2.71. MUC Field Identifiers. ..................................................................................... 190

Table 2.72. MACR Factors. ............................................................................................... 192

Table 2.73. SPC Subgroups................................................................................................ 193

Table 2.74. Example of MACR Matrix Table. ..................................................................... 193

Table 2.75. Actual Requisition Objective. ........................................................................... 195

Table 2.76. MACR Requisition Objective--Buy. ................................................................. 196

Table 2.77. MACR Requisition Objective-No Buy. ............................................................. 196

Section 2D— War Readiness Materiel (WRM) 198

2.4. War Readiness Materiel (WRM). ...................................................................... 198

Table 2.78. Screen 1CK /465.............................................................................................. 198

Figure 2.13. WCDO Document Number. ............................................................................. 200

Table 2.79. Screen 1KK /469. ............................................................................................ 201

Figure 2.14. (DELETED) . ................................................................................................... 204

Table 2.80. Screen 1KTM /189. ......................................................................................... 207

Table 2.81. Screen 1KTS /190............................................................................................ 208

Table 2.82. 1KT Output Format. ........................................................................................ 209

Table 2.83. Output Format For MRSP/MSK Transfer Between Kits (1KT). .......................... 211

Section 2E— Degraded Operations 212

2.5. Degraded Operations........................................................................................ 212

Table 2.84. Data Needed for the Functional Areas to Support Degraded Operations............... 212

Table 2.85. Supply Automated Systems Availability Scenarios. ........................................... 213

Table 2.86. Data Required To Support Degraded Operations. ............................................... 217

Figure 2.15. Example formats for ES-S Batch Processing. ..................................................... 219



Figure 2.18. Example formats for ES-S Batch Processing...................................................... 219



Table 2.87. Sequence For Degraded Operations Transaction Backlog Processing. ................. 220

Figure 2.20. Issue Process Flow........................................................................................... 223

Figure 2.21. Research Process Flow. .................................................................................... 224

Figure 2.22. Backorder Process Flow. .................................................................................. 225

Figure 2.23. Property Selection Process Flow. ...................................................................... 226

Figure 2.24. Requisitioning Process Flow............................................................................. 227

Figure 2.25. DIFM Return Process Flow. ............................................................................. 228

Figure 2.26. Bin Stock Process Flow.................................................................................... 229

Figure 2.27. Shipment Process Flow. ................................................................................... 230

Figure 2.28. Sample After Action Report Template............................................................... 231

Section 2F— Readiness Spares Packages and Kits. 231

2.6. Readiness Spares Packages and Kits . ............................................................... 231

Table 2.88. Screen 1LK /464.............................................................................................. 232

Figure 2.29. Document Number Construct. .......................................................................... 234


Table 2.89. Screen 1UB /466.............................................................................................. 237


Figure 2.32. Program NGV471 Specific Data Inputs. ............................................................ 239

Table 2.90. Screen 1HM /467............................................................................................. 240

Figure 2.33. Document Number Construction. ...................................................................... 241

Figure 2.34. Program NGV471 Specific Data Inputs. ............................................................ 243

Table 2.91. Screen 1NK /472. ............................................................................................ 244

Figure 2.35. Document Number Construction. ...................................................................... 245

Table 2.92. Screen 1MK/468.............................................................................................. 248

Figure 2.36. DELETED ...................................................................................................... 250

Table 2.93. Screen 1EBL /140............................................................................................ 250

Table 2.94. Screen 1EBC/191. ........................................................................................... 253

Table 2.95. Screen 1EBD /141. .......................................................................................... 255



Table 2.97. XTJ Input Format and Entry Requirement. ........................................................ 256

Table 2.98. XVF Input Format and Entry Requirement. ....................................................... 257

Table 2.99. Process Selection Number. ............................................................................... 260

Table 2.100. Options. .......................................................................................................... 261

Table 2.101. Process Selection Letter. .................................................................................. 261

Table 2.102. Airborne milestones. ........................................................................................ 262

Table 2.103. Non-Airborne Review Milestones. .................................................................... 265

Figure 2.37. S07/GV914 Selection Screen. ........................................................................... 271

Figure 2.38. Selection Load/Change Screen.......................................................................... 272

Figure 2.39. Selective Load/Change Screen. ......................................................................... 273

Figure 2.40. XXX Load Screen. .......................................................................................... 274

Figure 2.41. 1MK Load Screen............................................................................................ 275

Figure 2.42. 1CK Load Screen............................................................................................. 276

Figure 2.43. 1KK Load Screen. ........................................................................................... 277

Figure 2.44. XXX Change Screen. ....................................................................................... 278

Figure 2.45. FCI Load Screen.............................................................................................. 279

Figure 2.46. FCI Change Screen. ......................................................................................... 280

Chapter 3— SOURCING OF MATERIEL 281


3.1. Overview: ..................................................................................................... 281

Section 3B— Local Purchase and Retail Sales 281

3.2. Local Purchase and Retail Sales........................................................................ 281

Table 3.1. Requirements for completing DD 1348-6. ......................................................... 281

Table 3.2. Local Purchase Type Procurement Codes. ......................................................... 283


Table 3.4. Position Description (per note 13). .................................................................... 286

Table 3.5. Quantity Purchased Variation Codes. ................................................................ 286

Table 3.6. Type Contracting Codes. .................................................................................. 287


Table 3.7. Type of Procurement Instrument Codes............................................................. 287

Table 3.8. Vendor Codes.................................................................................................. 287


Table 3.10. Authorized Percent Variance. ........................................................................... 289






Table 3.16. Local Purchase Requisition (Without Status) Follow-up Transaction Frequency. . 294

Table 3.17. Local Purchase Requisition (With Status) Follow-up Transaction Frequency. ...... 295



