Bungendore RFS Annual Report 2016

ANNUAL REPORT 2016 BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE

MAY 22, 2016

ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE 1

CONTENTS

LAKE GEORGE ZONE REPORT 1

CAPTAINS REPORT 2

PRESIDENTS REPORT 4

TREASURERS REPORT 5

AUDITORS REPORT 6

FINANCIAL STATEMENTS 7

MINUTES FROM THE ANNUAL GENERAL MEETING 12

1

LAKE GEORGE ZONE REPORT FOR ANNUAL GENERAL MEETINGS | 2016

The 2015-16 fire season was locally quieter than expected.

Lake George sent deployments to fires in the

• ACT,

• Victoria, and

• Tasmania,

Infrastructure

• Two new vehicles ordered (1 PC 1 Bus) to replace vehicles written of at FCC

during hail storm

• Station roller door program

• Upgrade to FCC stores to meet WH&S requirements

• Captains Flat Station tendering process in motion and planning commencing for

Majors Creek Station

Training continued throughout the year and several trainers facilitated or contributed

to State based training.

Two Community Protection Plans (Mongarlowe and Majors Creek) for Lake George

Zone

Planning also underway for HR burns across the zone. We have assisted NP burns.

Grassland Fire Behaviour Trial burns were successfully conducted at Mayfield Rd with

some valuable data collected.

CAD introduction by the 1st July 2016.

Thank you to all members, their families and employers for your efforts and support

to the Zone and our community over the last year.

ANNUAL REPORT 2016 | BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE 2 2

CAPTAINS REPORT Once again we saw a relatively quiet fire session. The callout data on MYRFS shows the

brigade as having attended 63 indents since the last AGM, which is an increase of 12

incidents for the same period the previous year.

The data below been extracted from MYRFS and shows a breakdown of the number

and type of incidents attended since the last AGM.

MEMBERSHIP

The brigade continues to see a steady

flow of new members throughout the

year. We have seen a couple of senior

members over the last year take a step

back from brigade activities. The

brigade is also beginning to see some

members are starting to take on more

responsibility within the brigade at a

senior level. This is vitally important to

the continued success of the brigade.

TRAINING:

We continue to see a high participation

rate in both local and zone level training

by brigade members both as

participants and trainers. Our members

have undertaken a variety of courses

including but not limited to BF, VF, AF,

CL and varied qualification

recertifications. At present we still have

a shortage of suitably qualified crew

leaders and I encourage anyone who


may be interested in crew leading to continue to pursue these courses as the brigade

needs to ensure there are sufficient qualified personnel to fulfil these roles

I would like to reinforce that the AF - VF training level is what is needed in this brigade

and encourage those at BF to aspire to this level of proficiency.

ORGANISATIONAL THANKS

As with any organisation there is a lot of behind the scenes work undertaken that may

not be seen by some members and this work is often complex and time consuming

which is greatly appreciated.

TO THE FIRE FIGHTER FAMILIES:

A very important part of the brigade is the support members receive from their

families, they are woken up in the early hours of the morning by pagers and phones

ringing, have their meals disrupted due to callouts, put up with not seeing partners

and spouses for days on end during protracted incidents. We would like to thank

families for the tolerance and support during the year as we could not do what we do

without them.

COMMITTEE:

I would like to thank the outgoing committee for the work and dedication during the

last 12 months and wish the incoming committee all the best.

TO THE MEMBERS

The brigade would not be what it is today without the members. The effort everyone

puts throughout the year is appreciated.

Well done to everyone and thanks.

ANDREW DONALDSON

CAPTAIN


PRESIDENTS REPORT

MIKE KELLY

PRESIDENT

Thank you for coming and forming a quorum. Thank you to

the Committee and others for their efforts and time put in

during the year. As there has only been one nominee per

position we will not be holding an election for the

Administrative and Field Officer positions. We will be voting

in our eligible probationers and also appointing an Auditor

for next year.

For those of you who are not aware, we will be dealing with

a new Constitution coming up during this year, but until

that comes in, if it comes in and when it comes in, we will

be operating under the old one.


