BVT-Section-1 - ITB

8/19/2019 BVT-Section-1 - ITB

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REQUEST FOR PROPOSAL (RFP)

BID DOCUMENT

Gujarat State Road Development Corporation

(A Government of Gujarat undertaking)

SECTION-1:

INFORMATION AND INSTRUCTION TO BIDDERS

Six laning of existing three lanes for

Bagodara – Wataman – Tarapur – Vasad RoadSH-8, Km. 0/0 to Km 101/9 in the State of Gujaraton

Build, Operate and Transfer (BOT) Basis

Gujarat State Road Development

Corporation LimitedGround Floor, 'Nirman Bhavan',

Sector 10A, Gandhinagar, Gujarat –382 010, IndiaTel.: 079 – 23252912/15 Fax: 079 – 23252090

E-mail: [email protected] Web: www.gsrdc.com


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Six Laning of Bagodara-Tarapur-Wataman-Vasad Road

Gujarat State Road Development Corporation Ltd. i

SECTION I

INFORMATION AND INSTRUCTION TO BIDDERS

PART A Notice For Invitation To Bid………………………………………………………..…...1 to 3

PART B Project Background, Current Status and Summarized Project Requirement….…...4 to 10

PART C Information And Instruction to Bidders..…………………………………………….11 to 23

PART D Methodology and Criteria For Evaluation………………………………………...…24 to 26

PART E-I Technical Proposal Format………………………………………………………………..27

PART E-II Financial Proposal Format…………………………………………………………28 to 32

APPENDIX – A Technical Proposal Response SheetsSheet – 1 Information About Bidder………………………………………………………………..34

Sheet – 2 Project Completion Schedule..…………………………………………………………...35

Sheet – 3 Acknowledgement of RFP and Notification of Intent to Bid …………………………..36

Sheet – 4 Anti Collusion Certificate …..……………………………………………………..37 to 38

Sheet – 5 Attendance at the Pre-Bid Conference………………...…………………………………39

Sheet – 6 Draft Covering Letter………………..………………...…………………………...40 to 41

Sheet – 7 Form of Bid Security (Bank Guarantee) ……………...…………………………...42 to 43

Sheet – 8 Private of Attorney by each Consortium Member in favour of Team Leader…………...44

Sheet – 9 Private of Attorney by the Perspective Bidder (Lead Member in case of Consortium) or

favour of Designated person(s) (a maximum of two individuals)…………..…………...45

APPENDIX – B Price Bid Formats

Sheet – 1 Cost of Construction Details – Part I to Part V ...………………………………….47 to 51

Sheet – 2 Financial Package – Part I and Part II………………………………..…………….52 to 53

Sheet – 3 Premium …………………………………………………………………………………54

Sheet – 4 Form of Letter of Commitment ………………………………………...…………55 to 57


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SIX LANING OF BAGODARA – WATAMAN – TARAPUR – VASAD ROAD

SECTION 1: INFORMATION AND INSTRUCTIONS TO BIDDERS 1

PART A NOTICE FOR INVITATION TO BID

NAME OF WORK: Six Laning of existing three lane Bagodara-Wataman-Tarapur-

Vasad Road (SH-8, KM 0/0 to 101/9) in the State of Gujarat on BOT

Basis

1.0 On behalf of the Gujarat State Road Development Corporation Limited, sealed offers

with financial bids are invited for the above work from pre-qualified firms /

consortiums by the Managing Director.

2.0 Blank bidding documents consisting of Information and Instructions to Bidders, Draft

Concession Agreement with Schedules, Technical Details and Performa for Financial

Bid etc. will be available from the office of the Managing Director, Gujarat State Road

Development Corporation Limited, as per details in the following tables:

Table 2A: Issue of RFP Documents

Sr. No. Component Description

1 Starting DateStarting Time

01/04/201011:00 hrs.

2 Closing DateClosing Time

30/04/201017:00 hrs.

3 Place of Issue Office of:Managing Director Gujarat State Road Development CorporationLimited, Ground floor ‘Nirman Bhavan’, Sector 10A,Gandhinagar Gujarat-382 010, India

4 Price of The BidDocument(Non-Refundable &Non-Transferable)

Rs. 1,00,000 /- (Rupees One Lac Only) + Additional Rs. 2,000 (Rupees Two Thousand)for Postal / Courier charges

5 Mode of Payment Demand Draft drawn in favour of,Managing Director,Gujarat State Development Corporation LimitedPayable at Gandhinagar, Gujarat, India

6 Proposal Processing Fee(Non-Refundable &Non-Transferable)

Rs. 1,00,000 /- (Rs. One Lac only)

7 Mode of Payment Demand Draft drawn in favour of,Gujarat State Development Corporation LimitedPayable at Gandhinagar, Gujarat, India

8 Bid Security Rs. 8.84 Crores

(Rupees Eight Crore and Eighty Four Lacs only)9 Mode of Payment Bank Guarantee or Demand Draft drawn in

favour of, Managing Director,


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Sr. No. Component Description

Gujarat State Development Corporation Limited.Payable at Gandhinagar, Gujarat, India

10 Last Date for Receipt of

Queries

At least before Four Working days of pre-bid

conference

11 Pre Bid Conference 21/05/2010 At 11:00 hrs. at GSRDC office

Table 2B: Submission of the Technical Bid and Financial Bid

Sr.No.

Component Description

1 Closing Date

Closing Time

31/08/2010

17:00 hrs.2 Mode Of Submission Technical Bid (Part-I) and Financial Bid(Part-II), each in triplicate, must be submittedin a separate sealed cover super scribingeach as ‘Technical Bid’ and ‘Financial Bid’.Both cover should be put together in another sealed envelope super scribing “Bid for Construction of additional three lanes for Bagodara – Wataman – Tarapur – VasadRoad Project to make it six lane dividedcarriageway facility on Built Operate and

Transfer (BOT) Basis” and to be sent so asto reach before due date by Registered Post(Acknowledgement Due) EMS Speed Post /Courier or in person. For in person deliverybidders must ensure the person submittingbids carries required authority letter. Soleresponsibility of timely submission rests withthe bidder. The name and mailing address of the applicant shall be clearly stated on theenvelope. GSRDC will not be responsible toaccept bids for any delays i.e. due to Post /

Courier/ in person delivery etc.3 Language All the information shall be submitted and

furnished only in Indian English Language.4 Technical Bid

Opening Date & Time31/08/201017:30 hrs.

5 Place Office of:Managing Director Gujarat State Road DevelopmentCorporation LimitedGround Floor, ‘Nirman Bhavan’,

Sector 10A,Gandhinagar, Gujarat –382 010India


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3.0 The offers are invited based on the Concessionaire own design, construction,

operation, maintenance and financing proposals.

4.0 GSRDC reserves the right to reject any or all of the bids without assigning any

reason.

5.0 Offers in two parts i.e. Technical Bid and Financial Bid as fully described in the

Section I of RFP will be received up to the specified time on the closing date as

indicated in Table 2B above. Offers received after the specified time and date shall

not be accepted.

6.0 The bids will be opened on the day following the proposal due date i.e. on 31/08/2010

at 17:30 hrs. in the office of the Managing Director, Gujarat State Road Development

Corporation Limited, in the presence of Bidders who intend to be present at the time

of opening. The procedure for the opening of bids shall be in accordance with the

Information and Instructions to Bidders.

7.0 In case it is not possible to open the bids on the above date, the Bidders will be

informed of the suitable date and time for opening of bids.


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PART B PROJECT BACKGROUND, CURRENT STATUS AND SUMMARISED

PROJECT REQUIREMENT

1.0 Project Background

The State of Gujarat is one of the highly developed states in India and the

Government of the State, in order to meet the growing demand for a developed,

efficient and high quality system of road transportation has formulated a policy in

December 1996, called the “Road Policy” of the Roads & Building Department,

Government of Gujarat, whereby enabling private participation in the development,

construction, repair, up-gradation, management, operation and maintenance of roads

within the State.

