Budget Committee Item H1-1 for March 30, 2015...BREB Brampton Real Estate Board Ste Louise Outreach...
11
y BRAMPTON""" Budget Committee Committee of the Council of bramptoiua Flower City The Corporation of the City of Brampton Date: February 9, 2015 Budget Committee File: M25-MCD Date: Mar 30,31 & Apr 2,2015 Subject: Information Report: Minor Charitable Donations Program 2014 Contact: Dennis Cutajar, Chief Operating Officer (Tel: 905-874-2698; Email: dennis.cutajar®brampton.ca) OVERVIEW: • This report provides Budget Committee with a 2014 report of the Minor Charitable Donations Program. • In 2002, Council established the Minor Charitable Donations Policy and a subsequent program with the goal to provide a level of support to local serving charities and non-profit organizations with their special events. • In 2013, Council approved a budget of $42,000 for this program and reduced the total eligible donations to $500 per recipient (twice per year to the same eligible organization). This budget resides in a non-departmental cost centre (201132 001 0191 0 001). • In 2014, 74 merchandise and cash requests were fulfilled; 22 applications were declined as they did not meet policy criteria; 17 organizations did not respond when an application and guidelines was sent in response to their request. • The program was under-budget in 2014, whereby total actual expenditures were $31,374.75 against an approved budget of $42,000. • This program is currently under review as part of Council's Community Grant- making discussions. Recommendations: 1. That the report prepared by Dennis Cutajar, Chief Operating Officer, dated February 9, 2015 to the Budget Committee meetings of March 30, March 31 and April 2, 2015, re: Information Report: Minor Charitable Donations Program 2014, be received. Background: The Minor Charitable Donations Policy was implemented in September 2002. A tracking and fulfillment system was established by the Corporation to administer all minor charitable donation requests. This internal tracking and reporting database includes both cash and merchandise donations. For all donation requests, a minor charitable donation form and letter is
Transcript of Budget Committee Item H1-1 for March 30, 2015...BREB Brampton Real Estate Board Ste Louise Outreach...
y BRAMPTON Budget Committee Committee of the Council ofbramptoiua Flower City
The Corporation of the City of Brampton
Date February 9 2015 Budget Committee
File M25-MCD Date Mar 3031 amp Apr 22015
Subject Information Report Minor Charitable Donations Program 2014
Contact Dennis Cutajar Chief Operating Officer (Tel 905-874-2698 Email denniscutajarregbramptonca)
OVERVIEW
bull This report provides Budget Committee with a 2014 report of the Minor Charitable Donations Program
bull In 2002 Council established the Minor Charitable Donations Policy and a subsequent program with the goal to provide a level of support to local serving charities and non-profit organizations with their special events
bull In 2013 Council approved a budget of $42000 for this program and reduced the total eligible donations to $500 per recipient (twice per year to the same eligible organization) This budget resides in a non-departmental cost centre (201132 001 0191 0 001)
bull In 2014 74 merchandise and cash requests were fulfilled 22 applications were declined as they did not meet policy criteria 17 organizations did not respond when an application and guidelines was sent in response to their request
bull The program was under-budget in 2014 whereby total actual expenditures were $3137475 against an approved budget of $42000
bull This program is currently under review as part of Councils Community Grant-making discussions
Recommendations
1 That the report prepared by Dennis Cutajar Chief Operating Officer dated February 9 2015 to the Budget Committee meetings of March 30 March 31 and April 2 2015 re Information Report Minor Charitable Donations Program 2014 be received
Background
The Minor Charitable Donations Policy was implemented in September 2002 A tracking and fulfillment system was established by the Corporation to administer all minor charitable donation requests
This internal tracking and reporting database includes both cash and merchandise donations For all donation requests a minor charitable donation form and letter is
Hl-l-l
submitted by the organization to the City of Brampton Each submission is reviewed by staff and approved by the Mayor or the Chair of the related committee (as per the Council Policy 1410) Upon approval the Corporation fulfills the donation to the community organization (recipient)
Current Situation
Table 1 provides a summary of expenditures related to both merchandise and financial donations pursuant to the Minor Charitable Donations Policy (see Appendix 1 for list of recipients in 2014)
Table 1 Summary of Financial Activity 20 14
2014
TYPE 2014
Actuals
2014
Budget Variance
ActualBudget Number of
Donations 2014
Merchandise Donations $ 2100 13
Financial Donations $ 29275 61
Total Expenditures $31375 $42000 $10625 74
In 2014 Council approved a budget of $42000 for financial grants and merchandise donations under the Minor Charitable Donations Policy As can be seen in Table 1 the actual expenditure was $31375 representing an under-budget position of $10625 Seventy-four (74) requests were administered and fulfilled by the Corporation in 2014
Corporate Implications
Financial Impact
This program was supported by an approved budget of $42000 in 2014 The final year-end actual expenditures were $31375 being under-budget by 26 or $10625
It should be noted that merchandise donations (souvenirs) represents an internal transfer from the 0191 cost center (as expenditure) to 0186 cost center (as revenue) This accounting methodology provides cohesive tracking of expenditures related to financial grants (cash donations) and souvenirmerchandise giveaways
This budget resides in a non-departmental cost centre (201132 001 0191 0 001)
There are no budget impacts anticipated from the recommendations in this report The decision to reduce the maximum donation limit to $500 was a success in that it allowed
the program to remain open throughout the year
2
H1-1-3
Other Implications
The Minor Charitable Donations Program is included in the city-wide review of community grant-making Therefore the 2015 Minor Charitable Donations program is subject to Council decision(s) on community grant-making
This program is currently guided by Corporate Policy Minor Charitable Donations Policy (see Appendix 2) Changes to community grant-making on a city-wide basis may warrant amendments to the Minor Charitable Donations Policy
Strategic Plan
This report aligns with City of Brampton Strategic Plan priorities and initiatives focused on community engagement
CONCLUSION
The purpose of this report was to provide an information report of the Minor Charitable Donations Program for the 2014 fiscal year in keeping with Council policy
This grant based program continues to be a positive way for the Corporation to assist charities and non-profit organizations with their special events and fund raising activities in Brampton and surrounding Peel communities In turn local community groups and charitable organizations provide valuable services (often in a voluntary way) which enrich diversify and improve the quality of life in the community
Dennis Cutajar Chief Operating Officer
Appendix 1 2014 Recipients Appendix 2 Minor Charitable Donations Policy
Approval for Submission Initials Date
Chair SMT Department Chief Chief Administrative Officer
Hi-f-4shy
Appendix 1
2014 MCD listing 201132-001-0191-0-0001 h1-1-5
2014 Minor Charitable Donations listing
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26
27
Date
02-10-2014
Organization
Beaux Arts Fine
Event
Art amp Photography show $
Cash
50000
Merchandise $
02-10-2014 Beaux Arts Fine Wildlife Nature and Native Show $ 50000
01-16-2014 Big Brothers Big Sisters Bowl for Kids Sake $ 50000
03-10-2014
03-04-2014
01-14-2014
07-11-2014
05-27-2014
03-04-2014
Big Brothers Big Sisters
Brampton BramGrans
Brampton Curling Club
Brampton Curling Club
Brampton Golf Club
Brampton Jr B Excelsiors
Golf Tournament
Christ Church Anglican Scrabble Tournament fundraiser
20th Annual Myma Gordon Memorial Spiel for Cancer
Junior Cashpeil on Oct 17th
Ontario Womens Amateur Championship Tournament
Advertising sponsorship
$
$
$
$
$
50000
50000
50000
50000
10000
$ 13088
03-04-2014 Brampton Minor Basketball Volunteer Appreciation Day $ 50000
03-17-2014 Brampton Motorcycle Association 2014 Toy Ride fundraiser $ 50000
04-22-2014 Brampton Motorcycle Association Show N Shine amp Meet n Greet events $ 50000
03-24-2014
03-04-2014
Brampton Safe City
Brampton Senior Club 106- Golden Gala
Golf fundraiser hole sponsor
Golden Gala 50th Anniversary
$
$
50000
50000
03-04-2014 BREB Brampton Real Estate Board Ste Louise Outreach of Peel fundraiser $ 50000
111314 Canada Christian Academy Christmas Concert $ 50000
04-07-2014
01-16-2014
03-04-2014
05-21-2014
Canada Christian Academy Alumni Dinner
Canadian Federation of University Women -Brampton
Spring Fashion show for Scholarships
Canadian Federation of University Women -Brampton
Scholarship awards
Catholic Family Services Peel Dufferin High Tea fundraiser
$
$
$
$
50000
50000
50000
50000
09-09-2014 Catholic Family Services Peel Dufferin Honouring WilliamG Davis event $ 50000
08-25-2014
02-05-2014
Charity Fall Classic
Chinguacousy Business Women Curling Club
Breast Cancer Fundraiser Golf Tourney
Krystal Spiel Fundraiser
$ 17154
$ 25001
01-16-2014 Chinguacousy Garden Club Fall Flower Show $ 50000
05-06-2014 Cruisers Sports Awards Gala Gala fundraiser $ 50000
02-07-2014
Dufferin Peel Catholic District School
Board
bullSt Michaels CSS
OFSAA Curling Championship $ 25000
04-10-2014 End Cancer Pink Ribbon garageBBQ sale fundraiser $ 19906
20150303GBSOAdminREPORTS20156169-Appendix 1-2014-MCD listing
2014 MCD listing 201132-001-0191-0-0001
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Date Organization Event Cash Merchandise $
03-10-2014 Fairways for Heros Golf fundraiser
$ 5694
07-21-2014 Families of Virtue Annual BBQ $ 50000
11-06-2014 Families of Virtue Christmas celebration $ 50000
04-17-2014 Federation of Filipino Canadians of Brampton
Filipino fiesta in the Square 2014 $ 50000
01-22-2014 Fletchers Meadow Cross Trainers Fundraising Run $ 50000
02-04-2014 For Students and Community Inc Fundraising Gala $ 50000
07-08-2014 For Students and Community Inc BBQ fundraiser $ 50000
05-21-2014
01202014
10-01-2014
03-07-2014
Free For All Foundation
Girl Guides of Canada
Grace Retirement amp Community Enterprise
Indian Ball Hockey Federation(IBHF)
basketball tourney fundraiser
16th Brampton Sparks 15th Brownies 11th Guides 50th Anniversary
Christmas Luncheon
Ball Hockey Tournament 04-27-14
$
$
$
50000
50000
50000
$ 19132
03-07-2014 Indian Ball Hockey Federation(IBHF) Ball Hockey Tournament 05-29-14 $ 50000
03-04-2014 John Knox Christian School Fund raising dinner $ 50000
09-24-2014
03-06-2014
John Knox Christian School
Kiwanis Club of Brampton
Family Run-Oct 18th
Dinner Awards Ceremony $ 50000
$ 18215
04-16-2014
03-10-2014
04-16-2014
01-16-2014
Knights Table
Lions Foundation of Canada
Mood Disorders Society of Canada
Muscular Dystrophy Canada
Gala fundraiser
Lions Club fundraiser for Purina Walk for Dog Guides
Walk in Ching Park fund raiser
Walk in Ching Park fund raiser cheque missing was re-cut
$
$
$
$
50000
50000
50000
50000
03-19-2014 Music at the Tower Taste of Carabram Concert $ 50000
02-06-2014
02-06-2014
05-29-2014
03-03-2014
08-06-2014
Myanmar Cultural Association of Brampton
Myanmar Cultural Association of Brampton
Neighbourhood Block Party
Outer Harbour Senior Womans
Dragon Boat Team
PAMA
Volunteer Appreciation Day
Heritage Fundraiser
At Wilmont Drive
2014 AllWomans Dragon Boat Regatta
Literacy Month Workshop shy
$
$
$
50000
50000
50000
$ 20405
$ 20469
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
2014 MCD listing 201132-001-0191-0-0001
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74
Date Organization Event Cash Merchandise $
03-06-2014 Peel Childrens Centre Bowlingfundraiser $ 50000
10-08-2014
02-13-2014
02-06-2014
02-03-2014
Peel Childrens Centre
Peel District School Board
Fletchers Meadow Secondary
Peel District School Board
Turner Fenton Secondary School
Peel Music Festival
Holiday event
Peel Student Film Festival
OFSAA Wrestling Championship at school
Fundraising Gala
$
$
$
$
50000
50000
35000
50000
02-04-2014 Peel Regional Police Soccer Tournament fundraiser $ 50000
04-08-2014 Peel Safety Village Camp Samac Leadership $ 50000
01-16-2014 Peel United Cultural Partners Black History Month concert $ 50000
08-14-2014
01-16-2014
Prostate Canada Network Brampton
Skate Canada Brampton Ching
Crusin for the Cure
STARSkate Championship $ 50000
$ 15628
01-20-2014 Skate Canada Brampton Ching 2ND REQUEST
Colourific fundraiser $ 37500
03-04-2014 Special Olympics Ontario-Brampton Golf Tournament $ 20000
02-19-2014
09-18-2014
02-06-2014
St Bartholomews United Church
The Learning Place
Tutor On Wheels
Card amp Luncheon fundraiser
Graduation gifts Rower City Childrens books
Mathematics Competition Chris Gibson $ 50000
$ 18865
$ 6065
02-06-2014 Tutor On Wheels Spelling Bee Competition at Chris Gibson $ 50000
02-13-2014
08-06-2014
United Achievers Club
United Achievers Club
Celebrity Chef -Men who cook fundraiser
30th Anniversary of Scholarship amp Recognition Awards
$
$
50000
50000
03-06-2014
09-29-2014
United Way-COB
Unitied Achievers Community Services Inc
Curling fundraiser
Professional Womens Forum $ 50000
$ 10353
09-09-2014
01-16-2014
Wellspring Chinguacousy
William Osier Health System Foundation
Zumba fund raiser for Wellspring
Ski Day fundraiser
$
$
50000
50000
Total 2014 Year-End
Matched to GL $ 3137475 $ 2927500 $ 209975
