Business Recommendations

1. That the Asia-Pacific Region, WSB, will schedule and conduct the 5th

Workshop on Scout Supply Service Management cum Trade Fair at theNational Scout Organization member of the region that will accept thehosting sometime in 2004.

2. That National Scout Organization must have separate and sufficientamount for exclusive use to finance the establishment/maintenance of aNational Scout Shop.

3. That the Regional/Sub National will serve as the Regional/Sub NationalSupply Service Center of the National Supply Service/Scout Shop wherepossible.

4. That incentive scheme in the form of cash reward, gifts, Scout itemsbequest, beadopted to Direct Selling Scheme Coordinators to better pro-mote the Scout supplies.

5. That worldwide promotion of Scout Supplies be available in all NSOwebsites and log-in World Scout Bureau SCORE International.

WORKSHOP RECOMMENDATIONS

4th APR Workshop on Scout Supply ServiceManagement cum Trade Fair

06-11 May 2003

ContentsSummary Report . . . . . . . . . . . . . . . . . . . . . . . . . .

Welcome Remarks . . . . . . . . . . . . . . . . . . . . . . . . .

Key Note Address . . . . . . . . . . . . . . . . . . . . . . . . .

Workshop Objectives and Participants Expectation . . . . . . . . .

Success Story/NSO RepotsBoy Scouts of the Philippines . . . . . . . . . . . . . . . .Bharat Scouts& Guides . . . . . . . . . . . . . . . . . . .Pakistan Boy Scouts Association . . . . . . . . . . . . . . .Scouts Tunisia . . . . . . . . . . . . . . . . . . . . . . . .Gerakan Pramuka . . . . . . . . . . . . . . . . . . . . . .

Management of Scout supply Service . . . . . . . . . . . . . . .

Sourcing of Scout Supplies . . . . . . . . . . . . . . . . . . . . .

Inventory Management . . . . . . . . . . . . . . . . . . . . . . .

Participants Groupings . . . . . . . . . . . . . . . . . . . . . . . .

Workshop Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Trade Fair Exhibitors . . . . . . . . . . . . . . . . . . . . . . . . .

Workshop Schedule . . . . . . . . . . . . . . . . . . . . . . . . .

IntegrationSession and Openning Ceremony . . . . . . . . . . . .

Participants Directory . . . . . . . . . . . . . . . . . . . . . . . .

Staff Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Workshop Evaluation . . . . . . . . . . . . . . . . . . . . . . . .

Resolution of Thanks . . . . . . . . . . . . . . . . . . . . . . . .

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PHOTO GALLERY

The World Scout Bureau/Asia Pacific Region, considering the importance of Scout supply as service to mem-bers as well as a source for income for the organization, encourage all NSOs to develop and strengthen theircapabilities. In the 1990s, APR has successfully or-ganized four Workshops cum Trade Fair, each areunique in itself.

The fourth APR Workshop on Supply Service cumTrade Fair was hosted by the Boy Scouts of thePhilippines on 6-11 May 2002 at their NationalOffice in Manila. In all 40 participants from 7 coun-tries, Bangladesh (1), Indonesia (1), India (1), Ko-rea (1), Pakistan (1),Tunisia (2), Philippines (33)participated in the workshop. The workshop waschaired by Mr. Arthur A. Tuason, Chairman of Na-tional Scout Shop Committee, Boy Scouts of thePhilippines (BSP) and directed by Mr. Carlos C. Escudero, Secretary General, BSP. Hon. Jejomar C. Binay, Presi-dent of BSP and Kim Kyu Young, Regional director, WSB/APR acted as advisers of the workshop. RegionalDirector, Designate Abdullah Rasheed was present for the whole duration of the workshop. Other members ofthe staff were Joanna Valeza, Edward Chan, Arsenia Gutierrez, Natividad Daarol, Florin Balino, Ramie Palomillo,Lilia Dimayuga, Charlie Cameros, Jose Patrick de Leon, Frederick Bonifacio of BSP ,Rose Villaluz and IzaCapinlac of World Scout Bureau. The Workshop was coordinated by S. Prassanna, Director, Administration andResources Development of WSB/APR.

Mr. Bernard Le Roux, Managing Director, SCORE International was specially invited to discuss on the SCOREInternational as well to deal with topics as Sourcing of Scout Supplies, Product development and Qualitycontrol. Mngr. Robert Raymond G. Raroque, a professional from Busi-ness Solutions, BOC GIST, Inc., also an

eagle Scout, very effectively dealt withthe topic on Inventory Management.

The whole workshop was divided in sixgroups. Shop Managers of participatingNSOs and BSP regions provided a widerunderstanding of why and how it can bea great service to the members as well asa source of income to the National ScoutOrganization. Major topics discussed dur-ing the Workshop were Inventory Man-agement, Sourcing, Marketing of ScoutSupplies, Product development and qual-ity control dealing with large dead stock,

illegal traders or unauthorized manufacturer. During the field visits, participants visited Lemitrae Shoe Factory,Burlington Socks factory and Solid Mills factory, all suppliers of BSP. This visit helped the participants tounderstand how to source quality products and choose reliable suppliers. 1

SUMMARY REPORT

4th APR Workshop On Scout Supply ServiceManagement Cum Trade Fair

The workshop was opened in a simple ceremony with BSP President as the guest of honor. Other officebearers from BSP were also present on the occasion. The closing ceremony was organized at the MakatiCity Hall where Mayor Binay, President BSP, hosted a lunch for the participants.

Trade Fair

Part of the Supply Workshop was the Trade Fair.The following day after the opening of theworkshop, the Trade Fair was formally opened.This was led by Mr. Carlos Escudero and Mr.Arthur Tuason. Mr. Bernard Le Roux performedthe ribbon cutting. There were 19 exhibitorsat the Trade Fair were with their various prod-ucts like socks, shoes, shirts, native products,barongs, badges, caps, bags, and Scouting sou-venirs sold at the low prices. Participants, andeven outsiders enjoyed the good quality prod-ucts at low-cost. The 4-day Trade Fair gavecolour to the workshop. It was finally closedby giving appreciation certificates to the participating exhibitors.

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TRADE FAIR IN ACTION

Welcome RemarksMr. Arthur TuazonChairman, National Scout ShopBoy Scouts of the Philipplines

Hon. Jejomar C. Binay,National President, Boy Scouts of the PhilippinesMr. Luc Panissod, Deputy Sec. General, World Organization of the Scout MovementMr. Kim Kyu Young, Regional Director, World Scout Bureau/Asia-Pacific RegionMr. Abdullah Rasheed, Regional Director Designate, World Scout Bureau/Asia-Pacific RegionMr. Carlos C. Escudero, Secretary General BSP and workshop DirectorMr. Bernard Le roux, Managing Director, SCORE InternationalMr. Jose Rizal Pangilinan, Asst. Secretary General, Boy Scouts of the PhilippinesMr. S. Prassanna, Director, Admin. & Res. Devt., WSB/APRMembers of the BSP National Scout Shop Committee,Fellow Participants to the 4th APR Workshop on Scout Supply Service Managementespecially our Scouter friends from overseasLadies and Gentlemen,

Good evening!

In behalf of the Boy Scouts of the Philippines, members of the National Executive Board of the BSP, it is mydistinct pleasure and privilege to welcome you to the 4th APR Workshop on Scout Supply Service Manage-ment cum Trade Fair, a biennial activity of the WSB-APR, which the Boy Scouts of the Philippines is hosting thistime.

And to our friends who have come from overseas, starting with our friends from Bangladesh, India, Indonesia,South Korea, Pakistan, Tunisia and of course from Geneva, Switzerland, allow me to welcome you as well tothe Philippines!