TREASURERS REPORT

ASHLEY PHILLIPS

TREASURER

The 2015/2016 year has seen the brigade continue our

strong financial position. We had an operational profit of

$1364 as at 31 March 2016. Several members completed

training in heavy vehicle driving during the year and we

maintained strong contributions through fundraising

events such as Canberra Outlet Centre and the Country

Muster.

The final closing balance as at the end of Financial Year

2015-2016 is $32,507. Details are included in the financial

statements with my written report.


AUDITORS REPORT

May 17, 2016

To

Bungendore Volunteer Rural Fire Brigade

Committee and Treasurer

Dear Committee:

It is my opinion from analysis of the financial records as provided by the Treasurer,

Ashley Phillips, and listed here, through spot analysis of recorded transactions, that a

true and accurate record of brigade finances has been kept for the period April 1 2015

to March 31 2016.

• Balance Sheet as at 31/03/2016

• Profit and Loss Statement 01/04/2015 to 31/03/2016

• Monthly bank statements Apr 2015 to Mar 2016

• List of expense transactions

Regards,

RICHARD THOREK

AUDITOR AS APPOINTED


BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE

FINANCIAL STATEMENTS 01-04-15 - 31-03-16


BALANCE SHEET

Bungendore Volunteer Fire Brigade

As at 31 March 2016

Asset

Current Assets

127775997 Operational Account 655.29

127776037 Fundraising Account 10,108.20

127884930 Term Deposit 21,743.27

173057 Westpac DGR Account 0.50

32,507.26

Total Assets 32,507.26

Liability

Current Liabilities

2-1100 GST Collected 2,255.33

2-1160 GST Paid -11,662.05

-9,406.72

Total Liabilities -9,406.72

Net Assets 41,913.98

Equity

3-1000 Current Year Earnings 1,363.89

3-1080 Retained Earnings 9,493.35

3-9999 Historical Balancing 31,056.74

Total Equity 41,913.98


PROFIT AND LOSS STATEMENT

Bungendore Volunteer Fire Brigade Accrual mode

01 Apr 2015 - 31 Mar 2016

Generated 17 May 2016

$ Apr-Jun 15 Jul-Sep 15 Oct-Dec 15 Jan-Mar 16 Total

Income

INC-001 Fee for Service 0.00 229.09 0.00 0.00 229.09

INC-002 Donations 5,403.90 450.20 2,148.55 260.15 8,262.80

INC-003 Income for Social Activities 0.00 0.00 1,880.56 0.00 1,880.56

INCP-001 Members Gear Purchase Remainder 61.88 154.93 0.00 0.00 216.81

PRJ010-I Fundraising Sales Income 0.00 0.00 0.00 694.50 694.50

Total Income 5,465.78 834.22 4,029.11 954.65 11,283.76

Gross Profit 5,465.78 834.22 4,029.11 954.65 11,283.76

Less Expenses

BAU-1.1 Maintenance - Equipment 1,170.65 1,059.36 181.11 1,058.01 3,469.13

BAU-1.2 Maintenance - Labour Costs 0.00 0.00 610.00 0.00 610.00

BAU-2.1 Repairs - Parts 171.82 79.09 0.00 0.00 250.91

BAU-3.1 Operational Consumables 0.00 33.64 76.28 0.00 109.92

BAU-3.2 Non-Operational Consumables 109.09 49.69 343.90 155.56 658.24

BAU-4.1 Catering - Operations 20.00 0.00 0.00 0.00 20.00

BAU-4.2 Catering - Non Operational 324.55 574.26 790.18 787.26 2,476.25

BAU-5.1 Social Activities Expense 0.00 0.00 1,215.45 0.00 1,215.45

BAU-6.1 Accounting Fees 79.08 79.08 79.08 79.08 316.32

BAU-6.2 Bank Charges 8.19 15.64 8.19 8.19 40.21

EQP-1.3 General Equipment -49.07 0.00 87.24 0.00 38.17

PRJ003.2 SMS to Pager Program - Fees 136.35 136.35 168.05 272.74 713.49