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
Ml-1-8 Appendix 2
H1-1-9 Corporate PoliciesU BRAMPTON
bramptonca FIOWBr City SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 1 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
POLICY STATEMENT
The City of Brampton positively supports special events planned by community groups and charitable organizations in Brampton where the City can assist in enriching and diversifying its community The policy and procedures related to Minor Charitable Donations in the Brampton community is the focus of this policy
PURPOSE
The purpose of this document is to outline City policy and procedures for donating cash merchandise and in-kind contributions to community-based special events whereby the total value of the donation is equal to or less than $500 or as otherwise stated in this policy
SCOPE
This policy applies to community and charitable organizations serving Brampton who request a donation from the City of Brampton in support of a special event they are organizing Donations can take the form of cash contributions merchandise or in-kind contributions
The policy does not apply to the following related activities andor Corporate Policies
1 The City of Brampton United Way Campaign as a corporate charity of the City of Brampton
2 Lunch and Dinner Sponsorship Corporate Policy 1450 Community Suite Corporate Policy 1420
3 Donations made by City Councillors from their City of Brampton expense account 4 City-Wide Community Projects Funding Corporate Policy 1321 5 Planning application fees building permit fees and other development related fees
andor charges related to a municipal program such as incentives within the community improvement plan or rental subsidies
PROCEDURES
1 The City of Brampton may support community and charitable agencies providing services in the Brampton community
Mi-l-io
Corporate PoliciesBRAMPTON bmmptonca FlOWef Gty
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 2 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
2 Organizations must be a not-for-profit Corporation charitable or non-charitable organization or City of Brampton community organization and prepared to provide supporting documentation
3 Religious and political organizations (and their affiliations) are not eligible for a cash donation under this policy These organizations are however eligible for merchandise donations (ie City souvenirpromotional items) from the City of Brampton not to exceed $200 in value
4 Under this policy City of Brampton staff shall be authorized to provide contributions to eligible organizations in the form of a cash donation merchandise or in-kind contributions equal to or less than $500 for each community request with the signed approval of either the Mayor Acting Mayor or Chairman of a related Standing Committee of Council (ie related to the request presented by a community organization) and the Commissioner of Economic Development and Communications (or acting designate)
5 For merchandise requests the value shall not exceed $200 per eligible request
6 A recipient organization is not eligible for more than two donations per year in relation to this policy
7 This policy is subject to funding availability in the designated account Should the budget amount during the fiscal year be reached the program shall be closed with notice provided to members of Council and the public on the City web site
Approval Criteria
1 The Mayor Acting Mayor or Chairman of related Standing Committee shall approve all requests
2 Written requests shall be received by Economic Development amp Communications staff verified administered and signed off by the Commissioner of Economic Development and Communications ( or designate) on a first-come-first served basis to a maximum budget approved by Council each year
3 The program and its funding shall be reviewed annually as part of the City of Brampton budget process The fiscal year is the calendar year
4 Whenever possible recipient organizations shall recognize City of Brampton as a donor such as in the form of print advertising andor signage andor print or multi media banners mentions in corporate newslettersnews releases (and so on)
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Corporate PoliciesBRAMPTON brcmptonca FlOWer City
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 3 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
5 Staff volunteers shall participate with eligible non-profit community groups organizing events and activities subject to approval from their supervisor
Restrictions
1 A City donation under this policy shall not be used toward core operating budgets supporting recipient organizations The donation shall be used to support a special event in Brampton Exceptions will be made when an event is in the Region of Peel and the recipient organization provides service in Brampton
2 Cash donations shall not be used to offset an existing City fee such as rentals 3 Cash donations shall not be made to individuals
ACCOUNTABILITY
All requests for donations shall be forwarded to the Corporate Communications Division for administration The Economic Development amp Communications Department shall administer the program including managing the budget
ADMINISTRATION
1 The recipient organization requesting a contribution from the City of Brampton shall be required to submit a letter on letterhead including where applicable the incorporation number of the organization (Charitable Registration or Corporation number)
2 The organization requesting a contribution from the City of Brampton shall be required to submit a top line event budget plan
3 A tracking schedule for each request and budget shall be managed by the Corporate Communications Division and reported to Committee of Council once per year or at the request of a City Council member
CONTACT
Dennis Cutajar Commissioner Economic Development amp Communications Tel 905-874-2698 e-mail denniscutajar(q)bramptonca
Mara Ciccotelli Coordinator-Office of the Commissioner Economic Development amp Communications Tel 905-874-2145 e-mail maraciccotelli(a)bramptonca
Hl-l-l
submitted by the organization to the City of Brampton Each submission is reviewed by staff and approved by the Mayor or the Chair of the related committee (as per the Council Policy 1410) Upon approval the Corporation fulfills the donation to the community organization (recipient)
Current Situation
Table 1 provides a summary of expenditures related to both merchandise and financial donations pursuant to the Minor Charitable Donations Policy (see Appendix 1 for list of recipients in 2014)
Table 1 Summary of Financial Activity 20 14
2014
TYPE 2014
Actuals
2014
Budget Variance
ActualBudget Number of
Donations 2014
Merchandise Donations $ 2100 13
Financial Donations $ 29275 61
Total Expenditures $31375 $42000 $10625 74
In 2014 Council approved a budget of $42000 for financial grants and merchandise donations under the Minor Charitable Donations Policy As can be seen in Table 1 the actual expenditure was $31375 representing an under-budget position of $10625 Seventy-four (74) requests were administered and fulfilled by the Corporation in 2014
Corporate Implications
Financial Impact
This program was supported by an approved budget of $42000 in 2014 The final year-end actual expenditures were $31375 being under-budget by 26 or $10625
It should be noted that merchandise donations (souvenirs) represents an internal transfer from the 0191 cost center (as expenditure) to 0186 cost center (as revenue) This accounting methodology provides cohesive tracking of expenditures related to financial grants (cash donations) and souvenirmerchandise giveaways
This budget resides in a non-departmental cost centre (201132 001 0191 0 001)
There are no budget impacts anticipated from the recommendations in this report The decision to reduce the maximum donation limit to $500 was a success in that it allowed
the program to remain open throughout the year
2
H1-1-3
Other Implications
The Minor Charitable Donations Program is included in the city-wide review of community grant-making Therefore the 2015 Minor Charitable Donations program is subject to Council decision(s) on community grant-making
This program is currently guided by Corporate Policy Minor Charitable Donations Policy (see Appendix 2) Changes to community grant-making on a city-wide basis may warrant amendments to the Minor Charitable Donations Policy
Strategic Plan
This report aligns with City of Brampton Strategic Plan priorities and initiatives focused on community engagement
CONCLUSION
The purpose of this report was to provide an information report of the Minor Charitable Donations Program for the 2014 fiscal year in keeping with Council policy
This grant based program continues to be a positive way for the Corporation to assist charities and non-profit organizations with their special events and fund raising activities in Brampton and surrounding Peel communities In turn local community groups and charitable organizations provide valuable services (often in a voluntary way) which enrich diversify and improve the quality of life in the community
Dennis Cutajar Chief Operating Officer
Appendix 1 2014 Recipients Appendix 2 Minor Charitable Donations Policy
Approval for Submission Initials Date
Chair SMT Department Chief Chief Administrative Officer
Hi-f-4shy
Appendix 1
2014 MCD listing 201132-001-0191-0-0001 h1-1-5
2014 Minor Charitable Donations listing
1
2
3
4
5
6
7
8
9
10
11
12
13
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15
16
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18
19
20
21
22
23
24
25
26
27
Date
02-10-2014
Organization
Beaux Arts Fine
Event
Art amp Photography show $
Cash
50000
Merchandise $
02-10-2014 Beaux Arts Fine Wildlife Nature and Native Show $ 50000
01-16-2014 Big Brothers Big Sisters Bowl for Kids Sake $ 50000
03-10-2014
03-04-2014
01-14-2014
07-11-2014
05-27-2014
03-04-2014
Big Brothers Big Sisters
Brampton BramGrans
Brampton Curling Club
Brampton Curling Club
Brampton Golf Club
Brampton Jr B Excelsiors
Golf Tournament
Christ Church Anglican Scrabble Tournament fundraiser
20th Annual Myma Gordon Memorial Spiel for Cancer
Junior Cashpeil on Oct 17th
Ontario Womens Amateur Championship Tournament
Advertising sponsorship
$
$
$
$
$
50000
50000
50000
50000
10000
$ 13088
03-04-2014 Brampton Minor Basketball Volunteer Appreciation Day $ 50000
03-17-2014 Brampton Motorcycle Association 2014 Toy Ride fundraiser $ 50000
04-22-2014 Brampton Motorcycle Association Show N Shine amp Meet n Greet events $ 50000
03-24-2014
03-04-2014
Brampton Safe City
Brampton Senior Club 106- Golden Gala
Golf fundraiser hole sponsor
Golden Gala 50th Anniversary
$
$
50000
50000
03-04-2014 BREB Brampton Real Estate Board Ste Louise Outreach of Peel fundraiser $ 50000
111314 Canada Christian Academy Christmas Concert $ 50000
04-07-2014
01-16-2014
03-04-2014
05-21-2014
Canada Christian Academy Alumni Dinner
Canadian Federation of University Women -Brampton
Spring Fashion show for Scholarships
Canadian Federation of University Women -Brampton
Scholarship awards
Catholic Family Services Peel Dufferin High Tea fundraiser
$
$
$
$
50000
50000
50000
50000
09-09-2014 Catholic Family Services Peel Dufferin Honouring WilliamG Davis event $ 50000
08-25-2014
02-05-2014
Charity Fall Classic
Chinguacousy Business Women Curling Club
Breast Cancer Fundraiser Golf Tourney
Krystal Spiel Fundraiser
$ 17154
$ 25001
01-16-2014 Chinguacousy Garden Club Fall Flower Show $ 50000
05-06-2014 Cruisers Sports Awards Gala Gala fundraiser $ 50000
02-07-2014
Dufferin Peel Catholic District School
Board
bullSt Michaels CSS
OFSAA Curling Championship $ 25000
04-10-2014 End Cancer Pink Ribbon garageBBQ sale fundraiser $ 19906
20150303GBSOAdminREPORTS20156169-Appendix 1-2014-MCD listing
2014 MCD listing 201132-001-0191-0-0001
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Date Organization Event Cash Merchandise $
03-10-2014 Fairways for Heros Golf fundraiser
$ 5694
07-21-2014 Families of Virtue Annual BBQ $ 50000
11-06-2014 Families of Virtue Christmas celebration $ 50000
04-17-2014 Federation of Filipino Canadians of Brampton
Filipino fiesta in the Square 2014 $ 50000
01-22-2014 Fletchers Meadow Cross Trainers Fundraising Run $ 50000
02-04-2014 For Students and Community Inc Fundraising Gala $ 50000
07-08-2014 For Students and Community Inc BBQ fundraiser $ 50000
05-21-2014
01202014
10-01-2014
03-07-2014
Free For All Foundation
Girl Guides of Canada
Grace Retirement amp Community Enterprise
Indian Ball Hockey Federation(IBHF)
basketball tourney fundraiser
16th Brampton Sparks 15th Brownies 11th Guides 50th Anniversary
Christmas Luncheon
Ball Hockey Tournament 04-27-14
$
$
$
50000
50000
50000
$ 19132
03-07-2014 Indian Ball Hockey Federation(IBHF) Ball Hockey Tournament 05-29-14 $ 50000
03-04-2014 John Knox Christian School Fund raising dinner $ 50000
09-24-2014
03-06-2014
John Knox Christian School
Kiwanis Club of Brampton
Family Run-Oct 18th
Dinner Awards Ceremony $ 50000
$ 18215
04-16-2014
03-10-2014
04-16-2014
01-16-2014
Knights Table
Lions Foundation of Canada
Mood Disorders Society of Canada
Muscular Dystrophy Canada
Gala fundraiser
Lions Club fundraiser for Purina Walk for Dog Guides
Walk in Ching Park fund raiser
Walk in Ching Park fund raiser cheque missing was re-cut
$
$
$
$
50000
50000
50000
50000
03-19-2014 Music at the Tower Taste of Carabram Concert $ 50000
02-06-2014
02-06-2014
05-29-2014
03-03-2014
08-06-2014
Myanmar Cultural Association of Brampton
Myanmar Cultural Association of Brampton
Neighbourhood Block Party
Outer Harbour Senior Womans
Dragon Boat Team
PAMA
Volunteer Appreciation Day
Heritage Fundraiser
At Wilmont Drive
2014 AllWomans Dragon Boat Regatta
Literacy Month Workshop shy
$
$
$
50000
50000
50000
