Business Communication Seminar · Resume Md. Mamunur Rahman Lecturer Dept. of Mechanical &...
Transcript of Business Communication Seminar · Resume Md. Mamunur Rahman Lecturer Dept. of Mechanical &...
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Business Communication Seminar
IPE 4208
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Writing an Effective Resume
Md. Mamunur Rahman
Lecturer
Dept. of Mechanical & Production Engineering
Ahsanullah University of Science & Technology
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Road Map
• Supporting Documentation
• Role of the Resume
• Types of Resumes
• Resume Formats
• Resume Sections
• Miscellaneous Tips
• Sample Resumes
• On-line Resources
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Supporting Documentation – Cover Letter • Why do I need to write a cover letter?
• Use the cover letter to focus attention on elements of your background that are particularly relevant to the company
• Letter acts as your verbal introduction to the employer
• Send it to a person, not a place
• Avoid “To Whom It May Concern,”
• Worst case “Dear Recruiter:”
• First sentence should tell why you are writing
• “I am writing in regard to your posting listed on BD JOBS”
• “Referring to the advertisement on The Daily Star”
• “As you may recall, I spoke with you briefly at …”
• If unsolicited, indicate why you are interested in the company 4
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Supporting Documentation – Cover Letter • Highlight your skills
• Use two to three paragraphs to give in-depth description of your selling points
• Close with a promise of action
• Nice if you can say “I would welcome an interview at your earliest convenience for better assessment. Thank you for your time and kind consideration. For further information, I will be available at my given mailing address and contact number”
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Tips…for Writing Cover Letters
• Be sure to address the letter, by name and title, to the person who could hire you. When it’s impossible to learn their name, use a title such as Dear Hiring Professional – today we don’t use…To Whom It May Concern or Dear Sir or Madam.
• Express your enthusiasm and interest in the job and in the company.
• Set yourself apart from the crowd – identify one thing that makes you unique, such as a specific talent for getting along with everyone or something that goes beyond the basic qualifications of the job.
• Be specific about what position you are applying for and what skills and experience you have that relate to the position. 7
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Tips…for Writing Cover Letters
• Keep it brief – one page – but powerful!
• It should not be a “template” letter. You should write a separate cover letter for each position you have applied to.
• The letter should make the employer want to read your resume.
• Always have someone proofread your letter before sending. Letters should be typed unless the employer asks for a handwritten letter. Keep copies of your cover letters as a way of tracking where you have applied.
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What is a Resume?
• A marketing tool
• Your first tool for building a career
• The first impression a prospective employer has of you
• A selling tool that allows you to highlight to an employer how you can contribute to the company
• Request for an interview
• Purpose of the resume is to get you an interview
• Must capture the reader’s interest and attention
• Must convince the employer that you have the ability to fill their position
• Your “big picture”
• A snapshot of what you believe are your most important experiences and qualifications
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Types of Resumes
• A Paper/PDF Resume
• A printed resume for use at job fairs, conferences, …
• Should be clean, concise, professional, and pleasing to the eye
• Use bullets, bolding, and indentation
• Take this resume with you on job interviews
• An Electronic Resume
• A plain text resume for on-line submission
• Typically must conform to employer specifications
• Use left-justified and space indented formatting
• If desired, use “+”, “*”, and “0” to represent bullets
• An HTML Resume
• Typically includes links to homepage, images, personal social networking profiles and so on
• Avoid this type of resume 10
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Resume Formats - Chronological
• Highlight your work experience in reverse chronological order
• Be sure to not leave gaps
• The most widely used format for working professionals
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Resume Formats - Functional
• Highlight specific skills for which the market has high demand
• Seldom used by new graduates
• Frequently used to change jobs or careers
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Resume Formats - Combinational
• Highlight specific work experience
• Highlight marketable skills
• Use reverse chronological order
• The best resume style for most college students
I would prefer bullets 13
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The Silver Bullet • What Is Your “Story”?
• Do you want to emphasize internship experience?
• Do you want to emphasize work experience?
• Do you want to emphasize course work?
• Do you want to emphasize project experience?
• Do you want to emphasize research experience?
• Do you want to emphasize personal traits?
