Business Letter
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Transcript of Business Letter
Parts of a Business Letter
Standard PartsOptional Parts
Standard PartsHeading ___ Letterhead and DateInside AddressSalutationBodyComplimentary CloseSignature Area
Optional PartsAttention LineSubject LineEnclosure NotationCopy NotationBlind Copy NotationFile or Account Number and Mailing
NotationPostscript
Personal-Business LetterParts
Return address and date
Letter address
Salutation
Body
Complimentary close
Writer's name
Personal-Business Letter2" top margin
Side margins 1" or default
At least 1" bottom margin
Block Format
All lines begin at left margin
SS ¶s DS between ¶s
QS
QS
Personal-Business Letter
Open Punctuatio
n
No punctuation after salutation
No punctuation after
complimentary close
Business Letter
Mixed Punctuatio
n
Comma after complimentary close
Colon after salutation
Business LetterParts
Date
Letter address
Salutation
Body
Complimentary closeWriter's name
and title
Letterhead
Notations
Business Letter
Place date 1" below letterhead or center page
Side margins 1" or default
At least 1" bottom margin
Block Format
All lines begin at left margin
SS ¶s DS between ¶s
QS
QS
Business Letter
Reference initials
Notations
Enclosure notation
Copy notation
Notations begin at left margin
Business Letterhead
A "Business Letterhead" is used for written communication between your company and your client or other related businesses.
Parts of a LetterheadThe "Business Letterhead" should contain:
the company's name, street address, city, state and zip code
the company's telephone and fax numbersthe company's e-mail addressthe company logothe company slogan or motto (optional)
The above information can be arranged in a wide variety of formats based on the imagination of the graphic designer.
Most "Business Letterheads" are printed on 8.5" wide by 11" high white bond paper but some firms use colored or textured papers to make the correspondence stand out.
Copyright 2004 South-Western/Thomson Learning Slide 16
Mrs. Joyce Forno6701 Carmel Rd.Charlotte, NC 28226-0200
MISS ARNELLA WILSON8746 LA JOLLA PKWYSAN DIEGO CA 92136-3927
Small Envelope
Return address
Approximately 2.5"
Approximately 2"
0.25" top margin
0.25" side margin
Delivery address
Copyright 2004 South-Western/Thomson Learning Slide 17
Mrs. Joyce Forno6701 Carmel Rd.Charlotte, NC 28226-0200
MISS ARNELLA WILSON8746 LA JOLLA PKWYSAN DIEGO CA 92136-3927
Large Envelope
Return address
Approximately 4"
Approximately 2"
0.25" top margin
0.25" side margin
Delivery address
Copyright 2004 South-Western/Thomson Learning Slide 18
Envelope Address Formats
Mrs. Joyce Forno6701 Carmel Rd.Charlotte, NC 28226-0200
Traditional format
Traditional format
Uppercase and lowercase letters
Includes standard punctuation
United States Postal Service recommended format
All capital letters
No punctuation except a hyphen in the ZIP code
MISS ARNELLA WILSON8746 LA JOLLA PKWYSAN DIEGO CA 92136-3927
USPS format
