Buildings, Lands & Infrastructure Committee · 2017. 9. 28. · April 68 3.4 139 6.95 76 3.8 54 2.7...

Buildings, Lands & Infrastructure Committee Dawn LaVanway Bryan Smith, Chairman Scott Kruger

September 28, 2017 To: Buildings, Lands & Infrastructure Committee

From: Pete Garwood, County Administrator

Re: Meeting Notice

The Buildings, Lands & Infrastructure Committee will meet on

Tuesday, October 3, 2017 in Room 211 – 2nd Floor, Antrim County Building

203 E. Cayuga Street, Bellaire, MI 49615 Agenda:

9:00 a.m. Public Comment

9:01 a.m. Building Department Update – Mark Haynes • Financial Reports – see attached pgs. 2-3 • Electrical Inspector – see attached pgs. 4-5 • Large Scale Printer/Scanner Quote – see attached pgs. 6-8

9:20 a.m. Maintenance Update – Dave Vitale • Partial Winterization of Bank Building

9:35 a.m. Operator of Dams Update – Mark Stone

9:45 a.m. Antrim Conservation District Update – Tom Clement • Soil Erosion Control Update – Heidi Shaffer - see attached pg. 9

10:00 a.m. Parks Update – Eileen Wallick – see attached pg. 10

10:15 a.m. Grass River Natural Area – Haley Breniser • Grass River Center Siding Maintenance – see attached pgs. 11-17

10:35 a.m. Forest Home Township Easement Request – see attached pgs. 18-21

10:50 a.m. Glacial Hills Agreement – see attached pgs. 22-28

11:00 a.m. Energy Audit – see attached pgs. 29-33

11:15 a.m. Leonard Road Timber Bids – see attached pgs. 34-35 11:30 a.m. Snow Plow Quote for Bank Building – see attached pgs. 36-38

11:45:a.m. Airport Runway Update – John Strehl 12:00 p.m.

Various Matters • Antrim Creek Natural Area Boat Launch

12:15 p.m. Public Comment

If you have any questions, are unable to attend this meeting, or wish to attend this meeting and require special assistance, please contact the Administration Office, PO Box 187, Bellaire, MI 49615; email

[email protected]; or call (231)533-6265. Thank you.

mailto:[email protected]

2017 Aug

Income Expense2016

Permits Sold

2016 Income

2017 Permits Sold

2017Income

DifferenceFrom Prev.

Year Permits

DifferenceFrom Prev.

Year Income

Janurary $24,644.00 $25,973.46 109 $22,011.00 119 $24,644.00 10 $2,633.00February $19,371.24 $28,904.87 114 $24,701.00 84 $19,371.24 -30 -$5,329.76March $40,667.00 $43,040.40 138 $28,177.00 144 $40,667.00 6 $12,490.00April $46,786.00 $54,373.96 148 $41,734.00 186 $46,786.00 38 $5,052.00May $92,012.00 $38,884.77 204 $46,016.00 269 $92,012.00 65 $45,996.00June $61,084.82 $35,361.20 247 $54,803.00 261 $61,084.82 14 $6,281.82July $115,240.00 $38,913.60 170 $35,295.00 181 $115,240.00 11 $79,945.00August $61,317.00 $45,314.76 244 $56,935.00 231 $61,317.00 -13 $4,382.00September 0 $0.00October 0 $0.00November 0 $0.00December 0 $0.00Total YTD: $461,122.06 $310,767.02 1,374 $309,672.00 1475 $461,122.06 101 $151,450.06

Net RevenueYTD: $150,355.04

Antrim County Building Department BLI Committee Report

Buildings, Lands & Infrastructure Agenda of 38 October 3, 2017

2017 Aug

BuildingPlan

ReviewsMonthly

BuildingPlan

ReviewsDaily

BuildingInspections

MonthlyTotal

BuildingInspections

DailyAverage

MechanicalInspections

MonthlyTotal

MechanicalInspections

DailyAverage

PlumbingInspections

MonthlyTotal

PlumbingInspections

DailyAverage

ElectricalInspections

MonthlyTotal

ElectricalInspections

DailyAverage

January 20 1 102 5.1 112 5.6 42 2.1 94 4.7February 20 1 71 3.55 76 3.8 47 2.35 61 3.05March 39 1.95 103 5.15 106 5.3 53 2.65 91 4.55April 68 3.4 139 6.95 76 3.8 54 2.7 108 5.4May 99 4.95 217 10.85 140 7 69 3.45 146 7.3June 75 3.75 203 10.15 129 6.45 65 3.25 145 7.25July 67 3.35 178 8.9 91 4.55 78 3.9 117 5.85August 68 3.4 192 9.6 139 6.95 73 3.65 146 7.3SeptemberOctoberNovemberDecemberTotals YTD: 456 2.85 415 7.53 869 5.43 481 3.01 908 5.68

Total Inspections YTD: 3129Total Permits Sold YTD: 1475

Permit Type Number Fees Additionto existing

Average Cost

Building 64 $30,187.00 $1,082.00 $488.58Year to date 422 $159,891.00 $60,617.00 $522.53

Plumbing 27 $5,733.00 $329.00 $224.52Year to date 190 $41,866.00 $2,283.00 $232.36

Electrical 78 $11,042.00 $628.00 $149.62Year to date 459 $87,287.00 $7,432.00 $206.36

Mechanical 62 $9,252.00 $251.00 $153.27Year to date 404 $65,213.00 $3,590.00 $170.30

Antrim County Building Department BLI Committee Report


September 29, 2017

TO: Buildings, Lands & Infrastructure Committee

FR: Peter Garwood, Administrator

RE: Building Department Requests

Attached is a document from Mark Haynes, Building Official in which he makes two requests:

1. He would like to hire a replacement for the retiring electrical inspector, Dave Scott. He wouldlike permission to have the employment of the new electrical inspector overlap Mr. Scott’slast month (approximately) of employment. This request is informational for this committeeand will be taken up at the Administration Committee.

