Buckingham County Public Schools · Tamara Green, Teacher ... Hope Motley, Teacher Christine...
Transcript of Buckingham County Public Schools · Tamara Green, Teacher ... Hope Motley, Teacher Christine...
BCPS Re-opening Executive Summary: Revised 7/21/2020
REOPENING SCHOOLS EXECUTIVE SUMMARY
June 2020
Buckingham County Public Schools
Recover. Redesign. Restart. 2020
15595 West James Anderson Hwy.
Buckingham, VA 23921
Phone: 434-969-6100
Fax: 434-969-1176
www.bcpschools.org
The mission of Buckingham County Public Schools is to cultivate
successful citizens by creating a safe, positive learning environment
where all students and staff can adapt, create, collaborate, think
critically and meet the challenges of an ever-changing society.
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Planning
In an effort to meet CDC Guidelines, Virginia Department of Health Guidelines, the Governor’s Phases
for reopening schools and to meet the requirements of the Virginia Department of Education to provide
equity, social emotional learning, and academic instruction to all students in a safe learning environ-
ment, the Buckingham County Public Schools Task Force developed a plan to address the following
areas:
Academic
Scheduling/ Delivery of Instruction
Loss of Instruction
Professional Development
Family Engagement
Staff/Student Absences
Operations
Health Checks/Screening for students and staff
Social Distancing/PPE/Hygiene
School Meals
Sanitation/Cleaning
Transportation
Athletics/Extracurricular Activities
Visitors/Use of Facilities
“Developing the future, one student at a time”
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Task Force Members Buckingham County Pre-School
Angela Jones, Principal
Renee Schaeffer, Teacher
Buckingham County Primary
Angela Jones, Principal
Brittany Dalton, Teacher
Tamara Green, Teacher
Desiree Butwin, Teacher
Amy Scott, Special Education Teacher
Buckingham County Elementary
Bryan Jackson, Principal
Courtney Browning, Assistant Principal
Donnie Bryan, Teacher
Helen Montgomery, Teacher
Linda Amos, Teacher
Renee Perry, Reading Specialist
Buckingham County Middle
Zane Harshman, Principal
Denise Leatherwood, Librarian
Tiffany Spencer, Teacher
Angie Johnson, Teacher
Hope Motley, Teacher
Christine Wingert, School Counselor
Buckingham County High
Patti Branch, Principal
Russ Gowin, Athletic Director
Cynthia Jones, RN/School Nurse
Brian Caldwell, Teacher
Jenni Croll, Special Education Coordinator
Michelle Wright, Teacher
Angela LeSueur, Teacher
Micheal Kimble, Teacher
Maggie Shanley, Teacher
Libbie Ranson, School Counselor
Buckingham County CTE
Kyle Bryan, Principal
Col. Fanter, JROTC Instructor
Chris Walter, Teacher
Central Office
Dr. Daisy Hicks, Superintendent
Dr. Sherry Saunders, Executive Director of HR/
Instruction
Emily Hogge, Director of Student Services
Wendy Oliver, Director of Finance
JB Heslip, Director of Facilities
Ronnie Palmore, Director of Transportation
Joan Shumaker, Coordinator of Technology/SIS
Lisha Robinson, Coordinator of Instructional Services
Kelly Acevedo, School Psychologist
Erin Lake, Behavior Specialist
Britney Richardson, School Social Worker
Tanisha Tindall, Cafeteria Manager
Community Partners
Cody Davis, Buckingham Co. Emergency Management
Coordinator
Dr. Robert Nash, MD Piedmont VDH
David Martin, Piedmont Health District Emergency
Coordinator
Reginald Adams, ABM Regional Director of Operations
John Mays, ABM Custodian Services Supervisor
Todd Shumaker, Buckingham County Recreation
Director
Jessica Lehman, VP of Early Childhood Education
STEPS Head Start
“Developing the future, one student at a time”
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Parent Survey Overview/Results:
Feedback was provided from parents utilizing a parent survey to collect information on their level of
comfort on sending their child back to school in the Fall and seeking information on which option they
would prefer: Virtual/Remote Learning Model or Hybrid Learning Model (attending school one or
two days a week and virtual/remote learning the remaining days). The survey was sent to parents
using our instant alert message calling system. The system called 1,017 phone numbers in which 938
parents answered the call, eight (8) phone numbers were busy and after three attempts did not connect
with the parent, 14 were not answered, and 57 of the phone numbers were disconnected. There were
approximately 608 parents who completed the entire survey. The survey revealed that fifty-one per-
cent (51%) of the parents who completed the survey would feel comfortable sending their child back
to school and forty-nine percent (49%) would not feel comfortable sending their child back to school.