$ 20405
$ 20469
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
2014 MCD listing 201132-001-0191-0-0001
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74
Date Organization Event Cash Merchandise $
03-06-2014 Peel Childrens Centre Bowlingfundraiser $ 50000
10-08-2014
02-13-2014
02-06-2014
02-03-2014
Peel Childrens Centre
Peel District School Board
Fletchers Meadow Secondary
Peel District School Board
Turner Fenton Secondary School
Peel Music Festival
Holiday event
Peel Student Film Festival
OFSAA Wrestling Championship at school
Fundraising Gala
$
$
$
$
50000
50000
35000
50000
02-04-2014 Peel Regional Police Soccer Tournament fundraiser $ 50000
04-08-2014 Peel Safety Village Camp Samac Leadership $ 50000
01-16-2014 Peel United Cultural Partners Black History Month concert $ 50000
08-14-2014
01-16-2014
Prostate Canada Network Brampton
Skate Canada Brampton Ching
Crusin for the Cure
STARSkate Championship $ 50000
$ 15628
01-20-2014 Skate Canada Brampton Ching 2ND REQUEST
Colourific fundraiser $ 37500
03-04-2014 Special Olympics Ontario-Brampton Golf Tournament $ 20000
02-19-2014
09-18-2014
02-06-2014
St Bartholomews United Church
The Learning Place
Tutor On Wheels
Card amp Luncheon fundraiser
Graduation gifts Rower City Childrens books
Mathematics Competition Chris Gibson $ 50000
$ 18865
$ 6065
02-06-2014 Tutor On Wheels Spelling Bee Competition at Chris Gibson $ 50000
02-13-2014
08-06-2014
United Achievers Club
United Achievers Club
Celebrity Chef -Men who cook fundraiser
30th Anniversary of Scholarship amp Recognition Awards
$
$
50000
50000
03-06-2014
09-29-2014
United Way-COB
Unitied Achievers Community Services Inc
Curling fundraiser
Professional Womens Forum $ 50000
$ 10353
09-09-2014
01-16-2014
Wellspring Chinguacousy
William Osier Health System Foundation
Zumba fund raiser for Wellspring
Ski Day fundraiser
$
$
50000
50000
Total 2014 Year-End
Matched to GL $ 3137475 $ 2927500 $ 209975
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
Ml-1-8 Appendix 2
H1-1-9 Corporate PoliciesU BRAMPTON
bramptonca FIOWBr City SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 1 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
POLICY STATEMENT
The City of Brampton positively supports special events planned by community groups and charitable organizations in Brampton where the City can assist in enriching and diversifying its community The policy and procedures related to Minor Charitable Donations in the Brampton community is the focus of this policy
PURPOSE
The purpose of this document is to outline City policy and procedures for donating cash merchandise and in-kind contributions to community-based special events whereby the total value of the donation is equal to or less than $500 or as otherwise stated in this policy
SCOPE
This policy applies to community and charitable organizations serving Brampton who request a donation from the City of Brampton in support of a special event they are organizing Donations can take the form of cash contributions merchandise or in-kind contributions
The policy does not apply to the following related activities andor Corporate Policies
1 The City of Brampton United Way Campaign as a corporate charity of the City of Brampton
2 Lunch and Dinner Sponsorship Corporate Policy 1450 Community Suite Corporate Policy 1420
3 Donations made by City Councillors from their City of Brampton expense account 4 City-Wide Community Projects Funding Corporate Policy 1321 5 Planning application fees building permit fees and other development related fees
andor charges related to a municipal program such as incentives within the community improvement plan or rental subsidies
PROCEDURES
1 The City of Brampton may support community and charitable agencies providing services in the Brampton community
Mi-l-io
Corporate PoliciesBRAMPTON bmmptonca FlOWef Gty
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 2 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
2 Organizations must be a not-for-profit Corporation charitable or non-charitable organization or City of Brampton community organization and prepared to provide supporting documentation
3 Religious and political organizations (and their affiliations) are not eligible for a cash donation under this policy These organizations are however eligible for merchandise donations (ie City souvenirpromotional items) from the City of Brampton not to exceed $200 in value
4 Under this policy City of Brampton staff shall be authorized to provide contributions to eligible organizations in the form of a cash donation merchandise or in-kind contributions equal to or less than $500 for each community request with the signed approval of either the Mayor Acting Mayor or Chairman of a related Standing Committee of Council (ie related to the request presented by a community organization) and the Commissioner of Economic Development and Communications (or acting designate)
5 For merchandise requests the value shall not exceed $200 per eligible request
6 A recipient organization is not eligible for more than two donations per year in relation to this policy
7 This policy is subject to funding availability in the designated account Should the budget amount during the fiscal year be reached the program shall be closed with notice provided to members of Council and the public on the City web site
Approval Criteria
1 The Mayor Acting Mayor or Chairman of related Standing Committee shall approve all requests
2 Written requests shall be received by Economic Development amp Communications staff verified administered and signed off by the Commissioner of Economic Development and Communications ( or designate) on a first-come-first served basis to a maximum budget approved by Council each year
3 The program and its funding shall be reviewed annually as part of the City of Brampton budget process The fiscal year is the calendar year
4 Whenever possible recipient organizations shall recognize City of Brampton as a donor such as in the form of print advertising andor signage andor print or multi media banners mentions in corporate newslettersnews releases (and so on)
Hl-l-ll
Corporate PoliciesBRAMPTON brcmptonca FlOWer City
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 3 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
5 Staff volunteers shall participate with eligible non-profit community groups organizing events and activities subject to approval from their supervisor
Restrictions
1 A City donation under this policy shall not be used toward core operating budgets supporting recipient organizations The donation shall be used to support a special event in Brampton Exceptions will be made when an event is in the Region of Peel and the recipient organization provides service in Brampton
2 Cash donations shall not be used to offset an existing City fee such as rentals 3 Cash donations shall not be made to individuals
ACCOUNTABILITY
All requests for donations shall be forwarded to the Corporate Communications Division for administration The Economic Development amp Communications Department shall administer the program including managing the budget
ADMINISTRATION
1 The recipient organization requesting a contribution from the City of Brampton shall be required to submit a letter on letterhead including where applicable the incorporation number of the organization (Charitable Registration or Corporation number)
2 The organization requesting a contribution from the City of Brampton shall be required to submit a top line event budget plan
3 A tracking schedule for each request and budget shall be managed by the Corporate Communications Division and reported to Committee of Council once per year or at the request of a City Council member
CONTACT
Dennis Cutajar Commissioner Economic Development amp Communications Tel 905-874-2698 e-mail denniscutajar(q)bramptonca
Mara Ciccotelli Coordinator-Office of the Commissioner Economic Development amp Communications Tel 905-874-2145 e-mail maraciccotelli(a)bramptonca
H1-1-3
Other Implications
The Minor Charitable Donations Program is included in the city-wide review of community grant-making Therefore the 2015 Minor Charitable Donations program is subject to Council decision(s) on community grant-making
This program is currently guided by Corporate Policy Minor Charitable Donations Policy (see Appendix 2) Changes to community grant-making on a city-wide basis may warrant amendments to the Minor Charitable Donations Policy
Strategic Plan
This report aligns with City of Brampton Strategic Plan priorities and initiatives focused on community engagement
CONCLUSION
The purpose of this report was to provide an information report of the Minor Charitable Donations Program for the 2014 fiscal year in keeping with Council policy
This grant based program continues to be a positive way for the Corporation to assist charities and non-profit organizations with their special events and fund raising activities in Brampton and surrounding Peel communities In turn local community groups and charitable organizations provide valuable services (often in a voluntary way) which enrich diversify and improve the quality of life in the community
Dennis Cutajar Chief Operating Officer
Appendix 1 2014 Recipients Appendix 2 Minor Charitable Donations Policy
Approval for Submission Initials Date
Chair SMT Department Chief Chief Administrative Officer
Hi-f-4shy
Appendix 1
2014 MCD listing 201132-001-0191-0-0001 h1-1-5
2014 Minor Charitable Donations listing
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
Date
02-10-2014
Organization
Beaux Arts Fine
Event
Art amp Photography show $
Cash
50000
Merchandise $
02-10-2014 Beaux Arts Fine Wildlife Nature and Native Show $ 50000
01-16-2014 Big Brothers Big Sisters Bowl for Kids Sake $ 50000
03-10-2014
03-04-2014
01-14-2014
07-11-2014
05-27-2014
03-04-2014
Big Brothers Big Sisters
Brampton BramGrans
Brampton Curling Club
Brampton Curling Club
Brampton Golf Club
Brampton Jr B Excelsiors
Golf Tournament
Christ Church Anglican Scrabble Tournament fundraiser
20th Annual Myma Gordon Memorial Spiel for Cancer
Junior Cashpeil on Oct 17th
Ontario Womens Amateur Championship Tournament
Advertising sponsorship
$
$
$
$
$
50000
50000
50000
50000
10000
$ 13088
03-04-2014 Brampton Minor Basketball Volunteer Appreciation Day $ 50000
03-17-2014 Brampton Motorcycle Association 2014 Toy Ride fundraiser $ 50000
04-22-2014 Brampton Motorcycle Association Show N Shine amp Meet n Greet events $ 50000
03-24-2014
03-04-2014
Brampton Safe City
Brampton Senior Club 106- Golden Gala
Golf fundraiser hole sponsor
Golden Gala 50th Anniversary
$
$
50000
50000
03-04-2014 BREB Brampton Real Estate Board Ste Louise Outreach of Peel fundraiser $ 50000
111314 Canada Christian Academy Christmas Concert $ 50000
04-07-2014
01-16-2014
03-04-2014
05-21-2014
Canada Christian Academy Alumni Dinner
Canadian Federation of University Women -Brampton
Spring Fashion show for Scholarships
Canadian Federation of University Women -Brampton
Scholarship awards
Catholic Family Services Peel Dufferin High Tea fundraiser
$
$
$
$
50000
50000
50000
50000
09-09-2014 Catholic Family Services Peel Dufferin Honouring WilliamG Davis event $ 50000
08-25-2014
02-05-2014
Charity Fall Classic
Chinguacousy Business Women Curling Club
Breast Cancer Fundraiser Golf Tourney
Krystal Spiel Fundraiser
$ 17154
$ 25001
01-16-2014 Chinguacousy Garden Club Fall Flower Show $ 50000
05-06-2014 Cruisers Sports Awards Gala Gala fundraiser $ 50000
02-07-2014
Dufferin Peel Catholic District School
Board
bullSt Michaels CSS
OFSAA Curling Championship $ 25000
04-10-2014 End Cancer Pink Ribbon garageBBQ sale fundraiser $ 19906
20150303GBSOAdminREPORTS20156169-Appendix 1-2014-MCD listing
2014 MCD listing 201132-001-0191-0-0001
HM-fc
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
Date Organization Event Cash Merchandise $
03-10-2014 Fairways for Heros Golf fundraiser
$ 5694
07-21-2014 Families of Virtue Annual BBQ $ 50000
11-06-2014 Families of Virtue Christmas celebration $ 50000
04-17-2014 Federation of Filipino Canadians of Brampton
Filipino fiesta in the Square 2014 $ 50000
01-22-2014 Fletchers Meadow Cross Trainers Fundraising Run $ 50000
02-04-2014 For Students and Community Inc Fundraising Gala $ 50000
07-08-2014 For Students and Community Inc BBQ fundraiser $ 50000
05-21-2014
01202014
10-01-2014
03-07-2014
Free For All Foundation
Girl Guides of Canada
Grace Retirement amp Community Enterprise
Indian Ball Hockey Federation(IBHF)
basketball tourney fundraiser
16th Brampton Sparks 15th Brownies 11th Guides 50th Anniversary
Christmas Luncheon
Ball Hockey Tournament 04-27-14
$
$
$
50000
50000
50000
$ 19132
03-07-2014 Indian Ball Hockey Federation(IBHF) Ball Hockey Tournament 05-29-14 $ 50000
03-04-2014 John Knox Christian School Fund raising dinner $ 50000
09-24-2014
03-06-2014
John Knox Christian School
Kiwanis Club of Brampton
Family Run-Oct 18th
Dinner Awards Ceremony $ 50000
$ 18215
04-16-2014
03-10-2014
04-16-2014
01-16-2014
Knights Table
Lions Foundation of Canada
Mood Disorders Society of Canada
Muscular Dystrophy Canada
Gala fundraiser
Lions Club fundraiser for Purina Walk for Dog Guides
Walk in Ching Park fund raiser
Walk in Ching Park fund raiser cheque missing was re-cut
$
$
$
$
50000
50000
50000
50000
03-19-2014 Music at the Tower Taste of Carabram Concert $ 50000
02-06-2014
02-06-2014
05-29-2014
03-03-2014
08-06-2014
Myanmar Cultural Association of Brampton
Myanmar Cultural Association of Brampton
Neighbourhood Block Party
Outer Harbour Senior Womans
Dragon Boat Team
PAMA
Volunteer Appreciation Day
Heritage Fundraiser
At Wilmont Drive
2014 AllWomans Dragon Boat Regatta
Literacy Month Workshop shy
$
$
$
50000
50000
50000
$ 20405
$ 20469
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
2014 MCD listing 201132-001-0191-0-0001