2. Mr. Haynes is asking for permission to purchase a large scale printer/scanner. If you agreethat the printer/scanner is necessary for the operations of the Building Department, therequest will have to go Finance Committee for identification of the funding source and to theBoard of Commissioners for final approval.

The printer/scanner was not included in the 2017 or the 2018 budget request. I inquiredabout this with Mr. Haynes and, as he is still relatively new in the position of Building Officialhe indicated that he was not aware it was necessary to budget the purchase as thedepartment has a separate fund with a healthy fund balance. He indicated in the future hewill be sure to include such items in the budget request. It is also important to know theprinter/scanner had been requested a couple of time in the past by the former BuildingOfficial, but never approved for one reason or another.

Please consider the following motion:

Motion by ___________________, seconded by _________________, to recommend that the Board of Commissioner approve the purchase of a large scale printer/scanner from Traverse Reproduction and Supply at a cost of $8,965 and the Finance Committee identify the funding source.

Memorandum Administration Office


I have a couple things to discuss at this meeting and the first one is Dave Scott our Electrical Inspector. He is planning on retiring and at this time he is planning on having his last day be Jan 26 2018. I would like to have his replacement hired by Dec. 1st and start working on Dec. 18th. This will give the new inspector time to ride with Dave to see several different types of inspections. That way he has a good overview of how inspections are to be done in our county. I am trying to make an effort to make it as seamless of a transition as possible causing the least amount of headaches for the contractors and our department.

The second item is a new large scale printer/scanner. The money to pay for this will come from our fund balance and will allow us to digitize all of our old files and blueprints. This will also give us more usable office space by removing some of the file cabinets that will no longer be needed after the scanning of those files are completed. This process will further continue our goal of using the least amount of paper possible. I have supplied 3 quotes below and prefer ordering from Applied Imaging. They have the middle price.


QuoteDate

9/21/2017

Quote #

1170

Name / Address

Antrim County203 E. Cayuga St.Bellaire, MI 49615

Ship To

Antrim CountyConstruction Code Department203 E. Cayuga StreetBellaire, MI 49615

Traverse Reproduction & Supply1373 BarlowTraverse City, MI 49686

P.O. No.

Quote

Terms

Net 30

Valid Through

9/30/2017

Salesman

EDP

FOB

Phone # 231-947-6284

http://www.traverserepro.com Total

Subtotal

Sales Tax (6.0%)

Item Description Qty Rate TotalEquipment ... Canon IPF830 M40 MFP Multi-function Printer

Holds one roll of paper up to 44" x 500' eachMaximum Print Speed: 21 seconds for a 24" x 36" image40" Color CIS (Contact Image Scanner) Scanner - ScanSpeed 3.0" per second on color and 13" per second inB&W (at 200 dpi)Scanner Resolution: 1200 dpi OpticalIncludes an All-in-one 19" Touch Screen PC runningWindows 8 Pro 64bit, and SmartWorks V4 MFP softwareIncludes: 1 Year Next Day Onsite Warranty from Canon

1 8,095.00 8,095.00

Merchandise Keyboard & Mouse Tray for MFP Stand 1 275.00 275.00Merchandise SmartWorks Plus Upgrade Software 1 595.00 595.00Shipping Freight - Included in above price 1 0.00 0.00Installation/... Installation and training of equipment - Included in above

price1 0.00 0.00

$8,965.00

$8,965.00

$0.00


STRATEGIES FOR DOCUMENT MANAGEMENT

Quote Prepared For: Antrim CountyPrepared By: Tom Walczak

Date: 8-23-17

Program / Equipment

• (1 qty) Canon imagePROGRAF iPF830 MFP M40: 5-Color 44-inch Printer• 32GB RAM and 320GB Hard Drive for quick processing• Max Print Resolution 2400 x 1200 dpi printing• Physical Dimensions:• 45 (H) x 75 (W) x 52 (D)• User-replaceable items; Print Head: PF-04, Maintenance

Cartridge: MC-10 & MC-9, Ink Tanks: PFI-107 (130ml: C, M, Y,BK, MBK), PFI-207 (300ml: C, M, Y, BK, MBK)

• Scan Speed 48-bit Full Color @ 200 dpi: 3” (per second)• 8-bit Grayscale and Monochrome @ 200 dpi: 13” (per second)

Acquisition Options Purchase Price (delivered and installed)

(1 Qty) Canon iPF830 MFP M40 includes: SmartWorks MFP Plus MFP Keyboard Tray

$9,957 Minus $300* = $9,457

*Special price until 12-31-17

Optional Applied Imaging Service Agreement, after Canon’s warranty, is $1,436 a year. This includes labor, parts, and network connection/troubleshooting. It does not include ink, print heads, or paper. If you go with our service agreement, besides the ink and print heads, we will guarantee its performance for five years.

Program Includes Delivery, setup and installation, coordination with your Network Administrator, assistance with workstation tools installation, and key operator training on all equipment features and operation. Program includes continuous monitoring of software and firmware upgrades and assistance with all required upgrade actions.


Canon imagePROGRAF iPF850 MFP M40 - multifunction printer (color) ... https://www.cdwg.com/shop/products/Canon-imagePROGRAF-iPF850 ...