PRJ006 Specialist Training Support 1,227.27 0.00 850.00 0.00 2,077.27

Total Expenses 3,197.93 2,027.11 4,409.48 2,360.84 11,995.36

Operating Profit 2,267.85 -1,192.89 -380.37 -1,406.19 -711.60

Plus Other Income

INC-004 ATO TAX REFUNDS 0.00 0.00 1,310.00 0.00 1,310.00

INC-005 Interest Income 353.48 48.98 317.30 45.73 765.49

Total Other Income 353.48 48.98 1,627.30 45.73 2,075.49

Net Profit 2,621.33 -1,143.91 1,246.93 -1,360.46 1,363.89


EXPENSES

Date Issued Expense No Supplier Amount Amount Paid Amount Due Status

27/04/2015 EXP284 Jaycar Fyshwick $ 189.00 $ 189.00 $ - Paid

29/04/2015 EXP285 Australia Post $ 120.00 $ 120.00 $ - Paid

29/04/2015 EXP286 Bungendore Polo Cross $ 357.00 $ 357.00 $ - Paid

15/05/2015 EXP287 Specialist Training Support $ 1,350.00 $ 1,350.00 $ - Paid

19/05/2015 EXP288 Fire and Rescue $ 782.18 $ 782.18 $ - Paid

26/05/2015 EXP289 Battery Factory $ 297.00 $ 297.00 $ - Paid

25/08/2015 EXP290 Aprinamel $ 428.07 $ 428.07 $ - Paid

26/08/2015 EXP291 Officeworks $ 40.66 $ 40.66 $ - Paid

12/09/2015 EXP292 Bungendore Butchery $ 65.00 $ 65.00 $ - Paid


18/09/2015 EXP294 James Byrne Trading $ 395.80 $ 395.80 $ - Paid

7/10/2015 EXP295 MDHT $ 850.00 $ 850.00 $ - Paid

10/10/2015 EXP296 Bunnings $ 49.96 $ 49.96 $ - Paid




25/10/2015 EXP300 Coles $ 48.00 $ 48.00 $ - Paid


27/10/2015 EXP302 Caltex $ 18.00 $ 18.00 $ - Paid



14/11/2015 EXP305 Independent Steel $ 113.30 $ 113.30 $ - Paid


17/11/2015 EXP307 Bungendore Rural Services $ 53.97 $ 53.97 $ - Paid


28/11/2015 EXP309 Woolworths $ 6.00 $ 6.00 $ - Paid

5/12/2015 EXP310 The Reject Shop $ 32.00 $ 32.00 $ - Paid


Date Issued Expense No Supplier Amount Amount Paid Amount Due Status

9/12/2015 EXP311 Bungendore Woodworks Gallery $ 1,305.00 $ 1,305.00 $ - Paid

11/12/2015 EXP312 Officeworks $ 15.95 $ 15.95 $ - Paid

17/12/2015 EXP313 Fitzgerald CBA $ 671.00 $ 671.00 $ - Paid


26/01/2016 EXP315 Battery Factory $ 1,064.00 $ 1,064.00 $ - Paid


7/02/2016 EXP317 Gunnadoo Bakery $ 34.50 $ 34.50 $ - Paid

7/02/2016 EXP318 Bungendore Cellars $ 20.00 $ 20.00 $ - Paid




23/02/2016 EXP322 Bungendore Country Muster $ 280.00 $ 280.00 $ - Paid


27/02/2016 EXP324 Coles $ 6.95 $ 6.95 $ - Paid



15/03/2016 EXP327 Goodguys $ 96.00 $ 96.00 $ - Paid

16/03/2016 EXP328 Homebase $ 22.50 $ 22.50 $ - Paid

17/03/2016 EXP329 Coles $ 36.39 $ 36.39 $ - Paid

17/03/2016 EXP330 Australia Post $ 121.00 $ 121.00 $ - Paid





MINUTES – ANNUAL GENERAL MEETING 22 May 2016


Minutes Recorded by: Sharon Kelly

Venue: Bungendore Emergency Services Centre

Meeting Chair: Mike Kelly

AGENDA ITEMS

Item Source

Election of Administrative and Field Officers Mike Kelly

Election of eligible probationers to become ‘ordinary members’

Mike Kelly

‘Overdue members’ Sharon Kelly

MEETING AGENDA

OPENING

Meeting Opened by Mike Kelly at: 12pm

Welcome from President

Thank you for coming and forming a quorum. Thank you to the Committee and others

for their efforts and time put in during the year. As there has only been one nominee

per position we will not be holding an election for the Administrative and Field Officer

positions. We will be voting in our eligible probationers and also appointing an Auditor

for next year.