Section 3C— Receipt Processing. 297

3.3. Receipt Processing. .......................................................................................... 297

Table 3.20. DRA Output Format. ....................................................................................... 298

Table 3.21. Discrepancy Indicator. ..................................................................................... 299

Table 3.22. DRF Input Format. .......................................................................................... 300

Table 3.23. DRB Output Format......................................................................................... 301

Table 3.24. Discrepancy Code. ........................................................................................... 302

Table 3.25. DXB Input Format. .......................................................................................... 303

Table 3.26. 7K6 Output Format. ......................................................................................... 304

Chapter 4— MAKE AND MAINTAIN MATERIEL 306


4.1. Overview. ..................................................................................................... 306

Section 4B— Time Compliance Technical Order (TCTO) 306

4.2. Time Compliance Technical Order (TCTO)....................................................... 306

Section 4C— Repair 306

4.3. Repair. ............................................................................................................ 306

10 AFH23-123V2PT1 8 AUGUST 2013

Table 4.1. DIFM Status Codes.......................................................................................... 307

Table 4.2. DFM Transaction Format and Entry Requirements............................................. 312

Figure 4.1. Inputs for DIFM Details (Status Flag 0,3, & 4). ................................................. 314

Table 4.3. Maintenance and Supply Action Taken Codes. .................................................. 315


Table 4.5. Document Number Information. ....................................................................... 320

Table 4.6. AWP Checklist. ............................................................................................... 321

Table 4.7. DELETED. ..................................................................................................... 327

Table 4.8. Input Format and Entry Requirements Screen #RAR/#403. ................................ 328

Chapter 5— DELIVERY OF MATERIEL 330


5.1. Overview. ...................................................................................................... 330

Section 5B— Order and Requisitioning. 330

5.2. Order and Requisitioning (Customer Issue Requests.) ........................................ 330

Table 5.1. AF Form 2005 Entry Requirements................................................................... 330

Table 5.2. Expendable Item Customer Issue Request (ISU) Transaction Format and

Processing Instructions (AF Form 2005 Input Format and Entry Requirements).... 331

Figure 5.1. ILS-S/ IMDS CDB /G081 interface................................................................... 333

Table 5.3. AF Form 2005 Equipment Entry Requirements.................................................. 334

Table 5.4. Non-Expendable Item Customer Issue Request (ISU) Transaction Format and

Processing Instructions (AF Form 2005 Input Format and Entry Requirements).... 334

Table 5.5. Issue From Detail Record (MSI) Transaction Format (AF Form 2005 Request

Format and Entry Requirements). ...................................................................... 342

Table 5.6. MSI Input Transaction Format and Entry Requirements. .................................... 342

Table 5.7. Authority for Issue Flag and Descriptions. ......................................................... 347

Table 5.8. UND Assignment and Usage. ........................................................................... 349

Table 5.9. UJC Assignment and Usage.............................................................................. 351

Table 5.10. MICAP RDD Assignment and Usage. ............................................................... 357

Table 5.11. Supply Demand Code Usage. ........................................................................... 358

Table 5.12. Equipment Demand Code Usage....................................................................... 359

AFH23-123V2PT1 8 AUGUST 2013 11

Table 5.13. TEX Codes and Explanations. .......................................................................... 361

Table 5.14. Mark-For Field Input Data Requirements. ......................................................... 365

Table 5.15. Exception Notice Code Logic Table. ................................................................. 373

Table 5.16. Issue Exception Codes. .................................................................................... 373

Table 5.17. DD 1348-1A Output Format. ............................................................................ 377

Table 5.18. ISG Order Code............................................................................................... 381

Figure 5.2. DD 1348-1A Output Issue Document Flow. ...................................................... 382

Table 5.19. Management Notice Output Format. ................................................................. 383

Table 5.20. Succeeding Lines. ............................................................................................ 383

Table 5.21. ILS-S Detail Record Displays. .......................................................................... 384

Table 5.22. ILS-S Item Record Displays. ............................................................................ 384

Table 5.23. Management Notice - Last Line. ....................................................................... 385

Table 5.24. Non-stocked Item Due-Out Cause Codes........................................................... 388

Table 5.25. Stocked Item Due-Out Cause Codes.................................................................. 388

Table 5.26. Special Purpose Due-Out Cause Codes.............................................................. 389

Table 5.27. Type Customer Backorder. ............................................................................... 390

Table 5.28. Input Format and Entry Requirements for DD 1348-1A...................................... 390

Table 5.29. DELETED ...................................................................................................... 391

Table 5.30. MAPS Record (1MM) Retrieval Transaction Format. ........................................ 392

Figure 5.3. MAPS Update for AWP. .................................................................................. 393

Table 5.31. MICAP Condition Codes. ................................................................................ 394

Table 5.32. MICAP Hour Codes......................................................................................... 395

Table 5.33. MICAP Delete (Termination) Codes. ................................................................ 395

Table 5.34. MICAP Advice Codes...................................................................................... 396

Table 5.35. B91 Interrogation Transaction Format. .............................................................. 397



Table 5.38. Format for Shipping Status Codes Containing ‘BV’. .......................................... 400

Table 5.39. B94 (Error) Transaction Format. ....................................................................... 401

12 AFH23-123V2PT1 8 AUGUST 2013

Table 5.40. B9Z Status Report Transaction Format. ............................................................. 402

Table 5.41. MICAP Error Codes and Descriptions. .............................................................. 403

Table 5.42. ILS-S MICAP Data Edits. ................................................................................ 403

Table 5.43. Requisition Output (A0*) Transaction Format. .................................................. 409

Figure 5.4. Requisition Output (A0*), Pos 71-80 for 289 REJ. ............................................. 411

Table 5.44. Requisition Data Elements. .............................................................................. 411

Table 5.45. Requisition Document Identifier Code (DIC) Assignment. ................................. 412

