build - v1.00 next project - v4.1 · 2019-04-24 · 11 RACI - Matrix 11 M M x x 12 Work Breakdown...

build - v1.00 next project - v4.1.00

Complexity: Project

Project Type: IT/Infrastructure

Project Scope: Company Wide

Project Phase: > 25%

Deployment Phase: Realisation

Project Owner: Wolfgang Rabl

Project Manager: Alexander Peschke

Version: 2.0

Reporting Date: 27.07.2019

Base Plan saved: 13.07.2019

IT Predictive2019-101

Implementation of an IT-System - classical approach

Page Programme Project Small Project Agile Project

Sheet

Selection Print Selection PPT Export

1 Cover 1 M M M M x x

2 Content 2 M M M M x x

3 List of Changes 3 x x

4 Project Assignment 4 M M M M x x

5 Project Organisation 5 M M M M x x x

6 Contact Information 6 x x

7 Time Context 7 x x

8 Stakeholder Analysis 8 M M x x x

9 Detail Data 10 M M M M x x

10 Backlog M

11 RACI - Matrix 11 M M x x

12 Work Breakdown structure 12 M M M M x x x

13 Sprint planning M

14 Work Package Specifications 13 x x

15 Milestone Plan 15 M M M M x x

16 Gantt Chart 16 M M M M x x x

17 Overview Resources 20 M M x x x

18 Detailed Resources 22 M M x x

19 Overview Costs 23 M M x x x

20 Detailed Costs 25 M M x x

21 Sprint statistics M

22 Project Communication 26 M M x x

23 Project Ground Rules 27 x x

24 Riskplan 29 x x

25 Change Request 31 M x x

26 Project Status Report 33 M M M M x x x

27 Project Close Down Report 34 M M M M x x

28 To Do List 35 x x

Methods

ContentIT Predictive

next project "next_project_V4-1-00 - Kopie.xlsb"

developed by next level 2 / 3523.04.2019

www.nextlevelconsulting.com

Version Date Change Author

0.1 05.07.19 Creation of initial draft after PS-workshop Peschke A.

1.0 13.07.19 Revision after follow-up workshop Peschke A.

2.0 27.07.19 Update after project controlling meeting Peschke A.

IT Predictive

List of Changes




Start Event: Start Date*:

End Event: End Date*:

Objectives:1

2

3

Non-Objectives:1

2

Critical Factors for Success and Main Risks:1

2

Main Tasks*: Resources / Costs*:Date Cost Types Efforts (md) Costs (€)

21.03.20 Internal Labour 504,0 252.000

20.08.19 Third-Party Time and Material 12,0 12.000

27.09.19 Third-Party Fixed Price 12.000

10.01.20 Other Costs 27.700

07.03.20

14.03.20

SUM 516,0 303.700

Project Owner*: Project Manager*:

Wolfgang Rabl Alexander Peschke

PM Team*:

- Michael Goldschmidt - Timucin Soysal

- Sylvia Gawor - Pal Dosanj

- Marinko Todorovic

Description

PROJECT MANAGEMENT

ANALYSIS AND DECISION

DETAIL PLANNING

IMPLEMENTATION

The Requirments for the software is so high that the market has no standard-software available capable of displaying it.

The user does not accept the new solution, thats why they have to be involved as soon as possible.

Alexander Peschke, (Project Manager)Wolfgang Rabl, (Project Owner)

…………………………………………… ……………………………………………

Project AssignmentIT Predictive

Headquarter Headquarter

The IT-system meets the technical and legal requirments till 2021

Users are capable of using the IT-system (contentwise and technical)

Cost reduction of the supported procedure of € 100.000,- till end of 2021

Complete replacement of existing IT-system

Schedule kick-off meeting03.07.2019

Submit IT-system21.03.2020

HR department

Headquarter

IT department

IT department

Technology

Realization of interfaces to the IT-system over the corporate boundaries (to supplier and customer)

TEST AND TRAINING

LAUNCH




Project OrganisationIT Predictive

1 2 3 4 5 6 7 8 9 10 11 12 13

No. First Name Last Name Field of Activities Company / OU Ste

erin

g C

om

mitee

PM

Team

Pro

ject

Serv

ice

Technolo

gy

IT Org

./H

R

1 Wolfgang Rabl Project Owner Management (Headquarter) L

2 Alexander Peschke Project Manager Management (Headquarter) L M

3 M

4 Michael Müllner IT Manager Information Technology (Headquarter) M

5 Heiko Brackmann HR Manager Human Resources (Headquarter) M M

6 Michael Goldschmidt Interface Information Technology (Headquarter) M L

7 Sylvia Gawor Database Information Technology (Headquarter) M L M

8 Marinko Todorovic Steering Technology Production O1 (Office 1) M M

9 Timucin Soysal Training Human Resources (Headquarter) M L

10 Pal Dosanj International Manager Management (Headquarter) M M M M

11 Isabella Deutsch Control Technology Production O2 (Office 2) M

12 Peter Sochna Support Information Technology (Headquarter) M

13 Alina Payer Testing Information Technology (Headquarter) M

14 Michael Wolf ERP Expert External M

15 Peter Minar-Hödel Project Coach Project service L

16 Katharina Kanzler Project Controller Project service M

17

18

19 (L)eader, (M)ember 1 2 3 4 5 6 7 8 9 10 11 12 13

Group RolePerson

Project Owner Project ManagerLeader

Steering Commitee

- Rabl W.

- Müllner M.- Brackmann H.

PM Team

- Peschke A.

- Goldschmidt M.- Gawor S.- Todorovic M.- Soysal T.- Dosanj P.

Project Service

- Minar-Hödel P.

- Kanzler K.

Technology

- Gawor S.

- Todorovic M.- Dosanj P.- Deutsch I.

IT

- Goldschmidt M.

- Gawor S.- Dosanj P.- Sochna P.- Payer A.- Wolf M.

Org./HR

- Soysal T.

- Peschke A.- Brackmann H.- Dosanj P.




Name Field of Activities Company / OU Phone E-mail Outlook

Wolfgang Rabl Project Owner Management

Alexander Peschke Project Manager Management

(Headquarter)

+43(1)123456

+43(676)123456

[email protected] x

Contact InformationIT Predictive




- Since several years many isolated applications are used in the enterprise (purchase, production, sales).

- The systems are insufficient concerning an integrated data management, interfaces to the accounting

and management evaluations

- In a meeting it was agreed to implement a new system, whether there is a suitable solution for this in the

market and how far it has to be adapted is unclear.

- It was agreed to start a project under the guidance of the operating department in which it pursued this

objective together with the IT department and HR.

- The project should contain the concept and the realization, nevertheless, at the end of the concept there

should also be an exit option (not feasible, too expensive, etc.)

- The system should be used in the working process and the other relevant applications might be used only

sporadically (or be completely removed after 6 months)

- The new system is used by the users without problems, for questions an IT-Support is available (in

addition relevant trainings are also taking place)

- Defects and requirements are collected and all 6 months they are evalutated

- Extensive adaptations are carried out again in a new project (release V1.1 or V2.0)

Description of Post-Project Phase:

Time ContextIT Predictive

Description of Pre-Project Phase:




Stakeholder AnalysisIT Predictive

IT Predictive

(2) Customers & Suppliers(1) Internal

(3) Others

Supporting Neutral Critical

Specialist department

IT department

HR department

User

Works council

Accounting

Management

Customers

Suppliers

Partners

Software producerAdvisors

Authority




Cluster Stakeholder/Projects Evaluation Relation Measures Responsibility Date

2 Customers Neutral Basically positive if there are no more wrong productions,

perhaps also rearrangements of different forms

Maintain the possible same terminology, in case of

rearrangements inform customers as early as possiblePeschke A. constantly

2 Suppliers Critical There are probably rearrangements necessary, some

suppliers have old electronic interfaces

A contact person of the main supplier is integrated in the

projectPeschke A. constantly

2 Partners Neutral Cooperation partners are probably not concerned Continuesly check, if changes has effects on procceses

and contacts.Peschke A. 01.01.20

1 Specialist department Supporting Are the main stakeholders, management and employees

interested in change

Use of motivation (nothing specific planned) - -

1 IT department Critical Still a lot of insecurity concerning solution (qualification

need), IT department is mostly overloaded

Clear separation of concept and realization, when

required integration of a consultant, detailled resource

planning with nlc phb xl

Peschke A. 15.07.19

1 HR department Neutral Involved in project, no shortage of resources expected none planned - -

1 User Critical Only some users have a negative position to the project.

If the users don't accept the system it will fail.

Very early integration by interviews in the analysis,

invitation of a user's representative, training of the users

already with the beta version to get usability feedback

Gawor S. constantly

1 Works council Neutral Basically against changes in the enterprise, sensitive data

and additional efforts might cause a problem.