For those of you who are not aware, we will be dealing with a new Constitution coming

up during this year, but until that comes in, if it comes in and when it comes in, we will

be operating under the old one.


ATTENDEES AND APOLOGIES

Attendance Register

Committee Members

Mike Kelly[P][DC] Catherine Temby [VP] Sharon Kelly [S] Ashley Phillips [T]

Andrew Donaldson [C] Doug Palmer [SDC] Mark Thorek [DC]

Peter Morris [DC-BA] Richard Thorek [DC]

Guests Adrian Lee (Representative from Lake George Zone Office) Andrew Hedley (Captain Hoskinstown)

Brigade Membership As per listing

Apologies Terry O'Leary [DC] Ellanor Pavlovich Sheldon Williams

Carol Goodwin Ken King

Deryck Clarke Ellie O’Leary

Total in Attendance:36

RECEIVE MINUTES FROM 2015 ANNUAL GENERAL MEETING.

Motion The tabled minutes are accepted as a true and accurate record.

Moved Sharon Kelly Seconded Andy Donaldson

Vote Yes: X No Status Carried

Business Arising

Nil


CAPTAIN’S REPORT

Receive Captain’s Report

Motion To receive the Captain’s Report

Moved Andy Donaldson Seconded Doug Palmer


Business arising

Nil

TREASURER’S REPORT

Receive the Treasurer’s Report.

Motion To receive the Treasurer’s Report

Moved Andy Donaldson Seconded Alan Bates


Business arising from the Treasurers Report

Nil

AUDITOR’S REPORT

Motion To accept the Auditor’s Report.

Moved Ashley Phillips Seconded Rob Allen


Appoint an auditor for the coming year.

Appoint Richard Thorek


DECIDE IF THE BRIGADE SHOULD COLLECT AN ANNUAL SUBSCRIPTION FOR THE FOLLOWING YEAR.

Motion That the Brigade not collect an annual subscription.

Moved Doug Palmers Seconded Peter Morris


GUEST SPEAKER – REPRESENTATIVE FROM LAKE GEORGE ZONE

Adrian Lee

See attached report

ELECTION OF ADMINISTRATIVE AND FIELD OFFICERS

Nominees are as follows:

Nominees 2016 AGM Bungendore Rural Fire Brigade

POSITION NOMINEES

Administrative Officers

President Mike Kelly Vice President Catherine Temby Treasurer Ashley Phillips Secretary Sharon Kelly Field Officers

Captain Andy Donaldson Senior Deputy Doug Palmer Deputies Mike Kelly Peter Morris Terry O'Leary Mark Thorek Richard Thorek Nominees elected unopposed Sam Clements


ANY OTHER BUSINESS

Election of eligible probationers to become ‘ordinary members’.

Motion The following members, having successfully completed their probation, be accepted as ordinary members of the brigade:

Moved Doug Palmer Seconded Sam Clement


The eligible probationers are:

Yes No

Kathleen Shand x Stuart Shand x Kyle Shand x Aiden Shand x

‘Overdue members’ who have not completed the requirements of their probation.

Motion The following members, having not completed the requirements of their probation, be removed as members of the brigade:

Moved Andy Donaldson Seconded Peter Morris


These members are:

Members Start date Yes No

Mathew Neville 4 July 2013 x Uliano Polatos 14 Oct 2014 x Kristyn Sandy 7 May 2015 x Nathan Rawstorn 16 March 2015 x

NEXT MEETING – TO BE ADVISED

MEETING CLOSED 12.18PM

THE BUNGENDORE VOLUNTEER RURAL FIRE BRIGADE IS A BRIGADE OF THE NSW RURAL FIRE SERVICE. ALL FINANCIAL STATEMENTS RELATE ONLY TO THE HOLDINGS OF THE BRIGADE AS DONATED TO, AND

FUNDRAISED BY, THE BRIGADE. THESE STATEMENTS DO NOT REFLECT FUNDING PROVIDED BY THE NSW

RURAL FIRE SERVICE.


Corner King & Ellendon Streets

Bungendore NSW, 2621

WWW.BUNGENDORERFS.ORG

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Bungendore RFS Annual Report 2016

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