4--l
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
Date Organization Event Cash Merchandise $
03-06-2014 Peel Childrens Centre Bowlingfundraiser $ 50000
10-08-2014
02-13-2014
02-06-2014
02-03-2014
Peel Childrens Centre
Peel District School Board
Fletchers Meadow Secondary
Peel District School Board
Turner Fenton Secondary School
Peel Music Festival
Holiday event
Peel Student Film Festival
OFSAA Wrestling Championship at school
Fundraising Gala
$
$
$
$
50000
50000
35000
50000
02-04-2014 Peel Regional Police Soccer Tournament fundraiser $ 50000
04-08-2014 Peel Safety Village Camp Samac Leadership $ 50000
01-16-2014 Peel United Cultural Partners Black History Month concert $ 50000
08-14-2014
01-16-2014
Prostate Canada Network Brampton
Skate Canada Brampton Ching
Crusin for the Cure
STARSkate Championship $ 50000
$ 15628
01-20-2014 Skate Canada Brampton Ching 2ND REQUEST
Colourific fundraiser $ 37500
03-04-2014 Special Olympics Ontario-Brampton Golf Tournament $ 20000
02-19-2014
09-18-2014
02-06-2014
St Bartholomews United Church
The Learning Place
Tutor On Wheels
Card amp Luncheon fundraiser
Graduation gifts Rower City Childrens books
Mathematics Competition Chris Gibson $ 50000
$ 18865
$ 6065
02-06-2014 Tutor On Wheels Spelling Bee Competition at Chris Gibson $ 50000
02-13-2014
08-06-2014
United Achievers Club
United Achievers Club
Celebrity Chef -Men who cook fundraiser
30th Anniversary of Scholarship amp Recognition Awards
$
$
50000
50000
03-06-2014
09-29-2014
United Way-COB
Unitied Achievers Community Services Inc
Curling fundraiser
Professional Womens Forum $ 50000
$ 10353
09-09-2014
01-16-2014
Wellspring Chinguacousy
William Osier Health System Foundation
Zumba fund raiser for Wellspring
Ski Day fundraiser
$
$
50000
50000
Total 2014 Year-End
Matched to GL $ 3137475 $ 2927500 $ 209975
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
Ml-1-8 Appendix 2
H1-1-9 Corporate PoliciesU BRAMPTON
bramptonca FIOWBr City SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 1 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
POLICY STATEMENT
The City of Brampton positively supports special events planned by community groups and charitable organizations in Brampton where the City can assist in enriching and diversifying its community The policy and procedures related to Minor Charitable Donations in the Brampton community is the focus of this policy
PURPOSE
The purpose of this document is to outline City policy and procedures for donating cash merchandise and in-kind contributions to community-based special events whereby the total value of the donation is equal to or less than $500 or as otherwise stated in this policy
SCOPE
This policy applies to community and charitable organizations serving Brampton who request a donation from the City of Brampton in support of a special event they are organizing Donations can take the form of cash contributions merchandise or in-kind contributions
The policy does not apply to the following related activities andor Corporate Policies
1 The City of Brampton United Way Campaign as a corporate charity of the City of Brampton
2 Lunch and Dinner Sponsorship Corporate Policy 1450 Community Suite Corporate Policy 1420
3 Donations made by City Councillors from their City of Brampton expense account 4 City-Wide Community Projects Funding Corporate Policy 1321 5 Planning application fees building permit fees and other development related fees
andor charges related to a municipal program such as incentives within the community improvement plan or rental subsidies
PROCEDURES
1 The City of Brampton may support community and charitable agencies providing services in the Brampton community
Mi-l-io
Corporate PoliciesBRAMPTON bmmptonca FlOWef Gty
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 2 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
2 Organizations must be a not-for-profit Corporation charitable or non-charitable organization or City of Brampton community organization and prepared to provide supporting documentation
3 Religious and political organizations (and their affiliations) are not eligible for a cash donation under this policy These organizations are however eligible for merchandise donations (ie City souvenirpromotional items) from the City of Brampton not to exceed $200 in value
4 Under this policy City of Brampton staff shall be authorized to provide contributions to eligible organizations in the form of a cash donation merchandise or in-kind contributions equal to or less than $500 for each community request with the signed approval of either the Mayor Acting Mayor or Chairman of a related Standing Committee of Council (ie related to the request presented by a community organization) and the Commissioner of Economic Development and Communications (or acting designate)
5 For merchandise requests the value shall not exceed $200 per eligible request
6 A recipient organization is not eligible for more than two donations per year in relation to this policy
7 This policy is subject to funding availability in the designated account Should the budget amount during the fiscal year be reached the program shall be closed with notice provided to members of Council and the public on the City web site
Approval Criteria
1 The Mayor Acting Mayor or Chairman of related Standing Committee shall approve all requests
2 Written requests shall be received by Economic Development amp Communications staff verified administered and signed off by the Commissioner of Economic Development and Communications ( or designate) on a first-come-first served basis to a maximum budget approved by Council each year
3 The program and its funding shall be reviewed annually as part of the City of Brampton budget process The fiscal year is the calendar year
4 Whenever possible recipient organizations shall recognize City of Brampton as a donor such as in the form of print advertising andor signage andor print or multi media banners mentions in corporate newslettersnews releases (and so on)
Hl-l-ll
Corporate PoliciesBRAMPTON brcmptonca FlOWer City
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 3 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
5 Staff volunteers shall participate with eligible non-profit community groups organizing events and activities subject to approval from their supervisor
Restrictions
1 A City donation under this policy shall not be used toward core operating budgets supporting recipient organizations The donation shall be used to support a special event in Brampton Exceptions will be made when an event is in the Region of Peel and the recipient organization provides service in Brampton
2 Cash donations shall not be used to offset an existing City fee such as rentals 3 Cash donations shall not be made to individuals
ACCOUNTABILITY
All requests for donations shall be forwarded to the Corporate Communications Division for administration The Economic Development amp Communications Department shall administer the program including managing the budget
ADMINISTRATION
1 The recipient organization requesting a contribution from the City of Brampton shall be required to submit a letter on letterhead including where applicable the incorporation number of the organization (Charitable Registration or Corporation number)
2 The organization requesting a contribution from the City of Brampton shall be required to submit a top line event budget plan
3 A tracking schedule for each request and budget shall be managed by the Corporate Communications Division and reported to Committee of Council once per year or at the request of a City Council member
CONTACT
Dennis Cutajar Commissioner Economic Development amp Communications Tel 905-874-2698 e-mail denniscutajar(q)bramptonca
Mara Ciccotelli Coordinator-Office of the Commissioner Economic Development amp Communications Tel 905-874-2145 e-mail maraciccotelli(a)bramptonca
Hi-f-4shy
Appendix 1
2014 MCD listing 201132-001-0191-0-0001 h1-1-5
2014 Minor Charitable Donations listing
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
Date
02-10-2014
Organization
Beaux Arts Fine
Event
Art amp Photography show $
Cash
50000
Merchandise $
02-10-2014 Beaux Arts Fine Wildlife Nature and Native Show $ 50000
01-16-2014 Big Brothers Big Sisters Bowl for Kids Sake $ 50000
03-10-2014
03-04-2014
01-14-2014
07-11-2014
05-27-2014
03-04-2014
Big Brothers Big Sisters
Brampton BramGrans
Brampton Curling Club
Brampton Curling Club
Brampton Golf Club
Brampton Jr B Excelsiors
Golf Tournament
Christ Church Anglican Scrabble Tournament fundraiser
20th Annual Myma Gordon Memorial Spiel for Cancer
Junior Cashpeil on Oct 17th
Ontario Womens Amateur Championship Tournament
Advertising sponsorship
$
$
$
$
$
50000
50000
50000
50000
10000
$ 13088
03-04-2014 Brampton Minor Basketball Volunteer Appreciation Day $ 50000
03-17-2014 Brampton Motorcycle Association 2014 Toy Ride fundraiser $ 50000
04-22-2014 Brampton Motorcycle Association Show N Shine amp Meet n Greet events $ 50000
03-24-2014
03-04-2014
Brampton Safe City
Brampton Senior Club 106- Golden Gala
Golf fundraiser hole sponsor
Golden Gala 50th Anniversary
$
$
50000
50000
03-04-2014 BREB Brampton Real Estate Board Ste Louise Outreach of Peel fundraiser $ 50000
111314 Canada Christian Academy Christmas Concert $ 50000
04-07-2014
01-16-2014
03-04-2014
05-21-2014
Canada Christian Academy Alumni Dinner
Canadian Federation of University Women -Brampton
Spring Fashion show for Scholarships
Canadian Federation of University Women -Brampton
Scholarship awards
Catholic Family Services Peel Dufferin High Tea fundraiser
$
$
$
$
50000
50000
50000
50000
09-09-2014 Catholic Family Services Peel Dufferin Honouring WilliamG Davis event $ 50000
08-25-2014
02-05-2014
Charity Fall Classic
Chinguacousy Business Women Curling Club
Breast Cancer Fundraiser Golf Tourney
Krystal Spiel Fundraiser
$ 17154
$ 25001
01-16-2014 Chinguacousy Garden Club Fall Flower Show $ 50000
05-06-2014 Cruisers Sports Awards Gala Gala fundraiser $ 50000
02-07-2014
Dufferin Peel Catholic District School
Board
bullSt Michaels CSS
OFSAA Curling Championship $ 25000
04-10-2014 End Cancer Pink Ribbon garageBBQ sale fundraiser $ 19906
20150303GBSOAdminREPORTS20156169-Appendix 1-2014-MCD listing
2014 MCD listing 201132-001-0191-0-0001
HM-fc
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
Date Organization Event Cash Merchandise $
03-10-2014 Fairways for Heros Golf fundraiser
$ 5694
07-21-2014 Families of Virtue Annual BBQ $ 50000
11-06-2014 Families of Virtue Christmas celebration $ 50000
04-17-2014 Federation of Filipino Canadians of Brampton
Filipino fiesta in the Square 2014 $ 50000
01-22-2014 Fletchers Meadow Cross Trainers Fundraising Run $ 50000
02-04-2014 For Students and Community Inc Fundraising Gala $ 50000
07-08-2014 For Students and Community Inc BBQ fundraiser $ 50000
05-21-2014
01202014
10-01-2014
03-07-2014
Free For All Foundation
Girl Guides of Canada
Grace Retirement amp Community Enterprise
Indian Ball Hockey Federation(IBHF)
basketball tourney fundraiser
16th Brampton Sparks 15th Brownies 11th Guides 50th Anniversary
Christmas Luncheon
Ball Hockey Tournament 04-27-14
$
$
$
50000
50000
50000
$ 19132
03-07-2014 Indian Ball Hockey Federation(IBHF) Ball Hockey Tournament 05-29-14 $ 50000
03-04-2014 John Knox Christian School Fund raising dinner $ 50000
09-24-2014
03-06-2014
John Knox Christian School
Kiwanis Club of Brampton
Family Run-Oct 18th
Dinner Awards Ceremony $ 50000
$ 18215
04-16-2014
03-10-2014
04-16-2014
01-16-2014
Knights Table
Lions Foundation of Canada
Mood Disorders Society of Canada
Muscular Dystrophy Canada
Gala fundraiser
Lions Club fundraiser for Purina Walk for Dog Guides
Walk in Ching Park fund raiser
Walk in Ching Park fund raiser cheque missing was re-cut
$
$
$
$
50000
50000
50000
50000
03-19-2014 Music at the Tower Taste of Carabram Concert $ 50000
02-06-2014
02-06-2014
05-29-2014
03-03-2014
08-06-2014
Myanmar Cultural Association of Brampton
Myanmar Cultural Association of Brampton
Neighbourhood Block Party
Outer Harbour Senior Womans
Dragon Boat Team
PAMA
Volunteer Appreciation Day
Heritage Fundraiser
At Wilmont Drive
2014 AllWomans Dragon Boat Regatta
Literacy Month Workshop shy
$
$
$
50000
50000
50000
$ 20405
$ 20469
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
2014 MCD listing 201132-001-0191-0-0001
4--l
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
Date Organization Event Cash Merchandise $
03-06-2014 Peel Childrens Centre Bowlingfundraiser $ 50000
10-08-2014
02-13-2014
02-06-2014
02-03-2014
Peel Childrens Centre
Peel District School Board
Fletchers Meadow Secondary
Peel District School Board
Turner Fenton Secondary School
Peel Music Festival
Holiday event
Peel Student Film Festival
OFSAA Wrestling Championship at school
Fundraising Gala
$
$
$
$
50000
50000
35000
50000
02-04-2014 Peel Regional Police Soccer Tournament fundraiser $ 50000
04-08-2014 Peel Safety Village Camp Samac Leadership $ 50000
01-16-2014 Peel United Cultural Partners Black History Month concert $ 50000
08-14-2014
01-16-2014
Prostate Canada Network Brampton
Skate Canada Brampton Ching
Crusin for the Cure
STARSkate Championship $ 50000
$ 15628
01-20-2014 Skate Canada Brampton Ching 2ND REQUEST
Colourific fundraiser $ 37500
03-04-2014 Special Olympics Ontario-Brampton Golf Tournament $ 20000
02-19-2014
09-18-2014
02-06-2014
St Bartholomews United Church
The Learning Place
Tutor On Wheels
Card amp Luncheon fundraiser
Graduation gifts Rower City Childrens books
Mathematics Competition Chris Gibson $ 50000
$ 18865
$ 6065
02-06-2014 Tutor On Wheels Spelling Bee Competition at Chris Gibson $ 50000
02-13-2014
08-06-2014
United Achievers Club
United Achievers Club
Celebrity Chef -Men who cook fundraiser
30th Anniversary of Scholarship amp Recognition Awards
$
$
50000
50000
03-06-2014