Should get current information, keep a positive contact Soysal T. constantly

3 Software producer Supporting Basically positive, there is a risk that the quality does not

meet the promised expectations

Use interest, take not necessarily the economical provider

(trust base must exist)Goldschmidt M. during SW

analysis

3 Advisors Supporting Bring in his know how on implementing and customizing

an IT system

Integration in the delicate phases of the concept and

implementing, because the IT department experience is

missing

Goldschmidt M. on demand

1 Accounting Supporting Interested in the change but has always problems with

false informations

Involvement in Analyses Soysal T. during SW

analysis

3 Authority Neutral IT rearrangements should have no official relevance In doubt clear with legal department (no concrete

measures planned)- -

1 Management Supporting Is also in a solution interested, regarding the current

situation

If bottlenecked eventually until manager escalates to use

positive attitudePeschke A. on demand




Detail DataIT Predictive

x x x x x x x x x x x x x x x x x x x x x x x x

Start End Start End Base Actual Current Base Actual Current Base Actual Current Base Actual Current Base Actual To Comp. Current Dev. Base Actual Current Base Actual Current Base Actual Current Base Actual To Comp. Current Dev.

1 1 IT Predictive 13% Green 28.02.20 9.750,0 Peschke A. 02.07.19 21.03.20 01.07.19 26.03.20 191 266,0 36,0 290,0 69,0 5,5 68,0 169,0 20,0 164,0 12,0 4,0 12,0 516,0 65,5 468,5 534,0 18,0 252.000 32.750 267.000 12.000 750 12.250 27.700 1.000 22.200 291.700 34.500 266.950 301.450 9.750

2 1.1 PROJECT MANAGEMENT 38% Green 0,0 02.07.19 21.03.20 01.07.19 26.03.20 191 12,0 5,0 11,0 7,0 2,5 7,0 35,0 11,0 33,0 0,0 0,0 0,0 54,0 18,5 32,5 51,0 -3,0 27.000 9.250 25.500 750 750 750 2.500 1.000 2.000 30.250 11.000 17.250 28.250 -2.000

3 1.1.1 Project started 100% Green 02.07.19 02.07.19 01.07.19 01.07.19 0 SS4 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0

4 1.1.2 Project start 100% Green Internal Peschke A. A R C C C C C 02.07.19 13.07.19 01.07.19 12.07.19 10 01.07.19 5,0 4,0 4,0 3,0 2,0 3,0 10,0 8,0 8,0 18,0 14,0 1,0 15,0 -3,0 9.000 7.000 7.500 750 750 750 1.000 1.000 1.000 10.750 8.750 500 9.250 -1.500

5 1.1.3 Project coordination 25% Green Internal Peschke A. R 02.07.19 21.03.20 01.07.19 26.03.20 191 Project Attendant 5,0 1,0 5,0 5,0 1,0 4,0 5,0 0,0 2.500 500 2.500 2.500 500 2.000 2.500 0

6 1.1.4 Project controlling 25% Green Internal Peschke A. A R C C C C C 16.07.19 27.02.20 15.07.19 11.03.20 170 ES4 5,0 1,0 5,0 3,0 0,5 3,0 15,0 2,0 15,0 23,0 3,5 19,5 23,0 0,0 11.500 1.750 11.500 11.500 1.750 9.750 11.500 0

7 1.1.5 Project close down 0% Green Internal Peschke A. A R C C C C C 15.03.20 21.03.20 20.03.20 26.03.20 5 ES6; ES47 2,0 2,0 1,0 1,0 5,0 5,0 8,0 0,0 8,0 8,0 0,0 4.000 0 4.000 1.500 1.000 5.500 0 5.000 5.000 -500

8 1.1.6 Project closed 0% Green 21.03.20 21.03.20 26.03.20 26.03.20 0 ES7 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0

9 1.2 ANALYSIS AND DECISION 38% Green 0,0 02.07.19 20.08.19 01.07.19 26.08.19 41 33,0 31,0 35,0 5,0 3,0 5,0 17,0 9,0 17,0 0,0 0,0 0,0 55,0 43,0 14,0 57,0 2,0 27.500 21.500 28.500 0 0 0 200 0 200 27.700 21.500 7.200 28.700 1.000

10 1.2.1 Infrastructure analysis 100% Green Internal Todorovic M. R C C 02.07.19 13.07.19 01.07.19 19.07.19 15 01.07.19 2,0 2,0 2,0 6,0 6,0 6,0 8,0 8,0 0,0 8,0 0,0 4.000 4.000 4.000 4.000 4.000 0 4.000 0

11 1.2.2 Hardware analysis 100% Green Internal Gawor S. R C 02.07.19 20.07.19 01.07.19 26.07.19 20 01.07.19 10,0 10,0 10,0 10,0 10,0 0,0 10,0 0,0 5.000 5.000 5.000 5.000 5.000 0 5.000 0

12 1.2.3 Software analysis 75% Green Internal Goldschmidt M. R C 02.07.19 27.07.19 01.07.19 02.08.19 25 01.07.19 20,0 20,0 22,0 20,0 20,0 2,0 22,0 2,0 10.000 10.000 11.000 10.000 10.000 1.000 11.000 1.000

13 1.2.4 Documentation of analysis 25% Green Internal Peschke A. R C C C C C 16.07.19 27.07.19 22.07.19 02.08.19 10 EE10; EE11; EE12 1,0 1,0 1,0 1,0 1,0 1,0 5,0 3,0 5,0 7,0 5,0 2,0 7,0 0,0 3.500 2.500 3.500 100 100 3.600 2.500 1.100 3.600 0

14 1.2.5 Analyse close down 0% Green 27.07.19 27.07.19 02.08.19 02.08.19 0 ES13 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0

15 1.2.6 Define alternatives 0% Green xCustomer Peschke A. R C C 30.07.19 03.08.19 05.08.19 09.08.19 5 ES14 1,0 1,0 1,0 1,0 1,0 1,0 3,0 0,0 3,0 3,0 0,0 1.500 0 1.500 1.500 0 1.500 1.500 0

16 1.2.7 Describe alternatives 0% Green Internal Dosanj P. R 30.07.19 10.08.19 05.08.19 16.08.19 10 SS15 3,0 3,0 3,0 0,0 3,0 3,0 0,0 1.500 0 1.500 1.500 0 1.500 1.500 0

17 1.2.8 Presentation 0% Green Internal Soysal T. C C C C R C 13.08.19 13.08.19 19.08.19 19.08.19 1 ES16 1,0 1,0 1,0 1,0 1,0 1,0 3,0 0,0 3,0 3,0 0,0 1.500 0 1.500 100 100 1.600 0 1.600 1.600 0

18 1.2.9 Decide alternative 0% Green Internal Peschke A. A R 14.08.19 20.08.19 20.08.19 26.08.19 5 ES17 1,0 1,0 1,0 0,0 1,0 1,0 0,0 500 0 500 500 0 500 500 0

19 1.2.10 Alternatives decided 0% Green 20.08.19 20.08.19 26.08.19 26.08.19 0 ES18 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0

20 1.3 DETAIL PLANNING 0% Green 30.08.19 4.000,0 21.08.19 27.09.19 27.08.19 03.10.19 28 57,0 0,0 62,0 22,0 0,0 22,0 12,0 0,0 12,0 2,0 2,0 2,0 93,0 2,0 96,0 98,0 5,0 45.500 1.000 49.000 4.500 0 5.250 0 0 0 50.000 1.000 53.250 54.250 4.250

21 1.3.1 Detail planning - infrastructure 0% Green Internal Todorovic M. R C C 21.08.19 10.09.19 27.08.19 16.09.19 15 ES19 5,0 5,0 10,0 10,0 15,0 0,0 15,0 15,0 0,0 7.500 0 7.500 7.500 0 7.500 7.500 0

22 1.3.2 Detail planning - hardware 0% Green Internal Gawor S. R C 21.08.19 17.09.19 27.08.19 23.09.19 20 ES19 25,0 25,0 25,0 0,0 25,0 25,0 0,0 12.500 0 12.500 1.500 1.250 14.000 0 13.750 13.750 -250

23 1.3.3 Detail planning - software 0% Amber Suppliers XY Consulting 30.08.19 4.000,0 Goldschmidt M. R C 21.08.19 24.09.19 27.08.19 30.09.19 25 ES19 30,0 35,0 30,0 0,0 35,0 35,0 5,0 15.000 0 17.500 3.000 4.000 18.000 0 21.500 21.500 3.500