Figure 5.5. Determination of JCS Authorized Requisition Quantity. ..................................... 417

Table 5.46. Determination of JCS Authorized Requisition Quantity. ..................................... 417

Figure 5.6. Application of JCS Authorized Requisition Quantity. ......................................... 418

Table 5.47. Quantity Unit Pack Requisition Quantity Adjustment. ........................................ 421

Table 5.48. General Requisition Serial Numbers.................................................................. 422

Table 5.49. AFMC Off-Line Requisition Numbers. ............................................................. 422

Table 5.50. Special Requisition (Alpha) Serial Number Characters. ...................................... 423

Table 5.51. Demand Codes Assigned to System Output Requisitions. ................................... 423

Table 5.52. Demand Code Assignment for Manual (Off line) Requisitions. ........................... 424

Table 5.53. Requisition Advice Codes. ............................................................................... 428

Figure 5.7. FAD and UND Conversion Charts. ................................................................... 432

Table 5.54. UMMIPS Time Standards for Requisitions. ....................................................... 432

Figure 5.8. PD 01-03 NMCS and RDD 999 for Requisitions and Shipments. ........................ 435

Table 5.55. Requisition Exception Code (REX)................................................................... 438

Table 5.56. Satellite Procurement. ...................................................................................... 440

Table 5.57. Fund/Signal Code Assignment and MACR Adjustment Criteria.......................... 442

Table 5.58. Urgency of Need Funding Flag (UNFF). ........................................................... 444

Table 5.59. FRC Image Input Format and Entry Requirements/Output Format. ..................... 449

Figure 5.9. FRC output image............................................................................................ 450

Table 5.60. FRC Indicators. ............................................................................................... 450


Table 5.62. CHA/CH1 Input Format and Entry Requirements. ............................................. 455

AFH23-123V2PT1 8 AUGUST 2013 13

Table 5.63. Spares Priority Release Sequence (SPRS).......................................................... 461

Table 5.64. High Priority Lateral Support Policy Implementation. ........................................ 462

Table 5.65. Federal Supply Group (FSG) for Property Ineligible for Exchange. ..................... 466

Figure 5.10. Priority and RDD Combinations. ...................................................................... 468

Table 5.66. JCS Project Flag and JCS/Intra-Air Force Project Code Input Format and Entry

Restrictions. ..................................................................................................... 469


Table 5.68. Due-Out Release Processes For Special Type Items. .......................................... 473

Table 5.69. ILS-S Order of Release Table. .......................................................................... 475

Table 5.70. I024 Management Notice Output Format........................................................... 478



Table 5.73. Input Format and Entry Requirements DITDI and DITDO.................................. 483

Table 5.74. Awaiting Parts (AWP) UJC/TEX/Mark-For Table. ............................................ 486

Table 5.75. Requisition Modifier (AM*) Output Format. ..................................................... 490

Table 5.76. Requisition Modifier Document Identifier Code (DIC). ...................................... 493

Table 5.77. NOR - Format A Input Entry Requirements. ...................................................... 494

Table 5.78. NOR – Format B Entry Requirements. .............................................................. 495

Table 5.79. NOR - Format C Entry Requirements................................................................ 496

Table 5.80. NOR - Format D Entry Requirements. .............................................................. 497

Table 5.81. NOR - Format E Entry Requirements. ............................................................... 498

Table 5.82. NOR – Format F Entry Requirements. .............................................................. 499

Table 5.83. NOR – Format G Entry Requirements. .............................................................. 501

Table 5.84. NOR - Format H Entry Requirements. .............................................................. 502

Table 5.85. NOR - Format I Entry Requirements. ................................................................ 503

Table 5.86. NOR - Format J Entry Requirements................................................................. 505

Table 5.87. Follow-up Transaction Document Identifier Codes. ........................................... 507

Table 5.88. Local Purchase Requisition (Without Status) Follow-up Transaction Frequency. . 511

Table 5.89. Local Purchase Requisition (With Status) Follow-up Transaction Frequency. ...... 511

14 AFH23-123V2PT1 8 AUGUST 2013

Table 5.90. ARC Follow-up Transaction Output Format. ..................................................... 513

Table 5.91. Requisition Follow-Up (AFC/FLP) Input Format and Entry Restrictions. ............ 514

Table 5.92. Materiel Obligation Validation (MOV) Reconciliation Request (AN*)

Transaction Input Format and Entry Requirements.............................................. 518

Table 5.93. Materiel Obligation Validation (MOV) Reconciliation Response (AP*)

Transaction Output. .......................................................................................... 519

Table 5.94. Materiel Obligation Validation (MOV) Reconciliation Request Control Header

(AN9/ANZ) Transaction Output Format. ............................................................ 520

Table 5.95. Materiel Obligation Validation (MOV) Reconciliation Receipt Confirmation

Request (AP9) Transaction Output Format. ........................................................ 521

Table 5.96. Requisition Reinstatement (APR) Transaction Output Format............................. 522

Table 5.97. General MILSTRIP Status Codes...................................................................... 531

Table 5.98. Intra-Air Force Status Codes............................................................................. 542

Table 5.99. Intra-Base Status Codes.................................................................................... 547




Table 5.103. Requisition Cancellation Request (AC1/AK1) Output Format............................. 553


Table 5.105. Base Civil Engineer (BCE) Local Manufacture Status (AE1) Input Format and

Entry Requirements. ......................................................................................... 555

Table 5.106. Tracer Action Required (TAR) Transaction Output Format. ............................... 560

Table 5.107. Consolidated Shipment Inquiry (1CS) Input Format and Entry Requirement. ....... 561

Figure 5.11. Sample Output. ................................................................................................ 562

Table 5.108. TAR Transaction For Overseas Bases Output Format......................................... 562