09-29-2014
United Way-COB
Unitied Achievers Community Services Inc
Curling fundraiser
Professional Womens Forum $ 50000
$ 10353
09-09-2014
01-16-2014
Wellspring Chinguacousy
William Osier Health System Foundation
Zumba fund raiser for Wellspring
Ski Day fundraiser
$
$
50000
50000
Total 2014 Year-End
Matched to GL $ 3137475 $ 2927500 $ 209975
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
Ml-1-8 Appendix 2
H1-1-9 Corporate PoliciesU BRAMPTON
bramptonca FIOWBr City SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 1 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
POLICY STATEMENT
The City of Brampton positively supports special events planned by community groups and charitable organizations in Brampton where the City can assist in enriching and diversifying its community The policy and procedures related to Minor Charitable Donations in the Brampton community is the focus of this policy
PURPOSE
The purpose of this document is to outline City policy and procedures for donating cash merchandise and in-kind contributions to community-based special events whereby the total value of the donation is equal to or less than $500 or as otherwise stated in this policy
SCOPE
This policy applies to community and charitable organizations serving Brampton who request a donation from the City of Brampton in support of a special event they are organizing Donations can take the form of cash contributions merchandise or in-kind contributions
The policy does not apply to the following related activities andor Corporate Policies
1 The City of Brampton United Way Campaign as a corporate charity of the City of Brampton
2 Lunch and Dinner Sponsorship Corporate Policy 1450 Community Suite Corporate Policy 1420
3 Donations made by City Councillors from their City of Brampton expense account 4 City-Wide Community Projects Funding Corporate Policy 1321 5 Planning application fees building permit fees and other development related fees
andor charges related to a municipal program such as incentives within the community improvement plan or rental subsidies
PROCEDURES
1 The City of Brampton may support community and charitable agencies providing services in the Brampton community
Mi-l-io
Corporate PoliciesBRAMPTON bmmptonca FlOWef Gty
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 2 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
2 Organizations must be a not-for-profit Corporation charitable or non-charitable organization or City of Brampton community organization and prepared to provide supporting documentation
3 Religious and political organizations (and their affiliations) are not eligible for a cash donation under this policy These organizations are however eligible for merchandise donations (ie City souvenirpromotional items) from the City of Brampton not to exceed $200 in value
4 Under this policy City of Brampton staff shall be authorized to provide contributions to eligible organizations in the form of a cash donation merchandise or in-kind contributions equal to or less than $500 for each community request with the signed approval of either the Mayor Acting Mayor or Chairman of a related Standing Committee of Council (ie related to the request presented by a community organization) and the Commissioner of Economic Development and Communications (or acting designate)
5 For merchandise requests the value shall not exceed $200 per eligible request
6 A recipient organization is not eligible for more than two donations per year in relation to this policy
7 This policy is subject to funding availability in the designated account Should the budget amount during the fiscal year be reached the program shall be closed with notice provided to members of Council and the public on the City web site
Approval Criteria
1 The Mayor Acting Mayor or Chairman of related Standing Committee shall approve all requests
2 Written requests shall be received by Economic Development amp Communications staff verified administered and signed off by the Commissioner of Economic Development and Communications ( or designate) on a first-come-first served basis to a maximum budget approved by Council each year
3 The program and its funding shall be reviewed annually as part of the City of Brampton budget process The fiscal year is the calendar year
4 Whenever possible recipient organizations shall recognize City of Brampton as a donor such as in the form of print advertising andor signage andor print or multi media banners mentions in corporate newslettersnews releases (and so on)
Hl-l-ll
Corporate PoliciesBRAMPTON brcmptonca FlOWer City
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 3 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
5 Staff volunteers shall participate with eligible non-profit community groups organizing events and activities subject to approval from their supervisor
Restrictions
1 A City donation under this policy shall not be used toward core operating budgets supporting recipient organizations The donation shall be used to support a special event in Brampton Exceptions will be made when an event is in the Region of Peel and the recipient organization provides service in Brampton
2 Cash donations shall not be used to offset an existing City fee such as rentals 3 Cash donations shall not be made to individuals
ACCOUNTABILITY
All requests for donations shall be forwarded to the Corporate Communications Division for administration The Economic Development amp Communications Department shall administer the program including managing the budget
ADMINISTRATION
1 The recipient organization requesting a contribution from the City of Brampton shall be required to submit a letter on letterhead including where applicable the incorporation number of the organization (Charitable Registration or Corporation number)
2 The organization requesting a contribution from the City of Brampton shall be required to submit a top line event budget plan
3 A tracking schedule for each request and budget shall be managed by the Corporate Communications Division and reported to Committee of Council once per year or at the request of a City Council member
CONTACT
Dennis Cutajar Commissioner Economic Development amp Communications Tel 905-874-2698 e-mail denniscutajar(q)bramptonca
Mara Ciccotelli Coordinator-Office of the Commissioner Economic Development amp Communications Tel 905-874-2145 e-mail maraciccotelli(a)bramptonca
2014 MCD listing 201132-001-0191-0-0001 h1-1-5
2014 Minor Charitable Donations listing
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
Date
02-10-2014
Organization
Beaux Arts Fine
Event
Art amp Photography show $
Cash
50000
Merchandise $
02-10-2014 Beaux Arts Fine Wildlife Nature and Native Show $ 50000
01-16-2014 Big Brothers Big Sisters Bowl for Kids Sake $ 50000
03-10-2014
03-04-2014
01-14-2014
07-11-2014
05-27-2014
03-04-2014
Big Brothers Big Sisters
Brampton BramGrans
Brampton Curling Club
Brampton Curling Club
Brampton Golf Club
Brampton Jr B Excelsiors
Golf Tournament
Christ Church Anglican Scrabble Tournament fundraiser
20th Annual Myma Gordon Memorial Spiel for Cancer
Junior Cashpeil on Oct 17th
Ontario Womens Amateur Championship Tournament
Advertising sponsorship
$
$
$
$
$
50000
50000
50000
50000
10000
$ 13088
03-04-2014 Brampton Minor Basketball Volunteer Appreciation Day $ 50000
03-17-2014 Brampton Motorcycle Association 2014 Toy Ride fundraiser $ 50000
04-22-2014 Brampton Motorcycle Association Show N Shine amp Meet n Greet events $ 50000
03-24-2014
03-04-2014
Brampton Safe City
Brampton Senior Club 106- Golden Gala
Golf fundraiser hole sponsor
Golden Gala 50th Anniversary
$
$
50000
50000
03-04-2014 BREB Brampton Real Estate Board Ste Louise Outreach of Peel fundraiser $ 50000
111314 Canada Christian Academy Christmas Concert $ 50000
04-07-2014
01-16-2014
03-04-2014
05-21-2014
Canada Christian Academy Alumni Dinner
Canadian Federation of University Women -Brampton
Spring Fashion show for Scholarships
Canadian Federation of University Women -Brampton
Scholarship awards
Catholic Family Services Peel Dufferin High Tea fundraiser
$
$
$
$
50000
50000
50000
50000
09-09-2014 Catholic Family Services Peel Dufferin Honouring WilliamG Davis event $ 50000
08-25-2014
02-05-2014
Charity Fall Classic
Chinguacousy Business Women Curling Club
Breast Cancer Fundraiser Golf Tourney
Krystal Spiel Fundraiser
$ 17154
$ 25001
01-16-2014 Chinguacousy Garden Club Fall Flower Show $ 50000
05-06-2014 Cruisers Sports Awards Gala Gala fundraiser $ 50000
02-07-2014
Dufferin Peel Catholic District School
Board
bullSt Michaels CSS
OFSAA Curling Championship $ 25000
04-10-2014 End Cancer Pink Ribbon garageBBQ sale fundraiser $ 19906
20150303GBSOAdminREPORTS20156169-Appendix 1-2014-MCD listing
2014 MCD listing 201132-001-0191-0-0001
HM-fc
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
Date Organization Event Cash Merchandise $
03-10-2014 Fairways for Heros Golf fundraiser
$ 5694
07-21-2014 Families of Virtue Annual BBQ $ 50000
11-06-2014 Families of Virtue Christmas celebration $ 50000
04-17-2014 Federation of Filipino Canadians of Brampton
Filipino fiesta in the Square 2014 $ 50000
01-22-2014 Fletchers Meadow Cross Trainers Fundraising Run $ 50000
02-04-2014 For Students and Community Inc Fundraising Gala $ 50000
07-08-2014 For Students and Community Inc BBQ fundraiser $ 50000
05-21-2014
01202014
10-01-2014
03-07-2014
Free For All Foundation
Girl Guides of Canada
Grace Retirement amp Community Enterprise
Indian Ball Hockey Federation(IBHF)
basketball tourney fundraiser
16th Brampton Sparks 15th Brownies 11th Guides 50th Anniversary
Christmas Luncheon
Ball Hockey Tournament 04-27-14
$
$
$
50000
50000
50000
$ 19132
03-07-2014 Indian Ball Hockey Federation(IBHF) Ball Hockey Tournament 05-29-14 $ 50000
03-04-2014 John Knox Christian School Fund raising dinner $ 50000
09-24-2014
03-06-2014
John Knox Christian School
Kiwanis Club of Brampton
Family Run-Oct 18th
Dinner Awards Ceremony $ 50000
$ 18215
04-16-2014
03-10-2014
04-16-2014
01-16-2014
Knights Table
Lions Foundation of Canada
Mood Disorders Society of Canada
Muscular Dystrophy Canada
Gala fundraiser
Lions Club fundraiser for Purina Walk for Dog Guides
Walk in Ching Park fund raiser
Walk in Ching Park fund raiser cheque missing was re-cut
$
$
$
$
50000
50000
50000
50000
03-19-2014 Music at the Tower Taste of Carabram Concert $ 50000
02-06-2014
02-06-2014
05-29-2014
03-03-2014
08-06-2014
Myanmar Cultural Association of Brampton
Myanmar Cultural Association of Brampton
Neighbourhood Block Party
Outer Harbour Senior Womans
Dragon Boat Team
PAMA
Volunteer Appreciation Day
Heritage Fundraiser
At Wilmont Drive
2014 AllWomans Dragon Boat Regatta
Literacy Month Workshop shy
$
$
$
50000
50000
50000
$ 20405
$ 20469
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
2014 MCD listing 201132-001-0191-0-0001
4--l
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
Date Organization Event Cash Merchandise $
03-06-2014 Peel Childrens Centre Bowlingfundraiser $ 50000
10-08-2014
02-13-2014
02-06-2014
02-03-2014
Peel Childrens Centre
Peel District School Board
Fletchers Meadow Secondary
Peel District School Board
Turner Fenton Secondary School
Peel Music Festival
Holiday event
Peel Student Film Festival
OFSAA Wrestling Championship at school
Fundraising Gala
$
$
$
$
50000
50000
35000
50000
02-04-2014 Peel Regional Police Soccer Tournament fundraiser $ 50000
04-08-2014 Peel Safety Village Camp Samac Leadership $ 50000
01-16-2014 Peel United Cultural Partners Black History Month concert $ 50000
08-14-2014
01-16-2014
Prostate Canada Network Brampton
Skate Canada Brampton Ching
Crusin for the Cure
STARSkate Championship $ 50000
$ 15628
01-20-2014 Skate Canada Brampton Ching 2ND REQUEST
Colourific fundraiser $ 37500
03-04-2014 Special Olympics Ontario-Brampton Golf Tournament $ 20000
02-19-2014
09-18-2014
02-06-2014
St Bartholomews United Church
The Learning Place
Tutor On Wheels
Card amp Luncheon fundraiser
Graduation gifts Rower City Childrens books
Mathematics Competition Chris Gibson $ 50000
$ 18865
$ 6065
02-06-2014 Tutor On Wheels Spelling Bee Competition at Chris Gibson $ 50000
02-13-2014
08-06-2014
United Achievers Club
United Achievers Club
Celebrity Chef -Men who cook fundraiser
30th Anniversary of Scholarship amp Recognition Awards
$
$
50000
50000
03-06-2014
09-29-2014
United Way-COB
Unitied Achievers Community Services Inc
Curling fundraiser
Professional Womens Forum $ 50000
$ 10353
09-09-2014
01-16-2014
Wellspring Chinguacousy
William Osier Health System Foundation
Zumba fund raiser for Wellspring
Ski Day fundraiser
$
$
50000
50000
Total 2014 Year-End
Matched to GL $ 3137475 $ 2927500 $ 209975
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
Ml-1-8 Appendix 2
H1-1-9 Corporate PoliciesU BRAMPTON
bramptonca FIOWBr City SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 1 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
POLICY STATEMENT
The City of Brampton positively supports special events planned by community groups and charitable organizations in Brampton where the City can assist in enriching and diversifying its community The policy and procedures related to Minor Charitable Donations in the Brampton community is the focus of this policy
PURPOSE
The purpose of this document is to outline City policy and procedures for donating cash merchandise and in-kind contributions to community-based special events whereby the total value of the donation is equal to or less than $500 or as otherwise stated in this policy
SCOPE
This policy applies to community and charitable organizations serving Brampton who request a donation from the City of Brampton in support of a special event they are organizing Donations can take the form of cash contributions merchandise or in-kind contributions