Joining us in this workshop are some 40 of our Scout Executives from our local councils who, during the 5-6days that we will be together, will share with us and learn with us what we all need to be doing in running aScout Shop efficiently and profitably.

Indeed we have planned on a lot of sharing and learning for all the workshop participants over these nextcouple of days. In one of our session tomorrow, the NSO's will be sharing with everyone some of their successstories on their respective Scout Shops. Certainly, we at the BSP also look forward to finding out from ourcounterparts abroad what else we can do to help further our Scout Shop business.

Likewise, we have scheduled a lecture, or simply a reviewer for some, on inventory management from anexpert of the subject. This lecture will be supported by a case study which all workshop participants areexpected to participate in. The intention is to make sure that all of us who have responsibility over the Scoutshop of Scout supply management wil find the workshop truly helpul.

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In addition, the workshop is accompanied by a trade fair which is just in the front grounds of the BSP office.As you may have noticed, it is adorned with fiesta bunting, balloons, a bamboo arch, etc. - traditional decor inthe Philippines especially in the month of May when the country bursts with a lot of town fiestas!

The trade fair is easily accessible to everyone at the workshop. In addion to the displays and exhibits by ourScouting friends from India, Pakistan and Indonesia, we have trade fair particpation by some of the BSP's ownsuppliers. Certainly, we will find a lot of interesting items at the trade fair, so please do not miss out on thelectures and discussions that we will be holding in the workshop.

Supplementing the Trade fair will be visits by the group on Thursday to three factories who make some of ourScout items. After the plant visits, we will drive up the "scared mountain" of the BSP, which is the PhilippineScouting Center - APR, in Mt. Making, Laguna, where we will have our farewell dinner.

So, once again, ladies and gentlemen, WELCOME to the Philippines! and WELCOME to the 4th APR Workshopon Scout supply Service Management cum Trade Fair!

We do hope that you will enjoy your stay with us.

Magandang Gabi at Maraming Salamat Po sa Inyong Lahat!

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Key Note AddressHon. Jejomar C. BinayBSP National President

At the very outset, allow me to express to each and every one of you the warmest greetings of the wholeorganization of the Boy Scouts of the Philippines. It is my personal honor, and indeed, a privilege to be with aselect group of civic minded people behind this noble movement. I would like also to take this opportunity toextend my congratulations and thanks to the organizers for bringing the best of minds of Scouting under oneroof.

Indeed, we in the Boy Scouts of the Philippines is proud to mark another first in our history. We shall keep inmind this important affair, as we embark on a mission to embrace more knowledge from other Scout organi-zations. We have attended to many seminars, forum, lectures, and many times have sponsored or started such,but none, I believe would compare in substance and worth to something like what we are doing now in thisworkshop on Scout supply Service Management Cum Trade Fair.

Today, we will not only exchange ideas, we will not only meet to give what we in our respective organizationsare doing in managing our Scout shop affairs. Today we will try to reach out to each other and give a piece ofour wisdom. In so doing, we are not only giving but gaining more insights on how we could best serve ourrespective organizations in general and the global Scouting movement in particular. This affair mirrors our owneffort to strengthen our resolve to provide not only quality Scouting, but quality leadership. We the Scouters, asthe cliche goes, are the captain of the ship, we are the ones who steer the wheels of this organization. We walkthe same path with that of our wards, we share the same thoughts, we share the same ideals, hence we shallbe more than what our young Scouts are expected of us.

We in the Boy Scouts of the Philippines have been exposing quality Scouting. What we mean are Scouts whoare not only as good as the last camping. Or Scouts who know by heart the Scout oath and Law. Scouts whohave masterd the art of knotting or compass reading. We in this movement see to it that we produce boys whocould be our nation's hope in building a stronger nation in the future. Our boys who could lead this world toan everlasting. We all know that it is not impossible, because in Scouting everything is possible. We start thisby inculcating in our boys the true value of wearing their uniforms. We know that our uniforms is our ownwisdom. Our neckerchief is our heart. We use our neckerchip not only for saving lives, but in saying the wholeworld that we are good and are always ready to help. In a group of boys, one would know instantly that thereis, among the crowd , a boy growing up to be a good man if that boy is wearing a uniform or neckerchief. Thisis I.D. , his passport to the future. Indeed, in the Boy Scouts of the Philippines, we have one division who seesto it that the boys are properly dressed, or are given the right uniform in every ocassion they may wish toattend.

Therefore, through this seminar we shall open our doors to opportunities that may come only once in a while.The Boy Scouts of the Philippines will seize this golden opportunity in order to best serve our own Movement.I know that it is you, the managers - the heart and beauty of organizations -who shall take the center stage,and therefore, I wish all of you good luck and may this affair be just the beginning of our long and lastingacquaintance. Thank you, and again my warmest welcome. As we say it in the Philippines, Mabuhay! 5

Workshop Objectives

☞ To share success stories and knowledge in profitably managing your Scout supply service.☞ To establish possible new sources of Scout supplies as well as study ways of market ing these.☞ To study inventory control methods appropriate for Scout supply service operations .

Participants Expectation

☞ Acquire the necessary knowledge and skills in managing scout shop☞ Learn the strategies in sales and marketing☞ Continuous information dissemination on Scouts uniform and materials☞ Campaign on illegal sales of unauthorized Scouts paraphernalia☞ Management of Local Council Scout Shop☞ Put right personnel to handle Scout Shop with correct inventory☞ Establish Scout supplies contacts☞ Open up additional sources of income for the Council☞ Better management, especially for best price and best quality, minimize dead stock☞ To study on how to gain profitably while helping the boys☞ To analyze the SWOT in the operation of Local Council Scout Shop☞ To know more in pricing and ordering a large quantity of stocks

Workshop Objectives andParticipants Expectation

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Boy Scouts of the PhilippinesNational Scout Shop

Reaching the Scouts through Direct Selling System

Background: A brief Situational AnalysisPrior to 2000, the National Scout Shop of the Boys Scouts ofthe Philippines had traditionally sold Scout uniforms and Scoutsupplies through the usual wholesaling and retailing meth-ods. The basic channels of distribution of the NSS have beenthe various Local Councils and a number of selected inde-pendent distributors from whom our Boy Scouts purchasetheir uniforming requirements. These local councils and dis-tributors counted as the direct trade accounts of the NSS. Inaddition, supplementing its wholesale operations, the NSSlikewise operated a modest retail etbalishment at the BSPNational Office providing service to all walk-in customers.

Notwithstanding a nationwide "network" of 102 local councils (then) and some 65 distributors however,reaching to our member Scouts has proven to be very much wanting. While the independent distributorsprovided regular business, the same did not hold true for a majority of the Local Councils. More than half ofthem had problems that made operating a council Scout Shop difficult or simply not feasible. Much of theseproblems centered on: under-capitalization (or none of it) ; the general lack of sales administration experi-ence or sales training among local council personnel; lack of appreciation by some local councils of thebenefits of operating a Scout shop , etc. Among the selected independent distributors, on the other hand,there simply were not enough of them particularly in the far-off cities and towns.

Clearly, reaching to our member scouts, and selling to them our officical Scout uniforms and Scouting para-phernalia, posed a big marketing challenge to the National Scout shop. Aggravating the problem was theattendant reality that the NSS in unable to reach our member scout through its channels of distribution,there would exist the obvious business opportunity for unrecorded numbers of illegal manufacturers andsellers of non-official uniforms and supplies. It was a situation that understandably was, and is totally unac-ceptable to the National Scout Shop and the Boy Scouts of the Philippines as a whole.