Table 5.109. TMA Transaction For Overseas Bases Input Format and Entry Requirements. ..... 563

Table 5.110. Tracer Action Required (TAR) Transaction Format and Entry Requirements. ...... 564

Table 5.111. Due-Out Status Notification (1SH) Transaction Format and Entry Requirements. 567

Table 5.112. Significant Status Codes................................................................................... 568


AFH23-123V2PT1 8 AUGUST 2013 15

Table 5.114. IMDS CDB Due-Out Cancellation Transaction Format. ..................................... 571

Table 5.115. Rules Used to Return Credit During Backorder Cancellation Process. ................. 572

Section 5C— Physical Asset Management. 573

5.3. Physical Asset Management. ............................................................................ 573


Table 5.117. Input Format and Entry Requirements FCS/441 screen....................................... 575

Table 5.118. FSP Input Format and Entry. ............................................................................ 577

Table 5.119. Supply Point Storage Location Update Notice (FSP) Output Format. .................. 581

Table 5.120. Supply Point Bin Labels. .................................................................................. 581

Table 5.121. Master Bench Stock Record Load (2BSL) Transaction Screen 2BSL/080. ........... 582

Table 5.122. Master Bench Stock Record Change (2BSC) Transaction Format Screen

2BSC/077. ....................................................................................................... 584

Table 5.123. Master Bench Stock Record/EOQ Delete (2BSD) Transaction Screen 2BSD/079. 586

Table 5.124. Input Format and Entry Requirements Screen 2BSCON/081............................... 587

Table 5.125. Bench Stock Issue Transaction Screen 1BS /082. ............................................... 588

Table 5.126. Output Format if the 001-TYPE-FORM-FLAG equals A or B. ........................... 589

Table 5.127. Classified Hand Receipt Output Format............................................................. 590

Table 5.128. Shipment Notification (XFA) Output Format. .................................................... 591

Table 5.129. Processing Actions for Organizational Refusals. ................................................ 592

Section 5D— Equipment Management 594

5.4. Equipment Management................................................................................... 594

Table 5.130. Management Products List for Equipment. ........................................................ 594

Table 5.131. Screen Codes................................................................................................... 595

Table 5.132. AF Form 601, File and Disposition Table. ......................................................... 600

Table 5.133. FCI Load Input Number 1 (FCIL) Requirements................................................ 601

Table 5.134. Allowance Identification. ................................................................................. 606

Table 5.135. Program Edits on Allowance ID Field (positions 59-65). .................................... 607

Table 5.136. FCI Change Input Number 1 (FCIC) Format and Entry Requirements. ................ 608

Table 5.137. FCI Notice Number 1 or 4 Requirements........................................................... 612

16 AFH23-123V2PT1 8 AUGUST 2013

Table 5.138. FCI Notice Number 1 or 4 Output Format. ........................................................ 613

Table 5.139. FCI Input Number 3 (FCIMER) Requirements. ................................................. 614

Table 5.140. FCI Notice Number 3 Output Format. ............................................................... 615

Table 5.141. FCI Document Number 3 Requirements. ........................................................... 615

Table 5.142. Terminate EAID Accounting (FEC) Input Format and Entry Requirements. ........ 617

Table 5.143. FEC Document Output Format. ........................................................................ 618

TABLE5.144. DELETED ...................................................................................................... 619

Table 5.145. Terminate EAID Accounting (FEC) Output Format-Laser Printer. ...................... 619

Table 5.146. EAID In-Use Identity Change (FER) Input. ....................................................... 621

Table 5.147. DELETED ...................................................................................................... 622

Table 5.148. EAID/In-Use Identity Change (FER) Output Format Laser Printer. ..................... 622

Table 5.149. 1RB555 Input Format and Entry Requirements. ................................................. 624

Table 5.150. Inter-custody Receipt/Transfer (FET) Input Format and Entry Requirements. ...... 630

Table 5.151. Inter-Custody Receipt/Transfer (FET) Output Format. ....................................... 632

Table 5.152. Inter-Custody Receipt/Transfer (FET) Output Format—Laser Printer.................. 634

Table 5.153. Inter-Custody Receipt/Transfer (FET) Output Format - Turn-In. ......................... 636

Table 5.154. Inter-Custody Receipt/Transfer (FET) Output Format Laser Printer- Turn-In. ...... 637

Table 5.155. Inter-custody Receipt/Transfer (FET) Output Notice Format. ............................. 639

Table 5.156. Termination of EAID Accountability Input Requirements. ................................. 640

Table 5.157. Equipment Receipt Input (FED) Requirements. ................................................. 641

Table 5.158. Accounting and Finance Interface Codes. .......................................................... 643

Table 5.159. Accounting and Finance Interface Codes Description. ........................................ 643

Table 5.160. Output Transactions/Overlays to the AFEMS (C001). ........................................ 644

Table 5.161. End-of-Day. .................................................................................................... 644

Table 5.162. Input Transactions to SBSS (D002A). ............................................................... 645

Table 5.163. Equipment Transaction Report Edits. ................................................................ 645

Table 5.164. Equipment Shortage (XSA). ............................................................................. 688

Table 5.165. In-Use Detail Overlay Report (XGJ). ................................................................ 689

Figure 5.12. File Maintenance Codes. .................................................................................. 690

AFH23-123V2PT1 8 AUGUST 2013 17

Table 5.166. Reason Code Transaction Report (XGH) Output Format. ................................... 690

Table 5.167. Item Balance Overlay Record (XGG) Output Format. ........................................ 691

Table 5.168. Item Record/Catalog Management Report (XGF) Output Format. ....................... 692

Table 5.169. Organization Record Report (XGL) Output Format. ........................................... 693

Table 5.170. Shipping Or Receiving Report (XGI) Output Format.......................................... 694