The road network in Gujarat is perceived as one of the best in India although it is still

recognized that improvements are required in order that the network provides a level

of service, which can efficiently and safely cope with the traffic demand. Government

of Gujarat (GoG) recognizes this and has afforded special priority to road

development to encourage the rapid development of the highway network.

That in furtherance of the aforesaid policy of private participation the Government of

Gujarat enacted the Gujarat Infrastructure Development Act, 1999 (Gujarat Act No.

11 of 1999) and subsequent amendment of 2006 to provide a regulatory framework

for the participation of the private sector in financing, construction, maintenance and

operation of structure and other development projects undertaken on BOT basis in

the State of Gujarat. That, vide item 2 of Schedule I of the said Act, Roads, Bridges

and Bypasses is one of the eligible sectors that allows private participation for the

infrastructure projects. That further vide the said enactment the Gujarat InfrastructureDevelopment Board was set up.

During this time the GoG has put in place a number of initiatives with the prime

objective of upgrading infrastructure in Gujarat. This includes the preparation of the

Gujarat Infrastructure Development Agenda – Vision 2010 and BIG 2020 by Gujarat

Infrastructure Development Board (GIDB). This document takes a comprehensive

view of development of all infrastructures sections. Also in 1999, under the idea to

develop best network in Gujarat State, the Gujarat State Road Development

Corporation Ltd. (GSRDC) was established under the provision of the Company’s Act


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1956, with the prime objective of implementing the important highway projects under

private sector participation.

Project information contains following

- Present status

- Importance of project

- Potential of traffic.

- Project Monitoring

- Project Study & Maintenance

1.1 Existing Condition and Project Description

The Bagodara – Wataman – Tarapur – Vasad Road traverses 101.900 km through

administrative boundaries of two districts namely Ahmedabad and Anand serving

highly rich agricultural and industrialized areas of Anand District and joining NH – 8 at

Vasad. The State Highway is the important link between Central Gujarat and

Saurashtra. This is the shortest route joining Saurashtra with South Gujarat regions

on NH-8A, is a part of the core network of Gujarat and one of the high density

corridors having convincing potential to grow in coming years.

The corridor takes off at near Bagodara and traverses through Wataman in

Ahmedabad District and Tarapur, Borsad, Asodar and Vasad of Anand District before

terminating on NH-8 at Vasad. A number of small and medium size industries with

very rich and fertile agricultural product such as banana, tobacco, wheat, chikoo and

other fruits and high quality of flowers along the corridor. To enhance the strategic

importance of the entire length of the corridor, R&BD has already taken up the work

of qualitative improvement of Bagodara-Wataman-Tarapur-Vasad road to makefacility three-lanes with paved shoulder of 2.5 m on either side making the total

carriageway of 12.0 meters. Now the entire corridor is intended to be upgrade to six-

lane divided carriageway configuration.

Project specific information

2.0 Summary of Project Requirements

The Concessionaire shall carry out engineering surveys, investigations and detailed

engineering designs after ascertaining requirement and prepare the working drawings

for all the components of the Project Road inclusive of railway over bridges (RoBs) to


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fulfil the scope of the project as envisaged hereinafter. These involve surveys, soil

investigations, designs, quantity and cost assessments, etc. Details of the existing

facility and the design framework for the proposed project can be obtained from the

Schedule A and Schedule B, which detail the requirements of project construction,

operations and maintenance. Schedule C provided for the minimum spatial and

functional requirements of the facilities to be provided on the Project Highway with an

aim to cater to the envisaged demand till the end of the concession period. The

Concessionaire shall review the adequacy of the proposed facilities at regular interval

of 5 years and accordingly provide additional facilities with necessary approval from

the Independent Engineer / GSRDC in order to meet the demand of the road users till

the end of the concession period. The designs for different project facilities shall

follow the locations and shall comply with design, specifications and standards

outlined in Schedule D and Safety Requirements given in Schedule L. The

maintenance of the different elements of Project Road and facilities thereon shall

follow the minimum maintenance requirements as described in Schedule K. All the

designs and drawings shall be reviewed and approved by the Independent Engineer

prior to execution.

This section summarizes the project requirements and the tasks that the Bidder has

to carry out in order to submit a proposal that is in substantial compliance with the

technical requirements.

2.1 Bidder’s Responsibility for the Data in the Bid

The details given in the technical conditions and specifications are reasonable on a

preliminary basis. However, each Bidder shall be wholly responsible for all the detailsof his bid, in the assessment of physical conditions and site conditions, traffic

projections, the execution methodology, etc. In essence, after the proposal is

submitted, the Bidder shall be the ‘owner’ of all the data, which forms the basis of the

bid, and no claims shall lie regarding the veracity of the data or designs and drawings

given in these conditions and specifications.

2.2 Fixed Parameters and Actual Designs

The basic project requirements are fixed; these fixed parameters are delineated in

the Schedules given in the Section 2; Volume II - Schedules. These fixed


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requirements (or fixed parameters) are with respect to the available ROW, roadway

(6-lanes) configuration and the design standards. The fixed parameters cannot be

altered.

In all cases the designs should conform to design specifications stated in the

Schedules, abide by the various codes and specifications, and follow best

engineering practices so as to be sound, economic and simple to execute.

2.3 Right of Way

The right of way of thirty (30) meters is available along the project length at present.

GSRDC is under process of acquiring the sufficient right of way to accommodate the

six lane divided carriageway facility. Right of Way (RoW) will be given to theconcessionaire as per Concession Agreement.

2.4 Survey

The Bidder shall be responsible for conduct of surveys of the existing alignment for

the corridor.

2.5 Soil Investigations

For the purpose of preparing the bid, the Bidder may carry out soil investigation and

other preliminary design.

2.6 Engineering Surveys

BBD survey conducted by GSRDC recently shows the overlay requirement for the

existing facility, it has been given in Schedule B; Concessionaire shall have to carry

out his own assessment of road inventory and pavement condition of present corridor

appreciation.

2.7 Pavement Designs

Based on the pavement design parameters defined in the Schedules of the

Concession Agreement, each Bidder has to formulate the pavement designs for the

main carriageway, with Paved and Unpaved side shoulders.


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2.8 Bridge Designs and Cross Drainage Works

The detailed requirements of bridge designs, cross-drainage works, and RoB designs

are given in the Schedules D of the Concession Agreement.

2.8.1 Surface Drainage

A surface drainage system, which integrates the cross drainage and longitudinal

drains, has to be designed. This should be adequate to accommodate the proposed

run-off, and prevent stagnation of water at any location. The longitudinal drains have

to be lined, covered in built-up areas, and can be open at the other locations. The

size, gradients and interconnection of these drains have to be worked out.

2.8.2 Bridge and Culvert

Detailed inspections of the existing bridge and culverts have to be carried out. Based

upon the finding of the inspection and requirement to repair the structure, a planned

new construction for six lane facility, repair and rehabilitation scheme for individual

existing structures is then to be worked out and repairing of the same is to be done

as per the specifications.

2.9 Environmental and Social Factors

The work shall be planned and executed in such a way as to comply with all

environmental laws and directives. While the overall environmental clearance for the

project will be obtained by GoG / GSRDC with assistance of the Concessionaire

where needed, the successful bidder will be required to observe all necessary and

applicable environmental rules for the construction phase of the project.

2.10 Quality Control

All the work carried out for this project shall conform to the codes and specifications

set out in the Schedules of the Concession Agreement. The Bidder shall develop and

present in the bid a detailed plan for total quality management, periodic and random

inspections and quality audit, which shall also take into account the requirement of

Independent Consultants, tests and inspections, the frequency and details of which

are detailed in the Schedules.


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2.11 Fees for Recovering User Charges

The base rates of fees shall be as laid down in the Concession Agreement. The

bidder will be allowed to charge user fees till the end of the Concession Period.

2.12 Intersections and Access

Intersection and Access has to be improved as per latest IRC and MOSRT&H

manual of specifications.

2.13 Road and Road Side Furniture

Markings and road furniture shall be provided and maintained as required under the

various Schedules.

2.14 Project Road Aesthetics

The design and construction shall consider the road's aesthetic aspects such as

signs and markings, layout and design of fee collection centers, trees and shrubs,

and so on. Aesthetics should always be kept in view by the Bidder.