The policy does not apply to the following related activities andor Corporate Policies
1 The City of Brampton United Way Campaign as a corporate charity of the City of Brampton
2 Lunch and Dinner Sponsorship Corporate Policy 1450 Community Suite Corporate Policy 1420
3 Donations made by City Councillors from their City of Brampton expense account 4 City-Wide Community Projects Funding Corporate Policy 1321 5 Planning application fees building permit fees and other development related fees
andor charges related to a municipal program such as incentives within the community improvement plan or rental subsidies
PROCEDURES
1 The City of Brampton may support community and charitable agencies providing services in the Brampton community
Mi-l-io
Corporate PoliciesBRAMPTON bmmptonca FlOWef Gty
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 2 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
2 Organizations must be a not-for-profit Corporation charitable or non-charitable organization or City of Brampton community organization and prepared to provide supporting documentation
3 Religious and political organizations (and their affiliations) are not eligible for a cash donation under this policy These organizations are however eligible for merchandise donations (ie City souvenirpromotional items) from the City of Brampton not to exceed $200 in value
4 Under this policy City of Brampton staff shall be authorized to provide contributions to eligible organizations in the form of a cash donation merchandise or in-kind contributions equal to or less than $500 for each community request with the signed approval of either the Mayor Acting Mayor or Chairman of a related Standing Committee of Council (ie related to the request presented by a community organization) and the Commissioner of Economic Development and Communications (or acting designate)
5 For merchandise requests the value shall not exceed $200 per eligible request
6 A recipient organization is not eligible for more than two donations per year in relation to this policy
7 This policy is subject to funding availability in the designated account Should the budget amount during the fiscal year be reached the program shall be closed with notice provided to members of Council and the public on the City web site
Approval Criteria
1 The Mayor Acting Mayor or Chairman of related Standing Committee shall approve all requests
2 Written requests shall be received by Economic Development amp Communications staff verified administered and signed off by the Commissioner of Economic Development and Communications ( or designate) on a first-come-first served basis to a maximum budget approved by Council each year
3 The program and its funding shall be reviewed annually as part of the City of Brampton budget process The fiscal year is the calendar year
4 Whenever possible recipient organizations shall recognize City of Brampton as a donor such as in the form of print advertising andor signage andor print or multi media banners mentions in corporate newslettersnews releases (and so on)
Hl-l-ll
Corporate PoliciesBRAMPTON brcmptonca FlOWer City
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 3 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
5 Staff volunteers shall participate with eligible non-profit community groups organizing events and activities subject to approval from their supervisor
Restrictions
1 A City donation under this policy shall not be used toward core operating budgets supporting recipient organizations The donation shall be used to support a special event in Brampton Exceptions will be made when an event is in the Region of Peel and the recipient organization provides service in Brampton
2 Cash donations shall not be used to offset an existing City fee such as rentals 3 Cash donations shall not be made to individuals
ACCOUNTABILITY
All requests for donations shall be forwarded to the Corporate Communications Division for administration The Economic Development amp Communications Department shall administer the program including managing the budget
ADMINISTRATION
1 The recipient organization requesting a contribution from the City of Brampton shall be required to submit a letter on letterhead including where applicable the incorporation number of the organization (Charitable Registration or Corporation number)
2 The organization requesting a contribution from the City of Brampton shall be required to submit a top line event budget plan
3 A tracking schedule for each request and budget shall be managed by the Corporate Communications Division and reported to Committee of Council once per year or at the request of a City Council member
CONTACT
Dennis Cutajar Commissioner Economic Development amp Communications Tel 905-874-2698 e-mail denniscutajar(q)bramptonca
Mara Ciccotelli Coordinator-Office of the Commissioner Economic Development amp Communications Tel 905-874-2145 e-mail maraciccotelli(a)bramptonca
2014 MCD listing 201132-001-0191-0-0001
HM-fc
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
Date Organization Event Cash Merchandise $
03-10-2014 Fairways for Heros Golf fundraiser
$ 5694
07-21-2014 Families of Virtue Annual BBQ $ 50000
11-06-2014 Families of Virtue Christmas celebration $ 50000
04-17-2014 Federation of Filipino Canadians of Brampton
Filipino fiesta in the Square 2014 $ 50000
01-22-2014 Fletchers Meadow Cross Trainers Fundraising Run $ 50000
02-04-2014 For Students and Community Inc Fundraising Gala $ 50000
07-08-2014 For Students and Community Inc BBQ fundraiser $ 50000
05-21-2014
01202014
10-01-2014
03-07-2014
Free For All Foundation
Girl Guides of Canada
Grace Retirement amp Community Enterprise
Indian Ball Hockey Federation(IBHF)
basketball tourney fundraiser
16th Brampton Sparks 15th Brownies 11th Guides 50th Anniversary
Christmas Luncheon
Ball Hockey Tournament 04-27-14
$
$
$
50000
50000
50000
$ 19132
03-07-2014 Indian Ball Hockey Federation(IBHF) Ball Hockey Tournament 05-29-14 $ 50000
03-04-2014 John Knox Christian School Fund raising dinner $ 50000
09-24-2014
03-06-2014
John Knox Christian School
Kiwanis Club of Brampton
Family Run-Oct 18th
Dinner Awards Ceremony $ 50000
$ 18215
04-16-2014
03-10-2014
04-16-2014
01-16-2014
Knights Table
Lions Foundation of Canada
Mood Disorders Society of Canada
Muscular Dystrophy Canada
Gala fundraiser
Lions Club fundraiser for Purina Walk for Dog Guides
Walk in Ching Park fund raiser
Walk in Ching Park fund raiser cheque missing was re-cut
$
$
$
$
50000
50000
50000
50000
03-19-2014 Music at the Tower Taste of Carabram Concert $ 50000
02-06-2014
02-06-2014
05-29-2014
03-03-2014
08-06-2014
Myanmar Cultural Association of Brampton
Myanmar Cultural Association of Brampton
Neighbourhood Block Party
Outer Harbour Senior Womans
Dragon Boat Team
PAMA
Volunteer Appreciation Day
Heritage Fundraiser
At Wilmont Drive
2014 AllWomans Dragon Boat Regatta
Literacy Month Workshop shy
$
$
$
50000
50000
50000
$ 20405
$ 20469
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
2014 MCD listing 201132-001-0191-0-0001
4--l
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
Date Organization Event Cash Merchandise $
03-06-2014 Peel Childrens Centre Bowlingfundraiser $ 50000
10-08-2014
02-13-2014
02-06-2014
02-03-2014
Peel Childrens Centre
Peel District School Board
Fletchers Meadow Secondary
Peel District School Board
Turner Fenton Secondary School
Peel Music Festival
Holiday event
Peel Student Film Festival
OFSAA Wrestling Championship at school
Fundraising Gala
$
$
$
$
50000
50000
35000
50000
02-04-2014 Peel Regional Police Soccer Tournament fundraiser $ 50000
04-08-2014 Peel Safety Village Camp Samac Leadership $ 50000
01-16-2014 Peel United Cultural Partners Black History Month concert $ 50000
08-14-2014
01-16-2014
Prostate Canada Network Brampton
Skate Canada Brampton Ching
Crusin for the Cure
STARSkate Championship $ 50000
$ 15628
01-20-2014 Skate Canada Brampton Ching 2ND REQUEST
Colourific fundraiser $ 37500
03-04-2014 Special Olympics Ontario-Brampton Golf Tournament $ 20000
02-19-2014
09-18-2014
02-06-2014
St Bartholomews United Church
The Learning Place
Tutor On Wheels
Card amp Luncheon fundraiser
Graduation gifts Rower City Childrens books
Mathematics Competition Chris Gibson $ 50000
$ 18865
$ 6065
02-06-2014 Tutor On Wheels Spelling Bee Competition at Chris Gibson $ 50000
02-13-2014
08-06-2014
United Achievers Club
United Achievers Club
Celebrity Chef -Men who cook fundraiser
30th Anniversary of Scholarship amp Recognition Awards
$
$
50000
50000
03-06-2014
09-29-2014
United Way-COB
Unitied Achievers Community Services Inc
Curling fundraiser
Professional Womens Forum $ 50000
$ 10353
09-09-2014
01-16-2014
Wellspring Chinguacousy
William Osier Health System Foundation
Zumba fund raiser for Wellspring
Ski Day fundraiser
$
$
50000
50000
Total 2014 Year-End
Matched to GL $ 3137475 $ 2927500 $ 209975
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
Ml-1-8 Appendix 2
H1-1-9 Corporate PoliciesU BRAMPTON
bramptonca FIOWBr City SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 1 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
POLICY STATEMENT
The City of Brampton positively supports special events planned by community groups and charitable organizations in Brampton where the City can assist in enriching and diversifying its community The policy and procedures related to Minor Charitable Donations in the Brampton community is the focus of this policy
PURPOSE
The purpose of this document is to outline City policy and procedures for donating cash merchandise and in-kind contributions to community-based special events whereby the total value of the donation is equal to or less than $500 or as otherwise stated in this policy
SCOPE
This policy applies to community and charitable organizations serving Brampton who request a donation from the City of Brampton in support of a special event they are organizing Donations can take the form of cash contributions merchandise or in-kind contributions
The policy does not apply to the following related activities andor Corporate Policies
1 The City of Brampton United Way Campaign as a corporate charity of the City of Brampton
2 Lunch and Dinner Sponsorship Corporate Policy 1450 Community Suite Corporate Policy 1420
3 Donations made by City Councillors from their City of Brampton expense account 4 City-Wide Community Projects Funding Corporate Policy 1321 5 Planning application fees building permit fees and other development related fees
andor charges related to a municipal program such as incentives within the community improvement plan or rental subsidies
PROCEDURES
1 The City of Brampton may support community and charitable agencies providing services in the Brampton community
Mi-l-io
Corporate PoliciesBRAMPTON bmmptonca FlOWef Gty
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 2 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
2 Organizations must be a not-for-profit Corporation charitable or non-charitable organization or City of Brampton community organization and prepared to provide supporting documentation
3 Religious and political organizations (and their affiliations) are not eligible for a cash donation under this policy These organizations are however eligible for merchandise donations (ie City souvenirpromotional items) from the City of Brampton not to exceed $200 in value
4 Under this policy City of Brampton staff shall be authorized to provide contributions to eligible organizations in the form of a cash donation merchandise or in-kind contributions equal to or less than $500 for each community request with the signed approval of either the Mayor Acting Mayor or Chairman of a related Standing Committee of Council (ie related to the request presented by a community organization) and the Commissioner of Economic Development and Communications (or acting designate)
5 For merchandise requests the value shall not exceed $200 per eligible request
6 A recipient organization is not eligible for more than two donations per year in relation to this policy
7 This policy is subject to funding availability in the designated account Should the budget amount during the fiscal year be reached the program shall be closed with notice provided to members of Council and the public on the City web site
Approval Criteria
1 The Mayor Acting Mayor or Chairman of related Standing Committee shall approve all requests
2 Written requests shall be received by Economic Development amp Communications staff verified administered and signed off by the Commissioner of Economic Development and Communications ( or designate) on a first-come-first served basis to a maximum budget approved by Council each year
3 The program and its funding shall be reviewed annually as part of the City of Brampton budget process The fiscal year is the calendar year
4 Whenever possible recipient organizations shall recognize City of Brampton as a donor such as in the form of print advertising andor signage andor print or multi media banners mentions in corporate newslettersnews releases (and so on)
Hl-l-ll
Corporate PoliciesBRAMPTON brcmptonca FlOWer City
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 3 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
5 Staff volunteers shall participate with eligible non-profit community groups organizing events and activities subject to approval from their supervisor
Restrictions
1 A City donation under this policy shall not be used toward core operating budgets supporting recipient organizations The donation shall be used to support a special event in Brampton Exceptions will be made when an event is in the Region of Peel and the recipient organization provides service in Brampton
2 Cash donations shall not be used to offset an existing City fee such as rentals 3 Cash donations shall not be made to individuals
ACCOUNTABILITY