Table 5.171. Deployment Shipping Report (XJU) Output Format. .......................................... 695

Table 5.172. Repair and Return Asset Record (XSB) Output Format. ..................................... 696

Table 5.173. Data Request Record (XJE) Output. .................................................................. 696

Table 5.174. XJE Input Format. ........................................................................................... 697

Figure 5.13. Edit Codes....................................................................................................... 698

Table 5.175. Due-In And Due-Out Notification (XSD) Output Format. .................................. 698

Table 5.176. Supply/Ship Status Information (XSK) Output Format. ...................................... 699

Table 5.177. SBSS Authorization/Asset Mass Change (XS2) Output Format. ......................... 700

Table 5.178. Organization Change (XSE) Input Format and Entry Requirement. ..................... 701

Table 5.179. War Plans Additive Requirements (XSF) Input Format. ..................................... 702

Table 5.180. Excess Disposition Notice (XSI) Input Format................................................... 703

Table 5.181. Base Authorization Update (XSJ) Input Format. ................................................ 703

Table 5.182. SBSS-To-AFEMS Rehome Notification (XSC) Output Format........................... 705

Table 5.183. Reason Codes - Pos 1. ...................................................................................... 705

Table 5.184. Reason Codes - Pos. 2. ..................................................................................... 706

Table 5.185. Valid Reason Code Combinations - Warehouse Inventory Adjustments............... 706

Table 5.186. Valid Reason Code Combinations - Reidentification and Modification. ............... 707

Table 5.187. Valid Reason Code Combination - Change Transaction. ..................................... 707

Table 5.188. Valid Reason Code Combinations - Receipts. .................................................... 707

Table 5.189. Valid Reason Code Combinations - Shipments. ................................................. 708

Table 5.190. Valid Reason Code Combinations - Transfers. ................................................... 708

Table 5.191. Equipment/WRM Deployment Select Input (Group Selection) Requirements. ..... 709

Table 5.192. Allowance ID. ................................................................................................. 710

Table 5.193. Type Documentation Output. ............................................................................ 710

18 AFH23-123V2PT1 8 AUGUST 2013

Table 5.194. Output Codes................................................................................................... 712

Table 5.195. Action Codes................................................................................................... 712

Table 5.196. Equipment/WRM Deployment Review Input Format and Entry Requirements..... 714

Table 5.197. PARAM Inputs................................................................................................ 714

Table 5.198. Stop Image. ..................................................................................................... 715

Table 5.199. Documentation Code and Output. ..................................................................... 715

Table 5.200. Type Processing Codes. ................................................................................... 715

Figure 5.14. 1RB581 Input. ................................................................................................. 718

Table 5.201. Equipment Single Item Deployment/Return - 1ED Input Requirements. .............. 719

Table 5.202. EAID Accountability Transfer (Inline) - 1ET Input Requirements. ...................... 720

Table 5.203. Non-EAID Equipment Detail Input (FEDX) Requirements................................. 721

Table 5.204. Equipment/WRM Transfer/Deployment (FME)/(1ET) Output Format, SBSS

Copy-Laser Printer. .......................................................................................... 722

Table 5.205. Equipment/WRM Transfer/Deployment (FME)/(1ET) Output Format,

Transportation Copy-Laser Printer. .................................................................... 724

Table 5.206. Equipment/WRM Receipt/Transfer Input (FED) Requirements........................... 726

Table 5.207. Action Code Information. ................................................................................. 727

Table 5.208. A&F Interface Code Information. ..................................................................... 728

Table 5.209. FED Receipt Output Format. ............................................................................ 728

Table 5.210. Output Format (continued). .............................................................................. 729

Table 5.211. Receipt Of Transferred Equipment (FED) Output Format, Receipt-Laser Copy.... 729

Table 5.212. FED Issue Output Format. ................................................................................ 730

Table 5.213. Receipt Of Transferred Equipment (FED) Output Format, Issue-Laser Printer. .... 732

Section 5E— Document Control and Detail Records. 735

5.5. Document Control and Detail Records. ............................................................ 735

Table 5.214. Quick Reference Guide For DD 1348-1A. ......................................................... 736

Figure 5.15. Delinquent Source Document Inquiry. .............................................................. 743

Figure 5.16. Delinquent Source Document Update Input Screen. ........................................... 744

Table 5.215. Receipt Authorization Record Input Format....................................................... 746

AFH23-123V2PT1 8 AUGUST 2013 19

Figure 5.17. Delinquent Document TRIC Update Screen....................................................... 749

Table 5.216. Delinquent Document TRIC Update TRIC 1DQ. ............................................... 750

Figure 5.18. TRIC 1AQ Screen. .......................................................................................... 751

Table 5.217. DSD Input Format. .......................................................................................... 752

Table 5.218. SSC Output Format.......................................................................................... 753

Figure 5.19. Shipment Data. ................................................................................................ 754

Section 5F— Record Reversal and Correction (formerly RVP). 761

5.6. Record Reversal and Correction (formerly RVP). .............................................. 761

Table 5.219. Authorized Record Reversal Transactions. ........................................................ 761

Table 5.220. TTPC Authorized Record Reversal. .................................................................. 762

Figure 5.20. Sample Record Reversal and Correction Request. .............................................. 765

Table 5.221. Issue/MSI Record Reversal Entry Requirements. ............................................... 766

Table 5.222. Turn-In Record Reversal Entry Requirements. ................................................... 769

Table 5.223. Due-Out Release Record Reversal Entry Requirements. ..................................... 775

Table 5.224. Shipment Record Reversal Entry Requirements. ................................................ 778

Table 5.225. Receipt Record Reversal Entry Requirements. ................................................... 781

Table 5.226. Obligated Due-Out Cancellation Record Reversal Entry Requirements. .............. 787