Fifty-seven percent (57%) would like the Virtual/Remote Learning Model for their child in the Fall
and forty-three percent (43%) did not want the Virtual/Remote Learning Model for their child. Sixty
percent (60%) of the parents supported a two day rotation if participating in a Hybrid Learning Model
(in school 2 days a week and remote/virtual learning 3 days a week).
“Developing the future, one student at a time”
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Academics
“Developing the future, one student at a time”
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Scheduling/Delivery of Instruction:
Buckingham County Public Schools phase plans include learning models which can be readily imple-
mented regardless of fluctuation in the community’s phases. During Phase 1 a Virtual/Remote Learn-
ing Model for all students except for special education students, as needed, based on the student’s IEP
will be implemented. A 1-1 initiative (Chromebooks), along with USB drives will be provided to all
students to access curriculum and instruction, as well as providing a process to return completed work.
Phase 1 provides contingency for ensuring continuity of new instruction should further closures be nec-
essary. The Task Force believed that in Phases 2 and 3 it would best serve students and parents by
providing them an option for selecting how they wanted their child to receive learning instruction.
Therefore, a Virtual/Remote Learning Model as well as a Hybrid Learning Model will be utilized in
Phases 2 and 3. During Phase 2, the Hybrid Learning Model will only be available to students in PK –
3, English Learners, and students with disabilities, and the Virtual/Remote Learning Model will remain
available to all students. During Phase 3, all students, PK-12 will have the option of the Virtual/
Remote Learning Model or the Hybrid Learning Model. For the Hybrid Learning Model there will be
an “A” Schedule and a “B” Schedule. Students on the “A” Schedule will report to school on Mondays
and Tuesdays and receive virtual/remote learning on Wednesdays-Fridays, and students on the “B”
Schedule will receive virtual/remote learning on Mondays-Wednesdays and report to school on Thurs-
days and Fridays. These schedules will be based on the location the students live within the county;
therefore, half the students will report on the “A” schedule and the other half will report on the “B”
schedule. This will allow all of our bus fleet to go to certain locations on each schedule to meet the
guidelines for social distancing on the buses. Attendance for students who participate in the Virtual/
Remote Learning Model will be based on completion of work. Once the family has determined a
student’s model, generally, changes will not be allowed due to social distancing requirements and
transportation restrictions.
Grades PK-2 students will remain with the same homeroom teacher all day for content area academics.
K-2 students will also receive instruction from an ENCORE teacher. Grades 3-5 will move between
two content teachers and a ENCORE teacher each day for those on the Hybrid Learning Model. There
will be staggered break times for classes, such as: bathroom breaks, water breaks, and exercise breaks
to get up and move around after sitting in the same desk throughout the day. Students will be allowed
to go outside for recess as long as there are no more than 50 individuals on one play ground at a time
during Phases 2 and 3. Students will be required to wash their hands before and after using playground
equipment. Middle and High School students will switch classes with limited mixing of groups as
much as possible/practical.