••- 800.808.4239

Canon imagePROGRAF iPF850 MFP M40 - multifunction printer (color) $11,613.13

Michigan Master Computlng-MIDEAL

Canon Mfg. Part: 0009(007 AC I CDW Part:

4766894 I UNSPSC: 44101503

Product Overview

Main Features

• 44" multifunction printer

• color

• ink-jet

• Roll ( 42.01 in x 49.2 ft) ( original)

• Roll (44 in) (media)

• 2 rolls

• USB 2.0

• Gigabit LAN

• USB 3.0

Technical Specifications

Lease Option ($326.21 /month)

Avallablllty: 7-9 days Orders placed today will ship within 9 days

· 44" multifunction printer

· color

· ink-jet · Roll (42.01 in x 49.2 ft) (original)

· Roll (44 in) (media)

· 2rolls

· USB 2.0

Recommended Services

CDW Basic Custom Asset Tag or Label applied to a

device(CDW Configurations)

$9.77 National IPA Technology Solutions

The Canon imagePROGRAF iPF850 MFP M40 44" large format imaging system is

designed to meet the speed and precision requirements for AEC, CAD, MCAD and

ECAD, with outstanding ease-of-operation to handle all-purpose, office projects. The

iPF850 MFP M40 provides a fast and effective system for copying, archiving and

distributing maps, drawings, renderings, site and facilities management plans, design

and layout proofs, posters and more. This multifunction product's advanced M40

scanner adds versatility to the product capabilities with the ability to scan documents

up to 2 mm thick. The scanner has the ability to scan documents as a PDF or JPEG

file, and as a TIFF file. With true 600 dpi optical resolution, CIS scanning technology

for incredible line definition and accuracy, and room for documents up to 41" wide

(40" image width) by any length, the iPF850 MFP M40 is a versatile imaging solution.

And with dynamic preview and a large, simple-to-use touchscreen interface, one-click

scanning/copying has never been easier and has the ability to scan to PDF, JPEG and

TIFF file formats. The iPF850 MFP M40 provides the versatility and flexibility needed

to be used in a wide variety of industries and applications, all in one captivating

package.

Specifications are provided by the manufacturer. Refer to the manufacturer for an explanation of the print speed and other ratings.

Memory

1 of 4 9/21/2017, 8:33 AM


September Report


OCTOBER 3, 2017 BARNES PARK UPDATE

There have been many campers on weekends in September. 52 campers on 9/23 weekend.

Busy repairing and varnishing the Barnes Park picnic tables.

Prepping to paint:

Doors on restrooms

Doors on shed

69 BH exterior

ACNA: mowing, cleaning arbors, trimming branches

Elk Rapids Day Park:

Since July kids have been flipping over bench’s & tables between 9pm and 7am.



September 29, 2017


FR: Pete Garwood, Administrator

RE: Grass River Natural Area (GRNA) Center Siding Maintenance

Attached is a recommendation from Haley Breniser, Director of the GRNA, Inc. for refinishing the outdoor log siding of the Grass River Center. The recommendation is based on a thorough investigation and bid process (also included). Ms. Breniser identifies Fund #468 as a possible funding source. This would be appropriate as the fund was set up to pay for the care and maintenance of the building. However, the funding source will be recommended to the Board of Commissioners by the Finance Committee.

The following motion is presented for your consideration:

Motion by _____________________, seconded by _____________________, to recommend the Board of Commissioners approve the bid by VIP to strip and refinish the outside of the Grass River Center and pavilion ceiling at a cost of $10,000 and the Finance Committee identify the funding source.


MOTION: GRNA Inc. seeks a motion from the Building Lands and Infrastructure Committee to approve spending $10,000 from County Fund 468 (Grass River Center Maintenance) in 2018 to refinish outdoor log-siding at GR Center. History of project and reasons for maintenance decision are below as are three different bids from local companies. We suggest going with VIP Painting’s recommendation of “Strip and refinish with water-based stain” for $10K. This is important for long-term weather resiliency and long-term maintenance for the GR Center.

GR Center Siding Maintenance History & Approach by Tim Pierce, GRNA Inc, Facilities and Land Steward

Current Situation

The siding finish is currently beginning to or failing in areas where moisture is excessive: at the bottoms where splashing is a problem and any place that doesn’t dry quickly due to low sun exposure or sprinkler pressure.

All of the pavilion columns have some finish failure around their bases, which would be expected since their end grain is inaccessible for cleaning and inspection and sits nearly on the ground. We will always have finish issues with these columns due to this design. The only long-term design fixes would be to use a non-film-forming finish or change the construction around them (add gutters/extend the roof overhangs/modify the columns so we can access their undersides for inspection and maintenance). See following picture.

The skirt board trim around the base of the center is also showing signs of a failing finish where water is splashing up from the stones below. This is standard wear and tear for buildings that are wood-sided all the way to the ground.


The south end of the purlins holding the pavilion are showing finish failure where their end grain is exposed to the sun (greying). End grain will begin to break down much faster than face or edge grain if it’s not protected.

There is mildew growing on the log siding that was removed/cleaned in 2017. There is also green mildew growth on the hickory painted skirt board by the wetlands garden from all the excess moisture with little sun exposure.


Progress Update - As of August 31, 2017:

All of the cedar log siding was cleaned with a mild bleach solution (½ cup bleach to a few gallons water) and scrub brushes over the course of two stewardship days. We still must do at least the bottom ¼ of the hickory painted siding by the wetlands garden - it has algae/moss growing on it as well. Annual power-washing of the siding is recommended using a log-specific cleaner like LogWash from Permachink.

I contacted several log home and painting contractors to get bids on the project and the following contractors supplied written estimates with references:

VIP Painting - Cody Mork Petoskey 231-881-5600

M + M Log Home Care - Mike Lautner Fife Lake 231-938-9399

Northern Michigan Painting Co. (NMiP) - Bob Roziek Bellaire 231-676-3354

Summary of professionals’ opinions: ● The golden finish is failing as evidenced by the grey showing up in some areas. Some

of this grey seems to be inherent to the Sikkens finish since the interior log-siding has itas well and it has virtually no wear and absolutely no water or sun damage.

● Some of the pros prefer to not use the Sikkens products for the following assortedreasons: expense of product, lack of breathability because it is oil-based, frequent


maintenance cycle, milky appearance, difficulty to remove, sometimes caramelizes when in use and looks blotchy.

● Most recommend as dark and opaque a finish as tolerable to reduce maintenancefrequency (i.e. more UV resistance).

● Most recommend the best practice for a failed finish is stripping back to bare woodbefore applying any finish product. There is a lot of grey in our siding, which is from thefinish breaking down. M+M said their solid stain could go right over the existing finish,though.