Table 5.227. INQRVP Input Screen...................................................................................... 789

Table 5.228. Sample Record Reversal Control Log................................................................ 790

Figure 5.21. Input Response to TRIC CWM Output. ............................................................. 791

Table 5.229. Record Reversal Output Format. ....................................................................... 791

Table 5.230. RVP Output Format. ........................................................................................ 792

Table 5.231. Reversal Record Type. ..................................................................................... 794

Section 5G— Physical Inventory and Inventory Adjustments. 794

5.7. Physical Inventory and Inventory Adjustments. ................................................. 794

Table 5.232. Image Format. ................................................................................................. 794

Table 5.233. Inventory Count Format (CIC/EIC) Entry Requirements. ................................... 797

Table 5.234. IRC Input Format............................................................................................. 798

Table 5.235. Input Format and Entry Requirements Screen 1GP/159. ..................................... 800

20 AFH23-123V2PT1 8 AUGUST 2013

Table 5.236. Special Inventory (1GP) Output Notice Format.................................................. 801

Table 5.237. Special Inventory Input (IRC) Entry Requirements-Screen SRC/443................... 802

Table 5.238. Input Format And Entry Requirements. ............................................................. 803

Figure 5.22. NWRM Inventory Count Card. ......................................................................... 805



Section 5H— Special Purpose Recoverables Authorized Maintenance (SPRAM) 807

5.8. Special Purpose Recoverables Authorized Maintenance (SPRAM). .................... 807

Table 5.241. Management Products List for SPRAM............................................................. 807


Table 5.243. SPRAM Flag. .................................................................................................. 809

Table 5.244. Authorized Document Code. ............................................................................ 809

Table 5.245. Authorized Document Code (OPR). .................................................................. 810

Table 5.246. Authorization Type. ......................................................................................... 810

Table 5.247. SPRAM Accountability Transfer (Inline) - 1ET Entry Requirements................... 811

Table 5.248. Establishment of SPRAM Accountability Input (FED) Entry Requirements......... 812

Table 5.249. SPRAM Accountability Transfer/Deployment Input (FME) Entry Requirements. 814

Table 5.250. Output Code. ................................................................................................... 815

Table 5.251. Action Code. ................................................................................................... 815


Table 5.253. SPRAM Asset Identity Change (1SA) Entry Requirements................................. 818

Table 5.254. SPRAM Identity Change Output Notice Output Format. .................................... 818

Table 5.255. (DELETED) .................................................................................................... 819

Table 5.256. SPRAM Identity Change (1SA) Output Format (Laser 1348-1A). ....................... 819

Section 5I— Inspection and Related Operations. 820

5.9. Inspection and Related Operations. ................................................................... 820

Figure 5.23. Document Processing Flow for Condition and Identity Changes. ........................ 821

Table 5.257. FCC Input Format and Entry Requirements. ...................................................... 822

Table 5.258. Active Condition/Unserviceable Item Status Codes. ........................................... 823

AFH23-123V2PT1 8 AUGUST 2013 21

Table 5.259. Condition Change (FCC) Output Format. .......................................................... 824

Table 5.260. Condition Change (FCC) Output Format (1348-1A)........................................... 825

Table 5.261. Condition Change (FCC) Output Format (LASER 1348-1A). ............................. 827

Table 5.262. Reparable Disposition (FCC) Output Format. .................................................... 830

Table 5.263. Identity Change Document (FCH) Document Entry Requirements. ..................... 832

Table 5.264. Identity Change (FCH) Document Output Format. ............................................. 833

Table 5.265. Identity Change (FCH) Document Output Format – (1348-1A). .......................... 835

Table 5.266. Identity Change (FCH) Document Output Format -- (LASER 1348-1A).............. 837

Table 5.267. Inventory Adjustment (IAD) and Identify Changes (FCH)

Certification/Approval Signature Requirements. Signature Requirements. ............ 840

Chapter 6— MATERIEL RETURNS 843


6.1. Overview. ..................................................................................................... 843

Section 6B— Returns (Turn-ins) 843

6.2. Returns (Turn-ins). .......................................................................................... 843


Table 6.2. Recoverable Item Turn-In (TIN) Mark-For Field. .............................................. 847


Table 6.4. Consumable Item Turn-In Mark-For Field. ........................................................ 852

Table 6.5. AF Form 2005 requirements to be collected from Equipment Custodian. ............. 854


Table 6.7. Outputs Produced in Response to Materiel Turn-Ins. .......................................... 858

Table 6.8. Allowable Action Taken Code Logic (For Type Account Code ‘B’ Items)........... 859

Table 6.9. Repair Cycle Record Update Logic. .................................................................. 860

Section 6C— Disposal and Demilitarization 860

6.3. Disposal and Demilitarization. .......................................................................... 860

Table 6.10. Transfer Of Special-Type Items To DLADS. ..................................................... 861


22 AFH23-123V2PT1 8 AUGUST 2013

Table 6.12. DLA Disposition Services Transfer Document (DD Form 1348-1A) (A5J)

Output Format. ................................................................................................. 869

Table 6.13. Block Number Descriptions.............................................................................. 869

Table 6.14. Materiel Management Processing logic for FTRs with Excess Status TC. ............ 874

Table 6.15. Scrap Classification and Segregation Guide. ...................................................... 876

Table 6.16. Table Disposal Authority Codes. ...................................................................... 878

Table 6.17. Enterprise TRM Business Rules........................................................................ 881

Chapter 7— SUPPORTING TECHNOLOGIES 884


7.1. Overview. ...................................................................................................... 884

Section 7B— Automatic Identification Technology, MMHS, and Other Capabilities. 884

7.2. Automatic Identification Technology, MMHS, and Other Capabilities. ............... 884

Figure 7.1. Concept Paper. ................................................................................................ 885