Such was the general scenario the BSP National Scout shop was in prior to 2000. As of today, with muchwork still in progress, the problems stated are progressively being minimized. There is however need to presson with what have been started, as well as implement for immediate action a series of imperatives involvingmarketing works, sales, administration, legal action, financial management, etc. in sucessfully resolving basicoperational problems of the NSS.

It is in this regard that the BSP-NSS would like to share (particularly with our scouting friends from overseas)some of the changes in systems and procedures we have done that we believed has helped, and will con-tinue to help, our National Scout shop. As mentioned above, a series of steps have been undertaken towardsin this direction, but for our purposes, we will herein focus on one major systems change, i.e. the supplemen-tation of our wholesaling and retailing operations with direct selling.

Success Story

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Short-term and long-term ObjectivesIn our attemt to find solutions to the problems of the NSS, we also listed down the various objectives wewanted to accomplish both in the short term and in the long term. It was acknowledged early on that thesolutions to the myriad problems of the NSS required time and consisted of a series of steps. Roughly theobjectives listed were the following:☞ where possible, assist Local councils in establishing and/or strengthening their own Scout Shop operations, and make the local councils realize that they can derive good recurring incomes from operating a Scout shop .

☞ provide increased profit margins for all local councils and independent distributors on all Scout shop items.

☞ tap and utilize, where possible, the more than 100,000 Unit Leaders of the BSP in actively selling official Scout uniforms and suppliers among their Scout units.

☞ institute measures to stop/minimize the activities of illegal manufactureers and sellers

☞ increase the number of distributors particularly in areas where a local council is not able to (fully) meet the requirements of the market,

☞ improve the quality of Scout uniforms, and make these available at reasonable prices,

☞ increase the number of SKU's sold by the national Scout shop

☞ where applicable, assist local councils with a workable credit line from NSS,

☞ assign trained and experienced field sales personnel to book orders, collect receivables, provide consultation to Local Councils and distributors, assist in in-store merchandising, implement/oversee NSS sales programs in the field, etc.

☞ assist local councils in the training of their staff on sales administration, etc.

☞ establish a flagship Scout Shop that will serve as a model for the operation of a local regular council Scout Shop.

☞ establish and make known the "Scout" brandname; and in stages, attach brand labels and new packaging to all SKU's that have undergone quality improvement; etc.

Blending Wholesaling and Retailing with Direct SellingHaving then done a thorough situational anlysis , and being guided by the directional objectives laid down forthe NSS, it was evident that the changes were necessary and immediate attention given to a number of actionpoints. First amongst them was a change in NSS selling systems. Needed was one that enable the continua-tion on the traditional selling methods (to enable the local councils to continue making an income on theirretail sales), but also one that would enable the NSS to reach our member Scouts in the distant ares on aregular basis.

Conceptualized therefore was a system that would open up the possibility of recruiting from among the morethan 100,000 unit Leaders of the BSP for them to become direct sellers of official scout items. Since these Unitleaders are the ones with direct regular contact with our member Scouts, they therefore form the best sourceof potential recruits to do direct selling official scout items directly to the Scouts. As visualized, it would be

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strengthened and a more active and more responsive sales network.Post Analysis viz. Change in Selling SystemAs earlier reviewed, reaching to the Scouts (in a business sense) was viewed as a major marketing challengefor the National Scout shop. Unless we bridge the wide distribution gap between the Scouts and the NSS,there still simply remain a lot of Scouts without the proper uniforms, and still a lot more Scouts who may turnto illegal sources for their uniforming needs. Under the new selling system, this gap had been narrowed downin a good number of local councils, and their sales and incomes have seen a significant increase. For manyothers, realizing the benefits that the new direct selling system has for them, they have began to take thenecessary steps to already establish a Scout shop for their local councils. Notwithstanding these positvedevelopment however, there unfortunately still remain a few other local councils where, "implementationparalysis" has taken place. Mostly due to financial constraints and the lack of experienced personnel, theselocal councils still do not have their own Scout shops. Looking at it positively as only being a matter of time,this problem is addressed by the NSS separately.

By any large, the 1st four objectives earlier laid down by the NSS have been satisfied in varying degrees withthe implementation of the change in NSS selling systems. Please note the following:☞ For ther local councils that have responded well to the intiatives on the NSS, there has undoubtedly been a higher income for them. How? In addition to all increse in trade discount from 15% to 25- 30% on all lines, local councils are also given an overiding income of 5-10% on all sales made by official NSS Coordinators, registered with them;

☞ Likewise , for official NSS distributors, their trade discount has also increased from 15% to 20%

☞ Though still small in number now, the number of official NSS coordinators recruited from among the ranks of the unit leaders is growing, As of December 2001, the amount of business that the official

NSS Coordinators account for is already 15% of the whole NSS business, and will definitely get biggerin the coming periods.

☞ As an aside, the direct selling system has allowed our unit leaders to earned a respectable amount for themselves while promoting the sale of official Scout items;

☞ In addition, though unmeasured, the probability is strong that the number of illegel sellers can be reduced since these people now have the option of registering to become Official NSS coordinators, and sell instead official Scout Uniforms , etc. With a 20% income, their earnings from the NSS can arguably be better than their earnings as illegal sellers, and additionally not worry about any legal action from the BSP.

Other Actions Points/ConclusionJust as in any comprehensive business plan, there are a number of action points that are required simulta-neously. Consistent with the stated short term and long term objectives of the National Scout Shop, thereforeimprovements in the quality of existing products are constantly being made, new products developed andintroduced, promotional efforts calendared, prices reviewed, inventories planned, personnel skills upgraded,etc. All these require constant planning and monitoring as no doubt , the Scout shops concern, being abusiness, is multi faceted as it is dynamic. The changes in the NSS selling system came about because of whatwere percieved to be the imperatives of the business, given the situation it is in. Everyone is encouragedtherefore to conduct periodic businees reviews and situational anlysis to check whether the occurences in oneday's daily operations are according to plan. Only when one has a clear assestment of the situation can oneadequately plan on his courses of action in meeting his objectives, and in carrying out such plans, put to gooduse whatever resources he may have at his disposal. It is hoped that our contribution of "succes stories' forthis workshop would be useful to our Scouting friends somehow. Thank you very much .

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What do we Supply?

1. Literature - In two languages i.e. Hindi & English2. Equipment- belt, cap, scarf, woogle, stockings, etc.3. Badges - membership badges, advancement, badges, proficiency badges, rank badges for adult leaders etc.4. Souvenir item - pen, p-caps, flask, t-shirts, nectie, etc.

How do we ensure quality and rates?

- Specification of each item is drawn- Quotation and samples are called from suppliers- Purchase committee examine the rates and quality of samples- Purchased order are placed on the basis of recommendation of purchase committee- Inspection committee examines the goods supplied and compares the same with the sample on

random sampling basis- goods are accepted on the basis of recommemdation of the inspection committee- the selling rates are fixed after adding the handling and administrative charges, which is nominal- The supplies run on no profit - no loss policy

Supply Service Sub-Committee consist of the National Treasurer, Director, Jt. Directors, Supply ServiceOfficer/Asst. Supply Service Officer, Volunteers/Adult Leaders. Its function is to evaluate and monitor theperformance of Supply Service Department.

Purchase Committee consist of Joint Director (Support & Service), Dy. Director (Project), Dy Director(Boys Programme), One Volunteer/Adult Leader. Its is responsible for the quality of product and price.