• What is unique or interesting about your college/university experience?
• My Recommendation
• If you have an interesting internship – emphasize it
• Most graduates have interesting project experience
• Demonstrate leadership, communication, cultural awareness
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Standard Resume Sections • Header
• Objective
• Education
• Work Experience
• Projects
• Relevant Courses/ trainings
• Honors/Activities
• Skills
• References
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The Header Section • The first line should be your name
• Larger than the largest font used in body
• Avoid using decorative fonts
• Don’t use black or gray shaded backgrounds
• Exclude titles Mr., Mrs., Ms., …
• Include contact address • Permanent address
• Current address
• Include your email address • Don’t use [email protected], [email protected]
• Include your phone number
• Attach your photo • Attach a passport size decent photo of professional look with
your CV at the top most right corner 16
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The Objective Section
• Considered optional but strongly suggested to include it
• Make statement clear, concise, and to the point • Bad: “I want to get a job”
• Weak: “To attain an internship in the manufacturing industry.”
• Good: “To attain an internship in the manufacturing industry working with fast moving consumer goods (FMCG).”
• Avoid being overly specific to single company • “To attain a position at Unilever working on …”
• Objectives from the company’s perspective is preferable • “To attain a position in an FMCG company where knowledge of
industrial and manufacturing engineering will add value to the overall development process of the company through TPM and lean manufacturing philosophy.”
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The Honors/Activities Section
• Should only contain honors and awards earned during your time in college
• You can include academic or extracurricular items
• Include a brief description if not self-evident from title
• “Award given to top performer on the capstone exam”
• Don’t include hobbies or activities not related to the job or your story
• Good to include leadership positions in IPE-related organizations
• Good to list membership in IPE-related organizations
• Don’t include volunteer work unless there is a direct and positive link with the job or your story
This section should scream “I am a leader”
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The Work Experience Section
• Dedicated to most recent and relevant employment
• Format • Employer and location on the first line
• Don’t need name of supervisor, complete address, or contact information
• Position and time-span on the second line
• Avoids time gaps
• Each position should have at least two bullets • Explain role and contributions
• Don’t emphasize duties but rather emphasize outcomes
• Increased efficiency of … by 20%”
• “Improved user navigation experience on …” Employers want
problem solvers 19
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The Relevant Courses Section
• The keyword is relevant courses
• Don’t include Foundations of Engineering
• Focus on courses those are either unique or would normally be considered elective or related to the job description you are applying for
• Employers will assume you have had the rest
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The Skills Section
• This is where you emphasize your technical skills
• Programming Languages • Put in order of familiarity
• Packages • Auto CAD, Solid Works, Matlab, Abacus, Master Cam, MS
Excel
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The Projects Section
• Used correctly, this section can set you apart from other new graduates
• Most new grads don’t get the opportunity to use this section
• Show any lengthy, impressive, or relevant projects to which you have made real contribution
• Each project should have at least two bullets (focus on outcomes)
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Supporting Documentation – References • Use academic/professional references only
• Pick individuals that think highly of you
• Pick individuals that are familiar with your work
• For fresh graduates its better to use academic references
• Always ask your references before using their names
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Tips on Delivery of Your Resume • Posting Online
• Be precautious about deadline
• Use PDF if allowed
• Proofread carefully after conversion
• If they ask about salary be rational
• Emailing your resume • Attach resume as a PDF document (or Word document)
• Test before deploy
• Send to at least two friends, ask them whether they received the email in good format.
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Miscellaneous Tips (1)
• Use action words in your descriptions
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Miscellaneous Tips (2)
• Act like a professional
• Avoid cutesy or inappropriate graphics, images, formats, …
• One page only
• As a fresh graduate your CV shouldn’t cross one page
• Stick to the truth
• Don’t sprinkle buzzwords in that you really don’t understand
• Focus on achievements and results
• Laundry lists of duties are not impressive
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On-Line Resources www.collegerecruiter.com
www.developercareers.com
www.writinglettersandresumes.com
www.professional-resumes.com
www.1stresumes.com
www.a1resumes.net
www.10minuteresume.com
www.crsresume.com
www.resumeservice.com
Free
Not
Free 27