● The architecture of the building makes things more difficult: no gutters, lots of nooks onthe north wall where air circulation is difficult, rocks right up to the wood siding, etc.Gutters would help the finish issue, especially on the pavilion. A rain chain on the eastvalley between the center and the pavilion may help.

Comparison of Bids:

Work Description Includes Estimate

VIP Strip and refinish with water-based stain

Wash and repaint brown walls, fresh coat of clear finish to pavilion ceiling

$ 10,000.00

Repair peeling stain and sand out grey area, refinish with Sikkens

Wash and repaint brown walls, fresh coat of clear finish to pavilion ceiling

$ 8,000.00

Pros Great references, several with log siding. All said "He's not happy until you're happy."

Cons Only negative comment was that it took him longer than he predicted - due to weather and an inconsistent labor force (for one customer only).

M+M Strip and refinish with water-based stain

$ 22,400.00


Repair peeling Sikkens stain and sand out grey area, refinish with Sikkens

This is basically the same price if he uses a fully transparent stain color as well instead of Sikkens.

$ 13,905.00

Clean and wash all brown-painted area

$ 1,975.00

Pros Great references, does this work all over the country. Solid crew, top notch professionals.

Cons Extremely expensive - maintenance, if done through M+M doesn't get any cheaper.

NMiP Wash building, caulk where necessary, re-stain with 1 coat Sikkens

Apply 2 coats of stain (matching brown paint) to skirt boards

$ 7,500.00

Wash building, caulk where necessary, re-stain with 2 coats Sikkens

Apply 2 coats of stain (matching brown paint) to skirt boards

$ 9,950.00

Pros Great references, good crew, lots of return customers

Cons No log-siding experience, but lots of cedar-siding experience.

My recommendations:

● The pavilion ceiling could use a cleaning with a mild mildew-removing solution.● The end grain of the ceiling purlins should be painted with something solid (ideally, not a

transparent stain). These will start to break down if we don’t keep up on covering them.● The design of the pavilion posts will always cause finish problems, especially if we go

with a film-forming finish (i.e. clear topcoats over stain). This is because their exposedend grain is so close to the ground and water that gets under them can’t dry easily - thisalso encourages rot and insect damage. We should power wash underneath them in the


spring and use the leaf blower to try to keep them drier and clean after powerwashing and big rain events throughout the season.

● We should invest in gutters along the pavilion rooflines, another rain chain for the eavevalley over the east main entrance, and a trough to drain away from the walkway. Thesiding wear indicates a lot of splashing in these areas. Gutters would help the cedarposts as well. I looked into getting a rain chain, but they mostly are hung from gutters.The water coming off of that valley isn’t concentrated enough that a rain chain will helpwithout gutters.

● I believe, going forward, we (including our amazing volunteers) can do the maintenanceour siding needs on an ongoing basis with minimal contractor involvement.

● VIP painting is my first choice of contractors. His strip and re-stain bid is my firstchoice of bids. It’s only $2000 more than his repair bid (using Sikkens) and it would putour exterior in top condition at a fair price. We’ll have a known baseline for futuremaintenance whereas a repair might not guarantee that. VIP has log-siding experiencewith several very happy customers. The cost is in the middle of the range and they havethe reputation of not being happy until the customers are happy. I would be sure toinquire how they intend to make sure the job gets done on schedule based on the onereference who mentioned they had “workforce troubles” (unprofessional workers notshowing up) during their project. We might also consider using a darker stain at thistime, which would increase the time between maintenance coats.

● VIP’s repair bid (using Sikkens) is my second choice of bids.● Northern Michigan Painting is my second choice of contractors. The references

indicated NMP does solid professional work, but they don’t have much experience withlog-siding specifically. Their “power-washing-only” bid is as expensive as VIP’s strip andrefinish bid. They are local, and would want to protect their reputation in the community ifthe work wasn’t done to our satisfaction.

● M+M is probably the most skilled and most “log-siding-focused” of the contractors, buttheir prices for the initial work and ongoing maintenance are astronomical. Onereference complained that she wasn’t sure how she was going to afford the $12Kmaintenance every three years after putting $60-80K into the initial job.


September 28, 2017


FR: Janet Koch, Deputy Administrator

RE: Forest Home Township Easement Request

Terry Smith, Forest Home Township Supervisor, recently contacted our office; the township would like to obtain an ingress-egress easement across County property for the purposes of accessing acreage recently purchased by the township. Following is a copy of the County’s easement policy and two images provided by Mr. Smith that show the properties and the approximate location of the desired easement.

Mr. Smith was provided with a copy of the easement policy; he will be attending the meeting to discuss the township’s request with the Committee.



Easement Policy

Approved at the November 13, 1997 Board of Commissioner's Meeting with the follov.ing

motion:

It was moved by Conway, seconded by Stanek that no easement shall be granted across

County property, unless there is a direct benefit to the County of Antrim as determined by

the Parks and Lands Committee of the Board of commissioners. Motion carried all

members present voting yes.


9/8/2017 Map Print

Aerial Photo Map

http://www.antrimcounty.org/maps/mapprint.htm 1/2

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County property


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9/8/2017

Go..;gle Maps

https:/Jwww.google.com/maps/@44.971591, -85.2201327,488m/data=l3m 111 e3

Google Maps

Imagery ©2017 Google, Map data (l:)2017 Google United States 100 ft

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September 27, 2017


FR: Janet Koch, Deputy Administrator

RE: Intergovernmental Agreement - Glacial Hills

Following is a copy of the existing agreement between Antrim County, Forest Home Township, and the Village of Bellaire which created the Glacial Hills Recreation Board known as “Friends of Glacial Hills.” The agreement went into effect on June 11, 2015 and will expire on December 17, 2017. Forest Home Township and the Village of Bellaire will be discussing the agreement and any possible changes they might like to see in a renewal.