24 1.3.4 Detail planning - personnel and organisation 0% Green Internal Soysal T. R C 11.09.19 24.09.19 17.09.19 30.09.19 10 ES19; EE23 15,0 15,0 2,0 2,0 2,0 17,0 2,0 15,0 17,0 0,0 7.500 1.000 8.500 7.500 1.000 7.500 8.500 1.000

25 1.3.5 Harmonise detail planning 0% Green Internal Peschke A. A R C C C C C 25.09.19 27.09.19 01.10.19 03.10.19 3 ES21; ES22; ES23; ES24 2,0 2,0 2,0 2,0 2,0 2,0 6,0 0,0 6,0 6,0 0,0 3.000 0 3.000 3.000 0 3.000 3.000 0

26 1.3.6 Detail planning closed down 0% Green 27.09.19 27.09.19 03.10.19 03.10.19 0 ES25 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0

27 1.4 IMPLEMENTATION 0% Green 31.12.19 4.250,0 11.09.19 10.01.20 17.09.19 16.01.20 85 125,0 0,0 145,0 15,0 0,0 15,0 25,0 0,0 25,0 2,0 0,0 2,0 167,0 0,0 187,0 187,0 20,0 82.500 0 93.500 4.500 0 4.250 25.000 0 20.000 112.000 0 117.750 117.750 5.750

28 1.4.1 Implement infrastructure 0% Green Internal Todorovic M. R C 11.09.19 15.10.19 17.09.19 21.10.19 25 ES21 20,0 20,0 20,0 0,0 20,0 20,0 0,0 10.000 0 10.000 10.000 0 10.000 10.000 0

29 1.4.2 Implement hardware 0% Green Internal Gawor S. R C 18.09.19 26.11.19 24.09.19 02.12.19 50 ES22 20,0 20,0 20,0 0,0 20,0 20,0 0,0 10.000 0 10.000 5.000 5.000 15.000 0 15.000 15.000 0

30 1.4.3 Implement software 0% Green Suppliers XY Consulting 31.12.19 4.250,0 Goldschmidt M. R C 25.09.19 03.01.20 01.10.19 09.01.20 70 ES23 100,0 120,0 100,0 0,0 120,0 120,0 20,0 50.000 0 60.000 4.500 4.250 20.000 15.000 74.500 0 79.250 79.250 4.750

31 1.4.4 Implement personnel and organisation 0% Green Internal Soysal T. R C 25.09.19 12.11.19 01.10.19 18.11.19 35 ES24 10,0 10,0 2,0 2,0 12,0 0,0 12,0 12,0 0,0 5.000 0 6.000 5.000 0 6.000 6.000 1.000

32 1.4.5 Integration 0% Green Internal Peschke A. R C C C C C 04.01.20 10.01.20 10.01.20 16.01.20 5 ES28; ES29; ES30; ES31 5,0 5,0 5,0 5,0 5,0 5,0 15,0 0,0 15,0 15,0 0,0 7.500 0 7.500 7.500 0 7.500 7.500 0

33 1.4.6 Implementation closed down 0% Green 10.01.20 10.01.20 16.01.20 16.01.20 0 ES32 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0

34 1.5 TEST AND TRAINING 0% Green 28.02.20 1.500,0 11.01.20 07.03.20 17.01.20 12.03.20 40 29,0 0,0 29,0 15,0 0,0 15,0 65,0 0,0 65,0 6,0 2,0 6,0 115,0 2,0 113,0 115,0 0,0 54.500 1.000 57.500 2.250 0 2.000 0 0 0 56.750 1.000 58.500 59.500 2.750

35 1.5.1 1st test run 0% Green Internal Peschke A. R C C C C C C C C 11.01.20 31.01.20 17.01.20 06.02.20 15 ES33 5,0 5,0 5,0 5,0 2,0 2,0 4,0 2,0 4,0 16,0 2,0 14,0 16,0 0,0 6.000 1.000 8.000 6.000 1.000 7.000 8.000 2.000

36 1.5.2 Analyse and modify 1st test run 0% Green Suppliers XY Consulting 28.02.20 1.500,0 Peschke A. R C C C C 01.02.20 07.02.20 07.02.20 13.02.20 5 ES35 2,0 2,0 2,0 2,0 2,0 2,0 6,0 0,0 6,0 6,0 0,0 3.000 0 3.000 1.500 1.500 4.500 0 4.500 4.500 0

37 1.5.3 Beta version exists 0% Green 07.02.20 07.02.20 13.02.20 13.02.20 0 ES36 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0

38 1.5.4 2nd test run 0% Green Internal Peschke A. R C C C C C C C C 08.02.20 21.02.20 14.02.20 27.02.20 10 ES36 10,0 10,0 5,0 5,0 5,0 5,0 2,0 2,0 22,0 0,0 22,0 22,0 0,0 10.000 0 11.000 10.000 0 11.000 11.000 1.000

39 1.5.5 Train users 0% Green Internal Soysal T. C C C C R 08.02.20 07.03.20 14.02.20 12.03.20 20 ES37 10,0 10,0 1,0 1,0 50,0 50,0 61,0 0,0 61,0 61,0 0,0 30.500 0 30.500 30.500 0 30.500 30.500 0

40 1.5.6 Analyse and modify 2nd test run 0% Green Internal Peschke A. R C C C C 22.02.20 28.02.20 28.02.20 05.03.20 5 ES38 2,0 2,0 2,0 2,0 5,0 5,0 9,0 0,0 9,0 9,0 0,0 4.500 0 4.500 750 500 5.250 0 5.000 5.000 -250

41 1.5.7 Approval 0% Green Internal Peschke A. A R 01.03.20 07.03.20 06.03.20 12.03.20 5 ES40 1,0 1,0 1,0 0,0 1,0 1,0 0,0 500 0 500 500 0 500 500 0

42 1.5.8 IT system approved 0% Green 07.03.20 07.03.20 12.03.20 12.03.20 0 ES41 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0

43 1.6 LAUNCH 0% Green 0,0 08.03.20 14.03.20 13.03.20 19.03.20 5 10,0 0,0 8,0 5,0 0,0 4,0 15,0 0,0 12,0 2,0 0,0 2,0 32,0 0,0 26,0 26,0 -6,0 15.000 0 13.000 0 0 0 0 15.000 0 13.000 13.000 -2.000

44 1.6.1 Launch hardware 0% Green Internal Goldschmidt M. I C R C 08.03.20 14.03.20 13.03.20 19.03.20 5 ES42 5,0 4,0 5,0 4,0 10,0 0,0 8,0 8,0 -2,0 5.000 0 4.000 5.000 0 4.000 4.000 -1.000

45 1.6.2 Launch software 0% Green Internal Brackmann H. I C R C 08.03.20 14.03.20 13.03.20 19.03.20 5 ES42 5,0 4,0 5,0 4,0 10,0 0,0 8,0 8,0 -2,0 5.000 0 4.000 5.000 0 4.000 4.000 -1.000

46 1.6.3 Launch organisation 0% Green Internal Todorovic M. I C R C 08.03.20 14.03.20 13.03.20 19.03.20 5 ES42; EE39 5,0 4,0 5,0 4,0 2,0 2,0 12,0 0,0 10,0 10,0 -2,0 5.000 0 5.000 5.000 0 5.000 5.000 0

47 1.6.4 Launch approval 0% Green 14.03.20 14.03.20 19.03.20 19.03.20 0 ES44; ES45; ES46 0,0 0,0 0,0 0,0 0,0 0 0 0 0 0 0 0 0

END

(R)esponsible, (C)onsulted, (A)ccountable, (I)nformed

¹ project owner, ² project manager, ³ PM Team

Date

ImportCosts (€)

SUMInternal Labour

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WBS Code

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Production O1 (Office 1)

Outlook

Sales O1 (Office 1)Payment

amount Pesch

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SUM Third-Party Fixed Price Other Costs

CommentSource

Dates

Duration

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earlier

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Current Dates

Responsibility

Base Dates

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Information Technology

(Headquarter)




RACI - MatrixIT Predictive

1 1 IT Predictive Peschke A.

