Business Processes Transformed!...Sr. VP of Sales & Marketing Become More Efficient • Eliminate...
Transcript of Business Processes Transformed!...Sr. VP of Sales & Marketing Become More Efficient • Eliminate...
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Business ProcessesTransformed!
Speaker Name:
Holly Condon
Sr. VP of Sales & Marketing
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Become More Efficient
• Eliminate the 20-30% of your day spent filing, searching and retrieving documents
• Eliminate the 1 our of 10 Lost or Misfiled documents
• Information is just a click away
• Improve Customer Service
• Reduce Audit Preparation Time
• Cost Considerations
o Question – How much does it take to file a document? $20
o Question – How much does it cost to fill a 4 drawer lateral file cabinet? $25,000
Reason #1 to Kick the Paper
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Streamline & Automate Paper Based Processes
• Automate the 2 and 3 way paper matching process
• Automate workflow processes
o Streamline process
o Insight to document in workflow
• Automate “filing” with Scan First Capture Method
• Automate Transaction Entry, Reduce Keystrokes!
Reason #2 to Kick the Paper
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Connect and Collaborate
• Connect Employee and Remote Offices
• Distributed capture, employees can scan documents from remote locations, eliminating shipping costs and transportation delays.
• Approval of documents across locations is made simple with PaperSave’s electronic workflow process.
Reason #3 to Kick the Paper
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Obvious Starting Point is AP. Why?
Cost to FileCost to Maintain Filing SystemCost to Transport Documents btw LocationsTime to Field Vendor InquiriesOverhead Costs to Pay Invoices
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Operational Areas for Consideration
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Product Demonstration- Document Management
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Accounts Payable
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Electronic Workflow Process
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Distributed Capture• Scan
• Insert Documents Electronically
Approvers• Access Documents from Email Alert
• Workflow Queue Explorer
• Approve from Mobile Device
Process Management• Address bottlenecks before they become bottlenecks
Workflow Roles
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Key Benefits
• Reduce procurement to pay cycles
• Insight to documents in process
• Eliminate transportation cost from remote locations
• Works off on native HTML browser versus underlying technology like Silverlight (easy deployment)
o IT loves this
Electronic Workflow
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Sales Order Processing
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Other Flexible Capture Methods
• Scan Now
• Scan Later
• Office Integration
• Outlook Integration
• Drag and Drop
• Attach a File
• File Manager Integration
Financial, HR, Legal and Beyond!
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9 Capture Methods Key Benefits
• Flexibility allowing users across operations to work with the system based on their process and preferences
• No supplies or additional materials needed
• User Defined Meta-Data to ensure system is used consistently across users
Document Management
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6 Ways to Search & Retrieve Documents
• Drill Down from a Record
• Query Integration
• PaperSave Search on User Defined Meta-Data
• Content Search (OCR)
• PaperSave Web
Document Retrieval
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Key Benefits
• Instant Access
• Flexible Search and Retrieval Methods
• Manage individual and groups of documents efficiently
• Ensure Regulatory Compliance (HIPPA, PCI, FMLA, etc)
Document Retrieval
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Considering Going Paperless?
Why stop with a solution that only focuses on a fraction of organizational documents and processes?
Increase Efficiency, Collaboration and Cost Reduction across your operations!
Conclusion
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Thank you for your time!Holly Condon305.341.2776
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