It has been communicated to us that the Friends of Glacial Hills would like the new length of agreement to be three years; they are not requesting any other changes. If none of the entities involved wish to make any changes other than the term length, a Memorandum of Understanding could be created to extend the agreement.

We would like the Committee to review the agreement. If the Committee would like to see any changes, please recommend them to the Board of Commissioners for approval at the Board meeting of October 12, 2017 meeting. This will enable any Board-approved changes to be communicated to the township, village, and Friends of Glacial Hills.

If the Committee does not wish to make any changes outside of the term of agreement, please consider the following motion:

Motion by __________________, seconded by __________________, to recommend the Board of Commissioners not make any changes to the “Intergovernmental Agreement Creating the Glacial Hills Recreation Board” with the new term of agreement to end December 31, 2020.


INTERGOVERNMENTAL AGREEMENT CREATING

THE GLACIAL HILLS RECREATION BOARD

THIS AGREEMENT shall be effective on June 11 • 2015 among the County of Antrim, a Michigan political subdivision, whose address is P.O. Box 520, Bellaire, Ml 49615 (the County); Forest Home Township, a Michigan general law township, whose address is P.O. Box 317, Bellaire, Ml 49615 (the Township); and the Village of Bellaire, a Michigan general law village, whose address is P.O. Box 557, Bellaire, Ml 49615 (the Village).

Recitals

A. The County owns property on which is located recreational trails generallyeight (8) feet in width and associated parking areas, which are depicted ingreen on the attached map (the County Trails).

B. The Township owns property on which is located recreational trailsgenerally eight (8) feet in width and associated parking areas, which aredepicted in blue on the attached map (the Township Trails).

C. The Village owns property on which is located recreational trails generallyeight (8) feet in width, which are depicted in yellow on the attached map(the Village Trails).

D. MCL 123.51, provides:

Any city, village, county or township may operate a system of public recreation and playgrounds; acquire, equip and maintain land, buildings or other recreational facilities; employ a superintendent of recreation and assistants; vote and expend funds for the operation of such system.

E. MCL 123.53, then provides:

Any city, village, county, township or school district may operate such a system independently or they may cooperate in its conduct in any manner in which they may mutually agree; or they may delegate the operation of the system to a recreation board created by any or all of them, and appropriate money, voted for this purpose, to such board.

F. Finally, MCL 123.54, provides:

Any municipal corporation or board given charge of the recreation system is authorized to conduct its activities on (1) property under its custody and management; (2) other public property, under the custody of other municipal corporations or boards, with the consent

1

Intergovernmental Agreement Creating Glacial Hills Recreation Board- FINAL 6/11/2014 Buildings, Lands & Infrastructure Agenda of 38 October 3, 2017

of such corporations or boards; (3) private property, with the consent of the owners.

G. The parties desire to create a recreation board to manage the activities onthe parties' respective trails and associated parking areas (collectively theTrails) under the terms and conditions of this Agreement.

H. The parties, therefore, desire to specify their respective rights andobligations in this Agreement.

Agreement

NOW THEREFORE, in consideration of the mutual promises contained herein, the parties hereby agree as follows:

1. Creation of Recreation Board; Name. The parties hereby create a recreationboard under the authority of MCL 123.53 to manage the activities on the Trailsunder the terms and conditions of this Agreement. The name of the recreationshall be the Friends of Glacial Hills.

2. Purpose. The purpose of the Friends of Glacial Hills shall be to manage theactivities on the Trails, which trails and parking areas are depicted on the mapattached hereto and incorporated herein by reference.

3. Board of Directors: Membership; Removal: Vacancy: Quorum and Voting:Officers and Committees: Open Meetings Act Freedom of Information ActCompliance. The Friends of Glacial Hills shall be governed by a Board ofDirectors (the Board). The Board shall exercise final authority regarding thepowers of the Friends of Glacial Hills, subject to the requirements and limitationsprovided in this Agreement. The Board shall be com prised of seven (7)members. The County and the Township shall each appoint two (2) members tothe Board, and the Village shall appoint one (1) member to the Board. Themembers appointed by the parties shall be residents of the municipality makingthe appointment. The initial five (5) members of the Board shall then appoint two(2) additional members to the Board. Each Board member shall serve withoutcompensation, without a term of office, and at the pleasure of the body makingthe appointment. A member of the Board may be removed from the Board forany reason and at any time by the body making the appointment. If a vacancyoccurs on the Board, then that vacancy shall be filled by the body whichappointed the member whose vacancy is being filled. A quorum of the Boardnecessary to conduct business shall be a majority of all Board members servingon the Board. All decisions of the Board shall be made by the vote of a majorityof Board members present at a meeting at which a quorum is present. TheBoard may create such offices (including but not limited to a chair, vice-chair,secretary, and treasurer) and such committees as it deems appropriate. TheBoard shall adopt rules of procedure to govern its proceedings. The Board shall

2

Intergovernmental Agreement Creating Glacial HIiis Recreation Board- FINAL 6/11/2014 Buildings, Lands & Infrastructure Agenda of 38 October 3, 2017

comply with the Open Meetings Act, as amended, and the Freedom of Information Act, as amended.

4. Finances; Fiscal Agent; Contract Authority. The Friends of Glacial Hills shall befinanced primarily by grants and donations, both monetary and In-kind servicesprovided by volunteers. Each party, in the sole exercise of the discretion of itslegislative body, may appropriate funds to the Friends of Glacial Hills in anyamount and for any purpose it deems necessary to further the managementresponsibilities and projects of the Friends of Glacial Hills. Forest HomeTownship shall serve as the fiscal agent for the Friends of Glacial Hills. Allrevenue received by the Friends of Glacial Hills from any source whatsoevershall be given promptly to the Forest Home Township Treasurer, who shall thendeposit such funds into a township account for the benefit of the Friends ofGlacial Hills. All expenses of the Friends of Glacial Hills shall first be approvedby the Board and then forward to the Forest Home Township Clerk for payment.The parties hereby expressly confer upon the Board the legal authority to enterinto a contract in the name of the Friends of Glacial Hills with another person orentity for the purposes that are necessary or incidental to the accomplishment ofthe purposes on this Agreement. Before any such contract is approved, theBoard shall ensure that sufficient funds are on deposit with Forest HomeTownship to pay the contractual obligation. If insufficient funds are on depositwith Forest Home Township to pay the contractual obligation, then before theBoard authorizes the contract the Friends of Glacial Hills shall obtain theapproval of all three parties to this Agreement.

