Building maintenance documentation

Building Maintenance

Documentation ProcessInitial Idea

The system would be a web based upload sight for equipment specification PDFs that are used to create OEM building manuals.

Project assistants would upload the files and organize them.

For turnover to the Building Owner, files could be printed out in a traditional OEM manner, a web site version could be hosted in the cloud, or a local site built.

A smartphone app would be created so that QR Codes on equipment could be scanned to access the PDFs


Documentation ProcessGroup Brainstorming Changes

Engineer's drawings and documents could be used to create an initial list of equipment names and preliminary

submittals.

Coordinators could be leveraged to put files / information into the system.

Maintenance record tracking would be added to the system.

AutoDesk Navisworks Manage Models could be an alternate way to store / display the information

Engineer

Response

Interviewed: Ralph

Stingo

• The engineer that was interviewed thought the idea showed

promise and liked a lot of the original idea.

Positives:

• He thought there was value in the how the software

would be able to track and help maintain equipment.

• Thought the application would help save money by

keeping the scheduled maintenance stay on track to

prevent major failures.

• Liked how the application would help keep all of the

information passed between people working on the

project.

Negatives:

• He was not sure that all of the trades would see the

value in using one more piece of software to track

different parts of the project.

Engineer

Response

Negatives (cont.):

• Concerned Submittals would be missed without a

system to inform the different trades about changes.

Improvements:

• Suggested we create some way to import information

from systems like Prolog and Constructware.

• Have some method of showing if equipment has

nonstandard parts included.

• Have a method of ordering parts from the equipment

description page.

• Have the equipment screen send out alerts for

scheduled maintenance.

General Contractor

Response

Interviewed: Bill Raymond,

Baker Glasgow

• The general contractor’s both noticed the benefit’s of the

application but are currently using a product providing

some of the same functions.

Positives:

• They liked the fact that some of the functions were automatic

that were manual and time consuming in the current utility they

were using.

• They liked being able to pass on the information collected since

the start of a project to the building owners and building

maintenance.

Negatives:

• They were not sure that the application would be enough to get

them to leave the current application they use.

Improvements:

• Create a method to pass information back and forward to their

current application and the new application.

Mechanical Contractor

Response

Interviewed: Dan Mcdowell,

Leigh Setzer, Rod Childress,

Brandon Cobb, Shirley Manning

• The Mechanical Contractor ‘s were very interested in the

application since it would cut a lot of work out at the end of

the project and ensure all maintenance was performed

during the warranty contract period.

Positives:

• They liked that some of the steps would be automated and would

help reduce the labor cost setting up binders or CD’s.

• The fact that everything could be available online would take away

the time searching for manuals online.

• They liked how equipment or parts could be searched for by

name.

• They thought that the added features for servicing equipment

would help them and the businesses they support provide the

best support for equipment.

Negatives:

• Concerned the information on the site may not stay current.

Mechanical Contractor

Response

Negatives (cont.):

• Some equipment manufacturer’s will not provide information

without contacting them.

Improvements

• Create a way to add old jobs to the system.

• Create a way to link equipment to some sort of asset database.


ResponseInterviewed: Garden

Freeman

• The response from building maintenance was positive with

interest in having access to so much of the information

available online.

Positives:

• Easy to get to the maintenance records.

• Quick access to the information.

Improvements:

• Creating a link with the existing systems.


Documentation Process

Post-Value Proposition Interviews


Documentation ProcessMEP Engineers Input Equipment Info

Web Interface

CAD Software Tools

CAD Drawing Sweeper

If the engineer can input preliminary information about the equipment

(designation and initial submittals), then system can implement checklists.



MEP Coordinators Input / Modify

Equipment Information

Web Interfaces

CAD Software Tools

Coordinators already have to download product info to draw equipment for fabrication and coordination. If they can input this information when they are

drawing and placing the equipment in the drawing, it can eliminate project assistants from having to do it.



Project Manager / Project Assistants Confirm

And Organize All Submittals

Web Interface

Navisworks Manage

The web interface will allow for changing the equipment and information about the equipment. It will also allow for organizing

the equipment for display and printing



Building Owners / Building Maintenance

Web Interface

Smart Phone Apps

QR Codes On Equipment

The web interface will include maintenance records, comments about special items used, links to the specifications, links to the manufacturer’s

website and routine maintenance schedule



Still To Be Answered Implementation Questions

Should the system leverage existing products by tying

together software already in use to handle different parts

of the process? Or should it be a new comprehensive

standalone system?

Should this be used as a comprehensive submittal tracking

system for the General Contractor?

Product Survey

We surveyed 10 people ranging from Engineers to

Contractors to Maintenance personnel. The results

reflect a need for a product such as this in the

industry. Time savings, ease of use, central location,

and reducing paper consumption were just some of

the benefits mentioned.

Building maintenance documentation

Documents

Transcript of Building maintenance documentation