“Developing the future, one student at a time”
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Scheduling/Delivery of Instruction (con.):
Pre-Kindergarten-12th grade students may receive a Chromebook and one or two flash drives. Stu-
dents who do not have internet access will be provided with two flash drives, in which learning
materials will be downloaded for two weeks. This will enable students to access learning materials and
return their work on one flash drive while working from the other. Generally, flash drives will be ex-
changed on Wednesdays at each school’s designated pick up zone and time. Alternate times may be
requested through the school administrator and student’s teacher(s). Students who have internet ac-
cess and who utilize the Hybrid Learning Model will be given one flash drive. Their materials will be
downloaded on the flash drive on the last day of their weekly on-campus instruction to have to work
on remotely. Teachers hold office hours virtually or in person at a time that works best for them and
their students. Local Hotspots at each school will continue to be provided for students who do not have
access to the internet.
Student’s work will be submitted and graded for both learning models. Grading practices will be fol-
lowed as outlined in the division’s Fall 2020 Parent-Student Handbook. Students will sign the honor
code and parents will be encouraged to allow students to complete assignments independently as ap-
propriate.
The 2020-2021 School Calendar was revised to exchange some holidays that were originally built in
the calendar, for instructional days, and to start the school year two days later to allow for more PD/
Teacher workdays for staff to prepare for the “new normal”. Teachers will utilize Wednesdays for
Teacher Workdays/PD and to connect and follow up with students who are utilizing the Virtual/
Remote Learning Model.
“Developing the future, one student at a time”
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Loss of Instruction:
Distance Learning Packets were provided for students during Spring 2020. The Virtual/Remote Learn-
ing Model was utilized for Summer School (June 1-24, 2020) in which Virtual Virginia and Google
Classroom were used as the Learning Management System. Beginning Fall 2020, each school will ad-
minister diagnostic tests remotely for those students participating in the Virtual/Remote Learning
Model. Formative assessments will be administered at the beginning of the school year for those stu-
dents participating in the Hybrid Learning Model by utilizing MAP, PALs, and CIP pre-assessment
benchmarks. Pacing guides will be updated to allow for spiral review of essential SOLs not taught
after March 13th. Curricula will be revised and learning modules will be developed to integrate miss-
ing content, to include no-tech, low-tech, and/or high-tech/remote instruction. A virtual remediation
plan for primary, elementary, middle and high school will be provided for students who are participat-
ing in the Virtual/Remote Learning Model . Each school will have a designated time during the day
for remediation of students who are participating in the Hybrid Learning Model.
Professional Development:
Digital and printed handouts for professional development will be provided to parents and staff in the
following areas: Social Emotional Learning, CDC Guidelines and COVID-19 mitigation strategies,
meditation training and breathing techniques, and use of virtual/remote learning equipment/materials.
The division will continue to provide professional development for other areas based on needs assess-
ments, such as, but not limited to: Structured Literacy, differentiated instruction, behavior manage-
ment, and cultural awareness. Students will receive training on social distancing and proper hand
washing, as well as other CDC Guidelines/COVID-19 mitigation strategies that may be appropriate.
“Developing the future, one student at a time”
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Family Engagement:
The division will provide CDC Guidelines to families, create newsletters highlighting how we are creating
safe environments and how they can be a part of creating safe environments at home and supporting the
school. Web links will also be provided for additional resources. The division will share the plan of how
distance learning materials and meals will be distributed to students participating in the Virtual/Remote
Learning Model, as well as expectations for students participating in either learning model. Teachers will
establish set days/times for Google Hangout meetings or schedule times with families who do not have
internet access to call. Information will be posted on the division’s website, social media, and the electronic
marquee board. Teachers will provide families with assignments to help engage with their students to make
learning fun and meaningful. Parents will be provided step-by-step guidance for help with instruction.
Videos will also be provided when possible. Students will sign the honor code and parents will be encour-
aged to allow students to complete assignments independently as appropriate.
Open house will be conducted virtually and/or drive-in style. This may include Google Meet, pre-recorded
videos, or teachers driving to students’ homes. Each family and student will be provided reading materials.
