Business Travel Policy

Business Travel Policy : Measure & Build

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Business Travel Management Solution

• Business T&E expense is the second most controllable expense category for a business organization.

• The best travel policies help corporate/SMEs bring down their spend without reducing the number of trips taken.

• Most of the companies adopt policies based on market trends and not based on their employee buying and booking behavior.

• Understanding the booking pattern within their respective organizations will help companies come up with the right travel policies.

• Right travel policy can make business T&E expenses more productive.

• Let’s have a look on five most efficient business travel policies that can make the business travel more productive and less expensive.


Importance of business travel policy

AP-7 :• Advance purchase policy where employees are expected to

plan and book their travel 7 days prior to departure .

• The resulting savings could be close to 13-18%.


First efficient business travel policy

Same Day Cancel and Book Not permitted: • Employees tend to finish their meetings before schedule

and ask their travel desk to book them on an earlier flight. • This practice results in losses as last minute changes

typically result in higher fare differences.• So, employees must be instructed to book their travel well

in advance by making correct estimations of their journey.


Second efficient business travel policy

Business Class not permitted on Domestic Sectors: • Most of the airlines operating on domestic sectors provides

very good facilities with comparatively less fare.• Employees must be allowed to fly economy class instead of

business class on domestic sectors.


Third efficient business travel policy

Lowest Logical Fare: • Employees are excepted to select the lowest logical fare

which is the cheapest fare in a +/- 1 hour time range. • This would result in savings to the tune of 8-15% .• Visibility on bookings and availability of flights with lowest

logical fare in the sectors of booking is necessary for this purpose.


Fourth efficient business travel policy

Trip Type Control: • Employees are excepted to book round trip tickets instead

of two one way trips. • This will help them get access to special round trip fares

that are typically cheaper by 7-12%


Fifth Efficient business travel policy

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Business Travel Policy

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