2.15 Maintenance of Existing Road and Temporary Arrangements

From the Commencement Date, the responsibility for the operations and

maintenance of the existing road shall be with the successful Bidder. During the

construction phase the maintenance of the existing road, formation and maintenance

of all-weather diversion, traffic management, temporary arrangements, etc., have to

be accounted by the Bidder in their planning.

2.16 Work ProgramThe Bidder shall develop and present in the bid a detailed work program based on

CPM network techniques, which shows the activity milestones, critical activities and

monitoring stages.

2.17 Operations and Fee Collection Management

Fee collection and management, accounting, periodic reports and audit, maintenance

of fee collection centres and equipment, and other works, which are specified in the

Schedules, has to commence from COD.


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2.18 Capital Investment

During the Concession Period, capital costs will be incurred for such matters as the

procurement of equipment, expansion to fee collection centre, illumination etc. These

requirements have to be forecast by the Bidders as part of their operational plans.

2.19 Premium

According to financial proposal submitted and agreed there upon, the bidder shall

either have to pay as per the provisions of concession agreement.

2.20 Monitoring and Reporting

At every stage of construction, operation and maintenance, Independent Engineer

shall monitor and inspect various activities as set out in the Concession Agreement.

Periodic reports have to be furnished to GSRDC / IE. The details of these reports are

provided in the Schedules of the Concession Agreement.

2.21 Technical Proposal: Required Information

The following describes the information and submissions required in the Technical

Proposal from each Bidder. The information must be consistent with the requirement

contained in this RFP, the Concession Agreement, associated schedules and best

engineering practices.

2.21.1 The Bidder should describe its inspection of the site, Site Appreciation and its

verification of the availability of labour, building materials, water, power etc.

2.21.3Detailed CPM network program charts should also be provided.

2.22 A structured Technical Proposal Format is detailed in PART E – 1 of this Section 1 –Information and Instructions to Bidder of the Request for Proposal Document.


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PART C: INFORMATION AND INSTRUCTIONS TO BIDDERS

Introduction

1. Government of Gujarat has authorised the Gujarat State Road Development

Corporation (hereinafter referred to as GSRDC) to undertake procurement for

Construction of additional three lane for Bagodara – Wataman – Tarapur - Vasad

Road to make it six lanes divided carriageway facility on Build, Operate and Transfer

(BOT) Basis.

2. In this Request for Proposal (RFP), the term 'Bidder' refers to the applicant (either

single entity or consortium) who submits a proposal in response to this RFP. The term

Concessionaire refers to the successful Bidder selected by the Gujarat State Road

Development Corporation (GSRDC) to develop this project. Terms used in these RFP

documents and not defined therein shall have the meaning ascribed thereto in the

Concession Agreement provided in Section 2: Volume I of RFP.

3. GSRDC proposes to hold a pre-bid conference to discuss the issues related to the

project with prospective Bidders and to finalise the technical and commercial

parameters for the Project, before submission of the Proposals by the Bidders.

4. All Bidders are required to submit detailed Proposals {hereinafter referred as

"Proposal(s)"} in accordance with the guidelines set forth in the RFP documents. In

order to ensure consistency among proposal and minimise potential

misunderstandings regarding how Bidders' Proposals will be interpreted by GSRDC;

the Bidders will specify the fundamental aspects of the Proposals has been broadly

outlined in this Section 1 of this RFP. The cost for preparation of Proposal and related

expenses shall be borne by the Bidders themselves.

5. The principal contract between the GSRDC and the successful Bidder will be theConcession Agreement as provided in Section 2: Volume 1 of this RFP along with

Volume II Schedules.

6. Proposals will undergo a technical evaluation. If the Proposal is found to be

responsive and satisfactory based upon the technical evaluation criteria, the Proposal

will be subject to a financial evaluation. On the basis of this evaluation process,

GSRDC will issue a Letter of Acceptance to the successful Bidder.

7. Following the issue of the Letter of Acceptance, the successful Bidder shall be

required to form a Company hereinafter referred to as the 'Concessionaire'. The

Concession Agreement shall be executed between the Concessionaire and GSRDC.


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In case the successful Bidder is a Consortium, the equity holding of the Consortium

members in the Concessionaire would be in the same proportion as outlined in the

Request for qualification documents issued previously.

8. The proposals in response to these RFP documents as well as all queries related to

these RFP documents must be forwarded to GSRDC at the address notified in the

Section 1 of the RFP.

9. The GSRDC reserves the right not to follow up this RFP and terminate the entire

selection process without any obligation to any of the Bidders.


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1.0 Acknowledgement of RFP

1.1 Prospective bidders must fill out, sign and return the "Acknowledgement of RFP and

Notification of Intent to BID" form, format as contained in Appendix A, Bid Response

Sheet No. 3 in Section 1 of this RFP, within seven (7) days of the receipt of these

RFP document.

2.0 RFP Document

2.1 RFP Documents contain the following

Section 1: Information and Instruction to Bidders

Section 2: Concession Agreement

Volume I Concession Agreement

Volume II Schedules

Volume III Manual of Specifications and Standards

3.0 General Provisions

3.1 Non-Discriminatory and Transparent Bidding Proceedings

GSRDC shall ensure that the rules for the bidding proceeding for the project are

applied in a non-discriminatory, transparent and objective manner, GSRDC shall not

provide to any prospective bidder information with regard to the project or the bidding

proceedings, which may have the effect of restricting competition.

3.2 Prohibition against Collusion with other Prospective Bidders

Each Bidder shall warrant by its Bid that the contents of its Bid have been arrived at

independently. Any Bid which has been arrived at through consultation, collusion, or understanding with any other prospective Bidder for the purpose of restricting

competition shall be deemed to be invalid and the Bidder shall lose its Bid Security.

The format of the required anti-collusion certificate is provided at Appendix A, Bid

Response Sheet No. 4 of this Section 1 of these RFP documents.

3.3 Inducement

Any effort by a Bidder to influence processing of Bids or award of decision by

GSRDC or any officer, agent or advisor thereof may result in the rejection of such

Bidder's bid. In such a rejection of Bid, the Bidders shall lose its Bid Security.


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3.4 Confidentially

3.4.1 GSRDC shall treat all Bids and other document and information submitted by the

Bidders as confidential, and shall take all reasonable precautions that all those who

have access to such material, treat this in confidence. GSRDC will not divulge any

such information unless it is ordered to do so by any authority, which has the power

to require its release.

3.4.2 Each prospective Bidder, whether or not it submits a Bid, shall treat the RFP

documents and other documents, information and solutions provided by GSRDC in

connection with the project or the bidding proceedings as confidential for a period of

five (5) years from the issuance of the RFP documents. During this period, the pre-

qualified applicants shall not disclose or utilise any such documents or information

without the written approval of GSRDC or as required in the Concession Agreement.

3.4.3 GSRDC shall have the right to release the Bid information provided by the Bidders to

its advisors for the purpose of bid evaluation and negotiations. Each prospective

Bidder shall have the right to release these RFP documents and other documents to

its advisors and to financial institutions for the purpose of Bid preparation,

negotiations and financing. Both GSRDC and prospective Bidder shall ensure that

their advisors and/or financial institutions treat this information in confidence.

3.4.4 Any information relating to examination, clarification, evaluation and comparison of

bids and recommendations for the award of contract shall not be disclosed to Bidders

or any other person not officially concerned with such process until the award to the

successful Bidder has been announced.

3.5 Proposal Preparation Cost

The Bidder shall be responsible for all the costs associated with the preparation of its

Proposal and its participation in the Bidding process. GSRDC shall not be

responsible or in any way liable for such costs, regardless of the conduct or outcome

of the bidding.

3.6 Communication Between Bidders and GSRDC

All communication, unless specified otherwise, regarding these RFP documents to

GSRDC shall be addressed to


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Name: K.G. Prajapati,

Designation Managing Director,

Address: Gujarat State Road Development Corporation Ltd.,

Ground Floor, Nirman Bhavan,

Sector-10A, Gandhinagar - 382 010

Gujarat (India)

All communications to the prospective Bidder shall be sent to the Designated

Person(s) at the addresses mentioned in the covering letters to this RFP, unless

GSRDC is advised otherwise.