Inspection Committee consist of the following members Joint Director (Scouts), Dy. Director (GirlProgramme), One volunteer/Adult Leader, One Expert in Material management

Bharat Scouts and Guides-Scout Shop

A Report

National Commissioner(Also Chairman of Supply Service Sub-Committee)

Joint Director(Support & Services))

Supply Service Officer

Asst. Supply Service Officer

Accountant Assistant10

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Organizational StructueofSupply Service Department

General

The manufacturing, procurement and supply of Scout badges, decorations and other Scout items is the soleresponsibility/authority of the National headquarters, Pakistan Boy Scouts Association.

Management of Scout Shop

The Scout Shop is managed by the following member committe:

1. Director, Training & Programme2. Honorary Treasurer3. National Secretary

Supply and Distribution

National headquarters is entirely responsible for supply of Scout material while its distribution is done atdistrict levels.

Marketing

Attractive badges, decorations and other material have been designed for all ranks in Scouting. The same areavailable for sales at:

- National Headquarters- National Training Centre, Jungle Mangal- Amin House (International Scout Hostel, Karachi)- Provincial Headquarters- District headquarters

Financial Control

The Scout shop is presently operated on a very nominal profit basis under the supervision and control ofNational Headquarters.

A ReportPakistan Boy Scouts Association

Scout Shopby Col. Aftab Quereshi

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With Mr. Le Roux as interpreter, Mr. Moncef Tahhounishared the following information on the Scout Shop ofTunisia:

1. There’s only one Scout Shop in Tunisia serving 20,000 Scouts.

2. With the use of visual aids, presented the geographi cal features of Tunisia, its population natural resources, neconomic status, its relationship with the rest of the European Union.

3.Tunisian Scout Shop carries the following items, cap, badges, flags, pins, key rings, greeting cards, posters and stickers, calendars, SL cards, printed materials and souvenir items.

4.They specialized in printing on fabrics.

Scouts Tunisia

A Report

Kak Antonius Daud of Gerakan Pramuka at the outset said that his presentation was not a success story but his missionin attending was to learn, listen and share pertaining the Scout Shop. Through visual aid, he presented how the ScoutShop of Gerakan Pramuka operate showing their Scout Shop set-up and lay-out located at the General Headquarters.Having 16,000,000 members, the GP Scout Shop sales categorized under four groups: uniform, badges, publicationand outdoor activity supplies, plus other 500 items.

Gerakan Pramuka has seven Scout Shops organized by Provincial Headquarters and two areas of purchasing effort: theEast and West. Their inventory and distributions aspects percentage are showed as follows: Fast moving – 30%; Slowmoving – 30% and Dead Stock – 40%.

Reactions/replies on the presentation were as follows:

1. Yes, it is possible that Scouters from progressive areas may buy scout items from needy areas due to prices difference in both areas;2. Everybody can manufacture and sell scout supplies, thus, there are no illegal manufacturers.3. GP Scout Shops are one of the many agents selling honey; They likewise carry Firs covers but only Scout stamps.4. With the “open policy”, somehow the quality and pricing are compromised.5. Dead stock composed mostly of souvenir items.

Gerakan Pramuka

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Presentation Summary

1. STRATEGY: Aim of the Scout Supply Service• Permanent research and compromise:

- “Economic” service inside educational youth movement- You need an aim to know where to go- Your service has a cost- It must be “business” and Scout Service- Budget is the translation of this compromise

2. THREE-LEGS OF MANAGEMENT & CONTROL• The three-legs:

- Purchase goods- Administration- Sales

Control• Minimize the “Hassle Factor”• Oblige to report• Secure decisions of management• Avoid in time inflation of problems• Allow prospective• Recognize the results

Purchase Goods• Inventory management• Sourcing products• Logistics and quality control• Getting monthly results• Thorough product development• Paying your bills on-time• Sharing trends and organizational changes

Administration • Financial management: - Financial aspects: funds - Accounting - Human Resources - Taxes and others declarationsSales

• Marketing elements: - Customers - Range line of products - Price politic - Distribution - Communication (catalogue, publicity)

Management of Scout Supply Service(With Special emphasis on Product Development)

Bernard Le Roux

3. JOINT CHALLENGE: to overtake the Brake Point• Calculation of the Brake Point: Exercise by group

- Explanation of the exercise- Report of each group & remarks- Situation of Scout shops around the World

Summary• Scrutinize Current Sources annually by:

- Periodically researching THEIR credit rating - Asking, “Do problems get resolved fairly?” - Evaluating if deliveries are on-time? - Asking, “Do they stay in touch WITHOUT being

pushy?” - checking if communication is timely, profes

sional, and accurate?

4. PRODUCT DEVELOPMENT: Be Scout• Be sure to have the “feedback” from the grassroot:

- Organize the way the information come back from the grassroot; - Listen, be attentive… Be Scout - Be patient, developing new products takes time - Example of the “Badge Fix”

Summary• Purchase goods in saving money but not sales;• Organize an efficient ADMINISTRATION because

it costs time and money.• Find always the way to motivate your SALES.• Be sure you are supported by CONTROL• Be Scout and you get chance to develop new products.

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Sourcing of Scout Supplies(The four-legged Stool and Scout Stick)

Bernard Le Roux

The four Legs • Identification • Price • Quality • Service

1. Identification • Identify clearly the need • Use your network to source supplier • Be professional

2. Price • There is no FREE lunchIf it is “included”’ you’re paying for it - Ask for all key features to be broken out- ALWAYS pay your freight separately- Used clearly Incoterms- If a vendor buys a meal, you’re paying for it- Avoid ANY appearance of Conflict of Interest• Is it competitive?- Shop around (Use “quote”, not “bid”)- Let prospective vendors quote, but don’t jump- “Don’t keep all your eggs in one basket.”• The impact of packaging and other customization- Break it out- Does it add value for your customer• Minimize the “Hassle Factor”- Lead times on Purchase Orders- Estimating annual needs- Thorough product development- Paying your bills on-time- Sharing trends and organizational changes

3. Quality• Standard Samples-A must for anything especially made for you- Get at least 3- Label and store in clean, dry, dark, temperature-controlled place- Spot check for conformity at least annually• Specifications- Cannot be too detailed- Develop with manufacturer, approved by you- Keep at least 3 hardcopy sets in notebooks- Review annually

- The best tool for obtaining competitive quotes• When product problems happen…- Does the vendor seem concerned?- Does the vendor take immediate action?- Do you document your vendors mistakes?

4. Service• Scrutinize Current Sources annually by:- Asking, “Do problems get resolved fairly?”- Evaluating if deliveries are on-time?- Asking, “Do they stay in touch WITHOUT beingpushy?- Checking if communication is timely, professionaland accurate?• Scrutinize Prospective Sources carefully by:- Soliciting References (Customers, Trade,Competitor, Vendor)- Visiting Production Facilities- Assigning simple tasks

SCOUT STICK• Do it different; you are specific• Use your Scout network

SUMMARY• Realize that the price of every items has manyelements.• Establish your QUALITY standards before youreceive any product.• Demand the best SERVICE from all vendors.• Do not forget: you are SCOUT. 14

Inventory ManagementEngr. Robert Raroque

Value of Inventory Management

☞ The Inventory Chart☞ Basic Concepts☞ Safety Stock☞ Special Scenarios☞ Order Allocation☞ ABC Inventory Method☞ Measuring Performance☞ Reviewing our Inventory

Indirect Cost of Logistics

Approximate Magnitude

- Cost of lost items- Cost of lost items- Activity Cost

- Monthly 1% of cost of inventory

- Expected gross margins from totalOOS during period- Market share loss multiplied by

Total overhead multiplied by netcharge in percent devoted to logistics

Cost Category/Item

- Cost of disposed assets due to expiration- Cost of disposed assets due to unexplained loss- Cost of disposal activities

- Cost of money tied up in stock holdings- Savings on carrying cost of reduced inventory

- One time opportunity cost of lost profit from unsolditems due to OOS- Impact on customers loyalty loss due to OOS

%Overhead Time due to:- Issue Resolution- Coordination with multiple suppliers- Logistics related agenda- HR activites re warehouse- Procurement/Enginnering Activites- Fregiht Tracking- Legal Review of contracts with multiple parties- IT support for in-house- Audits of operations/finances

Looses

Inventory

Out of Stock

Overhead

a. Order Cycle - The time it takes from recognition of the need to the point of receipt

Basic Concepts

CommunicateNeed

Write/ApprovePurchase Order

Transmit P.O.