2 1.1 PROJECT MANAGEMENT

3 1.1.1 Project started

4 1.1.2 Project start Peschke A. A R C C C C C

5 1.1.3 Project coordination Peschke A. R

6 1.1.4 Project controlling Peschke A. A R C C C C C

7 1.1.5 Project close down Peschke A. A R C C C C C

8 1.1.6 Project closed

9 1.2 ANALYSIS AND DECISION

10 1.2.1 Infrastructure analysis Todorovic M. R C C

11 1.2.2 Hardware analysis Gawor S. R C

12 1.2.3 Software analysis Goldschmidt M. R C

13 1.2.4 Documentation of analysis Peschke A. R C C C C C

14 1.2.5 Analyse close down

15 1.2.6 Define alternatives Peschke A. R C C

16 1.2.7 Describe alternatives Dosanj P. R

17 1.2.8 Presentation Soysal T. C C C C R C

18 1.2.9 Decide alternative Peschke A. A R

19 1.2.10 Alternatives decided

20 1.3 DETAIL PLANNING

21 1.3.1 Detail planning - infrastructure Todorovic M. R C C

22 1.3.2 Detail planning - hardware Gawor S. R C

23 1.3.3 Detail planning - software Goldschmidt M. R C

24 1.3.4 Detail planning - personnel and organisation Soysal T. R C

25 1.3.5 Harmonise detail planning Peschke A. A R C C C C C

26 1.3.6 Detail planning closed down

27 1.4 IMPLEMENTATION

28 1.4.1 Implement infrastructure Todorovic M. R C

29 1.4.2 Implement hardware Gawor S. R C

30 1.4.3 Implement software Goldschmidt M. R C

31 1.4.4 Implement personnel and organisation Soysal T. R C

32 1.4.5 Integration Peschke A. R C C C C C

33 1.4.6 Implementation closed down

34 1.5 TEST AND TRAINING

35 1.5.1 1st test run Peschke A. R C C C C C C C C

36 1.5.2 Analyse and modify 1st test run Peschke A. R C C C C

37 1.5.3 Beta version exists

38 1.5.4 2nd test run Peschke A. R C C C C C C C C

39 1.5.5 Train users Soysal T. C C C C R

40 1.5.6 Analyse and modify 2nd test run Peschke A. R C C C C

41 1.5.7 Approval Peschke A. A R

42 1.5.8 IT system approved

43 1.6 LAUNCH

44 1.6.1 Launch hardware Goldschmidt M. I C R C

45 1.6.2 Launch software Brackmann H. I C R C

46 1.6.3 Launch organisation Todorovic M. I C R C

47 1.6.4 Launch approval

END

(R)esponsible, (C)onsulted, (A)ccountable, (I)nformed

¹ project owner, ² project manager, ³ PM Team

Responsibility Rab

l W

.¹

Pesch

ke A

.²

Mü

lln

er

M.

Bra

ckm

an

n H

.

Go

ldsch

mid

t M

.³

Gaw

or

S.³

To

do

rovic

M.³

So

ysal

T.³

Do

san

j P

.³

Deu

tsch

I.

So

ch

na P

.

Payer

A.

Wo

lf M

.

Min

ar-

Hö

del

P.

Kan

zle

r K

.

Project Role

DescriptionNo. WBS Code




Work Breakdown structureIT Predictive

MilestoneWork Package Summary Task

1.6

.4

Launch approval

Op

en

14.03.20

19.03.20

0%

Launch organisation

Gre

en

1.6.3 Todorovic M.

13.03.20 19.03.20

0%

Launch software

Gre

en

1.6.2 Brackmann H.

13.03.20 19.03.20

0%

Launch hardware

Gre

en

1.6.1 Goldschmidt M.

13.03.20 19.03.20

0%

1.5

.8

IT system approved

Op

en

07.03.20

12.03.20

0%

Approval

Gre

en

1.5.7 Peschke A.

06.03.20 12.03.20

0%

Analyse and modify 2nd

test run

Gre

en

1.5.6 Peschke A.

28.02.20 05.03.20

0%

Train users

Gre

en

1.5.5 Soysal T.

14.02.20 12.03.20

0%

2nd test run

Gre

en

1.5.4 Peschke A.

14.02.20 27.02.20

0%

1.5

.3

Beta version exists

Op

en

07.02.20

13.02.20

0%

Analyse and modify 1st

test run

Gre

en

1.5.2 Peschke A.

07.02.20 13.02.20

0%

1st test run

Gre

en

1.5.1 Peschke A.

17.01.20 06.02.20

0%

1.4

.6

Implementation

closed down

Op

en

10.01.20

16.01.20

0%

Integration

Gre

en

1.4.5 Peschke A.

10.01.20 16.01.20

0%

Implement personnel and

organisation

Gre

en

1.4.4 Soysal T.

01.10.19 18.11.19

0%

Implement software

Gre

en


01.10.19 09.01.20

0%

Implement hardware

Gre

en

1.4.2 Gawor S.

24.09.19 02.12.19

0%

Implement infrastructure

Gre

en

1.4.1 Todorovic M.

17.09.19 21.10.19

0%

1.3

.6

Detail planning closed

down

Op

en

27.09.19

03.10.19

0%

Harmonise detail

planning

Gre

en

1.3.5 Peschke A.

01.10.19 03.10.19

0%

Detail planning -

personnel and G

ree

n

1.3.4 Soysal T.

17.09.19 30.09.19

0%

Detail planning - software

Am

be

r


27.08.19 30.09.19

0%

Detail planning -

hardware

Gre

en

1.3.2 Gawor S.

27.08.19 23.09.19

0%

Detail planning -

infrastructure

Gre

en

1.3.1 Todorovic M.

27.08.19 16.09.19

0%

1.2

.10

Alternatives decided

Op

en

20.08.19

26.08.19

0%

Decide alternative

Gre

en

1.2.9 Peschke A.

20.08.19 26.08.19

0%

Presentation

Gre

en

1.2.8 Soysal T.

19.08.19 19.08.19

0%

Describe alternatives

Gre

en

1.2.7 Dosanj P.

05.08.19 16.08.19

0%

Define alternatives

Gre

en

1.2.6 Peschke A.

05.08.19 09.08.19

0%

1.2

.5

Analyse close down

Op

en

27.07.19

02.08.19

0%

Documentation of

analysis

Gre

en

1.2.4 Peschke A.

22.07.19 02.08.19

25%

LAUNCH

Gre

en

1.6

13.03.20 19.03.20

0%

TEST AND TRAINING

Gre

en

1.5

17.01.20 12.03.20

0%

IMPLEMENTATION

Gre

en

1.4

17.09.19 16.01.20

0%

DETAIL PLANNING

Gre

en

1.3

27.08.19 03.10.19

0%

IT Predictive

Gre

en

1 Peschke A.

01.07.19 26.03.20

13%

Gre

en


01.07.19 02.08.19

75%

Software analysis

Gre

en

1.2.2 Gawor S.

01.07.19 26.07.19

100%

Hardware analysis

Gre

en

1.2.1 Todorovic M.

01.07.19 19.07.19

100%

Infrastructure analysis

Gre

en

25%

Gre

en

0%

Op

en

0%

26.03.20

1.1.4 Peschke A.

15.07.19 11.03.20

Project close down

1.1

.6

Project closed

21.03.20

26.03.20

sett

led

100%

Gre

en

100%

Gre

en

25%

1.1

.1

Project started

02.07.19

01.07.19G

ree

n

1.2

01.07.19 26.08.19

38%

Gre

en

38%

ANALYSIS AND DECISION

1.1

01.07.19 26.03.20

PROJECT MANAGEMENT

1.1.5 Peschke A.

20.03.20

Project controlling

Project start

1.1.2 Peschke A.

01.07.19 12.07.19

Project coordination

1.1.3 Peschke A.

01.07.19 26.03.20




1.1.2 Work Package

100% Responsibility

Green Start 01.07.19 End 12.07.19

Resources 15,0 Costs 9.250,00

1.1.4 Work Package

25% Responsibility

Green Start 15.07.19 End 11.03.20


WBS Code Project start

Progress Peschke A.

WP Links

WP Results

- Adapted project objectives, project plans, adapted project organisation

- Adapted project management documentation, progress report

WP Progress Measuring

Status

Milestone

WP Content

- Planning of project controlling process

- Prepare and execute the project controlling workshop

- Define project progress, identification of deviations and problems, agreement on corrective measures, adaptation of plans (objectives, scope, schedules,

resources, costs, responsibilities)

- Social project controlling

- Adaptation of project management documentation, preparation of status reports

- Claim management AP Links

WBS Code Project controlling

Progress Peschke A.

WP Links

Website of next level consulting Project site on SharePoint

WP Results

- Project objectives, Project plans, Project organisation, Risk management measures

- PM-Documentation „Project start“


Status

Milestone

WP Content

- Preparation projectstart-process

- Planning and execution of projectstart-workshop

- Development distinction and planning the design of project-context-relations

- Developing detailed project plans (performance, deadlines, resources, costs, risk management)

- Establishment of project organisation, teambuilding, distribution of responsibility

- Adjustment of boundaries and plan details with the project owner

- Documentation of the project planning in the project handbookAP Links

Work Package SpecificationsIT Predictive




https://www.nextlevelconsulting.com/




https://nextlevelholding.sharepoint.com/sites/nls-demo/npj-SP_Projektseite_EDV-System/SitePages/Homepage.aspx




Work Package SpecificationsIT Predictive

1.1.5 Work Package

0% Responsibility

Green Start 20.03.20 End 26.03.20


1.2.2 Work Package

100% Responsibility

Green Start 01.07.19 End 26.07.19



25% Checklist and structure for documentation

50% Analyse of server and clients completed

75% Analyse completed and documented

100% Documentation with area manager verified

WP Links

- Create checklist

- Analyse server

- Analyse clients

- Analyse printer and miscellaneous accessories

- Document results of analysis

- Verify records with area manager.