3.7 Project Inspection

3.7.1 It would be deemed that prior to submission of the Bid, the Bidder has

(a) made a complete and careful examination of specifications, and other

information set forth in these RFP documents;

(b) examined all the relevant information as it has received from GSRDC in

respect of this project;

(c) made a complete and careful examination to determine the difficulties and

matters incidental to the performance of its obligations under the Concession

Agreement, including, but not limited to

I. the Site, and site investigations

II. condition of existing road

III. condition affecting transportation during the period of construction

IV. widening of existing culverts/bridges, including RoBs &RuBs,

V. present and forecast Traffic Volume

VI. applicable Laws and applicable Permits,VII. meteorological conditions based on previous weather data,

VIII. all other matters that might affect the Concessionaire's performance

under the Concession Agreement,

(d) determined the nature and extent of all difficulties and hazards.

3.7.2 GSRDC does not accept any responsibility or liability for any errors, omissions,

inaccuracies or errors of judgment with respect to information of materials provided

by GSRDC in these RFP documents or otherwise, in respect of the Site or its


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surroundings. Although such information and materials are accurate to the best

knowledge, their verification is the sole responsibility of the Bidder.

3.7.3 The Pre-qualified Applicant or any of its authorised representatives will be granted

permission to visit the Site by the concerned Executive Engineer, Gujarat Roads &

Building Department, or his authorised nominee, on receipt of a formal request in

advance of the proposed date of inspection of the Site. However, the permission

would be subject to the express condition that the Prospective Bidder will indemnify

GSRDC/GoG or its agent from and against all liability in respect of and will be

responsible for physical injury, loss of or damage to property and any other loss,

costs and expenses however caused in carrying out such visit.

3.8 Right to Accept any Bid and to Reject any or all Bids

Notwithstanding anything contained in this RFP, GSRDC reserves the right to accept

or reject any Proposal and to annul the bidding process and reject all Proposals, at

any time prior to the signing of the Concession Agreement without incurring any

liability to the rejected Bidders or any obligation to inform the affected Bidders of the

grounds for rejection. GSRDC shall alone have the right to decide as what constitutes

a material and / or mandatory provision for the tender.

3.9 Interpretation of Documents

3.9.1 GSRDC will have the sole discretion in relation to the interpretation of this RFP, the

Proposals and any documentation provided in support of the Proposals; and all

decisions in relation to the evaluation and ranking of Proposals, whether or not to

require any clarifications or additional information form a prospective Applicant in

relation to its Proposal and the selection of the prospective Bidders.GSRDC will have no obligation to explain its interpretation of this RFP, the Proposals

or their supporting documentation and information or to explain the evaluation

process, ranking process or the selection of the Bidders.

3.9.2 In the event of conflicts of any sort among the information and Instructions to Bidders

and the Concession Agreement, the documents shall be given the order of

precedence.

Concession Agreement

Information and Instruction to Bidders


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4.0 Pre-Bid Conference

4.1 GSRDC will hold a Pre-Bid Conference in order to clarify and discuss any provision, or

requirement, with respect to technical/commercial parameters of the Project, these

RFP document or any other related issues.

4.2 Attendance of the Prospective Bidder at the Pre-Bid Conference is not obligatory.

However, GSRDC shall not respond to questions or inquires from any Prospective

Bidder after the Pre-Bid Conference.

4.3 Prospective Bidders should indicate whether or not they intend to attend the Pre-Bid

Conference and return the "Attendance at Pre-Bid Conference" from format as

contained in Appendix A, Bid Response Sheet No. 5 to this Section 1. The form should

be returned to GSRDC at least two (2) days in advance of the Pre-Bid Conference

date.

5.0 Enquiry Concerning the RFP/Concession Agreement

5.1 To make the Pre-Bid Conference more productive, GSRDC encourage a careful

review of these RFP document and preparation of their observations/comments by

Prospective Bidders. Prospective Bidders should send their comment in writing before

at least four working days that of Pre-Bid Conference. Enquiry / comments received

after the said time limit may not be addressed at the Pre-Bid Conference by GSRDC.

5.2 GSRDC, at its discretion, may respond to inquiry submitted by the conference

attendees after the date of the Pre-Bid Conference. Such a response will be sent in

writing to all the Prospective Bidders who have returned the Acknowledgement of

RFP and Notification of Intent to Bid and will qualify as an "Additional instructions to

bidders".

5.3 All enquiries should be submitted to the GSRDC in writing by letter or facsimiletransmission.

5.4 No interpretation, revision or other communication regarding this solicitation is valid

unless given in writing and is signed by GSRDC or his designated nominee. Written

copies of GSRDC responses including a description of the inquiry but without

identifying its source will be sent to all the Prospective Bidders.

6.0 Amendment of RFP

6.1 On the basis of the Pre-Bid Conference and any further discussions with any/ all

prospective Bidders which GSRDC may hold at its own discretion, GSRDC may


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make changes in the technical / commercial parameters for the Project, which would

be applicable to all Bidders. Such changes in the technical/ commercial parameters

of the Project will qualify as an "Addendum".

6.2 At any time prior to the deadline for submission of Proposals, GSRDC may, for any

reason, whether at its own initiative or in response to clarifications requested by a

Prospective Bidder, modify the RFP by the issuance of an "Addendum".

6.3 The Addendum will be sent in writing to all the pre-qualified Applicants, who have

returned the Acknowledgement of RFP and Notification of Intent to Bid and will be

binding upon them. Each such Addendum shall become part of the RFP documents.

Prospective Bidder shall promptly acknowledge receipt thereof to GSRDC.

6.4 In order to afford prospective Bidders a reasonable time in which to take an

Addendum into account in preparing their Proposals, or for any other reason, GSRDC

may, at its discretion, extend the proposal due date.

7.0 Changes to Prospective Bidders

No Changes shall be entertained in Consortiums / Bidders basic responsibilities as

per RFQ document and as furnished by Consortiums / Bidders with their RFQ

application, accordingly they are pre qualified.

8.0 Contents of Bid

8.1 Each Bid shall include

a) Technical Proposal

A Covering Letter (The required format is provided in Appendix A, Bid

Response Sheet No. 6).

Consortium Agreement or Memorandum of Understanding or JV Agreement (same as submitted in RFQ)

Power of Attorney (Evidencing authority of the Designated Person(s))

(Same as submitted in RFQ)

Proposal Processing Fee

Bid Security

Anti-Collusion Certificate

b) Financial Proposal including the Price Bid


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Please note that GSRDC retains the right to ask for any further information /

clarification during the bid process and during the concession period.

9.0 Submission of Bids

9.1 Bid Validity Period

9.1.1 Each Proposal shall indicate that it is a firm proposal and that the proposal will remain

valid for a period not less than two hundred and forty (240) days from the due date of

submission of the Proposal ("Proposal Due Date"). GSRDC reserves the right to

reject any Proposal, which does not meet this Bid Validity Period requirement.

9.1.2 GSRDC may request one or more extensions of the Bid Validity Period for a total

period of up to one hundred and eighty (180) days from the Extended Due Date. To

make such request GSRDC shall give notice in writing to the Bidder at least fourteen

(14) days prior to expiration of the Bid Validity Period. If any Bidder does not agree to

the extension, it may withdraw its Bid without forfeiting its Bid Security by giving

notice in writing to GSRDC of its decision prior to the expiration of the Bid Security

Period. In case GSRDC does not receive any written notice of withdrawal prior to

expiration for the Bid Validity Period, the requested extension shall be deemed to

have been accepted by the Bidder.

9.1.3 The Bid Validity Period of the successful Bidder shall be automatically extended till

the date on which the concession Agreement is signed and is in force.

9.1.4 When an extension of the Bid Validity Period is requested, Bidders shall not be

permitted to change the terms and conditions of their Bids.