5. Management Responsibilities. Friends of Glacial Hills shall perform generalmanagement on the Trails, including but not limited to:

a. Maintenance of the Trails (approximately 31.5 miles) and the placementof portable toilets.

b. Closing the Trails in the event safety issues arise.

c. The erection and maintenance of signs on the Trails and in the associatedparking areas.

d. The maintenance of Trail maps.

e. The maintenance of the official Glacial Hills website.

f. Overseeing events on the Trails and providing feedback regarding thoseevents to the County, Township, and Village.

g. Organizing and overseeing volunteers providing volunteer services on theTrails.

h. Marketing and merchandising efforts to promote the Trails.

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Intergovernmental Agreement Creating Glacial Hills Recreation Board - FINAL 6/11/2014 Buildings, Lands & Infrastructure Agenda of 38 October 3, 2017

6.

i. Fund-raising and outreach activities to support the activities of the Friendsof Glacial Hills.

j. Hiring part-time and full-time employees and engaging professionalservices related to the management of the Trails, but only to the extentfunds are included in the budget of the Friends of Glacial Hills.

Limitations of Management Responsibilities. Regardless of the management responsibilities specified in Paragraph 5 above, the Friends of Glacial Hills shall not do any of the following:

a. Conduct, authorize, or support any activities on the Trails, including theexpansion of the Trails or the erection of any structures on the Trails, thatwould interfere with the rights of the parties to utilize or authorize activitieson their respective properties, not inconsistent with the requirements ofthis Agreement, that are located contiguous with the Trails.

b. Construct or authorize any capital improvements on the Trails without firstobtaining the approval of the party that owns that portion of the Trail onwhich the capital improvement will be located.

c. Expand any portion of the Trails without first obtaining the approval of theparty that owns that portion of the Trail.

d. Incur any debt in the name of any party without first obtaining the approvalof that party.

7. Authorized Uses of Contiguous Property: Limitations. The parties hereby agreethat they shall retain the right to conduct, authorize, and support activites on theirrespective properties which are located contiguous to the Trails, provided suchactivities would not significantly Impair the use of the Trails as a whole forrecreation purposes. The parties expressly agree that for the purpose of thisParagraph forestry (including but not limited to logging in the Walter Kirkpatrickforest) and hunting activities on County property shall not significantly impair theuse of the Trails as a whole for recreation purposes.

8. Budget: Annual Work Plan: and Report.

a. The Friends of Glacial Hills shall annually prepare for the Board's nextfiscal year a line item budget of its proposed expenditures, Includingproposed capital improvements, and the revenue to support thoseexpenditures, including anticipated appropriations from each of theparties. The Friends of Glacial Hills shall provide a copy of its budget to each party on or before November 1 each year.

4


b. At the time the annual budget is provided to the parties, the Friends ofGlacial Hills shall provide to the parties a written work plan for the Trails.The annual work plan shall consist at a minimum of all of the following:

i. Proposed maintenance projects on the Trails.

ii. Proposed capital improvement projects on the Trails.

iii. Details for scheduled events, including but not limited to the datesand times of the events, types of events, and estimated number ofparticipants for each event.

iv. Planned marketing and merchandising efforts to promote the Trails.

v. Long-term plans (5 years) for the Trails, including an estimated 5-year budget for potential acquisitions and Trail expansion.

c. Also, at the time the annual budget is provided to the parties, the Friendsof Glacial Hills shall provide to the parties a written report that summarizesthe accomplishments of the Friends of Glacial Hills and that providesfinancial information for the Friends of Glacial Hills (actual expendituresand revenue) in the past year. The Friends of Glacial Hills shall make anoral presentation of this report to the legislative body of any party uponrequest of that party.

9. Term of Agreement. This Agreement shall be for a term ending December 17,2017, unless terminated early as authorized under Paragraph 10 below.

10. Termination. Any party may terminate this Agreement by giving to the otherparties twelve (12) months written notice of the intent to terminate thisAgreement. Upon termination of this Agreement the Friends of Glacial Hills shallnot conduct any activities on the Trails without the written consent of the partyowning that portion of the Trail on which the activity will occur.

5


IN WITNESS WHEREOF, the parties have executed this Agreement to be effective the day and year first above written.

COUNTY OF ANTRIM, a Michigan political subdivision

Its: Board Chair

Dated: b-19-.20 IS:

FOREST HOME TOWNSHIP, a Michigan general law township

By: , / eSmrth -

Its: Supervisor

VILLAGE OF BELLAIRE, a Michigan general law village

Its: President

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Intergovernmental Agreement Creating Glacial Hills Recreation Board· FINAL 6/11/2014 Buildings, Lands & Infrastructure Agenda of 38 October 3, 2017

September 29, 2017


FR: Peter Garwood, Administrator

RE: Energy Audit

At the September 12, 2017 Special Finance Committee meeting, a request was made that an agenda item regarding an energy audit be directed to the Buildings, Lands, and Infrastructure Committee.

In 2010, energy audits were completed on the County Building and the Antrim County Jail as a requirement of a grant program run by the Northwest Michigan Council of Governments. Attached are the “Executive Summary of Savings Measures” which outline the suggested energy efficiency measures for each building. An examination of meeting minutes and discussions with Dave Vitale, Maintenance Director, indicate that all of the suggested measures were implemented.

The complete energy audits—which are 52 pages (Jail) and 44 pages (County Building) in length—will be available at the Committee meeting on October 3 and are available electronically by request.