AP LinksWP Results

- Number of devices

- Specification of devices

- Age of devices

- Remaining guarantee periods and contracts

Progress Gawor S.

Status

Milestone

WP Content

WBS Code Hardware analysis


WP Links

- Planning of project close down process

- Prepare and execute the project close down workshop

- Plan and complete open project tasks

- Performance review and dissolution of the project team

- Last revision of project management documentation and preparation of final project report

- Know-how transfer into line organisation, securing of results

AP LinksWP Results

- List of open project tasks, project evaluation, project team dissolved

- Project close down documentation and project close down reports

Progress Peschke A.

Status

Milestone

WP Content

WBS Code Project close down




WBS Code Milestone Description Base Dates Current Dates Actual Dates

1.1.1 Project started 02.07.19 01.07.19 01.07.19

1.2.5 Analyse close down 27.07.19 02.08.19

1.2.10 Alternatives decided 20.08.19 26.08.19

1.3.6 Detail planning closed down 27.09.19 03.10.19

1.4.6 Implementation closed down 10.01.20 16.01.20

1.5.3 Beta version exists 07.02.20 13.02.20

1.5.8 IT system approved 07.03.20 12.03.20

1.6.4 Launch approval 14.03.20 19.03.20

1.1.6 Project closed 21.03.20 26.03.20

Milestone PlanIT Predictive




Gantt ChartIT Predictive

Jul 19 Aug 19 Sep 19 Oct 19 Nov 19 Dec 19 Jan 20 Feb 20 Mar 20 Apr 20

WBS Code - Description Start End W24

W25

W26

W27

W28

W29

W30

W31

W32

W33

W34

W35

W36

W37

W38

W39

W40

W41

W42

W43

W44

W45

W46

W47

W48

W49

W50

W51

W52

W1

W2

W3

W4

W5

W6

W7

W8

W9

W10

W11

W12

W13

W14

W15

W16

▼▼

▼▼

1.2.4 - Documentation of analysis 25%16.07.19 27.07.19

22.07.19 02.08.19

38%01.07.19 26.03.20

100%

100%

25%

25%

0%15.03.20 21.03.20

20.03.20 26.03.20

19.07.19

1.1.4 - Project controlling16.07.19 27.02.20

15.07.19 11.03.20

1.2.1 - Infrastructure analysis

1.2 - ANALYSIS AND DECISION

1.1.6 - Project closed (M)

1.1.5 - Project close down

1.1.2 - Project start02.07.19

1.1.3 - Project coordination (A)02.07.19 21.03.20

01.07.19 26.03.20

13.07.19

01.07.19 12.07.19

1.1.1 - Project started (M)02.07.19 02.07.19

01.07.19 01.07.19

100%

1.2.3 - Software analysis 75%02.07.19 27.07.19

01.07.19 02.08.19

1.2.2 - Hardware analysis 100%02.07.19 20.07.19

01.07.19 26.07.19

02.07.19 13.07.19

01.07.19

38%02.07.19 20.08.19

01.07.19 26.08.19

0%21.03.20 21.03.20

26.03.20 26.03.20

Dates

Progress

13%

1.1 - PROJECT MANAGEMENT02.07.19 21.03.20

1 - IT Predictive02.07.19 21.03.20

01.07.19 26.03.20






W25

W26

W27

W28

W29

W30

W31

W32

W33

W34

W35

W36

W37

W38

W39

W40

W41

W42

W43

W44

W45

W46

W47

W48

W49

W50

W51

W52

W1

W2

W3

W4

W5

W6

W7

W8

W9

W10

W11

W12

W13

W14

W15

W16

Dates

Progress

▼

▼▼

▼▼

▼

1.4 - IMPLEMENTATION 0%11.09.19 10.01.20

17.09.19 16.01.20

1.3.6 - Detail planning closed down (M) 0%27.09.19 27.09.19

03.10.19 03.10.19

1.3.5 - Harmonise detail planning 0%25.09.19 27.09.19

01.10.19 03.10.19

1.3.4 - Detail planning - personnel and organisation 0%11.09.19 24.09.19

17.09.19 30.09.19

1.3.3 - Detail planning - software 0%21.08.19 24.09.19

27.08.19 30.09.19

1.3.2 - Detail planning - hardware 0%21.08.19 17.09.19

27.08.19 23.09.19

1.3.1 - Detail planning - infrastructure 0%21.08.19 10.09.19

27.08.19 16.09.19

1.3 - DETAIL PLANNING 0%21.08.19 27.09.19

27.08.19 03.10.19

1.2.10 - Alternatives decided (M) 0%20.08.19 20.08.19

26.08.19 26.08.19

1.2.9 - Decide alternative 0%14.08.19 20.08.19

20.08.19 26.08.19

1.2.8 - Presentation 0%13.08.19 13.08.19

19.08.19 19.08.19

1.2.7 - Describe alternatives 0%30.07.19 10.08.19

05.08.19 16.08.19

1.2.6 - Define alternatives 0%30.07.19 03.08.19

05.08.19 09.08.19

1.2.5 - Analyse close down (M) 0%27.07.19 27.07.19

02.08.19 02.08.19






W25

W26

W27

W28

W29

W30

W31

W32

W33

W34

W35

W36

W37

W38

W39

W40

W41

W42

W43

W44

W45

W46

W47

W48

W49

W50

W51

W52

W1

W2

W3

W4

W5

W6

W7

W8

W9

W10

W11

W12

W13

W14

W15

W16

Dates

Progress

▼▼

▼▼

1.5.7 - Approval 0%01.03.20 07.03.20

06.03.20 12.03.20

1.5.6 - Analyse and modify 2nd test run 0%22.02.20 28.02.20

28.02.20 05.03.20

1.5.5 - Train users 0%08.02.20 07.03.20

14.02.20 12.03.20

1.5.4 - 2nd test run 0%08.02.20 21.02.20

14.02.20 27.02.20

1.5.3 - Beta version exists (M) 0%07.02.20 07.02.20

13.02.20 13.02.20

1.5.2 - Analyse and modify 1st test run 0%01.02.20 07.02.20

07.02.20 13.02.20

1.5.1 - 1st test run 0%11.01.20 31.01.20

17.01.20 06.02.20

1.5 - TEST AND TRAINING 0%11.01.20 07.03.20

17.01.20 12.03.20

1.4.6 - Implementation closed down (M) 0%10.01.20 10.01.20

16.01.20 16.01.20

1.4.5 - Integration 0%04.01.20 10.01.20

10.01.20 16.01.20

1.4.4 - Implement personnel and organisation 0%25.09.19 12.11.19

01.10.19 18.11.19

1.4.3 - Implement software 0%25.09.19 03.01.20

01.10.19 09.01.20

1.4.2 - Implement hardware 0%18.09.19 26.11.19

24.09.19 02.12.19

1.4.1 - Implement infrastructure 0%11.09.19 15.10.19

17.09.19 21.10.19






W25

W26

W27

W28

W29

W30

W31

W32

W33

W34

W35

W36

W37

W38

W39

W40

W41

W42

W43

W44

W45

W46

W47

W48

W49

W50

W51

W52

W1

W2

W3

W4

W5

W6

W7

W8

W9

W10

W11

W12

W13

W14

W15

W16

Dates

Progress

Current Base

Summary Task

Work Package

Milestone ▼ ▼

▼

▼▼

▼

1.6.4 - Launch approval (M) 0%14.03.20 14.03.20

19.03.20 19.03.20

1.6.3 - Launch organisation 0%08.03.20 14.03.20

13.03.20 19.03.20

1.6.2 - Launch software 0%08.03.20 14.03.20

13.03.20 19.03.20

1.6.1 - Launch hardware 0%08.03.20 14.03.20

13.03.20 19.03.20

1.6 - LAUNCH 0%08.03.20 14.03.20

13.03.20 19.03.20

1.5.8 - IT system approved (M) 0%07.03.20 07.03.20

12.03.20 12.03.20




Phase Base Actual To Complete Current Deviation

PROJECT MANAGEMENT 54 19 33 51 -3

ANALYSIS AND DECISION 55 43 14 57 2

DETAIL PLANNING 93 2 96 98 5

IMPLEMENTATION 167 0 187 187 20

TEST AND TRAINING 115 2 113 115 0

LAUNCH 32 0 26 26 -6

To Complete

Current

Deviation

534

18

Phase Overview

Actual

Project Overview

66

469

Overview ResourcesIT Predictive

516Base

0 100 200 300 400 500 600

10%

11%

18%

35%

21%

5%

PROJECT MANAGEMENT ANALYSIS AND DECISION

DETAIL PLANNING IMPLEMENTATION

TEST AND TRAINING LAUNCH




Overview ResourcesIT Predictive

Org. Unit Base Actual To Complete Current Deviation

Human Resources (Headquarter) 266 36 254 290 24

Information Technology (Headquarter) 69 6 63 68 -1

Production O1 (Office 1) 169 20 144 164 -5

Sales O1 (Office 1) 12 4 8 12 0

not assignable 0 0 0 0 0

If not stated differently, all values are 'current' and in 'md'.