9.2 Proposal Due Date

9.2.1 GSRDC requires that Proposals responding to this solicitation be submitted toGSRDC latest by 31/08/2010, 17:00 hrs. in the manner and form as detailed in the

RFP. The proposal shall be submitted at the following address.

Designation Managing Director (Attn; Shri K.G. Prajapati)

Gujarat State Road Development Corporation Limited

Ground floor, Nirman Bhavan,

Sector - 10A, Gandhinagar - 382 010

GUJARAT (INDIA)

Proposal submitted by either facsimile transmission or telex or E-mail will not be

acceptable. Any proposal received after the Proposal due Date and time shall


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promptly be returned unopened to the prospective Bidder that submitted it. GSRDC

will not be responsible for postal delays.

GSRDC may, in its absolute discretion and prior to the Proposal Due Date stated in

Clause 9.2.1 above, extend the deadline for submission of the Proposals. Notice of

any extension of the Proposals Due Date shall be given promptly to all prospective

Bidders in the form of a supplementary notice.

9.3 Changes to / Withdrawal to Submitted Proposal

9.3.1 Any change to the submitted Proposal must be received by the Proposal Due Date.

Any change in the proposal terms will not be permitted after the Proposal Due Date.

9.3.2 Any Bidder may withdraw its Bid on or prior to the Proposal Due Date without

forfeiting its Bid Security. Withdrawal by Bidder of its Bid after the Proposal Due Date

shall entitle the GSRDC to forfeit its Bid Security.

9.4 Language

9.4.1 The Proposal and all related correspondence and documents shall be written in the

Indian English language. Supporting documents and printed literature furnished by

Bidder with the Proposal may be in any other language provided that they are

accompanied by an appropriate translation of the relevant sections in the English

language. Supporting materials that are not translated into English will not be

considered. For the purpose of interpretation and evaluation of the proposal, the

English language Translation shall prevail.

9.5 Format and Signing of Proposal

9.5.1 Bidder shall prepare three (3) copies (original + two copies) of the TechnicalProposals and Financial Proposals. The proposals shall be typed or written in

indelible ink and the each page shall be initialled by the designated person(s). All the

amendments made to the Proposal shall be initialled by the Designated Person(s).

9.5.2 If the proposal consists of more than one volume, Bidder must clearly number the

volumes constituting the Proposal and provide an indexed table of contents for each.

9.5.3 All documents should be bound, either singularly or with several documents bound

together. The Proposal should not include any loose papers.


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Sealing and Marking of Proposals

9.6.1 The Bid would include all the information as provided in the Contents of Bid in these

RFP documents. The Bidder shall use three separate envelopes/ packages (“Inner

Package”) for the first original copy, which shall contain the following.

Envelope A: The Technical Proposal along with Other Bid Documents as per

Clause 8 and original RFP and Addendum, if any, issued by GSRDC (To be

initialled by Authorised Signatory on every page).

Envelope B: The Financial Proposal

9.6.2. These two separate sealed envelopes or packages will be clearly marked with the

contents of each. These two envelopes / packages shall then be placed together in

one sealed package (“Outer Package”) marked “Confidential – Proposal for

Construction of additional two lane for Bagodara – Wataman – Tarapur - Vasad Road

to make it six lane divided carriageway facility on Build, Operate and Transfer (BOT)

Basis”.

9.6.3. All inner and outer packages shall indicate the name and address of the applicant or

Lead member applicant in case of consortium to enable the proposal to be returned

unopened in case it is declared late or is otherwise not accompanied by the other Bid

documents.

9.6.4. If the envelopes and the packages are not sealed, marked and addressed as

required above, GSRDC shall assume no responsibility for the Bid’s misplacement or

premature opening of the Proposal.

10.0 Bid Opening

10.1 All bids received by GSRDC will remain sealed and unopened in GSRDC’spossession until the Proposal Due Date. GSRDC shall open all Bids received prior to

or on Proposal Due Date and time on the day following the Proposal Due Date, i.e.

on 31/08/2010 at 17:30 hrs. If the proposal due date is extended on the day following

such extended proposal due date. The bids shall be opened in the presence of

Bidders’ representatives, who choose to attend. Bidders’ representatives attending

the Bid Opening shall register to evidence their presence.

10.2 The following information will be announced at the Bid Opening and recorded:

Bidders Names


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Names of Consortium Members:

10.3 GSRDC will open sealed Envelope containing “Financial Proposal” of the bidders,

who pass the Technical Evaluation as stated in this RFP, in the presence of the

bidder’s representatives, who choose to attend. Bidders’ representatives attending

the Financial Bid Conference shall register to evidence of their presence. After

Technical Evaluation of Proposals GSRDC will endeavour to intimate a week time in

advance to all qualified bidders about opening of “Financial Proposal”.

11.0 Proposal Processing Fee

The Bidder must submit a Demand Draft for Rs. 1,00,000 /- (Rupees One Lac only)

drawn at any nationalized bank in India in favour of Gujarat State Road Development

Corporation Ltd. payable at Gandhinagar, Gujarat; towards Proposal Processing Fee.

This amount would be non-refundable.

12.0 Bid Security

12.1 The Bidder shall submit a Bid Security for an amount of Rs. 8,84,00,000

(Rupees Eight Crores and Eighty Four Lacs only) along with its proposal.

12.2 The Bid Security shall be in the form of any of the following.

A Bank Guarantee issued by a Nationalized Bank in India (as defined in the

Concession Agreement) in favour of Gujarat State Road Development Corporation

Ltd. and in the format given in Appendix A, Bid Response Sheet No. 7 to this Section

1; or a Demand Draft in favour of Gujarat State Road Development Corporation Ltd.

payable at Gandhinagar.

12.3 The Bid Security shall be valid for a minimum period of two hundred and forty (240)

days beyond the Bid Validity Period. Upon any extension of the Bid Validity period,the validity of the Bid Security shall be extended by a corresponding period.

Notwithstanding anything contrary to any provision in this information and instruction

to Bidders, the validity of the Bid Security of the successful Bidder, on issue of the

Letter of Acceptance by GSRDC, shall be automatically extended until the

Performance Security is provided to GSRDC in accordance with the provisions of the

Concession Agreement.

12.4 The Bid Security of any Bidder not selected as a Successful Bidder will be returned

within a period of thirty (30) days from the date of execution of the Concession

Agreement with the successful Bidder.


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12.5 The Bid Security of the successful Bidder shall be released on receipt of Performance

Security from the successful Bidder in accordance with the provisions of the

Concession Agreement.

12.5.1 GSRDC shall reject the Proposal, which does not include the Bid Security.

12.5.2 The Bid Security of Bidders whose Proposals are rejected on the basis of technical

evaluation in accordance with the RFP, will be returned within period of thirty (30)

days from the date of intimating the rejection of the Proposal by GSRDC to the

Bidder.

12.6 In addition to the above, GSRDC will promptly release all Bid Securities in the event

GSRDC decides to terminate the bidding proceedings or abandon the Project.

12.7 The Bid Security shall be forfeited by GSRDC in the following cases:

12.7.1 The Bidder withdraws his bid after Proposal Due Date; as provided in the Section 1 of

the RFP documents;

12.7.2 In the case of a Successful Bidder, if the Bidder fails to sign the Concession

Agreement or furnish the required Performance Security within time specified in the

Concession Agreement; or as per Provisions of the Concession Agreement.

13.0 Performance Security

13.1 The Concessionaire shall for due and punctual performance of its obligations during

the Construction Period provides to GSRDC a Bank Guarantee (in the format

prescribed in the Concession Agreement) from a Bank (as defined in Concession

Agreement) for a sum equivalent to Rs. 44.20 Crores (Rupees Forty Four Crores and

Twenty Lacs) for Construction within time period as specified in the Concession

Agreement, Till such time the Concessionaire provides the Performance Security, the

Bid Security shall remain in full force and effect. The Performances Security shall bereleased to the Concessionaire as per provisions of the Concession Agreement.

14.0 Sources of Funds

14.1 The finances required for the project has to be arranged by the Bidder. No additional

support shall be provided. The Bidder will have to conform to the Reserve Bank of

India / SEBI Regulations for raising finance. In case of foreign investment, the

Exchange Control Regulations and Laws will be applicable.