NWMCOG / SEEDS Level II Commercial Energy Audit 11

Executive Summary of Savings Measures

NOTE: The savings measures listed below may provide number counts for lamps, fixtures, appliances, etc. for the purpose of

estimating cost and savings only. THIS IS NOT A BID SPECIFICATION. Contractors interested in bidding on any of these

measures should perform their own walk-through inspection to develop materials and labor estimates for their proposal.

# Description of Savings Measures Implementation

Cost Annual Savings

Simple

Payback

(Years)

Savings to

Investment

Ratio (SIR)

1 Optimize Start/Stop Times for HVAC Units $ 0 $ 5,679 n/a n/a Adjust HVAC fan operation by revising the current

schedule to closer track building occupancy. Continuous

fan operation may be able to be reduced by at least 30%.

2 Water Conservation Measures $ 70 $ 201 0.3 13.90 Retrofit (6) bathroom faucets with 1.0-gpm moderators.

3 Control Pop Machine Energy Use $ 220 $ 212 1.0 16.32 Install Vending MiserTM on the pop machines to control

energy use; remove fluorescent lamps (if possible).

4 LED Exit Signs $ 1,740 $ 877 2.0 11.89 Replace (28) incandescent exit signs with LED exit signs.

5 T8 Fluorescent Lighting & Reflectors (Option 1) $ 61,650 $ 7,507 8.2 2.87 Replace/retrofit all 4-foot 1-lamp and 2-lamp T12

fluorescent fixtures with T8 fluorescent technology; retrofit

all 4-foot 4-lamp T12 fluorescent fixtures with specular

reflectors, two T8 lamps and electronic ballasts; retrofit all

2-foot 2-lamp T12 U-bent fluorescent fixtures with

specular reflectors, two 2-foot linear T8 lamps and

electronic ballasts.

6 Upgrade Outdoor Lighting $ 4,560 $ 489 9.3 2.53 Retrofit (7) 175-watt pole-mounted metal halide fixtures in

the parking lot with 85-watt induction replacement kits;

replace (2) 175-watt metal halide wallpacks with T5

fluorescent floodlights.

7 T8 Fluorescent Lighting (Option 2) $ 44,550 $ 3,620 12.3 1.92 Retrofit all single-lamp, two-lamp and four-lamp T12

fluorescent fixtures throughout the building with T8

fluorescent lamps and electronic ballasts.

Continued on next page



Executive Summary of Savings Measures continued


Cost Annual Savings

Simple

Payback

(Years)

Savings to

Investment

Ratio (SIR)

8 High Efficiency Boiler System $ 91,000 $ 4,143 22.0 1.34 Replace existing boiler system with 90%+ high efficiency

modular boiler system. NOTE: (3) 500,000 btuh boilers @

94% efficiency were evaluated, managed by an

appropriate energy control system with outdoor

temperature reset, multi-staging capability and warm

weather shutdown.

It is important to note that the above measures have been evaluated independently of one another; when more than one

measure is implemented, the individual savings cannot be added together to determine the total estimated savings. Due to

interactive effects between certain measures, the total savings will generally be less.

NOTE: Savings to Investment Ratio (SIR) is a required component for audits conducted for the Weatherization Program as

well as other Department of Energy (DOE) programs. It is a calculation that takes into account the service life of each

measure, the current DOE discount rate to more accurately reflect dollar savings over time, and the current DOE fuel

escalation rate to take into account utility rate increases over time. The SIR, quite simply, represents the number of times a

measure will pay for itself in energy savings over the service life of the measure. It is a valuable component in determining the

true cost-effectiveness of energy efficiency projects.



Executive Summary of Savings Measures

NOTE: The savings measures listed below may provide number counts for lamps, fixtures, appliances, etc. for the purpose of

estimating cost and savings only. THIS IS NOT A BID SPECIFICATION. Contractors interested in bidding on any of these

measures should perform their own walk-through inspection to develop materials and labor estimates for their proposal.


Cost Annual Savings

Simple

Payback

(Years)

Savings to

Investment

Ratio (SIR)

1 Optimize Start/Stop Times for HVAC Units $ 0 $ 219 n/a n/a Adjust HVAC fan operation for the Sheriff’s Office rooftop

unit by revising the current schedule to closer track

building occupancy.

2 Water Conservation Measures $ 472 $ 968 0.5 19.80 Retrofit (20) bathroom faucets with 1.0-gpm moderator;

replace (6) showerheads with 1.5-gpm models; replace the

pre-rinse sprayer in the kitchen dishwashing area with a

1.28-gpm unit.

3 Compact Fluorescent Lamps (CFLs) $ 369 $ 696 0.5 2.26 Replace (16) 65W R-30 incandescent lamps in recessed

ceiling fixtures with 15W CFL R-lamps; replace (8) 60W

incandescent light bulbs in various fixtures with 15W

CFLs; replace (3) 100W metal halide lamps in recessed

ceiling fixtures with 40W CFLs (rewiring will be necessary

to remove/bypass HID ballasts).

4 Drinking Fountain Timer $ 15 $ 11 1.3 8.11 Install a plug-in timer on the drinking fountain.

5 Retrofit Night Lights with LED Lamps $ 198 $ 73 2.7 3.96 Replace 20W incandescent lamps in (6) night lights with

3W LED retrofit lamps.

6 LED Exit Signs $ 372 $ 154 2.4 9.77 Replace (6) incandescent exit signs with LED exit signs.

7 T8 Fluorescent Lighting $ 7,402 $ 1,119 6.6 3.57 Retrofit all remaining two-lamp and four-lamp T12

fluorescent fixtures throughout the building with T8

fluorescent lamps and electronic ballasts.

8 High Efficiency Tankless Water Heating System $ 19,000 $ 2,795 6.8 3.47 Consider replacement of existing 91-gallon water heater

with a properly designed high efficiency tankless system

utilizing a series of 93% efficient, condensing tankless

water heaters regulated by a single controller.