ReceivedGoods

TransportGoods

➙ ➙

➙

Process Order➙➙

➙

15

b. Replenishment - The act of ordering to refill declining stocksc. Order Quantity - The number of units or size of a single order transactiond. Stock Usage or Stock issuance - The number of units or amount of stock that is released from theinventory during a periode. Reorder Point- The point when you need to reorder or replenish your stockf. Service Level - Describes how well an order is served. it is measured as the percentage of orders actuallyg. Inventory Carrying Cost - The cost of maintaining, storing, processing, and handling inventory

Safety Stocks - A theoretical Quantity of Stock , planned to be held, in order to protect againts unforseenevents. Related terms are buffer stock or dead stock

Special Scenarios - new items, obsolete or phased out items, special events, returns from trade, andreturns to suppliers.

Order allocation - First-In-First-Out (FIFO) , First-to-Expire-First-out (FEFO)

ABC Inventory Metod - Fast movers in Front ("A") , Medium Movers in the Middle ("B"), SlowestMovers in the back("C").

Measuring Performance - Inventory Days, % Out of Stock, Shrinkage

Importance of Inventory Management

☞ Space☞ Obsolescence☞ Handling☞ Cost of money☞ Executive time☞ Insurance cost

How Do I start Up?

☞ Understand your product - How long does it take to order? - Which products are critical? - How often it is ordered? Do you see any patterns? - Will it expire or be obsolete soon?

☞ Understand your Market - Are there upcoming events? - Are we approaching high or low season?

☞ Decide on Your Policies - What information do you need about your inventory? How often? Who is accountable? - Choose your inventory replenishment scheme - Which item should never run out? - Define your emergency ordering procedure?

☞ Build up or Scale down according to your Policy - Stop orders or reschedule delivery of overstocked items - Dispose of non-moving inventory - Expedite orders of critical items - Build up on understocked items

☞ Monitor your Results Againts Target and Make Adjustments - Analyze your results and measures - Compare againts targets - Adjust your policies - Repeat "Set your Targets"

16

Group I - Novelty1. Paul Banez2. Efren Reyes3. Justino Arrel4. Robert Valdellon5. Ernesto Baluyot6. Ramie Palomillo7. Kazi Nazmul Haque

Group II - Incentives1. Jose Patrick de Leon2. Salvador Saromines3. Arnel V. Hillario4. Edwin Mutug5. John Tobeza6. Habib Tarhouni7. Ken Lee

Group III - Quality1. Edward Chan2. Rudy Romey3. Augusto Real4. Victor Serranno5. Alfredo Javier6. Pritam Prasoon

Group IV - Garuda1. Arthur Sales2. Camilo Neverida3. Manuel Salumbides4. Eric Dumdumaya5. Ernesto Mundala6. Walry Herradura7. Kak Anthonius Daud

ParticipantsGroupings

Group V -Signature1. Lilia Dimayuga2. CarmeloGempesaw3. Tony Manangan4. William Chavez5. Enrique Besenio6. Aftab Quereshi7. Moncef Tarhouni

Group VI - Orig1. Joanna Valeza2. Expedito Eduarte3. Sergio Manuel4. Wilfredo Granada5. Alexander Kong III6. Lorenzo Sayco

17

18

Advisory Committe

NSS Committee Members

Adviser

Guest Speaker

Chairman

Director

Overall Coordinator

Coordinator for Programme

Coordinator for Admin.

Coordinator for Trade Fair/Exhibits

Coordinator for Finance/Registration/Souvenirs

Coordinator on Gen. Services

Secretariat/Support Staff

Resource Speaker

Workshop Staff

Hon. Jejomar C. Binay

Mr. Arthur A. TuazonAtty. Ramon A. PedrosaMr. Ireneo C. AquinoAtty. Wilfredo M. ChatoHon. Henry C. DyMr. Enrique B. LagdameoHon. Ernesto S. MercadoMr. Nemesio R. Miranda, Jr.Hon. Salvador D. PangilinanMr. Jaime P. Semana

Mr. Kim Kyu Young

Luc PanissodAbdullah Rasheed

Mr. Arthur A. Tuazon

Mr. Carlos C. Escudero

Ms. Joanna B. Valeza

Mr. S. Prassanna

Mr. Edward C. Chan

Mr. Jose Patrick de Leon

Ms. Lilia B. Dimayuga

Mr. Faustino R. Balino

Ms. Arcenia GuttierezMs. NaticidAd DaarolMr. Charlie CamerosMr. Frederick BonifacioMary Rose VillaluzIza Capinlac

Mr. Bernard Le RouxEngr. Robert Raymon G. Raroque

Trade Fair Exhibitors

Burlington Industries, Phils. Inc.Manufacturer of Official BSP Socks7375 Bakawan St., San Antonio Vill.Makati City, PhilippinesTelephone: (632)892-4226, 892-7113Fax: (632)816-0705Contact Persons: Rudy Tan

I_IndustriesManufacturer of BSP UniformsNo. 2 T. Pinpin Street cor. Santol St.Quezon City, PhilippinesTelephone: (632)716-3733; 716-6241Contact Person: Ma. Asuncion Sison

Clean TradingManufacturer of Official BSP T-shirts364 Sevilla Street, Atlag Malolos Bulacan, PhilippinesTelephone: (632)791-5806Contact Person: Ma. Cecilla G. Tarras

Suerteng-Suerte EnterpriseManufacturer of Official BSP Caps1217-A Juaning Street, Sampaloc Manila, PhilippinesTelephone: +639183399269Contact Person: Lourdes R. Go

Golden Leisure Products Phils.Kamaru Travel & Outdoor Gear ShopFelix St., Ave., Gate 2,Karangalan Vill.Cainta, Rizal, PhilippinesTelephone: (632)645-0206;)645-0208 Fax: (632)645-6556E-mail: kamaru@netasia.netContact Persons: Gomer L. Dizon

HM Shoechain Inc.Tretorn ShoesUnit 717, 7th Floor, Highland SouthCondo., Globe Telecom Plaza, Pioneer St.,..Mandaluyong City, PhilippinesTelephone: (632)747-9212, 747-9213;Telefax: (632)633-2372Contact Person: Roslyn Agsalud

Uniglobe Travelware Comp. Inc.Distributor of Luggage & TravelEssentials & COGHLAN'S® ProductsSuite 902 State Center,333 Juan Luna St, Binondo, Manila,PhilipppinesTelephone: (632)242-0711 loc. 113Fax: (632)244-6578E-mail: uniglobe@i-manila.com.phContact Persons: Charles Lim

PanPacific Industrial Sales Co., Inc.(Panpisco) Maker of Lemaitre ShoesPanfisco Bldg., 246 Escolta St. 1006,Manila, PhilippinesTelephone: (632)242-8765 to 74Fax: (632)243-1392E-mail: safety@panpisco.coContact Persons: Bernard Dy