14.2 Government of Gujarat / GSRDC shall not provide any financial support to the

successful bidder.


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PART D: METHODOLOGY AND CRITERIA FOR EVALUATION

1.0 Proposal Evaluation

1.1 This part of the Request for Proposal provides information on the methodology that

will be used to evaluate the proposals received.

1.2 The Concession will be awarded to the Bidder, who submits a responsive Bid and

offers to enter into a Concession Contract on the least cost to GSRDC and best

financial terms with GSRDC.

1.3 These RFP documents stipulate the minimum technical, financial and commercial

parameters of the Project, These RFP documents may be amended or technical,

financial and commercial parameters of the Project may be changed by GSRDC by

issue of an Addendum. Such an Addendum will form part of these RFP documents

and would be common for all the Bidders. GSRDC reserves the right to reject the

Proposals, which do not meet the technical, financial and commercial parameters

stipulated in the RFP documents.

1.4 Once the evaluation is completed and a successful Bidder (a Concessionaire) is

selected, any change in the variables, which form the basis of the Bidders' financial

bid will not affect the Concession terms except as provided in the Concession

Agreement.

1.5 Proposals not accompanied by other specified Bid documents shall not be evaluated.

2.0 Technical Evaluation

2.1 Each Proposal will be evaluated technically by examining the Bidder's Proposals

(contained in Envelope 'A') to ensure that their Proposals meet the technical

parameters specified in the Concession Agreement.

2.2 The reasonability and viability of the Proposal would be ascertained based on the

following factors:

Deviations from the scope of Project, prescribed design standards & features,

operation, maintenance and transfer requirements, specifications and other technical

parameters; Feasibility of project scheduling plan and deviations from scheduled

Project completion date and any other deviation.


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As GSRDC proposes to freeze the technical parameters for the Project, which would

be common for all the Bidders, the technical evaluation will be a pass/fail test to

determine responsive proposal.

2.3 Provided that the Bidder's Proposal is satisfactory in this respect, the Proposal will be

judged on the commercial and financial criteria set out below. If it is not satisfactory,

the commercial and financial aspects of the Bidder's Proposal will not be considered.

2.4 Bidders are advised that no advantage will be given in the evaluation of technical

proposals, which exceed the requested specification.

3.0 Financial Evaluation

3.1 GSRDC will open Envelope 'B' for the Bidders, who pass the technical evaluation.

Applicant will confirm that the financial proposal does not contain any caveats to or

deviations from the conditions of these RFP documents and Concession Agreement.

Any Bid containing such caveats/deviations is liable to be rejected by GSRDC.

3.2 Thereafter, bidders will be ranked on the basis of the lowest number of days as

Premium for the given fixed concession period. The bidder who has quoted the

lowest number of days as Premium shall be considered as highest ranked bidder.

3.3 GSRDC shall carry out a confirmatory evaluation of the Financial Proposal of the

highest ranked Bidder; GSRDC will need to be assured that the highest ranked

Bidder will have sufficient financial resources to undertake and fulfil his obligations

under the Concession Agreement. GSRDC will therefore assess the capability of the

Bidder to secure appropriate financing for it to meet GSRDC's requirements for the

Project. Although Bidders are not required to submit a fully committed financing offer

as part of the proposal, they will be required to give a detailed indication as to how

they would go about securing finance. The highest ranked Bidder may be required toprovide further information and clarification, if required, to assist GSRDC confirming

the soundness and robustness of the Bidder's Financial Proposal and strengths of

financial commitment of lenders and investors.

3.4 On completion of the confirmation evaluation to the GSRDC's satisfaction, the

GoG/GSRDC shall issue a Letter of Acceptance (LoA) to the successful Bidder.

3.5 In case, the required clarifications are not provided to the satisfaction of GSRDC or

the Concession Agreement does not get executed within forty five (45) days of the

Letter of Acceptance (LOA), GSRDC reserves the right to begin negotiations with the

next highest ranking Bidder, and so on.


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3.6 GSRDC also reserves the right to reject any proposal if:

a) At any time, a material misrepresentation is made or uncovered, or

b) The Bidder does not respond promptly and thoroughly to requests for

supplementary information required for evaluation of the proposal.

3.7 The first ranked responsive bidder will be selected to implement the Project on BOT

Basis.

3.8 Premium quoted by the successful Bidder in the Bid Response Sheet No.3 of

Appendix B will form the basis for inclusion in Article 3 and Article 25 of the

Concession Agreement. The successful Bidder will be permitted to charge the fees at

the rates equal to or less than the rates fixed in Schedule R .

3.9 The applicant will quote for Premium for fixed concession period with the given set of

fees to be charged for the operation period commencing from commercial operation

date ending at the predefined concession period.

3.10 The Concessionaire will be required to take the Project to Financial Closure within

Two Hundred and Seventy (270) days from the date of signing of the Concession

Agreement. The Concession period comprise both the construction period and the

operation and maintenance period as defined in Article 3 of the Concession

Agreement.


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PART E - I TECHNICAL PROPOSAL FORMAT

Each Bidder is required to submit a Technical Proposal.

Technical Proposal may broadly be in the following format:

1 Bidder Related Information

1. This shall contain the following information of the Bidder and the Consortium

Members, if any, formed for this Project.(please refer Bid Response Sheet No.1 in

Appendix A)

(a) The proportion of equity by each Consortium member, where applicable (Refer

to the Clause No.3.8 of RFQ)

(b) The role and responsibilities of each Consortium member.

2. Any material change occurring after its application for pre-qualifications was

submitted which may affect its technical, financial or legal status, or which may affect

its capacity to perform its obligations in respect of this Project, should also be

provided.

3. The Bidder's discussion on the Project Scheduling Plan and anticipated Commercial

Operations Date (COD) must identify when each of the milestones as indicated by

the Bidder will be achieved, pre-conditions for achieving them and significant

conditions or events which may delay achieving a milestone. The Bidder shall provide

details as per Bid Response Sheet No.3 of Appendix A.

4. The Bidder must not provide details of costs of construction in the Technical

Proposal. Similarly, no information on traffic estimates, financing plan or other

commercial issues should be included in this part of the Proposal.

2. Optional Information1. The Bidder may use this for any additional information that it feels is useful for the

evaluation of its proposal.

Appendices

GSRDC prefers that pertinent information be included in the text of the proposal.

However, if the material provided is particularly extensive the Bidder may include it as

an Appendix to the Proposal

In case GSRDC requires, the Bidders would submit further information to GSRDC

during the Bid evaluation process.


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PART E-II FINANCIAL PROPOSAL FORMAT

Each Bidder is required to submit a Financial Proposal. This proposal should contain

information about the financial plan for the Project, including an estimate of Total

Project Cost, phasing of expenditure, full description of financing plan with respect to

sources and uses of funds, capital structure, debt draw-down schedule, projected

annual income statements, cash flow statements, balance sheets, etc and the price

bid.

It is felt that uniformity of Financial Proposal from all the Bidders would ensure that

information collected from each Bidder is interpreted on a consistent basis. In order to

achieve this, each Financial Proposal must broadly be in the following format.

1. Financial Model

1.1 Introduction

Bidders are required to submit all the financial information for the fixed concession

period as mentioned below in the form of detailed computer model as mentioned

below. The soft copy (two copies) and a hard copy print out for the Base Cost must

be submitted with the Financial Proposal. GSRDC's will carry out a confirmatory

evaluation of the Bidder's Financial Proposal.

1.2 Format of the Financial Model

The format of the Financial Model is at the discretion of the Bidder, but the model

must be compatible with MS Office Excel Version. The Financial Model must provide

financial projections on an annual basis (unless indicated otherwise) from the date of

signing the Concession Agreement until one year after the end of the ConcessionPeriod. All projections should be in nominal Rupee terms following the Indian fiscal

year, i.e. April 1st to March 31st.


