BURBANK SANITARY DISTRICTj.b5z.net/i/u/10227713/f/BSD_Board_Meeting_Packet_6-1-15.pdf · A BURBANK...

A BURBANK SANITARY DISTRICTREGULAR MEETING AGENDA FOR

June 1, 2015 at 7:00 PM at the DISTRICT OFFICE

1. CALL TO ORDER2. ROLL CALL AND APPROVAL OF AGENDA3. PUBLIC COMMENTARY – This area is reserved for items not listed on the agenda. The Brown Act does

not allow discussion or action on items not on the agenda. The Board may briefly respond to comments or questions from members of the public, provide a reference to staff or other resources for factual information,

or direct staff to place the issue on a future agenda. There is a three (3) minute limit for individual speakers.3.A. Visitor Commentary 3.B. Agency Representatives3.C. Board Commentary

4. CONSENT CALENDAR

4.A. Approval of Minutes. Board action required: Approve Meeting Minutes from 5/19/2015.

5. NEW BUSINESS

5.A. CASA 60th Annual Conference to be held August 19-21, 2015 in San Diego, CA. Board action required: None

6. OLD BUSINESS

6.A. TPAC Treatment Plant Financing Update. Board action required: None.6.B. Capital Improvement Programs (CIPs). Review CIP Strategy. Board action required: None6.C. FY 2015-2016 Sewer Service Charge Rate Increase. Review and discuss draft Public Hearing Power

Point Presentation. Board action required: None6.D. Street Sweeper. Update on the street sweeper for using non-potable water. Board action required: None.

7. SUBCOMMITEE REPORTS

7.A. Transparency: Discussion of the transparency of the District business. Board action required: None.7.B. District Website: District Website update. Board action required: None

8. HOUSEKEEPING ITEMS

8.A. Updates on Housekeeping items. Board action required: None.

9. ADJOURNMENT: NEXT REGULAR MEETING - Tuesday, June 16, 2015

In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in a District meeting, or you need a copy of the agenda, or the agenda packet, in an appropriate alternative format, please contact the District Administrator’s office at (408) 255-2137. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the District staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the District Office. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. * Pursuant to Government Code 54954 subsection b, subsection 4, this facility constitutes the closest meeting facility for the Burbank Sanitary District, since the District has no other meeting facility within the boundaries of the territory, over which the Burbank Sanitary District exercises jurisdiction.

Please Note Meeting Location at the District Office in Cupertino at20863 Stevens Creek Blvd., Suite 100* (Behind Peet’s Coffee and Panera Bread)

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BURBANK SANITARY DISTRICT

4. CONSENT CALENDAR

4.A. APPROVAL OF MINUTES

Approve Minutes from Regular Meeting of May 19, 2015

BURBANK SANITARY DISTRICT MINUTES OF REGULAR MEETING BOARD OF DIRECTORS May 19, 2015

Page 1 of 4

1. CALL TO ORDER

President Kaelker-Boor called the meeting to order at 7:00 pm.

2. ROLL CALL AND APPROVAL OF AGENDA

Directors Present: Michelle Kaelker-Boor, Keri Russo, Rebecca Yoder, Ken Colson, Rene Prupes

Directors Absent: None Counsel Present: None Staff: Richard Tanaka, Ivy To, Thanh Nguyen, Mark Thomas & Company, Inc. Visitor: None

Motion: To approve the Agenda.

Move: Russo Second: Yoder Board vote: Ayes, Kaelker-Boor, Russo, Yoder, Colson, Prupes Noes, None Absent, None

3. PUBLIC COMMENTARY

A. Visitor Commentary – None B. Agency Representatives – Manager Tanaka introduced the new District

Administrator, Ivy To. C. Board Commentary – President Kaelker-Boor advised that Jimmy Lew from Burbank

Neighborhood Association invited District Board to make a presentation on information related to the District at an upcoming neighborhood outreach event. Topics include but not limited to rates increase, new website, upcoming Public Hearing, and etc.

4. CONSENT CALENDAR

A. Approval of Minutes from the Regular Meeting of May 5, 2015

Motion: To Approve Meeting Minutes from the Regular Meeting of May 5, 2015.