All requests for donations shall be forwarded to the Corporate Communications Division for administration The Economic Development amp Communications Department shall administer the program including managing the budget
ADMINISTRATION
1 The recipient organization requesting a contribution from the City of Brampton shall be required to submit a letter on letterhead including where applicable the incorporation number of the organization (Charitable Registration or Corporation number)
2 The organization requesting a contribution from the City of Brampton shall be required to submit a top line event budget plan
3 A tracking schedule for each request and budget shall be managed by the Corporate Communications Division and reported to Committee of Council once per year or at the request of a City Council member
CONTACT
Dennis Cutajar Commissioner Economic Development amp Communications Tel 905-874-2698 e-mail denniscutajar(q)bramptonca
Mara Ciccotelli Coordinator-Office of the Commissioner Economic Development amp Communications Tel 905-874-2145 e-mail maraciccotelli(a)bramptonca
2014 MCD listing 201132-001-0191-0-0001
4--l
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
Date Organization Event Cash Merchandise $
03-06-2014 Peel Childrens Centre Bowlingfundraiser $ 50000
10-08-2014
02-13-2014
02-06-2014
02-03-2014
Peel Childrens Centre
Peel District School Board
Fletchers Meadow Secondary
Peel District School Board
Turner Fenton Secondary School
Peel Music Festival
Holiday event
Peel Student Film Festival
OFSAA Wrestling Championship at school
Fundraising Gala
$
$
$
$
50000
50000
35000
50000
02-04-2014 Peel Regional Police Soccer Tournament fundraiser $ 50000
04-08-2014 Peel Safety Village Camp Samac Leadership $ 50000
01-16-2014 Peel United Cultural Partners Black History Month concert $ 50000
08-14-2014
01-16-2014
Prostate Canada Network Brampton
Skate Canada Brampton Ching
Crusin for the Cure
STARSkate Championship $ 50000
$ 15628
01-20-2014 Skate Canada Brampton Ching 2ND REQUEST
Colourific fundraiser $ 37500
03-04-2014 Special Olympics Ontario-Brampton Golf Tournament $ 20000
02-19-2014
09-18-2014
02-06-2014
St Bartholomews United Church
The Learning Place
Tutor On Wheels
Card amp Luncheon fundraiser
Graduation gifts Rower City Childrens books
Mathematics Competition Chris Gibson $ 50000
$ 18865
$ 6065
02-06-2014 Tutor On Wheels Spelling Bee Competition at Chris Gibson $ 50000
02-13-2014
08-06-2014
United Achievers Club
United Achievers Club
Celebrity Chef -Men who cook fundraiser
30th Anniversary of Scholarship amp Recognition Awards
$
$
50000
50000
03-06-2014
09-29-2014
United Way-COB
Unitied Achievers Community Services Inc
Curling fundraiser
Professional Womens Forum $ 50000
$ 10353
09-09-2014
01-16-2014
Wellspring Chinguacousy
William Osier Health System Foundation
Zumba fund raiser for Wellspring
Ski Day fundraiser
$
$
50000
50000
Total 2014 Year-End
Matched to GL $ 3137475 $ 2927500 $ 209975
20150303GBSOAdminREPORTS20156169-Appendix1-2014-MCD listing
Ml-1-8 Appendix 2
H1-1-9 Corporate PoliciesU BRAMPTON
bramptonca FIOWBr City SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 1 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
POLICY STATEMENT
The City of Brampton positively supports special events planned by community groups and charitable organizations in Brampton where the City can assist in enriching and diversifying its community The policy and procedures related to Minor Charitable Donations in the Brampton community is the focus of this policy
PURPOSE
The purpose of this document is to outline City policy and procedures for donating cash merchandise and in-kind contributions to community-based special events whereby the total value of the donation is equal to or less than $500 or as otherwise stated in this policy
SCOPE
This policy applies to community and charitable organizations serving Brampton who request a donation from the City of Brampton in support of a special event they are organizing Donations can take the form of cash contributions merchandise or in-kind contributions
The policy does not apply to the following related activities andor Corporate Policies
1 The City of Brampton United Way Campaign as a corporate charity of the City of Brampton
2 Lunch and Dinner Sponsorship Corporate Policy 1450 Community Suite Corporate Policy 1420
3 Donations made by City Councillors from their City of Brampton expense account 4 City-Wide Community Projects Funding Corporate Policy 1321 5 Planning application fees building permit fees and other development related fees
andor charges related to a municipal program such as incentives within the community improvement plan or rental subsidies
PROCEDURES
1 The City of Brampton may support community and charitable agencies providing services in the Brampton community
Mi-l-io
Corporate PoliciesBRAMPTON bmmptonca FlOWef Gty
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 2 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
2 Organizations must be a not-for-profit Corporation charitable or non-charitable organization or City of Brampton community organization and prepared to provide supporting documentation
3 Religious and political organizations (and their affiliations) are not eligible for a cash donation under this policy These organizations are however eligible for merchandise donations (ie City souvenirpromotional items) from the City of Brampton not to exceed $200 in value
4 Under this policy City of Brampton staff shall be authorized to provide contributions to eligible organizations in the form of a cash donation merchandise or in-kind contributions equal to or less than $500 for each community request with the signed approval of either the Mayor Acting Mayor or Chairman of a related Standing Committee of Council (ie related to the request presented by a community organization) and the Commissioner of Economic Development and Communications (or acting designate)
5 For merchandise requests the value shall not exceed $200 per eligible request
6 A recipient organization is not eligible for more than two donations per year in relation to this policy
7 This policy is subject to funding availability in the designated account Should the budget amount during the fiscal year be reached the program shall be closed with notice provided to members of Council and the public on the City web site
Approval Criteria
1 The Mayor Acting Mayor or Chairman of related Standing Committee shall approve all requests
2 Written requests shall be received by Economic Development amp Communications staff verified administered and signed off by the Commissioner of Economic Development and Communications ( or designate) on a first-come-first served basis to a maximum budget approved by Council each year
3 The program and its funding shall be reviewed annually as part of the City of Brampton budget process The fiscal year is the calendar year
4 Whenever possible recipient organizations shall recognize City of Brampton as a donor such as in the form of print advertising andor signage andor print or multi media banners mentions in corporate newslettersnews releases (and so on)
Hl-l-ll
Corporate PoliciesBRAMPTON brcmptonca FlOWer City
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 3 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
5 Staff volunteers shall participate with eligible non-profit community groups organizing events and activities subject to approval from their supervisor
Restrictions
1 A City donation under this policy shall not be used toward core operating budgets supporting recipient organizations The donation shall be used to support a special event in Brampton Exceptions will be made when an event is in the Region of Peel and the recipient organization provides service in Brampton
2 Cash donations shall not be used to offset an existing City fee such as rentals 3 Cash donations shall not be made to individuals
ACCOUNTABILITY
All requests for donations shall be forwarded to the Corporate Communications Division for administration The Economic Development amp Communications Department shall administer the program including managing the budget
ADMINISTRATION
1 The recipient organization requesting a contribution from the City of Brampton shall be required to submit a letter on letterhead including where applicable the incorporation number of the organization (Charitable Registration or Corporation number)
2 The organization requesting a contribution from the City of Brampton shall be required to submit a top line event budget plan
3 A tracking schedule for each request and budget shall be managed by the Corporate Communications Division and reported to Committee of Council once per year or at the request of a City Council member
CONTACT
Dennis Cutajar Commissioner Economic Development amp Communications Tel 905-874-2698 e-mail denniscutajar(q)bramptonca
Mara Ciccotelli Coordinator-Office of the Commissioner Economic Development amp Communications Tel 905-874-2145 e-mail maraciccotelli(a)bramptonca
Ml-1-8 Appendix 2
H1-1-9 Corporate PoliciesU BRAMPTON
bramptonca FIOWBr City SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 1 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
POLICY STATEMENT
The City of Brampton positively supports special events planned by community groups and charitable organizations in Brampton where the City can assist in enriching and diversifying its community The policy and procedures related to Minor Charitable Donations in the Brampton community is the focus of this policy
PURPOSE
The purpose of this document is to outline City policy and procedures for donating cash merchandise and in-kind contributions to community-based special events whereby the total value of the donation is equal to or less than $500 or as otherwise stated in this policy
SCOPE
This policy applies to community and charitable organizations serving Brampton who request a donation from the City of Brampton in support of a special event they are organizing Donations can take the form of cash contributions merchandise or in-kind contributions
The policy does not apply to the following related activities andor Corporate Policies
1 The City of Brampton United Way Campaign as a corporate charity of the City of Brampton
2 Lunch and Dinner Sponsorship Corporate Policy 1450 Community Suite Corporate Policy 1420
3 Donations made by City Councillors from their City of Brampton expense account 4 City-Wide Community Projects Funding Corporate Policy 1321 5 Planning application fees building permit fees and other development related fees
andor charges related to a municipal program such as incentives within the community improvement plan or rental subsidies
PROCEDURES
1 The City of Brampton may support community and charitable agencies providing services in the Brampton community
Mi-l-io
Corporate PoliciesBRAMPTON bmmptonca FlOWef Gty
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 2 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
2 Organizations must be a not-for-profit Corporation charitable or non-charitable organization or City of Brampton community organization and prepared to provide supporting documentation
3 Religious and political organizations (and their affiliations) are not eligible for a cash donation under this policy These organizations are however eligible for merchandise donations (ie City souvenirpromotional items) from the City of Brampton not to exceed $200 in value
4 Under this policy City of Brampton staff shall be authorized to provide contributions to eligible organizations in the form of a cash donation merchandise or in-kind contributions equal to or less than $500 for each community request with the signed approval of either the Mayor Acting Mayor or Chairman of a related Standing Committee of Council (ie related to the request presented by a community organization) and the Commissioner of Economic Development and Communications (or acting designate)
5 For merchandise requests the value shall not exceed $200 per eligible request
6 A recipient organization is not eligible for more than two donations per year in relation to this policy
7 This policy is subject to funding availability in the designated account Should the budget amount during the fiscal year be reached the program shall be closed with notice provided to members of Council and the public on the City web site
Approval Criteria
1 The Mayor Acting Mayor or Chairman of related Standing Committee shall approve all requests
2 Written requests shall be received by Economic Development amp Communications staff verified administered and signed off by the Commissioner of Economic Development and Communications ( or designate) on a first-come-first served basis to a maximum budget approved by Council each year
3 The program and its funding shall be reviewed annually as part of the City of Brampton budget process The fiscal year is the calendar year
4 Whenever possible recipient organizations shall recognize City of Brampton as a donor such as in the form of print advertising andor signage andor print or multi media banners mentions in corporate newslettersnews releases (and so on)
Hl-l-ll
Corporate PoliciesBRAMPTON brcmptonca FlOWer City
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 3 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
5 Staff volunteers shall participate with eligible non-profit community groups organizing events and activities subject to approval from their supervisor
Restrictions
1 A City donation under this policy shall not be used toward core operating budgets supporting recipient organizations The donation shall be used to support a special event in Brampton Exceptions will be made when an event is in the Region of Peel and the recipient organization provides service in Brampton