Quality House, Inc.Manufacturer of BSP Buckles & Belts669 Piña Ave., Sampaloc, Manila, PhilippinesTelephone: (632)716-7661 to 65Fax: (632)716-5345; (632)716-1802Contact Person: Carmelita C. Go

Halston Garments, Inc.Maker of Official Scout Uniforms3927 L. Roces Street, Santol RoadSta. Mesa, Manila, PhilippinesTelephone: (632)713-6385;Fax: (632)714-2061Contact Person: Edgar See

Pro-WorldMaker of Official BSP Carabao SlideNo. 57 Evangelista Street, cor. 21st Ave.,Proj. 4, Quezon City, PhilippinesTelephone: (632)412-1606; 438-1512 Fax: (632)912-1260Contact Person: Perry Dimarucut

Asiguello Livelihood Bus. CenterMaker of Resin-based BP Bust &other Statuettes/TrophiesNorth Poblacion, Juban, Sorsogon,PhilippinesTelephone: (63056)211-1711; Cellphone:+6309173913173Contact Person: Raul B. Guevara

Bansalan Bamboo ExpressionsMaker of novelties out of BambooBasnsalan, Davao del Sur, PhilillpinesTelephone/Fax: (63 64) 288-1443Contact Persons: Wilfredo B. Granada

Bangladesh ScoutsProvider of Scout Uniforms and OtherScouting Accessories70/1 Inner Circular Road Kakrail,Dhaka- 1000BangladeshTelephone: + 880 2 933-3651 Fax: +880 2 934-2226Email: scouts@bangla.netContact Person: Kazi Nazmul Haque

The Bharat Scouts & GuidesOfficial Provider of All ScoutUniforms & Other Scouting AccessoriesLakshmi Mazumdar Bhawan16 Mahatma Gandi MargIndraprastha Estate, New Delhi110002, INDIATelephone: +91 11 337-8667Fax: +91 11 337-0126Email: tbsgnet@del2.vsnl.net.inContact Person: Prasoon Pritam

Pakistan Boy Scouts AssociationOfficial Provider of All Scout Uniformsand Other Scouting AccessoriesNational Headquarters, Sumbol ParkGarden Avenue, Islamabad – 44400,PAKISTANTelephone: +92 51 282-8897; +92 51282-7688 Fax: +92 51 921-1781Email: pbsa@isb.sdnpk.orgContract Person: Aftab A. Qureshi

Kedaikkwarnas PramukaMaker/Disributor of badges, bags,tents, scout uniforms, t-shirts, hats,shoes,and other scouting accessoriesJl Merdeka Timur No. 6, Jakarta 10110IndonesiaTelephone: +62 21 3507646 Fax: +62 21 3507647Email: budkngpaindosat.net.idContract Persons: Anthonius Daud orM. Nurdin Arstad

Korea Scout AssociationOfficial Provider of All Scout Uniformsand Other Scouting AccessoriesNATIONAL HEADQUARTERS18-3 Yeouido-dongYoungdeungpo-kuSeoul 150-010 REPUBLIC OF KOREATelephone: +82 2 6335 2010/2012/20Fax: +82 2 6335 2020Email: scoutshq@scout.or.krContract Person: Ken Lee

Boy Scouts of the PhilippinesNational Scout ShopOfficial Provider of All Scout Uniformsand Other Scouting Accessories181 Natividad Almeda-Lopez Street,Ermita, 1000 Manila, PHILIPPINESTelephone: (632)484-0535;Fax: (632)484-0535Email: phiscout@skyinet.netContract Person: Joanna B. Valeza

19

DAY 1Afternoon:1700 – 1800H:1800 – 2030H:

DAY 2

0700 – 0800H:0800 – 0815H:0815 – 1000H:1000 – 1030H:1030 – 1200H:1200 – 1330H:1330 – 1500H:1500 – 1730H:

1730 – 1930H:

DAY 3

0700 – 0800H:0800 – 0945H:0945 – 1000H:1000 – 1100H:1100 – 1200H:1200 – 1330H:1330 – 1430H:1430 – 1630H:1630 – 1700H:1700 – 1900H:1930 H :

DAY 4

0800 H :0900 – 1000H:1000 H :1100 – 1130H:1130 H1200 – 1330H:

06 May 2002 (Monday) ATTIRE : Scout Uniform (Type A)Arrival, registration, check-inSetting of stalls in Trade FairIntegration Session and Workshop ObjectivesOpening Ceremony followed by Welcome Dinner

07 May 2002 (Tuesday) ATTIRE : Scout Uniform (Type A)

BreakfastPicture TakingNSO presentation -Scout Supply Service Success Stories (8 NSOs: 15 mins each)Break for RefreshmentNSOs presentation (2 NSOs) and Open discussionLunchPresentation on SCORE International and SCORE AsiaInventory Management (Input) and distribution of the case study materials (shortbreak of 15 mins. at 1630 hrs), Open Discussion at 1700HOpening of Trade Fair followed by DinnerCase study in Groups and rest

08 May 2002 (Wednesday) - ATTIRE : Executive Attire

BreakfastCase Study Presentation and Open DiscussionsBreak for refreshmentPresentation on Sourcing of Scout SuppliesManagement of Scout Supply Service with special emphasis on ProductDevelopment and Quality ControlBreak for LunchManagement of Scout Supply . . . continuedPresentation on Marketing of Scout SupplyBreak for refreshmentVisit to Trade FairDinner at Harbor View

09 May 2002 (Thursday) ATTIRE : Casual

Leave for Field visitArrive Bulacan and visit Lemitre Shoe Factory (Snacks at Lemitre)Leave Lemitre for MakatiArrive Makati and Visit Burlington Socks FactoryLeave Makati for SucatArrive Sucat and Lunch c/o Solid Mills Factory

Workshop Schedule

20

Place visit at Solid MillsLeave Sucat for MakilingArrive makilingSnacks and Tour of MakilingFarewell Dinner at the Pool SideLeave Makiling for Manila

10 May 2002 (Friday) ATTIRE : Scout Uniform (Type A)Breakfast(Those staying in Hotel Manila Midtown will check out and bring their luggages tocheck in Tamaraw hostel)Presentation by Bangladesh ScoutsGroup Workshop StrategyGroup Workshop in two small Groups – A & BSummarize small Group reports for presentation in PlenaryGroup A Presentation in PlenaryGroup B Presentation in PlenaryBreak for RefreshmentWorkshop Recommendations, Summing up, Open Forum & EvaluationLeave for MakatiLunch and Makati City Hall TourClosing CeremonyLeave for Makati for BSPClosing of Trade FairRefreshmentFreetime

11 May 2002 (Saturday)BreakfastD E P A R T U R E

1300 –1400H:1430 - 15:30H:1530 H :

1830 – 2100H:2100H :

DAY 50700 – 0800H:0800 – 0810H:

0810– 0815H:0815 – 0840H:0840 – 0900H:0900 – 0915H:0930 – 0945H:1000 – 1015H:1015 – 1030H:1030 – 1100H:1130 - 1230H:1230 H :1400 – 1500H:1500 H :1630 – 1700H:1700 – 1715H:1715H :

DAY 60700 – 0800H:0900H :

21

INTEGRATION SESSION06 May 2002, 1700 hr

Welcome Remarks

Self Introuductory by participants

Introduction of workshop staff

General Introduction onLogistics

Workshop Groups

Workshop Objectives

OPENING CEREMONY06 May 2002 1800 hr

Invocation

Singing of the national Anthem

Rededication to the ScoutOat and Law

Recognitions

Welcome Remarks

Key Note Address

Closing Remarks

Master of Ceremony

Carlos Escudero

Joanna Valeza

Mr. Faustino Valino

S. Prassanna

Arthur Tuazon

Jose Patrick De Leon

Rudy I. Romey

Expedito P. Eduarte

Joanna B. Valeza

Kim Kyu YoungLuc Panissod

Hon. Jejomar Binay

Carlos P. Escudero

Arthur Sales

Integration Session andOpenning Ceremony

22

Bangladesh

Kazi Nazmul HaqueKakrail Dhaka 1000BangladeshTel No. 933-3651Fax No. 934-2226Email scout@bangla.net