Section 7C— Supply Activity Interfaces 885

7.3. Supply Activity Interfaces. ............................................................................... 885

Table 7.1. Record Format................................................................................................. 886











Table 7.12. SRD Inquiry (Input). ........................................................................................ 907

Figure 7.2. Output Format. ................................................................................................ 910


AFH23-123V2PT1 8 AUGUST 2013 23

Chapter 8— LOGISTICS PROGRAMS AND SYSTEMS 912


8.1. Overview. ...................................................................................................... 912

Section 8B— Cataloging and Records Maintenance References. 912

8.2. Cataloging and Records Maintenance References. ............................................. 912

Chapter 9— SPECIAL REQUIREMENTS 913


9.1. Overview. ...................................................................................................... 913

Section 9B— Special Requirements References 913

9.2. Special Requirements References. .................................................................... 913

Chapter 10— INTENSIVELY MANAGED AND TRACKED ITEMS 914


10.1. Overview. ...................................................................................................... 914

Section 10B— Management of Controlled Material 914

10.2. Transaction Processing for Management of Controlled Materiel. ........................ 914

Table 10.1. Codes And Descriptions. .................................................................................. 914


Table 10.3. TRIC/Weapon Control Transaction Code Cross-Reference. ................................ 917


Table 10.5. Screen DSR/203 Input Format and Entry Requirements. .................................... 919

Table 10.6. Type Phrase & Resulting Action. ...................................................................... 920

Table 10.7. Error Codes and Message/Solutions. ................................................................. 928



Table 10.10. Follow-up Record. ........................................................................................... 933


Table 10.12. Serialized Control. ........................................................................................... 934

Table 10.13. COMSEC Control............................................................................................ 935

Table 10.14. COMSEC Control Reject Report Entry Requirements. ....................................... 936

24 AFH23-123V2PT1 8 AUGUST 2013


Table 10.16. Type Phrase and Resulting Action. ................................................................... 939

Table 10.17. Format 1. ........................................................................................................ 945

Table 10.18. Format 2. ........................................................................................................ 945

Table 10.19. Cross-Reference Chart. .................................................................................... 946

Table 10.20. Error Codes and Message/Solution.................................................................... 947


Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 951

Attachment 2— LISTING OF PROCESSES 952

Attachment 3— UPDATED TERMS FOR AF SUPPLY CHAIN SUPPORT 965

AFH23-123V2PT1 8 AUGUST 2013 25

Chapter 1

GUIDING PRINCIPLES

Section 1A—Purpose, Scope & Description of this Handbook

1.1. Purpose, Scope & Description of this Handbook.

1.1.1. Purpose. AFH 23-123, Volume 2, Integrated Logistics System – Supply (ILS-S), prescribes standardized processes for all materiel management activities operated or supported

by the Integrated Logistics System – Supply (ILS-S). It applies to all ILS-S users.

1.1.2. Description of Parts. This volume is divided into the following parts:

1.1.2.1. AFH 23-123, Volume 2, Part 1, ILS-S, Materiel Management Operations provides system interface guidance related to the execution of materiel management processes outlined in AFMAN 23-122.

1.1.2.2. AFH 23-123, Volume 2, Part 2, ILS-S, Standard Base Supply System Operations specifies the functional and technical processes applicable to status inquiries, notices,

record maintenance and associated information within the Standard Base Supply System (SBSS).

1.1.2.3. AFH 23-123, Volume 2, Part 3, ILS-S, Standard Base Supply System Reference

specifies the functional and technical processes applicable to system operations within the SBSS.

1.1.2.4. AFH 23-123, Volume 2, Part 4, ILS-S, Ancillary Components addresses the Air Force Supply Central Database (AFSCDB) and the Enterprise Solution-Supply (ES-S). The AFSCDB is designed to replicate the SBSS processes without changing its business

practices. This part of the handbook provides detailed information on the AFSCDB. Additionally, an introduction to the ES-S and link to the online ES-S handbook is provided.

1.1.3. Relation to other Publications. If the information in this handbook appears to conflict with between the various volumes, parts, or chapters of this handbook, the conflicts will be referred to the publication OPR for resolution.

1.1.4. Changes to this publication. Command staff offices or AF bases desiring to make recommended changes to the information contained herein will make such recommendations

through their respective MAJCOM/command chain. Supplements to this publication are allowed at MAJCOM level or higher and must be routed to the OPR of this publication for coordination prior to certification and approval.

1.1.5. Construct. This manual has the same construct as AFI 23-101 and AFMAN 23-122. While not all sections within AFI 23-101 have associated procedures enumerated in AFMAN

23-122 or this publication, those sections where procedures/processes are detailed have the same section titles. For example, Sec. 5D, Equipment Management is the same section in AFI 23-101, AFMAN 23-122, and Ch 5.

1.1.5.1. Users are encouraged to refer to Attachment 1 and Attachment 2 for reference information as well as identification of legacy AF supply chain functions with updated

terminology.

26 AFH23-123V2PT1 8 AUGUST 2013

1.1.5.2. The Integrated Logistics System-Supply (ILS-S) system is the overarching term

used to describe the system(s) used by base retail materiel management operations. The ILS-S is comprised of the Standard Base Supply System (SBSS), Enterprise Solution –

Supply (ES-S), and the Air Force Supply Centralized Database (AFSCDB). In many cases the term ILS-S is used to identify system related functions/references. Where applicable, in some instances, specific identification of SBSS or ES-S is used for more detailed

identification.

Section 1B—Overview

1.2. Overview. This chapter outlines reference information for materiel management processes associated with satellite operations. These processes include Satellite Relocation (Rehome); Satellite Account Pre-Conversion/Conversion; and Resizing the Database. Additional materiel

management guidance on these processes can be found in AFI 23-101 and in AFMAN 23-122.