Resource Types Overview

0

10

20

30

40

50

60

70

80

90

100

Jul.19

Aug.1

9

Sep.1

9

Oct.19

No

v.1

9

De

c.1

9

Jan

.20

Fe

b.2

0

Mar.

20

Sales O1 (Office 1)

Production O1 (Office 1)

Information Technology (Headquarter)

Human Resources (Headquarter)

54%

13%

31%

2%0%0%0%0%0%0%0%0%0%0%0%0%0%0%0%0%0%




Detailed ResourcesIT Predictive

Base Actual Current Base Actual Current Base Actual Current Base Actual Current Base Actual To Comp. Current Dev.

1 1 IT Predictive 13% Green 266,0 36,0 290,0 69,0 5,5 68,0 169,0 20,0 164,0 12,0 4,0 12,0 516,0 65,5 468,5 534,0 18,0

2 1.1 PROJECT MANAGEMENT 38% Green 12,0 5,0 11,0 7,0 2,5 7,0 35,0 11,0 33,0 0,0 0,0 0,0 54,0 18,5 32,5 51,0 -3,0

3 1.1.1 Project started 100% Green 0,0 0,0 0,0 0,0 0,0

4 1.1.2 Project start 100% Green 5,0 4,0 4,0 3,0 2,0 3,0 10,0 8,0 8,0 18,0 14,0 1,0 15,0 -3,0

5 1.1.3 Project coordination 25% Green 5,0 1,0 5,0 5,0 1,0 4,0 5,0 0,0

6 1.1.4 Project controlling 25% Green 5,0 1,0 5,0 3,0 0,5 3,0 15,0 2,0 15,0 23,0 3,5 19,5 23,0 0,0

7 1.1.5 Project close down 0% Green 2,0 2,0 1,0 1,0 5,0 5,0 8,0 0,0 8,0 8,0 0,0

8 1.1.6 Project closed 0% Green 0,0 0,0 0,0 0,0 0,0

9 1.2 ANALYSIS AND DECISION 38% Green 33,0 31,0 35,0 5,0 3,0 5,0 17,0 9,0 17,0 0,0 0,0 0,0 55,0 43,0 14,0 57,0 2,0

10 1.2.1 Infrastructure analysis 100% Green 2,0 2,0 2,0 6,0 6,0 6,0 8,0 8,0 0,0 8,0 0,0

11 1.2.2 Hardware analysis 100% Green 10,0 10,0 10,0 10,0 10,0 0,0 10,0 0,0

12 1.2.3 Software analysis 75% Green 20,0 20,0 22,0 20,0 20,0 2,0 22,0 2,0

13 1.2.4 Documentation of analysis 25% Green 1,0 1,0 1,0 1,0 1,0 1,0 5,0 3,0 5,0 7,0 5,0 2,0 7,0 0,0

14 1.2.5 Analyse close down 0% Green 0,0 0,0 0,0 0,0 0,0

15 1.2.6 Define alternatives 0% Green 1,0 1,0 1,0 1,0 1,0 1,0 3,0 0,0 3,0 3,0 0,0

16 1.2.7 Describe alternatives 0% Green 3,0 3,0 3,0 0,0 3,0 3,0 0,0

17 1.2.8 Presentation 0% Green 1,0 1,0 1,0 1,0 1,0 1,0 3,0 0,0 3,0 3,0 0,0

18 1.2.9 Decide alternative 0% Green 1,0 1,0 1,0 0,0 1,0 1,0 0,0

19 1.2.10 Alternatives decided 0% Green 0,0 0,0 0,0 0,0 0,0

20 1.3 DETAIL PLANNING 0% Green 57,0 0,0 62,0 22,0 0,0 22,0 12,0 0,0 12,0 2,0 2,0 2,0 93,0 2,0 96,0 98,0 5,0

21 1.3.1 Detail planning - infrastructure 0% Green 5,0 5,0 10,0 10,0 15,0 0,0 15,0 15,0 0,0

22 1.3.2 Detail planning - hardware 0% Green 25,0 25,0 25,0 0,0 25,0 25,0 0,0

23 1.3.3 Detail planning - software 0% Amber 30,0 35,0 30,0 0,0 35,0 35,0 5,0

24 1.3.4 Detail planning - personnel and organisation 0% Green 15,0 15,0 2,0 2,0 2,0 17,0 2,0 15,0 17,0 0,0

25 1.3.5 Harmonise detail planning 0% Green 2,0 2,0 2,0 2,0 2,0 2,0 6,0 0,0 6,0 6,0 0,0

26 1.3.6 Detail planning closed down 0% Green 0,0 0,0 0,0 0,0 0,0

27 1.4 IMPLEMENTATION 0% Green 125,0 0,0 145,0 15,0 0,0 15,0 25,0 0,0 25,0 2,0 0,0 2,0 167,0 0,0 187,0 187,0 20,0

28 1.4.1 Implement infrastructure 0% Green 20,0 20,0 20,0 0,0 20,0 20,0 0,0

29 1.4.2 Implement hardware 0% Green 20,0 20,0 20,0 0,0 20,0 20,0 0,0

30 1.4.3 Implement software 0% Green 100,0 120,0 100,0 0,0 120,0 120,0 20,0

31 1.4.4 Implement personnel and organisation 0% Green 10,0 10,0 2,0 2,0 12,0 0,0 12,0 12,0 0,0

32 1.4.5 Integration 0% Green 5,0 5,0 5,0 5,0 5,0 5,0 15,0 0,0 15,0 15,0 0,0

33 1.4.6 Implementation closed down 0% Green 0,0 0,0 0,0 0,0 0,0

34 1.5 TEST AND TRAINING 0% Green 29,0 0,0 29,0 15,0 0,0 15,0 65,0 0,0 65,0 6,0 2,0 6,0 115,0 2,0 113,0 115,0 0,0

35 1.5.1 1st test run 0% Green 5,0 5,0 5,0 5,0 2,0 2,0 4,0 2,0 4,0 16,0 2,0 14,0 16,0 0,0

36 1.5.2 Analyse and modify 1st test run 0% Green 2,0 2,0 2,0 2,0 2,0 2,0 6,0 0,0 6,0 6,0 0,0

37 1.5.3 Beta version exists 0% Green 0,0 0,0 0,0 0,0 0,0

38 1.5.4 2nd test run 0% Green 10,0 10,0 5,0 5,0 5,0 5,0 2,0 2,0 22,0 0,0 22,0 22,0 0,0

39 1.5.5 Train users 0% Green 10,0 10,0 1,0 1,0 50,0 50,0 61,0 0,0 61,0 61,0 0,0

40 1.5.6 Analyse and modify 2nd test run 0% Green 2,0 2,0 2,0 2,0 5,0 5,0 9,0 0,0 9,0 9,0 0,0

41 1.5.7 Approval 0% Green 1,0 1,0 1,0 0,0 1,0 1,0 0,0

42 1.5.8 IT system approved 0% Green 0,0 0,0 0,0 0,0 0,0

43 1.6 LAUNCH 0% Green 10,0 0,0 8,0 5,0 0,0 4,0 15,0 0,0 12,0 2,0 0,0 2,0 32,0 0,0 26,0 26,0 -6,0

44 1.6.1 Launch hardware 0% Green 5,0 4,0 5,0 4,0 10,0 0,0 8,0 8,0 -2,0

45 1.6.2 Launch software 0% Green 5,0 4,0 5,0 4,0 10,0 0,0 8,0 8,0 -2,0

46 1.6.3 Launch organisation 0% Green 5,0 4,0 5,0 4,0 2,0 2,0 12,0 0,0 10,0 10,0 -2,0

47 1.6.4 Launch approval 0% Green 0,0 0,0 0,0 0,0 0,0

END

SUM

Resources (md)

Human Resources

(Headquarter)

Information Technology

(Headquarter) Production O1 (Office 1) Sales O1 (Office 1)