Indonesia

Antonius DaudJl M. Merdeke Timur, 6IndonesiaTel No.62-21-3506051Email budkngp@indosat.net.id

India

Prasoon Pritam16 Mg Marg, I.P. EstateIndiaTel No. 337-0742

Korea

Ken Lee18-3 YeouidoSeoul, KoreaTel No. 02-7805707lee_ken@hanmail.net

Philippines

Tony O. Manangan121, Pob. VillasisPangasinanTel No. 63-75-5644224

Camilo NeveridaGov. Pak Road, Baguio CityTel. o. 63-74-3043735

Sergio S. ManuelCLR San Fernando PampangaTel No. 9615483

William P. ChavezG/F Baden Powell Bldg.JP Rizal Ext. West PemboMakati CityTel No. 632--7525503

Expedito P. EduarteSTR Los Banos LagunaTel No. 63-49-8270561Fax No. 63-49-5361626

Rudy I. RomeyBicol RegionIriga cityTel. No. 63-542995658

Robert P. ValdellonWVRO BSPIloilo CityTel No. 63-33-3371928

Salvador Q. SarominesBSP Capitol HillsScout Camp Cebu cityTel. No. 63-32-2555996Fax No. 63-32-2542306

Ernesto BaluyotEMR Davao CityTel. / Fax No. 63-82-2216138

Paul BanezABC Bldg. UrdanetaPangasinanTel No. 63-75-5682570

Arnel V. HilarioCapitol compoundMalolos BulacanTel No. 63-4466627875Mobile 0917-9923119

Alfredo JavierTuguegarao CiyTel No. 63-78-8440066

Edwin MutugBayombong, Nueva VizcayaTel/Fax No. 63-783212785

Efren F. Reyes151 Balagtan St. MalateTel. No. 63-2-5250538Fax No. 632-2-5250548

Augusto P. Real8641 A. Sgt f. Yabut CircleGuadalupe NuevoMakati City

Manuel S. Salumbides150 9th Ave. Riverside Vill.Pasig CityTel. No. 632-6550386

Walry E. HerraduraGarcia & del Rosario St.Cavite CityTel/Fax No. 63-46-4314718

Justino ArellanoRizal Ave. cor, MabiniSan Pablo CityTel. No. 63-49-5623423

Enrique H. BesenioCamarines Sur CouncilNaga CityTel No. 473 8966

Lorenzo B. SaycoBSP Iloilo Council, Ilo-ilo City63-33-3374964

Erci DumdumayaBSP Bacolod City councilRosario Araneta St. 6100 BCTel No 63-34-4328234

Alexander J. Kong IIINegros OrientalDumaguete CityMobile: 09192704454Fax No. 63-35-225-2818

Victor B. SerranoAgusan CouncilBSP Butuan CityTel No. 3428661

Wilfredo B. GranadaKidapawan CityTel No. 63-64-2881443

Ernesto O. MundalaBSP Davao City CouncilDavao CityTel. No. 63-82-2216202

Carmelo GempesawBSP Davao City CouncilDavao CityTel. No. 63-82-2228840

John F. TobezaBSP South Cotabota CouncilKoronadal cityMobile: 09173808277

Joanna Valeza5086 Independence St.GTDL ValenzulelaTel. No. 632- 4840535

Edward C. Chan181 Nativid almeda St.Ermita ManilaTel. No. 632- 4840535

Lilia B. Dimayuga228A H. Lacson. St. SampalocManilaTel. No. 632- 4840535

Jose Patrick de Leon181 Nativid almeda St.Ermita ManilaTel. No. 632- 4840535

Arthur R. Salesc/o EMR BSP, Davao CityTel No. 63-82-2216138

Ramie Palomillo181 Natividad Almeda St.Ermita ManilaTel. No. 632- 4840535

Pakistan

Aftab QureshiP.O.Box 1792 IslamabadTel. No. 92-512828897

Tunisia

Habib Tarhouni3 Rue Tataouni 1000TunisiaTel. No 71-002-1671790501

Moncep Tarhouni3 Rue Tataouni 1000TunisiaTel. No 71-002-1671790501

ParticipantsDirectory

23

StaffDirectory

Hon. Jejomar BinayNational President -BSP514 Caong St. Sn. Antonio Vill.Makati City, PhilippinesTel. No. 632-8998989Fax No. 632-8998933om@makati.gov.ph

Kim Kyu YoungRegional Director/ WSB/APR219 Salcedo St. Legaspi Vill.Makati City, PhilippinesTel. No. 632-8171675Fax No. 632-8190093Email kim@apr.scout.org

Arthur TuasonChairman, NSS-BSP93 Amsterdam St., Capitol HomesQ.C. PhilippinesTel. No 632-9311330Fax No. 632-726 5517Email aatuason@pacific.net.ph

Carlos C. EscuderoSecretary General-BSP181 N. almeda Lopez St.Ermita Manila, PhilippinesTel. No. 632-5280555Fax No. 632-5280557Email physcout@skyinet.net

Abdullah RasheedRegional Director-Designate WSB/APR219 Salcedo St. Legaspi Vill.Makati City, PhilippinesTel. No. 632-8171675Fax No. 632-8190093Email rasheed@apr.scout.org

S. Prassanna ShrivastavaDirector, Admin. & Res. Devt. WSB/APR219 Salcedo St. Legaspi Vill.Makati City, PhilippinesTel. No. 632-8171675Fax No. 632-81900393Email prassanna@apr.scout.org

Bernard le RouxManaging Director, SCORELes Longeray Boreal 74370 Metz-tessy,FranceTel. No. 334-50273710manager@worldscoutshop.org

Robert Raymond RaroqueVP, Business SolutionsBOC GIST, Inc.18 Yokohama, BF intl. SouthLa Pinas, M.M., PhilippinesTel. No. 632-8208564Fax. No. 632-8865407Robgr@philonlin.com

Jose Rizal PangilinanAsst. Sec. Gen., BSP 499 N. Almeda Lopez St.Ermita 1000Manila,PhilippinesTel. No. 632-5275112Fax No. 6325280577Email. physcout@skyinet.net

Joanna ValezaDirector, NSS - BSP5085 Independence St. GTDLValenzuela City, PhilippinesTel. No. 632-4840535Fax No. 632-5280577Email. physcout@skyinet.net

Edward C. ChanOIC, Sales & Mktg.NSS-BSP181 N. Almeda Lopez St.Ermita ManilaPhilippinesTel. No. 632-7211806Fax. 632-5280577Email. physcout@skyinet.net

Arsenia P. GutierrezExcutive Secretary,Boy Scouts of the Phils.B4 L45 P1 San lorenzo SouthSta. Rosa, laguna Phils.Tel. No. 632-5275109Fax No. 632-5280577

Natividad DaarolSecretary to the Natl. PresidentBoy Scouts of the Phils.9 Lalakay, Los Banos LagulaTel No. 632-5280555Fax. No. 632-527-0577

Florin R. BalinoOperations Executive181 N. Almeda Lopez St.Ermita Manila, PhilippinesTel. 632-5278317

Ramie P. PalomilloWarehoseman, NSS-BSPBLK. 13 Lot47 WS 3Del Prado St. Imus CavitePhilippinesTel. No. 632-4840535