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1.3 Assumptions

A full description of the assumptions underlying the financial projections must be

submitted with the Financial Model. The Financial Model shall provide the following:

1.3.1 Project Schedule and Milestones

These should include assumptions related to Concession Agreement Date,

Appointed Date, Commercial Operations Date, Construction Period, Operation

Period, etc.

1.3.2 Macroeconomic Assumptions

These assumptions should include assumptions on the general inflation rate, Rupee

depreciation rate, if required, different specific inflation rates relating to each

component of expenditure and revenue for each year.

1.3.3 Capital Expenditure and Financing (on quarterly basis)

The Bidder should provide for the following (Bid Response Sheet No. 1 of Appendix

B):

a) Capital Costs (Construction Cost) of the Project as on the Proposal due date and

expenditure phasing

b) Total Project Cost calculation for the Project. This Information would include,

(i) Capital Costs

(ii) Capital Costs Contingency

(iii) Capital Costs escalation(inflation during Construction)

(iv) Soft costs such as Financing Costs, Legal Costs, Independent

Engineers’ Costs, including RoB consultation fee to Railway Authorities,

Insurance during construction, Interest during Construction, etc.(v) All other costs, which the Bidder has included in the computation of

Total Project Cost for the project length

c) Proposed financing plan for the Project including assumptions on

(i) Debt draw-down

(ii) Proposed equity contribution of the Bidder and sources thereof

(quarterly)

(iii) Hybrid or quasi-equity funding.

(iv) Premium paid for fixed concession period and fixed user fees.


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d) Debt terms in respect of both senior and subordinated debt, if any. These should

include, at the minimum:

(i) Coupon

(ii) Moratorium after COD, if any

(iii) Repayment period

(iv) Debt repayment schedule

(v) Structural obligations and/ or mezzanine financing

1.3.4 Projections during Operations Period

The Bidder should provide information in respect of:

a) Traffic forecasts used in the financial model(by Vehicle type)

b) Fees Rates used in the Financial model (including indexation formula)

c) Anticipated Operation and Maintenance Expenses

d) Proposed Depreciation treatment and calculations (Split between the various

categories of Different Fixed Assets) both for accounting purpose and tax purpose

e) Anticipated Tax Rate

f) Anticipated Tax Liability and Detailed Tax-computations

g) Details on O&M Support, if any

1.3.5 Financial Projections

The Financial Model should produce the following separately formatted outputs:

a) Summary of Key Financial Information

(i) Project IRR before financing and tax in both real and nominal terms.

(ii) Equity Contribution of Sponsors as percentage of Total Project Cost.

(iii) Debt to equity ratio at the time of project completion, defined as total

debt divided by total shareholders' funds; and

(iv) Annual Debt Service Coverage Ratio, Minimum DSCR, etc.(v) Any other ratios, which are considered relevant to the proposed

financial structure.

b) Financial Statements

(i) Projected annual income statements

(ii) Projected Cash flow Statements

(iii) Projected Balance sheets

In case GSRDC or its advisors require any clarification in respect of such Financial

Model and assumptions thereof, the Bidder will be required to provide a reasonable

and satisfactory basis for the assumptions made. Bidder should note that soft copy of


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the Financial Model should reflect all the assumptions indicated above and able to

check all the calculations in the soft copy it self.


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2. Price Bid

(As per Appendix B -Bid Response sheet No.3)

The cost considered in Appendix B should be reflected in the financial model.

3. Letter of Commitment and Letter of Support

The required formats for the letter have been provided in Appendix B, Bid Response

Sheet No. 4 to these RFP documents.

4. General

Unless otherwise stated, throughout these bidding documents, the following terms are

synonymous.

a) Bid/Tenders

b) Bidder/Tenderer/Contractor/Entrepreneur/Concessionaire

c) Employer/Government of Gujarat (GoG) / Roads and Building Department

(R&BD) / Gujarat State Road Development Corporation (GSRDC)

d) Earnest Money/ Bid Security

e) Tender Notice/Invitation for Bid

f) Toll/Toll Fee/Fee/Toll Charge/User Fees


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APPENDIX A

Technical Proposal Response Sheets

for

Six laning of existing three lanes for

Bagodara – Wataman – Tarapur – Vasad Road

SH-8, Km. 0/0 to Km. 101/9 in the state of Gujarat

On

Build Operate and Transfer (BOT) Basis


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Appendix A

Bid Response Sheet No. 1

INFORMATION ABOUT BIDDER

Name of the Bidder (Consortium)

In case of a Consortium the names, roles and proposed equity shares of all the

Consortium Members should be given here.

1. Information about Consortium Members

Sr. No. Member's Name Role Proportion of Equity

Update Information for the Qualification Statement

Bidder shall provide information in respect of Technical, Financial, Legal or other

aspects, which would illustrate the Bidder's Capability to implement the Project.

Note:

1. GSRDC may use publicly available information on any Consortium Member for

the evaluation.


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Appendix A

Bid Response Sheet No. 2

PROJECT COMPLETION SCHEDULE

1. The Bidder shall provide a detailed Project Scheduling Plan consistent with the

estimate of the Project Schedule and its anticipated COD. The Bidder shall

indicate the milestones and would describe when the various milestones of the

Project will be achieved. This Project Implementation Schedule shall form part of

the Concession Agreement.

2. The Bidder shall also indicate the Pre-conditions for achieving the milestones

indicated in the Project Implementation Schedule and significant conditions or

events, which may delay achieving of a milestone. The schedule shall also include

identification and acquisition of major clearances. The above schedule shall also

be submitted in a Bar Chart and CPM network format.


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Appendix A

Bid Responses Sheet No. 3

ACKNOWLEDGMENT OF RFP AND NOTIFICATION OF INTENT TO BID

(As Submitted)

The undersigned hereby acknowledges receipt of the RFP documents from GSRDC and

gives notice of its intent to submit a Proposal. The undersigned confirms that the Applicant

is in possession of the entire RFP for Construction of additional three lane facility for

Bagodara – Wataman – Tarapur – Vasad Road to make it six lanes divided carriageway

facility on Build, Operate and Transfer (BOT) basis.

Note: This form should be returned by letter or telefax within 7 (seven) days of receipt of

these RFP documents.

The letter should be addressed for the attention of Shri. K.G. Prajapati, as per address for

communication given in the RFP.

…………………………………….

Name of the Prospective Bidder

…………………………………….

Signature of the Designated Person

…………………………………….

Name of the Designated Person

…………………………………….

Date of Receipt of RFP document


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Appendix A

Bid Response sheet No. 4

ANTI-COLLUSION CERTIFICATE

1. We certify that, this Bid is made in good faith, and that we have not fixed or adjusted

the amount of the Bid by or under or in accordance with any agreement or

arrangement with any other person. We also certify that we have not, and we

undertake that we will not, before the award of any contract for the work,

i) (a) Communicate to any person (outside this consortium, its professional and

financial advisers, proposed financing banks and their professional and

financial advisers) other than the GSRDC or person duly authorized by it in

that behalf, the amount or approximate amount of the Bid or proposed Bid,

except where the disclosure, in confidence, of the approximate amount of the

Bid was necessary to obtain insurance premium quotations required for the

preparation of the Bid;

b) enter into any agreement or arrangement with any person (outside this

consortium) that they shall refrain from Bidding, that they shall withdraw any

Bid once offered or vary the amount of any Bid to be submitted;

ii) pay, give or offer to pay or give any sum of money or other valuable consideration

directly or indirectly to any person (outside this consortium) for doing or having done

or causing or having caused to be done in relation to any other Bid or proposed Bid

for the work, any act or thing of the sort described at (i) (a) or (b) above.

2. We further certify that the principles described in paragraphs 1(i) and (ii) above havebeen, or will be, brought to the attention of all sub-contractors, suppliers and

associated companies providing services or materials connected with the Bid and any

contract entered into with such sub-contractors, suppliers or associated companies

will be on the basis of compliance with the above principals by all parties.

3. In this certificate, the word "person" includes any persons and any body or

association, corporate or unincorporated; "any agreement or arrangement" includes

any transaction, formal or informal and whether legally binding or not; and "the work"

means the work in relation to which the Bid is made.