Description Progress StatusNo. WBS Code




Phase Base Actual To Complete Current Deviation

PROJECT MANAGEMENT 30.250 11.000 17.250 28.250 -2.000

ANALYSIS AND DECISION 27.700 21.500 7.200 28.700 1.000

DETAIL PLANNING 50.000 1.000 53.250 54.250 4.250

IMPLEMENTATION 112.000 0 117.750 117.750 5.750

TEST AND TRAINING 56.750 1.000 58.500 59.500 2.750

LAUNCH 15.000 0 13.000 13.000 -2.000

Overview CostsIT Predictive

291.700Base

Actual

Project Overview

34.500

Change Request 11.000

266.950To Complete

Current

Deviation Incl. CR

301.450

-1.250

Phase Overview

Deviation Exkl. CR 9.750

0 50.000 100.000 150.000 200.000 250.000 300.000 350.000

9%

10%

18%

39%

20%

4%

PROJECT MANAGEMENT ANALYSIS AND DECISION

DETAIL PLANNING IMPLEMENTATION

TEST AND TRAINING LAUNCH




Overview CostsIT Predictive

Cost Types Base Actual To Complete Current Deviation

Internal Labour 252.000 32.750 234.250 267.000 15.000

Third-Party Fixed Price 12.000 750 11.500 12.250 250

Other Costs 27.700 1.000 21.200 22.200 -5.500

not assignable 0 0 0 0 0

If not stated differently, all values are 'current' and in '€', deviations from baseplan stated without CR.

Cost Types Overview

0

10.000

20.000

30.000

40.000

50.000

60.000

Jul.19

Au

g.1

9

Se

p.1

9

Oct.

19

No

v.1

9

De

c.1

9

Jan

.20

Fe

b.2

0

Ma

r.2

0

Other Costs Third-Party Fixed Price Internal Labour

89%

0%0%0%0%4%

7% 0%0%0%0%0%0%0%0%0%




Detailed CostsIT Predictive

Base Actual Current Base Actual Current Base Actual Current Base Actual To Comp. Current Dev.

1 1 IT Predictive 13% Green 252.000 32.750 267.000 12.000 750 12.250 27.700 1.000 22.200 291.700 34.500 266.950 301.450 9.750

2 1.1 PROJECT MANAGEMENT 38% Green 27.000 9.250 25.500 750 750 750 2.500 1.000 2.000 30.250 11.000 17.250 28.250 -2.000

3 1.1.1 Project started 100% Green 0 0 0 0 0 0 0 0

4 1.1.2 Project start 100% Green 9.000 7.000 7.500 750 750 750 1.000 1.000 1.000 10.750 8.750 500 9.250 -1.500

5 1.1.3 Project coordination 25% Green 2.500 500 2.500 2.500 500 2.000 2.500 0

6 1.1.4 Project controlling 25% Green 11.500 1.750 11.500 11.500 1.750 9.750 11.500 0

7 1.1.5 Project close down 0% Green 4.000 0 4.000 1.500 1.000 5.500 0 5.000 5.000 -500

8 1.1.6 Project closed 0% Green 0 0 0 0 0 0 0 0

9 1.2 ANALYSIS AND DECISION 38% Green 27.500 21.500 28.500 0 0 0 200 0 200 27.700 21.500 7.200 28.700 1.000

10 1.2.1 Infrastructure analysis 100% Green 4.000 4.000 4.000 4.000 4.000 0 4.000 0

11 1.2.2 Hardware analysis 100% Green 5.000 5.000 5.000 5.000 5.000 0 5.000 0

12 1.2.3 Software analysis 75% Green 10.000 10.000 11.000 10.000 10.000 1.000 11.000 1.000

13 1.2.4 Documentation of analysis 25% Green 3.500 2.500 3.500 100 100 3.600 2.500 1.100 3.600 0

14 1.2.5 Analyse close down 0% Green 0 0 0 0 0 0 0 0

15 1.2.6 Define alternatives 0% Green 1.500 0 1.500 1.500 0 1.500 1.500 0

16 1.2.7 Describe alternatives 0% Green 1.500 0 1.500 1.500 0 1.500 1.500 0

17 1.2.8 Presentation 0% Green 1.500 0 1.500 100 100 1.600 0 1.600 1.600 0

18 1.2.9 Decide alternative 0% Green 500 0 500 500 0 500 500 0

19 1.2.10 Alternatives decided 0% Green 0 0 0 0 0 0 0 0

20 1.3 DETAIL PLANNING 0% Green 45.500 1.000 49.000 4.500 0 5.250 0 0 0 50.000 1.000 53.250 54.250 4.250

21 1.3.1 Detail planning - infrastructure 0% Green 7.500 0 7.500 7.500 0 7.500 7.500 0

22 1.3.2 Detail planning - hardware 0% Green 12.500 0 12.500 1.500 1.250 14.000 0 13.750 13.750 -250

23 1.3.3 Detail planning - software 0% Amber 15.000 0 17.500 3.000 4.000 18.000 0 21.500 21.500 3.500

24 1.3.4 Detail planning - personnel and organisation 0% Green 7.500 1.000 8.500 7.500 1.000 7.500 8.500 1.000

25 1.3.5 Harmonise detail planning 0% Green 3.000 0 3.000 3.000 0 3.000 3.000 0

26 1.3.6 Detail planning closed down 0% Green 0 0 0 0 0 0 0 0

27 1.4 IMPLEMENTATION 0% Green 82.500 0 93.500 4.500 0 4.250 25.000 0 20.000 112.000 0 117.750 117.750 5.750

28 1.4.1 Implement infrastructure 0% Green 10.000 0 10.000 10.000 0 10.000 10.000 0

29 1.4.2 Implement hardware 0% Green 10.000 0 10.000 5.000 5.000 15.000 0 15.000 15.000 0

30 1.4.3 Implement software 0% Green 50.000 0 60.000 4.500 4.250 20.000 15.000 74.500 0 79.250 79.250 4.750

31 1.4.4 Implement personnel and organisation 0% Green 5.000 0 6.000 5.000 0 6.000 6.000 1.000

32 1.4.5 Integration 0% Green 7.500 0 7.500 7.500 0 7.500 7.500 0

33 1.4.6 Implementation closed down 0% Green 0 0 0 0 0 0 0 0

34 1.5 TEST AND TRAINING 0% Green 54.500 1.000 57.500 2.250 0 2.000 0 0 0 56.750 1.000 58.500 59.500 2.750

35 1.5.1 1st test run 0% Green 6.000 1.000 8.000 6.000 1.000 7.000 8.000 2.000

36 1.5.2 Analyse and modify 1st test run 0% Green 3.000 0 3.000 1.500 1.500 4.500 0 4.500 4.500 0

37 1.5.3 Beta version exists 0% Green 0 0 0 0 0 0 0 0

38 1.5.4 2nd test run 0% Green 10.000 0 11.000 10.000 0 11.000 11.000 1.000

39 1.5.5 Train users 0% Green 30.500 0 30.500 30.500 0 30.500 30.500 0

40 1.5.6 Analyse and modify 2nd test run 0% Green 4.500 0 4.500 750 500 5.250 0 5.000 5.000 -250

41 1.5.7 Approval 0% Green 500 0 500 500 0 500 500 0

42 1.5.8 IT system approved 0% Green 0 0 0 0 0 0 0 0

43 1.6 LAUNCH 0% Green 15.000 0 13.000 0 0 0 0 15.000 0 13.000 13.000 -2.000

44 1.6.1 Launch hardware 0% Green 5.000 0 4.000 5.000 0 4.000 4.000 -1.000

45 1.6.2 Launch software 0% Green 5.000 0 4.000 5.000 0 4.000 4.000 -1.000

46 1.6.3 Launch organisation 0% Green 5.000 0 5.000 5.000 0 5.000 5.000 0

47 1.6.4 Launch approval 0% Green 0 0 0 0 0 0 0 0

END

SUMOther CostsInternal Labour Third-Party Fixed Price

Costs (€)

Description Progress StatusNo. WBS Code




Description Content Participants Frequency Location

Project owner meeting - Discussion project status, deviations in the project

- Decision-making on the basis of the PC-meeting

- Release production protocol

project owner,

project manager,

possibly Subteam owner

monthly seminar room XY

Project controlling meeting - Controlling scope, appointments, resources and costs

- Controlling of the environmental relations

- Social project controlling

- Discussion of problems

- Prepare dessions for PO meeting

- Planning next steps

project manager,

project team,

project coach

monthly

Jour fixe - Operative coordination of the project involved parties



project manager,

project team

weekly

Subteam meeting - Coordination Subteams



subteam on demand

Project CommunicationIT Predictive




Behavior Rules Definition

No proxy - Attend meetings personally; do not send representatives

- Meetings start and finish on time and have sufficient breaks

- Team members are authorised for decisions.