Lilia B. DimayugaAccountant, NSS-BSP228 A.H. Lacson St.Sampaloc manila, PhilippinesTel. No. 632-4840535

Charlie CamerosBlk1, Lot 14 Farwoods Subd.Pasong Buaya II, Imus Cavite, PhilippinesTel. No. 632-527-8317Fax No. 632-5227765Email ccameros14@yahoo.com

Jose Patrick de LeonBusiness Development Mamager, NSS-BSP)11-B Iriga St. Pael Estate CuliatQuezon City, PhilippinesTel. No. 632-4840535

Frederick BonifacioArtist/PhotographerBlk 15 Lot 36 Gatmaitan St.Woodsite 3, paong Buaya IIBahayang Pagasa, Imus CavitePhilippines

Arthur SalesBus. Devt. Manager, NSS-BSP181 N. Almeda Lopez St.Ermita Manila, PhilippinesTel. No. 632-7211806Fax. 632-5280577arsal@yahoo.com

Mary Rose VillaluzWSBP/APR219 Salcedo St. Legaspi Vill.Makati City, PhilippinesTel. 632-8171675Email rose@apr.scout.org

Iza CapinlacWSB/APR219 Salcedo St. Legaspi Vill.Makati City, PhilippinesTel. 632-8171675Email iza@apr.scout.org

24

Things I like most about this workshop☞ The camaraderie and knowledge shared among all participants☞ The food,reception, accomodation, venue and Trade Fair☞ Enriching Educational Tour☞ Informative/quite impressive☞ Recommendation (is appropriate)☞ Resource Speakers and Time management☞ Session on Inventory management and Sharing of success stories☞ Meeting other NSOs representatives

Things that need improvement for future workshop☞ The communication skills of resource speakers – better English to be fully understood by all.☞ Sourcing of Scout supplies must be given more emphasis.☞ Trade Fair should be in collaboration with the DTI and the Dept. of Tourism.☞ The venue should be followed strictly as per written in the memorandum.☞ Additional souvenirs related to the event being held.☞ Have more resource person who has more knowledge in running a business.☞ NSO's presentation of their Scout Shop operations.

Other Comments☞ Trade Fair area venue must be lively in atmosphere and there must be a separate committee of the NSO to handle its activities and planning.☞ Hospitality of BSP will be ever remembered☞ Trade Fair lack of visitors.☞ Congratulations for the job well done☞ Make regional service center operational soonest time possible

Workshop Evaluation

Workshop Objectives

25

TotalNotAchieved

SubstantiallyAchieved

FullyAchieved

1. Share success stories and knowledge in profitably Managing your Scout supply

2. Establish possible new sources of Scout supply as well as study ways of marketing these

3. Study Inventory Control methods appropri ate for Scout Supply Service Operation

3184%

2465%

3286%

616%

1232%

514%

00%

13%

00%

37100%

37100%

37100%

Resolution acknowledging with profound thanks , appreciation and deep gratitude to the following:

*HON. JEJOMAR C. BINAY, National President, BSP, for his Keynote Address and expressing to each andeveryone the warmest greeting of the whole organization of the Boy Scouts of the Philippines.

*MR. LUC PANISSOD, Deputy Secretary General, World Organization of the Scout Movement, for his inspir-ing message during the opening program.

*MR. KIM KYU YOUNG, Regional Director, World Scout Bureau/Asia-Pacific Region, for his opening remarksduring the opening program and for serving as the conference adviser.

*MR. ARTHUR A. TUASON, Chairman, National Scout Shop Committee, BSP, for his welcome remarks, servingas workshop Chairman, sharing the “Reaching the Scouts through the Direct Selling System of the BSP, andfor his very enlightening presentation on “Marketing of scout Supply” subject.

*MR. CARLOS C. ESCUDERO, Secretary General, Boy Scouts of the Philippines, for his closing remarks duringthe opening program and for presiding over the Opening of the Trade Fair and explaining the rationale of theconduct of the 4th APR Workshop on Scout Supply Service Management cum Trade Fair.

*MR. BERNARD LE ROUX, Managing Director, SCORE International and Manager, World Scout Shop Orga-nization for serving as Resource Speaker on SCORE International and SCORE Asia, Presentation of Sourcingof Scout Supplies and Management of Scout Supply with special Emphasis on Product Development andQuality Control, aside from serving as interpreter from French language to French English.*ENGR. ROBERT RAYMUND G. RAROQUE, an Eagle Scout, for serving as Resource Speaker on InventoryManagement and conducting Case Study Presentations and open discussions on the subject.

*MR. ABDULLAH RASHEED, Regional Director-Designate, WSB/APR, for his presence for the whole durationof the Workshop,

Resolution of thanks and grateful acknowledgement to:

1. For the presentation of their success stories, strengths, weaknesses, how to start, promote, maintain and sales strategies on Scout Supply Service/Scout Shop operations:

- KAK ANTONIUS DAUD, Gerakan Pramuka, Indonesia- AFTAB QURESHI, Pakistan Boy Scouts Association- MONCEF TARHOUNI, Tunisian Scouts- PRITAM PRASOON, Bharat Scouts & Guides, India- KAZI NAZMUL HAQUE, Bangladesh Scouts- ARNEL V. HILARIO, Bulacan Council, BSP

26

RESOLUTION OF THANKS

- WALRY E. HERADURA, Cavite Council, BSP- ALEXANDER J. KONG III, Negros Oriental-Siquijor Council, BSP- LORENZO B. SAYCO, Iloilo Council, BSP

2. PHILIPPINE SCOUTING CENTER for the ASIA-PACIFIC REGION, Makiling National Scout Reservation, for serving heavy snacks and poolside Dinner thru Camp Manager, Pepito M. Carpio.

3. MAKATI CITY GOVERNMENT for providing first class Tour Bus for use by the Workshop Delegatesand Staff.

4. SCORE INTERNATIONAL, for giving posters with picture of embroidered badges of the differentScout Associations.

5. BANGLADESH SCOUTS, for giving impressive Scout caps and miniature and big calendars.

6. TUNISIA SCOUTS ASSOCIATION, for giving away bookmarks and miniature caledars.

7. BOY SCOUTS OF THE PHILIPPINES for giving away Belt Bag to everybody.

Ressolution expressing thanks, appreciation and gratitude for services rendered and active participations:

- all BSP National Scout Shop Committee, Members particularly: Mr. ENRIQUE B LAGDAMEO, Mr.IRENEO A. AQUINO and Mr. ARTHUR A. TUASON, for their presence and assistance.

- The Workshop Staff, for their selfless and untiring efforts that contributed immensely o the remarkable success of the 4th APR Workshop on Scout Supply Service Management cum Trade Fair, towit:

Director JOANNA B. VALEZA, Overall CoordinatorMR. S. PRASSANNA, ProgrammeEDWARD C. CHAN, AdministrationRAMIE P. PALOMILLO, Trade Fair/ExhibitsLILIA B. DIMAYUGA, Finance/Registration/SouvenirsFAUSTINO R. BALINO, Accommodation/Reception/GeneralServices/Transportation/Field TripsSecretariat/Support Staff : ARSENIA P. GUTIERREZ ,NATIVIDAD M. DAAROL, CHARLIECAMEROS, FREDERICK BONIFACIO, MARY ROSE VELASCO, LEONISA CAPINLACFacilitators: Jose Patrick De Leon , Arthur R. Sales

27

FACTORY VISIT!!!!!!

Solid Mills Factory

Lemitre Shoe Factory

Burlington Socks Factory

PHOTO GALLERY