Continued on next page



Executive Summary of Savings Measures continued


Cost Annual Savings

Simple

Payback

(Years)

Savings to

Investment

Ratio (SIR)

9 High Efficiency Rooftop HVAC Unit $ 40,000 $ 4,669 8.6 1.98 Consider replacement of existing boiler and corresponding

air handling unit with a high efficiency rooftop HVAC unit

and appropriate control system.

10 High Efficiency Boiler System $ 60,000 $ 2,451 24.5 1.20 Replace existing boiler system with 90%+ high efficiency

modular boiler system. NOTE: (2) 500,000 btuh boilers @

94% efficiency were evaluated, managed by an

appropriate energy control system with outdoor

temperature reset, multi-staging capability and warm

weather shutdown.

It is important to note that the above measures have been evaluated independently of one another; when more than one

measure is implemented, the individual savings cannot be added together to determine the total estimated savings. Due to

interactive effects between certain measures, the total savings will generally be less.

NOTE: Savings to Investment Ratio (SIR) is a required component for audits conducted for the Weatherization Program as

well as other Department of Energy (DOE) programs. It is a calculation that takes into account the service life of each

measure, the current DOE discount rate to more accurately reflect dollar savings over time, and the current DOE fuel

escalation rate to take into account utility rate increases over time. The SIR, quite simply, represents the number of times a

measure will pay for itself in energy savings over the service life of the measure. It is a valuable component in determining the

true cost-effectiveness of energy efficiency projects.



September 27, 2017


FR: Peter Garwood, County Administrator

RE: Leonard Road Timber Sale

Sealed bids were opened on September 22, 2017 for a timber sale on County-owned property located in Custer Township known as the Leonard Road Forest Area. Three bids were received:

Eklund Forestry .................................................. $14,565 Silverleaf Sawmill ............................................... $31,470 Northwest Hardwoods, Inc. ............................... $15,386

On the next page, please see the email from Mike Meriwether, County Forester regarding the bids. The following motion is presented for your consideration:

Motion by________________, seconded by______________________, to recommend the Board of Commissioners authorize the Chairman to execute a timber sale agreement with Silverleaf Sawmill on a portion of the County-owned property known as the “Leonard Road Forest Area” for $31, 470 contingent on receiving the proper certificate of insurance.


From: [email protected]: Schrader, Tina; Garwood, Peter; Koch, Janet; Smith, Bryan;

[email protected]@antimcounty.org; Boettcher, EdSubject: Leanard RoadDate: Wednesday, September 27, 2017 8:43:22 AM

Planning Dept. & BLMI committee,

Please note - I will not be able to attend the BLMI committee meeting in October. Committee needs to review / approve the sale of timber products to Silver leaf sawmill for the bid price of $32,470.00.

I have sent a draft contract to Tina for her to edit and send to legal review if needed. Should there be any questions on the contract please feel free to call me on my cell phone @

I will be back for the commissioners meeting should there be any issues.

I recommend to the BLMI that they accept the high bid and recommend to the full board that the County enter into a cutting agreement with Silver Leaf Sawmill.

Thanks

Mike Meriwether ForesterAntrim Conservation District







mailto:[email protected]@antimcounty.org



September 29, 2017


FR: Pete Garwood, Administrator

RE: Bank Building Snowplowing

Attached for your review is a $3,300.00 quote from Bert’s Excavating, Inc. (Bert’s) to provide snowplowing services for the 2017-2018 snow season at the former Huntington Bank property. Bert’s currently holds the contract to provide snowplowing services for all parking lots at the County Building, Courthouse, Jail, Animal Shelter, Emergency Services Building, Antrim County Transportation, and access to the Bellaire Dam in the amount of $19,300.00 for the 2017-2018 snow season.

The following motion is presented for your consideration:

Motion by _____________________, seconded by _____________________, to recommend the Finance Committee identify a funding source and the Board of Commissioners approve an amendment to the agreement with Bert’s Excavating, Inc. to provide snowplowing services at the former Huntington Bank property in the amount of $3,300.00 from 11/1/17 – 4/30/18 and to authorize the Finance Director to make the appropriate transfers and budget amendments.


SEASONAL SNOWPLOW PROPOSAL

BERT'S EXCAVATING, INC. BERT STAMBAUGH-Owner

4700 Oslund Road Mancelona, Ml 49659 231-533-8095 or 231-350-2622-Cell

SEP 1 5 20\7

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ANTRIM COUNTY

BELLAIRE, Ml 49615

2017 - 2018 SNOWPLOW SEASON

(November 1, 2017 thru April 30, 2018)

9/15/2017

We respectfully submit the following bid for our snowplowing services at the rate of $330 o. oo per season

Se.� (Y) a+' a--t::i:u.c...n e...d_ - dj's

-sanding of the parking lot will be done when weather conditions require it for safety.

If interested, please sign and return one copy of the proposal to us by 10-20-2017 Thank You!

We propose: hereby to furnish material and labor •.. complete in aCCOf'dance with specifications, for the sum of : Total Bid Price:

Payment to be made as follows:

Payment will be made in 6 equal payments Nov.1, 2017 thru April 1,2018 (18°k INTEREST CHARGED ON ACCOUNTS PAST 30 DAYS)

Acceptance of Proposal:

All work will be completed in a workmanlike manner according to standard practices. All agreements contingent upon strikes, accidents, delays, or natural disasters beyond our control. Extra costs will be executed on seasonal contracts only - when the season's snowfall totals exceed Antrim County's average 155" snowfall by 12'' or diesel prices exceed $4.00 per gal.

I hereby authorize Bert's Excavating, Inc. to do the above specified work.

Signature. _________ _

Date:. _________ _

$3,300.00


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Buildings, Lands & Infrastructure Committee · 2017. 9. 28. · April 68 3.4 139 6.95 76 3.8 54 2.7...

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Transcript of Buildings, Lands & Infrastructure Committee · 2017. 9. 28. · April 68 3.4 139 6.95 76 3.8 54 2.7...