2 Cash donations shall not be used to offset an existing City fee such as rentals 3 Cash donations shall not be made to individuals
ACCOUNTABILITY
All requests for donations shall be forwarded to the Corporate Communications Division for administration The Economic Development amp Communications Department shall administer the program including managing the budget
ADMINISTRATION
1 The recipient organization requesting a contribution from the City of Brampton shall be required to submit a letter on letterhead including where applicable the incorporation number of the organization (Charitable Registration or Corporation number)
2 The organization requesting a contribution from the City of Brampton shall be required to submit a top line event budget plan
3 A tracking schedule for each request and budget shall be managed by the Corporate Communications Division and reported to Committee of Council once per year or at the request of a City Council member
CONTACT
Dennis Cutajar Commissioner Economic Development amp Communications Tel 905-874-2698 e-mail denniscutajar(q)bramptonca
Mara Ciccotelli Coordinator-Office of the Commissioner Economic Development amp Communications Tel 905-874-2145 e-mail maraciccotelli(a)bramptonca
H1-1-9 Corporate PoliciesU BRAMPTON
bramptonca FIOWBr City SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 1 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
POLICY STATEMENT
The City of Brampton positively supports special events planned by community groups and charitable organizations in Brampton where the City can assist in enriching and diversifying its community The policy and procedures related to Minor Charitable Donations in the Brampton community is the focus of this policy
PURPOSE
The purpose of this document is to outline City policy and procedures for donating cash merchandise and in-kind contributions to community-based special events whereby the total value of the donation is equal to or less than $500 or as otherwise stated in this policy
SCOPE
This policy applies to community and charitable organizations serving Brampton who request a donation from the City of Brampton in support of a special event they are organizing Donations can take the form of cash contributions merchandise or in-kind contributions
The policy does not apply to the following related activities andor Corporate Policies
1 The City of Brampton United Way Campaign as a corporate charity of the City of Brampton
2 Lunch and Dinner Sponsorship Corporate Policy 1450 Community Suite Corporate Policy 1420
3 Donations made by City Councillors from their City of Brampton expense account 4 City-Wide Community Projects Funding Corporate Policy 1321 5 Planning application fees building permit fees and other development related fees
andor charges related to a municipal program such as incentives within the community improvement plan or rental subsidies
PROCEDURES
1 The City of Brampton may support community and charitable agencies providing services in the Brampton community
Mi-l-io
Corporate PoliciesBRAMPTON bmmptonca FlOWef Gty
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 2 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
2 Organizations must be a not-for-profit Corporation charitable or non-charitable organization or City of Brampton community organization and prepared to provide supporting documentation
3 Religious and political organizations (and their affiliations) are not eligible for a cash donation under this policy These organizations are however eligible for merchandise donations (ie City souvenirpromotional items) from the City of Brampton not to exceed $200 in value
4 Under this policy City of Brampton staff shall be authorized to provide contributions to eligible organizations in the form of a cash donation merchandise or in-kind contributions equal to or less than $500 for each community request with the signed approval of either the Mayor Acting Mayor or Chairman of a related Standing Committee of Council (ie related to the request presented by a community organization) and the Commissioner of Economic Development and Communications (or acting designate)
5 For merchandise requests the value shall not exceed $200 per eligible request
6 A recipient organization is not eligible for more than two donations per year in relation to this policy
7 This policy is subject to funding availability in the designated account Should the budget amount during the fiscal year be reached the program shall be closed with notice provided to members of Council and the public on the City web site
Approval Criteria
1 The Mayor Acting Mayor or Chairman of related Standing Committee shall approve all requests
2 Written requests shall be received by Economic Development amp Communications staff verified administered and signed off by the Commissioner of Economic Development and Communications ( or designate) on a first-come-first served basis to a maximum budget approved by Council each year
3 The program and its funding shall be reviewed annually as part of the City of Brampton budget process The fiscal year is the calendar year
4 Whenever possible recipient organizations shall recognize City of Brampton as a donor such as in the form of print advertising andor signage andor print or multi media banners mentions in corporate newslettersnews releases (and so on)
Hl-l-ll
Corporate PoliciesBRAMPTON brcmptonca FlOWer City
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 3 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
5 Staff volunteers shall participate with eligible non-profit community groups organizing events and activities subject to approval from their supervisor
Restrictions
1 A City donation under this policy shall not be used toward core operating budgets supporting recipient organizations The donation shall be used to support a special event in Brampton Exceptions will be made when an event is in the Region of Peel and the recipient organization provides service in Brampton
2 Cash donations shall not be used to offset an existing City fee such as rentals 3 Cash donations shall not be made to individuals
ACCOUNTABILITY
All requests for donations shall be forwarded to the Corporate Communications Division for administration The Economic Development amp Communications Department shall administer the program including managing the budget
ADMINISTRATION
1 The recipient organization requesting a contribution from the City of Brampton shall be required to submit a letter on letterhead including where applicable the incorporation number of the organization (Charitable Registration or Corporation number)
2 The organization requesting a contribution from the City of Brampton shall be required to submit a top line event budget plan
3 A tracking schedule for each request and budget shall be managed by the Corporate Communications Division and reported to Committee of Council once per year or at the request of a City Council member
CONTACT
Dennis Cutajar Commissioner Economic Development amp Communications Tel 905-874-2698 e-mail denniscutajar(q)bramptonca
Mara Ciccotelli Coordinator-Office of the Commissioner Economic Development amp Communications Tel 905-874-2145 e-mail maraciccotelli(a)bramptonca
Mi-l-io
Corporate PoliciesBRAMPTON bmmptonca FlOWef Gty
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 2 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
2 Organizations must be a not-for-profit Corporation charitable or non-charitable organization or City of Brampton community organization and prepared to provide supporting documentation
3 Religious and political organizations (and their affiliations) are not eligible for a cash donation under this policy These organizations are however eligible for merchandise donations (ie City souvenirpromotional items) from the City of Brampton not to exceed $200 in value
4 Under this policy City of Brampton staff shall be authorized to provide contributions to eligible organizations in the form of a cash donation merchandise or in-kind contributions equal to or less than $500 for each community request with the signed approval of either the Mayor Acting Mayor or Chairman of a related Standing Committee of Council (ie related to the request presented by a community organization) and the Commissioner of Economic Development and Communications (or acting designate)
5 For merchandise requests the value shall not exceed $200 per eligible request
6 A recipient organization is not eligible for more than two donations per year in relation to this policy
7 This policy is subject to funding availability in the designated account Should the budget amount during the fiscal year be reached the program shall be closed with notice provided to members of Council and the public on the City web site
Approval Criteria
1 The Mayor Acting Mayor or Chairman of related Standing Committee shall approve all requests
2 Written requests shall be received by Economic Development amp Communications staff verified administered and signed off by the Commissioner of Economic Development and Communications ( or designate) on a first-come-first served basis to a maximum budget approved by Council each year
3 The program and its funding shall be reviewed annually as part of the City of Brampton budget process The fiscal year is the calendar year
4 Whenever possible recipient organizations shall recognize City of Brampton as a donor such as in the form of print advertising andor signage andor print or multi media banners mentions in corporate newslettersnews releases (and so on)
Hl-l-ll
Corporate PoliciesBRAMPTON brcmptonca FlOWer City
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 3 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
5 Staff volunteers shall participate with eligible non-profit community groups organizing events and activities subject to approval from their supervisor
Restrictions
1 A City donation under this policy shall not be used toward core operating budgets supporting recipient organizations The donation shall be used to support a special event in Brampton Exceptions will be made when an event is in the Region of Peel and the recipient organization provides service in Brampton
2 Cash donations shall not be used to offset an existing City fee such as rentals 3 Cash donations shall not be made to individuals
ACCOUNTABILITY
All requests for donations shall be forwarded to the Corporate Communications Division for administration The Economic Development amp Communications Department shall administer the program including managing the budget
ADMINISTRATION
1 The recipient organization requesting a contribution from the City of Brampton shall be required to submit a letter on letterhead including where applicable the incorporation number of the organization (Charitable Registration or Corporation number)
2 The organization requesting a contribution from the City of Brampton shall be required to submit a top line event budget plan
3 A tracking schedule for each request and budget shall be managed by the Corporate Communications Division and reported to Committee of Council once per year or at the request of a City Council member
CONTACT
Dennis Cutajar Commissioner Economic Development amp Communications Tel 905-874-2698 e-mail denniscutajar(q)bramptonca
Mara Ciccotelli Coordinator-Office of the Commissioner Economic Development amp Communications Tel 905-874-2145 e-mail maraciccotelli(a)bramptonca
Hl-l-ll
Corporate PoliciesBRAMPTON brcmptonca FlOWer City
SECTION General 1410 SUBJECT Minor Charitable Donation Policy
EFFECTIVE June 12 2006 REPLACES October 1 2002 PAGE 3 Of 3 December 18 2012
APPROVED BY CW229-2006 June 12 2006 PROCEDURAL UPDATES C036-2011 (page 3) Council CWB005-2012 Resolution from Budget Dec 12 18-20 2012
5 Staff volunteers shall participate with eligible non-profit community groups organizing events and activities subject to approval from their supervisor
Restrictions
1 A City donation under this policy shall not be used toward core operating budgets supporting recipient organizations The donation shall be used to support a special event in Brampton Exceptions will be made when an event is in the Region of Peel and the recipient organization provides service in Brampton
2 Cash donations shall not be used to offset an existing City fee such as rentals 3 Cash donations shall not be made to individuals
ACCOUNTABILITY
All requests for donations shall be forwarded to the Corporate Communications Division for administration The Economic Development amp Communications Department shall administer the program including managing the budget
ADMINISTRATION
1 The recipient organization requesting a contribution from the City of Brampton shall be required to submit a letter on letterhead including where applicable the incorporation number of the organization (Charitable Registration or Corporation number)
2 The organization requesting a contribution from the City of Brampton shall be required to submit a top line event budget plan
3 A tracking schedule for each request and budget shall be managed by the Corporate Communications Division and reported to Committee of Council once per year or at the request of a City Council member
CONTACT
Dennis Cutajar Commissioner Economic Development amp Communications Tel 905-874-2698 e-mail denniscutajar(q)bramptonca
Mara Ciccotelli Coordinator-Office of the Commissioner Economic Development amp Communications Tel 905-874-2145 e-mail maraciccotelli(a)bramptonca
![[XLS]minerals.usgs.gov · Web viewThis workbook includes an embedded Word document and two tables (see tabs below). 70.00 100.00 270.00 500.00 500.00 650.00 500.00 500.00 100.00 800.00](https://static.fdocuments.net/doc/165x107/5b0d708a7f8b9a8b038db735/xls-viewthis-workbook-includes-an-embedded-word-document-and-two-tables-see-tabs.jpg)
