BUS 1040 Project Management. Wk. 9 Agenda
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BUS 1040: Wk. 9 Prof. Fred Pentney 1 BUS 1040 Project Management. BUS 1040 Project Management. Wk. 9 Agenda Wk. 9 Agenda Collect Wk. 8 Home Assignment at start of class – discuss Resource allocation and leveling Communication continued: Types of meetings Negotiation Scope control Monitoring and Control: Forms, Reporting Apply learning to your Group Project Final Project in class group work – This week Home Assignment due Wk 10.
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BUS 1040 Project Management. Wk. 9 Agenda. Collect Wk. 8 Home Assignment at start of class – discuss Resource allocation and leveling Communication continued: Types of meetings Negotiation Scope control Monitoring and Control: Forms, Reporting Apply learning to your Group Project - PowerPoint PPT Presentation
Transcript of BUS 1040 Project Management. Wk. 9 Agenda
BUS 1040: Wk. 9 Prof. Fred Pentney
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BUS 1040 Project Management. Wk. 9 BUS 1040 Project Management. Wk. 9 Agenda Agenda
Collect Wk. 8 Home Assignment at start of class – discuss
Resource allocation and leveling Communication continued: Types of meetings Negotiation Scope control Monitoring and Control: Forms, Reporting
Apply learning to your Group Project Final Project in class group work – This week Home Assignment due Wk 10.
BUS 1040: Wk. 9 Prof. Fred Pentney
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Review : Top down vs. bottom up - Review : Top down vs. bottom up - estimatingestimating
Top down +
Top down -
Bottom up +
Bottom up -
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Review questions:Review questions:
Pros and cons of Top Down vs. Bottom up est.
Provide an example of a parametric estimate
Relationship of the estimate to the S.O.W and the WBS and project completion
Example of a project that couldn’t be completed because they didn’t have enough $
BUS 1040: Wk. 9 Prof. Fred Pentney
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RWD Technologies case. RWD Technologies case.
Whose 1 second =$100,000? Job training reduced to days from weeks ERP implementations -what is ERP? Web based applications for document
management - give a personal example in class
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Decided which items to include when estimating costs? Resources and materials. Should be completed by now and submitted to PM on XL spreadsheets?
Have you described an example/s of resource leveling?
Described the method of estimating you used to get your hi level estimate?
Forecasted project cost at completion – if you used a phased estimate approach?
Shown managing cash flow – used bar charts, graphs?
New item - your Project stakeholders-organizational structure - a diagram
Estimate related items you might add to your written Estimate related items you might add to your written report.report.
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Organizational Structures . Verzuh p. 28-31Organizational Structures . Verzuh p. 28-31
1. Project Oriented - as in the 3M company 2. Matrix Organizations that have a mixture of
Functional and Project Management - most progressive organizations
3. Functional Organizations that simply provide services in a traditional fashion
If you are a Project Manager or Team Member you need to know who has authority or how to obtain it.
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Organizational Structures - authority ?Organizational Structures - authority ?
Project
PM PM PM
Matrix
PM MGR MGR MGR MGR
Functional
PM MGR. MGR
TM
PM MGR MGR
TM TM TMTM TMTM
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Pros and cons of different Org. structures Pros and cons of different Org. structures
Type Proj. Matrix Functional
Pros Delegationeasy
Shared resources
Economical
Cons. Expensive- Team Member 2 bosses
Confusion for team members
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Monitoring & controlling costs,Monitoring & controlling costs, & checking for “variances” & checking for “variances”
Monitor - do planned checksCollect and dispense information through meetings.
Kick off meetings. p 227 Status review meetings. p. 228 Problem solving using meetings – use various reports.
Open Tasks p. 229 and Issues p. 230 Technical specification review meetings (next week)
Control by Communicating changes to all affected
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Group dynamics during project:Group dynamics during project:
Stage: Symptoms
TeamMembers
Project Mgr.
Forming ExcitementFear
Provides information
Storming AngerConfusion
Withdrawal Gives direction
Norming Calming and cooperation
Agreement on rules &Purpose
Encourages
Performing Supports
BUS 1040: Wk. 9 Prof. Fred Pentney
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Using negotiation for problem solvingUsing negotiation for problem solving
Method on handout can be used in your personal or professional life
Discuss a negotiable situation with a partner and make notes to confirm completion of each step of the process
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Good communication continued:Good communication continued:
Purpose of and benefits of good communication Team members know what they are
responsible for Team coordinates they know how what they
do affects others Team members provide and receive Status
Report information Team Members are kept informed of all
changes to the project and authority that may affect them
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Meeting agendas.Meeting agendas.
Have you included a Meeting Agenda in your Final Report?
Design one with you group in class
Problem solve an item (group behavior or scope control) an identified problem solving method from the text
Submit your Agenda and minutes for the problem solving to Instructor for 2 marks
Put a good finished copy of above 2 documents in your Final Written Report.
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Home assignment:Home assignment:
Work with Group on Final Project
Finish off: create an Meeting Agenda template and conduct a problem solving* meeting - provide Agenda and minutes to Instructor Wk. 10 start of class, 2 marks.
* an item of Group/Team or Scope Control