Small group in-person technology training will be offered. Web links will be posted on the school website
for video tutorials on how to use the technology we are requiring the students to utilize. The division will
continue to utilize the instant alert call message system to provide information to families.
Staff/Student Absences:
Teachers will provide opportunities for students to make up missed assignments and/or utilize the Virtual/
Remote Learning Model for students who get sick and can not return to school under their original model of
Hybrid Instruction. Guidelines will be followed for students and staff who have had direct contact with
someone who has tested positive for Coronavirus. Students and staff will have to remain out of school for a
two week period, based on guidance from the CDC and/or VDH. Students and staff must stay home or go
home if they have a fever of 100.4, or based on the answers from the screening form.
When possible, for higher risk staff, telework will be allowed. However, when the responsibilities of the
job will not allow for telework, the employee will have the opportunity to utilize the Emergency Family
Medical Leave Act (EFMLA) and the Family Medical Leave Act (FMLA).
Training will be provided for substitutes. The division will continue to hire a pool of substitute teachers, bus
drivers, and cafeteria workers to meet staffing needs.
School attendance teams will meet weekly to discuss student attendance concerns in order to continue to
implement the attendance policy and procedures.
“Developing the future, one student at a time”
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Health/
Operations
“Developing the future, one student at a time”
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Health Checks/Screening for Students and Staff:
All parents will be provided the screening form to utilize prior to having the child load the buses and/
or any school transportation, or bringing the child to school in the mornings. Temperatures will be
checked for each student before entering the classroom, utilizing a no-contact infrared thermometer or
kiosk for middle or high school. Staff will complete the screening form each day, and their tempera-
tures will be checked when they enter the building utilizing a kiosk. A designated waiting area in each
building will be utilized for students who have a temperature of 100.4 or above. The parent/guardian
will be contacted to immediately pick up the child from school. The child will not be allowed to return
to school until at least 24 hour temperature free without medication and/or a doctor’s note to return.
Staff will be sent home immediately and will not be able to return to work until at least 24 hour tem-
perature free without medication and/or a doctor’s note to return.
The division will seek to utilize CARESACT Funds for contract services of two additional nurses to
allow for a nurse at each building. This will be pending approval of the CARESACT Grant that will
be submitted in mid July, 2020.
“Developing the future, one student at a time”
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Social Distancing/PPE/Hygiene:
Face Masks and Face Shields will be provided to staff and students as needed. Face Masks will be
worn anytime in which social distancing can not be followed, such as loading and unloading buses,
entering buildings, walking down hallways, going to the bathrooms, Driver’s Education, etc. Face
Shields may be more appropriate for students who need to read lips or facial expressions and who may
not be able to use a Face Mask. It is expected that all staff and students have a cloth face mask.
Students and staff will utilize proper handwashing, following the CDC guidelines of washing with
warm water and soap for at least 20 seconds and using alcohol based hand sanitizer throughout the
day, especially when entering the building, before lunch, after lunch, after recess, after using the
restroom, and other times when it may be necessary.
Hallways, cafeteria lines, classroom floors, gyms floors, bus seats, etc., will have tape markings to de-
lineate for social distancing. Desks will be placed 3’-6’ apart facing the same direction in all class-
rooms. Less than 6’ distancing will only be used when 6’ distancing is not practical. In these instanc-
es, cloth coverings will be required. Classrooms that have tables, will use shield dividers. An open
space will be left between each student, and no student will be sitting directly across from another stu-
dent. Students will be directed to stay to the right of the hallway and be mindful of social distancing
using the markings in the hallway.
Bus seats will be marked where students cannot sit to allow for social distancing. Students from the
same home will be allowed to sit in the same seat without social distancing. Students who get on the
bus first in the mornings will be asked to move to the back of the bus to allow for students not having
to pass by other students when they get on the bus. All students will sit in their same seat every day on
the bus. Since all grade levels of students ride the same bus, when the bus is loading at the different
schools, students will be asked to put their mask on until all students are loaded from that school.