Dated……………….Day of…………………..2010


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………………………………..

……………………………..

Name of the Prospective Bidder Signature of the Designated

Person

………………………………..

……………………………..

Date of Receipt of RFP documents Name of the Designated

Person

Appendix A


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ATTENDANCE AT THE PRE-BID CONFERENCE (As Submitted)

1. GSRDC proposes to hold a Pre-Bid conference at _____ Hrs on ______ 2010

2. The undersigned hereby confirms that the Prospective Bidder will or will not attend.

(Please tick in appropriately)

3. The number of representatives expected to attend Pre-Bid Conference is

4. The names(s) of person(s) likely to attend / represent the Prospective Bidder are as

follows:

1. ………………………………………………….

2. ………………………………………………….

(Not more than two individuals from each Prospective Applicant)

5. The undersigned hereby acknowledges that he / she understands that if the Prospective

Bidder does not attend the Pre-Bid Conference, GSRDC is not obligated to respond to

queries from the Prospective Bidder after the date of the Pre-Bid Conference.

Note: Letter or tele-fax should return this form with the original signature to the address

for Communication given in the RFP.

………………………………..

Name of the Prospective Bidder

………………………………

Signature of the Designated Person

………………………………..

Name of the Designated Person

………………………………..

Date of Receipt of RFP documents


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Appendix A


Draft Covering Letter

(On Bidding Consortium's Leader or Prospective Bidder's Letterhead)

Shri K.G. Prajapati

Managing director Gujarat State Road Development Corporation Limited

GSRDC, Ground Floor, Nirman Bhavan

Sector 10-A, Gandhinagar - 382 010

Gujarat (India)

Dear Sir,

Attached to this letter is the authority (e.g. Power of Attorney appointing me/us the

designated person(s)) appointing me/ us to make these representations for and on behalf of

the Bidder

For and on behalf of the Bidder. I/We confirm:

1. that our Consortium fulfils the requirements spelt out in RFP documents issued by

GSRDC;

2. that the offer by the Prospective Bidder to procure the Project to implement is in

accordance with the terms and conditions of the RFP documents issued by GSRDC;

3. that if GSRDC accepts this proposal we will ensure that the Concessionaire will:

a) be formed by the time required by the RFP with the prospective Bidder owning

at all times the proportion of the issued share capital in the Concessionaire as

required by the RFP

b) expect the concession Agreement in the term issued by GSRDC or in the term

approved by GSRDC, and

c) Provide the Performances Security as required by the RFP.

4. that neither the Prospective Bidder nor any of its employees, officers, agent or

representatives have engaged in any activity which directly or indirectly has, or is


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likely to have, the effect of reducing the competition between the Prospective Bidders

in connection with the Project.

5. that the offer contained in the Proposal attached to this letter is a firm offer, which will

remain open for the Bid Validity Period, referred to in the RFP, including any

extension of the Bid Validity Period.

6. that on written request by GSRDC to extend the period of Validity of the Proposal, the

Proposal attached to this letter and the Bid Security referred to in paragraph 8 below

will remain in full force and be valid for that extended period as per provisions of the

RFP.

7. that the applicant accepts the terms and conditions stipulated in the RFP document

for the Selection Process and undertakes to perform its obligations accordingly.

8. that attached to this letter is the Bid Security as required by the RFP.

9. that we had received the Addendum dated (date to be inserted) to the RFP and

confirm that the attached Proposal has been submitted in accordance with the RFP

and the Addendum. (Only to be used in the event of clarifications and/or revisions

being made by GSRDC.)

10. Attached to this letter is a true copy of the MOU / Consortium Agreement between the

parties constituting the Consortium.

All capitalized terms used in this letter have the same meaning as defined in the Request

for Proposal issued by Gujarat State Road Development Corporation on (date to be

inserted) in relation to the Construction of additional three lane for Bagodara – Wataman –

Tarapur – Vasad Road to make it six lanes divided carriageway facility on Build, Operate

and Transfer (BOT) Basis.

Name:

Title:

Date:


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a) The Bidder withdraws his bid, as provided in this Section I of the RFP

documents.

b) In the case of a successful Bidder, if the Bidder fails to sign the concession

Agreement for furnish the required Performance Security within the specified

time or As per provisions of the Concession Agreement.

5. This guarantee will remain in force until the later of:

a) The expiry of the Bid Validity Period of the Proposal as stated in the RFP,

including any extension of that Bid Validity Period.;

b) 7 days after the date on which the Concessionaire gives the Performance

Security in accordance with the RFP, as advised to us in writing by or

c) GSRDC agrees, in its sole discretion, in writing to release (Bank/Financial

Institution) from our obligations under this guarantee.

6. GSRDC is entitled to make any demand under this guarantee not later than the day

this guarantee ceases to remain in force in accordance with clause 5.

7. GSRDC is under no obligation to notify (Bank/Financial Institution) of any extension

of the Validity period of the Proposal or the selection of the Prospective Bidder as one

of the successful Bidder.

8. (Bank/Financial Institution) agrees that it will not assign its obligations under this

guarantee without the prior written consent of GSRDC.GSRDC will not unreasonably

withhold its consent if the proposed assignee is of at least equal financial standing to

(Bank/Financial Institution) and the assignee assumes in writing the obligations of

(Bank/Financial Institution) under this guarantee at the same time or before the

assignment.

SEAL OF (BANK/FINANCIAL INSTITUTION) ……………………………………

NAME OF (BANK/FINANCIAL INSTITUTION) ……………………………………

SIGNATURE …………………………….

NAME…………………………………….

TITLE…………………………………..

DATE………………………………..…..


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Appendix A


Power of Attorney to be provided by each Consortium Member in favour of Team

Leader

POWER OF ATTORNEY

To Whomsoever It May Concern

WHEREAS we have decided to participate in the bidding proceedings for the work of “Six

laning of existing three lanes for Bagodara – Wataman – Tarapur – Vasad Road SH-8, Km.

0/0 to Km. 101/9 in the state of Gujarat on Build, Operate and Transfer (BOT) Basis” (the

"Project") as a Member of Consortium, i.e.__________ (name of Consortium), we

…………………… (name of the authorizing company), a company incorporated under the

laws of …………………………………….,the registered address of which is

………………………. ………., to lawfully represent and act on our behalf as the Team

Leader of the consortium to sign any bid, conduct negotiations, sign contracts, incur

liabilities and receive instructions for us and on our behalf and execute all other necessary

matters in connection with the Project. We hereby confirm that we are jointly and severally

liable, together with the other members of the consortium, to GSRDC for all of the

obligations of the consortium in respect of our Bid for the Project, in accordance with this

RFP for the Project issued on ___________ and as amended prior to the date hereof.

IN WITNESS WHEREOF, we have hereunto set our respective hands this ______Day of

________.

SEALED HEREIN

………………………………..

Name of the Authorised Person

…………………………………

Name of the Authorised Person

………………………………..

Name of the Consortium Member

Note: Please provide the original on stamp paper.


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Appendix A


Power of Attorney by the prospective Bidder (Leader in case of Consortium) or favour

of Designated Person(s) (a maximum of two individuals).

Dated : _________

POWER OF ATTORNEY

To Whomsoever It May Concern

Shri ……………………………… (Name of the Person(s), domiciled at …………………..

(Address), acting as ………………….. (Designation and name of the firm), and whose

signature is attested below, is hereby authorised on behalf of …………………… (Name of

the Bidder) to negotiate and settle terms and conditions, finalise, approve, sign and execute

Agreements, Documents, Endorsements, Writings etc. as may be required by Gujarat State

Road Development Corporation or any governmental authority for the work of ““Six laning of

existing three lanes for Bagodara – Wataman – Tarapur – Vasad Road SH-8, Km. 0/0 to

Km. 101/9 in the state of Gujarat on Build, Operate and Transfer (BOT) Basis” and is hereby

further authorised to sign and file relevant documents in respect of the above.

(Attested signature of Shri………………………….)

………………………………..Name of the Designated Person

…………………………………

Signature of the authorised Person

……………………………………�

BVT-Section-1 - ITB

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