Budgeting Best Practices - Amazon S3€¦ · Able to use general BI360 budgeting best practices ......
Transcript of Budgeting Best Practices - Amazon S3€¦ · Able to use general BI360 budgeting best practices ......
Budgeting Best Practices
with
Presented by Rob Iversen
Who am I?
Rob Iversen
Denver, Colorado
20+ Years CPM Implementation Experience
Recovering Accountant
Who is this session for?
Audience for Budgeting Best Practices
Adept at BI360 Report Designer
Understanding of General Accounting Principals
Administrators/Designers of the Budget Process
Agenda
Goals and Objectives
General Best Practices
Budget Preparation
Excel Planning
Cloud/Web Budget
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6 Summary & Q&A
Goals & Objectives
Goals: Gain a better understanding of some budgeting best practices with BI360.
Objectives:
Able to use general BI360 budgeting best practices
Have a budget preparation checklist to use
Understand of the differences between Excel and Web/Cloud based
budgeting with BI360.
Hide Scenario and Period parameters for
control of budget data entry.
Control
Maintenance
Easy to find hidden parameters for budget
cycle updates.
General Best Practices – Parameters
Reduce user selections. Display additional
period information using Functions.
Single Period Parameter
Quickly find named ranges used in formulas
and other Excel functionality.
Auditing
Multi-Tab Reporting
If linking through multi-tab, named ranges
are always recommended.
General Best Practices – Named Ranges
Add new modules and dimensions as
needed.
New Modules and Dimensions
Attributes
Review module and dimensional attributes
for any name changes or additions.
Budget Preparation Checklist
Model & Template
Budget Preparation Checklist
Parameters
Update the hidden Scenario and Period
parameters in all templates as required.
Update Parameters
Load any new dimensions for updated or
new data sources.
Load Dimensions
Load Data
Load budget data, such as personnel data.
Budget Preparation Checklist
Load Data
Copy Version
Use the Copy Version Rule to start a new
cycle fully populated with data.
Budget Preparation Checklist
Enter Assumptions
Add all assumptions for the new
Budget/Forecast Scenario and Year.
Enter Assumptions
Budget Preparation Checklist
• Testing
Draft –
User Acceptance Testing –
Stress and Performance –
Testing
Review if any new Roles are needed.
Security Roles
Individual Access
Add/remove users. Change security based
on new requirements and dimensions.
Budget Preparation Checklist
Security Access Management
Assign Live Reporting and/or Archive
licenses to end users. The Report Designer
license automatically includes Live
Reporting, Assignments, and
Budgeting/Workflow (if purchased).
Reporting
Data Warehouse Manager
This license will be needed by the
administrator of budget cycle.
Assignments and Workflow
Assignments are required for end users for
data entry. Workflow setup can only be
accessed by Report Designer users (if
Workflow module is purchased).
Budget Preparation Checklist
Licenses
Must assign users to templates with
discretionary parameter values.
Assignments
Workflow
Budget Preparation Checklist
Workflow and Assignments
Or optionally assign users to templates, with
approval, tracking and budget entry control.
Budget Preparation Checklist
Budgeting Best Practices
Use an “i” on any row or column to ignore
storing data.
Storage on Rows & Columns
Efficient Testing
Ignore all but one or two rows when testing
Data Settings/Storage.
Easily Determine Cells that Store
View the rows and columns that have an “i”
to determine cells that are not stored.
BI360 Excel Planning
Ignore Rows and Columns
Data storage based on an array. Each
Array/Data Setting can store to only One
module.
Array Based
Select Dimensions
Define cell references or lookup values from
a table for dimension selections.
Choose Module Attributes
Determine module attributes for storage.
BI360 Excel Planning
Data Settings
Unlock only allow those cells which should
allow user interaction in the template.
Lock Down Form
Formatting
Formatting changes can be locked down or
allow users to do things such as filtering.
What is Important
Allowing users to edit only relevant cells in
input templates. Use separate reports for
detailed and offline analysis.
BI360 Excel Planning
Protection
Set storage on every cell. Only allows
storage to one Module, same as Planning.
Cell Based Storage
Input or Calculation
Can store from direct input or calculations.
Choose Dimensions and Attributes
Choose dimensions and attributes for
storage.
Cloud & Portal Planning
Storage
Does not allow changes to non-input cells.
Allows changes to any formulas with Storage
Settings.
Protect Non-Input Cells
Alternate
BI360 Protect non-input cells turned off,
Lock all non-input/editable cells, and apply
Excel Sheet Protection with no password.
Cloud & Portal Planning
Cell Protection
Summary
Budgeting Best Practices
Parameters
Named Ranges
Excel Planning
Use “i” ignore rows/columns
Array based storage
Cloud/Web Budgeting
Cell based storage
Use built in Protect Non-Input Cells when possible
Use Excel protection as an alternate
Next Steps
Solver’s goal with
BI360 is to enable
world-class decisions
(top 1% in your
industry) for your
organization
A new eLearning experience…always there when you need it
QUESTIONS?
SOLVER ACADEMY
NEXT STEPSContact us at [email protected] or contact your BI360
partner