- Meetings with less than 50 % attendance are called off

No smoking, no mobiles - No smoking in meetings

- Mobile phones are switched off during meetings

- Exceptions are explicitly agreed upon and incoming calls have to be finished outside the room

Agenda and minutes - Agenda for meetings (+ needed material) distributed 3 days in advance

- Each meeting has a defined moderator and a responsible person for the minutes

- Minutes should be distributed within 3 days to all participants

- Objections against minutes have to be raised to the project manager within 3 days

Communication - We use primarily e-mail as communication form

- As far as possible, results are distributed via e-mail

- Documents are distributed by the project manager.

We are the project team - We try to achieve the defined objectives together as a project team and everyone feels responsible for the

results of the entire project

- Everybody in the team is responsible for “marketing” of the project

- We resolve conflicts within the team and if necessary at the project manager or project owner level

- Open communication within project team, no secrets in relation to project

Commitment of team members to project decisions

Project Ground RulesIT Predictive




Project Ground RulesIT Predictive

Documentation Rules Definition

Filing - The central project storage is at <x:\\projects\standard\…>

- The storage is structured according to the WBS. This file structure applies to the entire project documentation

and is mandatory

- Working documents can temporarily be stored on local drives

- As soon as a document achieves a presentable status, it should be placed into the central project file storage

Access authorisation - The project manager and the project team have full access rights to all project files.

- The project manager specifies the competences for Responsibility, Authorisation and Contribution for work

packages and documents

Naming convention - Team members should immediately be able to recognise project, phase and version of the document

- Format: PP_xxx_v00_yymmdd (PP… project name, xxx… meaningful document designation, v00…version

number 0.0, 181231…date of preparation/amendment)

- Version 1.0 is assigned uniformly to the first approved version of the document

Distribution, information - Team members should be informed of major changes or new documents

- Only a Link to the document is nessercary, if documents are distributet into the projectteam




RiskplanIT Predictive

Legend

Note

* This project understands risks which have a probability of less than 5% as risks with low

probability.

* This project understands risks that do not jeopardize the achievement of the objectives and

the project’s end date and only lead to an increase of max. 5% of the cost and effort as risks

with low impact.

* This project understands risks which have a probability of 10-25% as risks with high

probability.

* This project understands risks that partly jeopardize the achievement of objectives, can delay

the end date by up to two months and lead to an increase of max. 25% of the cost and effort as

risks with high impact.

Medium

* The risks are described in detail in the table, in the graph they are labelled with a number (first

column in the table).

* All risks are displayed with a uniform bubble size and coloration.

* The risks are assigned to the cluster based on the probability and impact. The arrangement

within the cluster has no meaning and is used only for readability.

* The arrow outside the circle indicates the variance of the specific risk compared to the original

project plan (i.e. the baseline).

* New risks are always displayed with an arrow pointing up right (as probability and impact were

not originally planned). Risks without an arrow indicate that no change took place.

* The colour of the background of the cluster signals the need for action. Risks on the bottom

left tend to be non-critical, while risks on the top right usually require action.

Impact

Ve

ry H

igh

Hig

h

High Very HighNone Low

Pro

ba

bilit

y o

f O

cc

urr

an

ce

No

ne

Me

diu

mL

ow

1

2

3

4




1

2

3

4

5

6

7

Date

28.08.19

CommentMeasures

Right from the start requirements were

In case of problems, an expert can be

Plan a new test, if the beta version has

check acceptance, define adaptions,

Medium

Medium Very High

Medium Medium

Very High Medium

Base

Impact Probability

Very High Low

Medium Medium

Impact

Project delayed and costs are increasing

Description

There excists no tool on the market which

The system doesn't react like it should,

The number of bugs is incalculable, 2 test

Although all requirements are

development mistakes

third test

system acceptance

Medium High

Very High Medium

Title

requirements to high

Current

Impact Probability

Very High

No.




Change RequestIT Predictive

No. Title Description Initiator Costs (€) Status Decision Maker Date Comment

1 Analysis

interfaces

In addition to the original simple analysis

of the existing system landscape possible

interfaces of a new system to existing

applications should also be analysed.

Goldschmidt M. 11.000 approved Rabl W. 15.07.19

2 Enhanced role

concept

As part of the analysis, a specific role has

been identified in a sample, which cannot

be displayed differentiated using the

standard functionality. In the original

project plan, it was assumed that the

standard role concept would be sufficient.

Peschke A. 20.000 declined Brackmann H. 25.07.19 Can be extended in a later version in the post-

project phase.

3 Presentation of

the results of the

analysis

The project owner requests that the

findings of the analysis should not only

be documented in MS Word, but in

addition the findings should be prepared

and presented in an appealing way in MS

PowerPoint to the Project Steering

Committee.

Peschke A. 5.000 Open Rabl W.

4

5

6

SUM 36.000

1

1

1

0

Number of CRsCR - Open

CR - approved

CR - declined

CR - Integrated

Costs - Base

Costs - Current0 50.000 100.000 150.000 200.000 250.000 300.000 350.000

Current

Base

5.000

11.00020.000

0

Costs of CRs (€)




No. Title Description Initiator Costs (€) Status Decision Maker Date Comment




Team

Stakeholder

Hard Facts

Soft Facts

Further Steps

DateDecisions / Tasks

Progress and Deviation to Current Plan (in %) Actual

301.450

Base Current

291.700

11.000

100%

516

13% 100%

Report of the needs for the software change-over to Management board

21.03.2020

Summary of project status and cleared CRs for Management board

Summary lessons-learned of actual state analysis via email

02.07.2019

Rabl W. 11.08.19

Peschke A. 07.08.19

Soysal T. 04.08.19

01.07.2019

Project Status ReportIT Predictive at- 27.07.2019

The project start has planned. The actual state analysis is widely finished,

outcomes are currently being documented.

Based on the restricted availability of the persons in charge the analysis of

hardware and software took approx. one week longer than expected.

The mood of the team is exceptional positive. It seems that the team members are happy to participate in the

project. They are motivated and reliable.

In contrast to the team the support of the stakeholders is moderate. Nobody is working against the project, but it

does not seem as if the users are interested in implementing the new system.

27.07.2019

Overview

01.07.2019

Responsibility

27.07.2019 26.03.2020

66 534

34.500

Wolfgang Rabl, (Project Owner)

…………………………………………… ……………………………………………

Alexander Peschke, (Project Manager)

0 % 20 % 40 % 60 % 80 % 100 % 120 %

Costs (€)

Resources(md)

Dates

Scope

Base CR Actual Current




++ + - --1

2

3

Responsib. Dates

…………………………………………… ……………………………………………

Wolfgang Rabl, (Project Owner) Alexander Peschke, (Project Manager)

Reflection: Scope/Dates

Plann. of Remaining Tasks & Post-Project Activities

To Do

Performance Review Lessons Learned

Reflection: Resources/Costs Reflection: Organisation/Communication

The IT-system meets the technical and legal requirments till 2021

Users are capable of using the IT-system (contentwise and technical)

Cost reduction of the supported procedure of € 100.000,- till end ...

Reflection: Objectives

Project Close Down Report

Reflection: Management

IT Predictive

Objectives of the Project Assignment

Overall Impression




No. WBS Title Description Responsibility Date % Active

Filter

1 1.1.2 Minutes PS-Workshop Provide minutes for the project start

workshop

Soysal T. 30.07.19 100 x!

2 1.1.3 Scheduling PC-

Meetings 2019

Reservation for project controlling meetings

(participants and room) until the end of the

year

Soysal T. 31.07.19 50 x

!

3 1.1.3 Scheduling PSC-

Meetings 2019

Reservation for project steering commitee

meetings (participants and room) until the end

of the year

Soysal T. 31.07.19 0 x

!

4 1.2.2 Replacement

Scheduling Inspection

Server Room

Coordinate replacement schedule for the

inspection of the server room with Mr.

Doesntwant

Goldschmidt M. 18.07.19 25 x

!

5 1.1.4 Project Status with

CRs

Create PowerPoint slides for project status

with an overview of CRs for management

board meeting

Peschke A. 07.08.19 0 x

!

6 1.2.3 Replacement

Scheduling Analysis

ERP-System

Coordinate replacement schedule for analysis

of ERP system with Mr. Buchinger

Goldschmidt M. 28.07.19 25 x

!

7 x

8 x

9 x

23.04.19 50 No Change ! Not Exported

22.04.19 75 Pos. Change Delegated

24.04.19 25 Neg. Change ✓ Accepted

Declined

! Not Found

To Do ListIT Predictive

Outlook




build - v1.00 next project - v4.1 · 2019-04-24 · 11 RACI - Matrix 11 M M x x 12 Work Breakdown...

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