Move: Russo Second: Prupes Board vote: Ayes, Kaelker-Boor, Russo, Colson, Prupes Absent, None Abstain, Yoder

5. WARRANTS

A. Approval of Warrants.

1. Enviro-Commercial Sweeping (District Street Sweeping Service) 2. Mark Thomas & Company, Inc. (District Management Services) 3. First Tech Federal Credit Union (Board of Directors Payroll)

Call to Order

Roll Call and Approval of Agenda

PublicCommentary

Consent Calendar

Warrants

Item 4.A.


Page 2 of 4

4. Meyers Nave (District Legal Services) 5. City of San Jose (Reimbursement of Mainline Maintenance) 6. DB, Inc. (Printing & Mailing of Rate Increase Notices)

Motion: To Approve six (6) warrants as listed with a correction to invoice No. n/a to No. 23064 on the warrant list.

Move: Colson Second: Russo Board vote: Ayes, Kaelker-Boor, Russo, Yoder, Colson, Prupes Noes, None Absent, None Abstain, None

6. NEW BUSINESS

6.A. FY2015 – 2016 Operation Budget.

Board reviewed the draft FY2015-2016 Operation Budget. Staff to update the budget per Board comments and to bring back to the Board for approval after the decision is made on the rate increases.

6.B. District Insurance.

Board reviewed the District Insurance Renewal Proposal.

Motion: To Approve District Insurance Renewal Proposal.

Move: Prupes Second: Colson Board vote: Ayes, Kaelker-Boor, Russo, Yoder, Colson, Prupes Noes, None Absent, None Abstain, None

6.C. Street Sweeper.

Board discussed on using non-potable water for street sweeping. Staff to check with the Street Sweeping Company for their action plans on water conservation is and find out how much water do they use for cleaning the streets each time.

6.D. Discussion on Brown Act/Conflict of Interest.

Board discussed Brown Act/Conflict of Interest related to board members serving on multiple subcommittees. Board made a decision that Director Prupes and Director Yoder are appointed to the Transparency Subcommittee and President Kaelker-Boor will remain as the only director for the Website Subcommittee.

7. OLD BUSINESS

7.A. Capital Improvement Programs (CIPs).

Staff presented updates on the development of the 10 year CIP, particularly in the Zone A

New Business

Old Business


Page 3 of 4

area. Based on preliminary engineering completed to date, Zone A strategy will be to replace the pipe in the same location (backyard) by pipe bursting technology. Staff will continue to perform preliminary engineering and develop presentation materials for the next board meeting.

7.B. Spring Clean Up Day.

Board reported the Spring Clean Up Day that took place on May 9, 2015. Board discussed the following:

Kevin Martinez from GreenWaste will be the new contact person for Clean Up Day. District received one complaint and had responded to the complainer regarding compost distribution at the Compost Bin. Bins on Bailey Ave & Richmond Ave were small and the streets are narrow, bins should be relocated to the wider street next year. Suggest to encourage homeowners to conduct garage sales a week before Spring Clean Up Day Suggest to have Goodwill or Hope trucks to drive by on Spring clean Up Day Suggest hosting at Burbank School to prevent traffic Suggest better signage for compost and E-waste West Valley has 2 days for Spring Clean Up, District may need to consider having 2 Spring Clean Up day as well

8. SUBCOMMITTEE REPORTS

8.A. Transparency.

Director Prupes and Director Yoder will serve on this subcommittee. Transparency topics will be posted on the website upon approval of the Board. Committee will work to get District certified for Transparency Certification.

9. HOUSEKEEPING ITEMS

To change the next meeting date to June 1 instead of June 2. District staff to update the District Website. Director Prupes to take Ethics Training. Director Colson is excused from all the meetings for the entire month of June. Add item 8.B. Website Update under Subcommittee Reports on the next agenda.

Motion: To change the next meeting from June 2 to June 1

Move: Prupes Second: Russo Board vote: Ayes, Kaelker-Boor, Russo, Yoder, Colson, Prupes

Noes, NoneAbsent, None

Abstain, None

Subcommittee Report

HousekeepingItems


Page 4 of 4

10. ADJOURNMENT

Motion: To adjourn meeting at 9:15 pm.