School Meals:
Meal procedures will be the same in Phases 2 and 3. Breakfast will be delivered to students in their
homeroom class at the preschool and primary schools. Breakfast will be available as a grab & go op-
tion as students enter the building at the elementary, middle, and high schools. During lunch, at each
school, students will be taken to the cafeteria to pick up their meal. Students and staff will follow the
social distancing guidelines in the hallways and cafeteria. Once students and staff get their meals, they
will return to their classroom to eat. Meals will continue to be distributed to parents for their children
every Wednesday at the Middle School from 12 noon-2pm during Phases 1, 2, and 3.
“Developing the future, one student at a time”
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Sanitation/Cleaning:
Restrooms will be sanitized/cleaned using the CDC Guidelines and recommended products based on
established building level schedules, to include cleaning after each large group’s usage and frequent
cleaning (i.e. at least every 45-60 minutes) for designated high usage restrooms. Trash will be re-
moved from the classroom after breakfast and lunch. Teachers will use spray disinfectants and/or
wipes to clean desks, chairs, and student’s pencil boxes each day prior to leaving their class-
room. Playground equipment will not be used during phases 1, 2, or 3.
Students will use water bottles and only use the no-touch portion of the fountains to fill the bottles.
Water fountains will be cleaned using CDC Guidelines using the same schedule as the restroom
cleaning schedule.
Students will not share supplies. Supplies should be kept in a container on the desk for each student in
Grades PK-5, and students in Grades 6-12 will have their supplies to take with them to each class.
Electrostatic sprayers will be used throughout the buildings and on each bus, and a deep cleaning dis-
infecting will be conducted every Wednesday and Friday evenings to clean before the next group of
students enter the building. An increase of custodial staff will be available during the day.
“Developing the future, one student at a time”
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Transportation:
The county will be divided into two sections. Section A will provide bus transportation for students on
the west side of Route 20 to Dillwyn and the west side of Route 15 from Dillwyn to Farmville on
Mondays and Tuesdays . Section B will provide bus transportation for students on the east side of
Route 20 to Dillwyn and the east side of Route 15 from Dillwyn to Farmville on Thursdays and Fri-
days. There may be slight modifications to this plan, depending on the number of students receiving
instruction through the hybrid learning model and requiring school transportation.
Cars will only be utilized during an emergency to transport one student to allow for social distancing
and only when the driver and the student can wear a Face Mask during the entire time of being trans-
ported.
Students who have previously been transported in cars will be transported in smaller vans. Students
who have previously been transported in smaller vans will be transported in larger vans or small
buses.
“Developing the future, one student at a time”
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Athletics/Extracurricular Activities:
Athletics will follow the guidelines established by Virginia High School League. At this time, these
guidelines have not been finalized, but will be updated once they are. Coaches are encouraging condi-
tioning and skill building at home and are sending workouts to athletes for them to use at home.
Extracurricular and after school activities will be determined at a later date.
Visitors/Use of Facilities:
Visitors will be limited as much as possible. Appointments will be required, and visitors will need to
be screened/temperature checked and be required to wear a mask. There will be no use of facilities
requests approved during Phases 1, 2, or 3.
“Developing the future, one student at a time”
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Athletics/Extracurricular Activities:
Athletics will follow the guidelines established by Virginia High School League. At this time, these
guidelines have not been finalized, but will be updated once they are. Coaches are encouraging condi-
tioning and skill building at home and are sending workouts to athletes for them to use at home.
Extracurricular and after school activities will be determined at a later date.
Visitors/Use of Facilities:
Visitors will be limited as much as possible. Appointments will be required, and visitors will need to
be screened/temperature checked and be required to wear a mask. There will be no use of facilities
requests approved during Phases 1, 2, or 3.
“Developing the future, one student at a time”
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This plan remains fluid. Buckingham County Public Schools reserves the right to change any
portion of the plan based on the new information received from the CDC, VDH, VDOE, or the
Governor of Virginia.
“Developing the future, one student at a time”