Section 1C—Satellite Operations

1.3. Satellite Operations.

1.3.1. Satellite Rehome Sequence for Pre-Relocation System Processing Actions.

1.3.1.1. Purpose: To provide a recommended schedule for planning satellite Rehome

beginning 90 days before the completion date.

1.3.1.2. The following actions will be performed:

1.3.1.2.1. 90 Days before Download. AFMC will contact the gaining and losing CSB personnel, Accounting and Finance officers of both the gaining and losing bases and provide a standard checklist detailing all actions required in the 90-day

window.

1.3.1.2.1.1. Items for special attention are listed below:

1.3.1.2.1.1.1. Rehoming requirements. Programs NGV028, Satellite Rehoming Download and NGV030, Satellite Rehoming Upload.

1.3.1.2.1.1.1.1. Program NGV028. Satellite Rehoming Download provides

the capability to transfer selective satellite records to tape for rehoming actions. The records selected for processing based on the system designator

(s) requested are: item, detail, authorized/in-use detail, repair cycle, inventory accuracy, and routing identifier records. The option exists to convert data elements in the item, detail, repair cycle, and authorized/in-use records

according to the option in the parameter image.

1.3.1.2.1.1.1.2. Program NGV030. Satellite Rehoming Upload provides the

capability to load selective records to the SBSS database from the rehoming tape generated by program NGV028. When the same stock number, but different system designator, is previously loaded, the common data elements

on the item record are transferred to the record being loaded. A printout will be produced indicating the number of records loaded and any reject notices

that may be generated.

AFH23-123V2PT1 8 AUGUST 2013 27

1.3.1.2.1.1.2. Parameters and options for program NGV028.

1.3.1.2.1.1.3. System designator selection. If the transferring satellite system designator duplicates a designator already in use at the gaining base, a new one

must be selected for the transfer. This newly selected system designator will be used for NGV028 processing.

1.3.1.2.1.2. Support agreements. Initiate AFPD 25-2, Support Agreements or a

formal memorandum of agreement for non Support Equipment (SE) Functiona l Activity supported accounts.

1.3.1.2.1.3. Supply Management Activity Group (SMAG) Operating Program revision. AFMC will prepare revised SMAG Operating Programs. Losing command notifies HQ AFMC/FMRS and Defense Finance & Accounting

Service (DFAS) of anticipated move, including information on the losing and gaining CSB, MAJCOM involved, and date of move.

1.3.1.2.2. 30 Days Before Download. The following actions will be performed:

1.3.1.2.2.1. The losing CSB will give the gaining CSB a list of all satellite P item records, sequenced by the last ten positions of the stock number. The gaining CSB

will use the list to identify any duplicate numbers that may exist between the two accounts. The gaining base then gives the satellite (or losing CSB, as applicable) a

block of serial numbers that the gaining base has not used along with a list of the duplicate numbers. The satellite (or losing CSB) assigns new numbers by processing indicative data changes to eliminate the duplication. The losing CSB

will prepare a checklist of products to send to the gaining CSB (reference the applicable areas within this section). A copy of the checklist will be given to the

person responsible for delivering the products to the gaining CSB. He/she must ensure all items on the list are delivered.

1.3.1.2.2.2. For SE Functional Activity managed accounts, losing CSB will

provide list of “P” item records to AFMC for stated action. Required products are created and transferred from the losing CSB to the gaining AFMC.

1.3.1.2.2.3. AF Form 86, Request for Cataloging Data/Action and DD 1348-6, DoD Single Line Item Requisition System Document (Manual-Long) Form. Applicable AF Forms 86 and/or DD 1348-6 will be updated as necessary and sent

to the gaining CSB with the transfer package.

1.3.1.2.2.4. Organization and shop codes. The satellite will stop loading new

organization and shop codes.

1.3.1.2.2.4.1. Losing CSB. The losing records maintenance for accounts under the SE Functional Activity construct will give the gaining CSB a copy

of the Project Fund Management Record (PFMR)/Organization Cost Center Record (OCCR)/Organization Directory (program NGV934, see AFH 23-

123, Vol 2 Pt 2 Ch 16) and a list of all organization and shop codes assigned to the satellite account.

1.3.1.2.2.5. Change of system designator. If the system designator is being

changed, the losing CSB must prepare organization loads for applicable

28 AFH23-123V2PT1 8 AUGUST 2013

organizations that correspond to the selected change-to system designator (e.g., if

selected system designator = A9, then load organization record 049).

1.3.1.2.3. 20 Days before Download. The gaining command will submit written

correspondence to AF/A4L, DASSC -SLS/DSFC-S, Wright-Patterson AFB OH, DFAS-Denver Center Denver CO/JXA, DFAS-Limestone ME/JAM, Defense Enterprise Computing Center (DECC) Oklahoma Tinker AFB OK/DISA-WEK,

AFMC, and National Guard Bureau Washington DC/A4/A4R, to advise these activities of the change and to request an address change from the losing CSB to

the gaining CSB. Note: Notify MSG/SLE (For the appropriate IT system) and AFMC Allowance Standard Activity only if the satellite is a type E account. The information provided must include the Stock Record Account Number (SRAN),

Routing Identifier (RID), and the communication routing indicator of the computer support base. This information is required to ensure that all data for the satellites

SRAN or RID is correctly routed to the computer support base.

1.3.1.2.3.1. Consolidated Transaction History (CTH) Instructions. AFMC will process program UTL041 for the losing system designator for each month in

the CTH database. Ensure the losing system designator is in card columns 51-52 and ‘B’ is in card column 54 of the UTL041 select image to bypass deletion

of the CTH records. Process UTL041 twice for

BY ORDER OF THE AIR FORCE HANDBOOK 23-123, SECRETARY … · BY ORDER OF THE SECRETARY OF THE AIR...

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