Move: Russo Second: Yoder Board vote: Ayes, Kaelker-Boor, Russo, Yoder, Colson, Prupes

Noes, NoneAbsent, None

Abstain, None

Approved: June 1, 2015 Respectfully Submitted, Mark Thomas & Company, Inc.

District Manager Michelle Kaelker-Boor, President Richard Tanaka

Adjournment


5. NEW BUSINESS

5.A. CASA 60th Annual Conference

Item 5.A.

Wednesday,

8:00 am - 12:00 pm CSRMA Training Seminar

:00 m - 5:00 pm Registration

10:30 am - 12:30 pm CASA Board Meeting

1:00 pm - 3:00 pm Pre-Conference Sessions - Dual Tracks

3:15 pm - 4:15 pm Utility Leadership Committee

4:15 pm - 5:30 pm Associates Committee Meeting

5:00 pm - 6:30 pm CSRMA Executive Board Meeting

Thursday, 2

7:30 am - 9:00 am Continental Breakfast

CSRMA Board of Directors Meeting

Federal Legislative Committee

8:00 am - 9:00 am Communications Workgroup Meeting

9:00 am - 12:00 pm Morning Sessions

12:00 pm - 1:30 pm Conference Luncheon & Business Session

1:45 pm - 4:30 pm Afternoon Session

5:30 pm - 6:30 pm

Friday, 2

7:30 am - 1:00 pm Registration

7:30 am - 9:30 am All American Breakfast

7:30 am - 9:00 am State Legislative Committee Meeting

9:00 am - 11:00 am Closing Session

2015 CASA Conference

ENSURING CLEAN WATER FOR CALIFORNIAING CLEAN WATER FOR CALIF


6. OLD BUSINESS

6.A. TPAC Treatment Plant Financing Plan 6.B. Capital Improvement Programs (CIPs) 6.C. FY2015-2016 Sewer Service Charge Rate Increase 6.D. Street Sweeper

Item 6.A.

m

$1,121,923

$660,037

$1,031,403

$259,133

$864,127

$144,178

$553,052

$175,182

$313,145

$427,309

$240,903

$289,234

$600,000

$400,000

$200,000

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

JUL

AUG

SEP

OCT

NO

V

DEC

JAN

FEB

MAR AP

R

MAY JU

N

JUL

AUG

SEP

OCT

NO

V

DEC

JAN

FEB

MAR AP

R

MAY JU

N

JUL

AUG

SEP

OCT

NO

V

DEC

JAN

FEB

MAR AP

R

MAY JU

N

JUL

AUG

SEP

OCT

NO

V

DEC

JAN

FEB

MAR AP

R

MAY JU

N

JUL

AUG

SEP

OCT

NO

V

DEC

JAN

FEB

MAR AP

R

MAY JU

N

Burbank Sanitary DistrictOption Rate Study 15% increase for 5 years Maximum CP Finance/No Bond

and Maintain District CIP Budget of $300,000 Annually

Expenses

Revenue

Cash

FISCAL YEAR2015 2016





Item 6.B.

m

$1,121,923

$697,537

$1,218,903

$634,133

$1,239,127

$669,178

$1,078,052

$349,818

$838,145

$97,691

$284,097

$814,234

-$600,000

-$400,000

-$200,000

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

JUL

AUG

SEP

OCT

NO

V

DEC

JAN

FEB

MAR AP

R

MAY JU

N

JUL

AUG

SEP

OCT

NO

V

DEC

JAN

FEB

MAR AP

R

MAY JU

N

JUL

AUG

SEP

OCT

NO

V

DEC

JAN

FEB

MAR AP

R

MAY JU

N

JUL

AUG

SEP

OCT

NO

V

DEC

JAN

FEB

MAR AP

R

MAY JU

N

JUL

AUG

SEP

OCT

NO

V

DEC

JAN

FEB

MAR AP

R

MAY JU

N

Burbank Sanitary District Option - Rate Study 15% increase for 5 years Maximum CP Finance/No Bond

and reduce District CIP to $150,000 annually

Expenses

Revenue

Cash

FISCAL YEAR 2015 - 2016





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