BTSP Monitoring Fall PANC

October, 2013

IntroductionsMartha Anderson, Region 4

Karol McNeil-Horton, Region 6Cindi Rigsbee, Region 5

Monica Shepherd, Region 7 and 8

Why monitor?

• NCDPI expects LEAs/Charters to be in compliance with the policy to support beginning teachers.

• BTSP Monitoring was partnered with Title II Monitoring but is now separate as Title II has been realigned with Federal Programs Division of NCDPI.

Monitoring Cycle– The Title II Monitoring Process and BTSP

Monitoring are five year monitoring cycles.– The first five year cycle for Title II and

BTSP Monitoring began in 2006-07 and concluded in 2010-2011.

– 2011-2012 was the beginning of the new five year cycle.

– 2013-2014 is the third year of the second five year cycle AND the first year of independent BTSP monitoring.

2013-2014 Monitoring Visit ScheduleLEAs

Anson BladenElkin City GastonGates HokeLee Nash-Rocky MountNew Hanover NorthamptonOrange RobesonRowan Salisbury RutherfordStokes SurryWeldon City Whiteville CityWilkes WilsonYadkin

2013-2014 Monitoring Visit ScheduleCharters

Washington Montessori ArapahoeWilmington Prep Academy Research Triangle Charter AcademyHope Elementary Crosscreek CharterExploris Middle Henderson CollegiateMagellan Charter Raleigh Charter HighSouthern Wake Academy Academy of MooreBethany Community Middle Chatham CharterPace Academy Roxboro CommunityHawbridge The Woods CharterGraystone Day Carolina InternationalLake Norman Metrolina ScholarsBridges Pine Lake ArtSpace Brevard AcademyMountain Community

MonitoredLEAs and Charters

What to expect?

Preparing for Monitoring • Regional Education Facilitator (REF) will contact the

HR Director and/or BT Coordinator (LEAs) or Principal (Charters) announcing the monitoring visit.

• REFs will coordinate scheduling with LEA/Charter, including visit dates, interview, and exit conference.

• LEA/Charter will arrange a meeting space for the team and will gather and organize documentation (BT lists, BT files, supporting evidences) needed for the visiting team.

• LEA/Charter will send prepared survey links to BTs and Mentors prior to the visit.

After a Monitoring Visit

• A final monitoring report will be sent to the district within 30 business days of the visit.

• The LEA will have 30 days to respond and 90 days to implement changes to address areas of concern.

• Technical Assistance Visits will occur periodically after the monitoring visit to monitor response to areas of concern and to offer support as needed.

Monitoring Visit Team

Want to join us?We would love to have you!

As a team member you should expect to:• Attend the visit on all assigned days.• Review documentation provided by the LEA/Charter (files,

supporting documents, survey responses).• Interview appropriate personnel to gather data for the

monitoring report.• Use professional judgment NOT personal preference.• Come to consensus with the team regarding the

monitoring report, commendations, recommendations for improvement, and areas of concern.

• Be reimbursed by DPI for your mileage.• Be impressed!• Grow professionally!

Documents

BTSP Monitoring ReportSample Evidences

Tally Sheet LEA/Charter Checklist

Areas of Concern Follow-up

BTSP Monitoring Report

Beginning Teacher Support Program Monitoring Instrument

LEA/Charter: Date: State Board Policy TCP-A-004, in compliance with TCP-C-004 and GS 115C-333

Number of Beginning Teachers

(Year 1, 2, 3)

Number of BT Files to provide access for Monitoring Team

Percentage of BT Files to be reviewed

Number of BT Files to be reviewed

(to be provided by LEA/Charter) All 30%*

(to be calculated by REF)

*The expectation is that 100% of the Beginning Teacher files will be in compliance with policy.

4.00 Induction Requirements – All teachers who hold initial (Standard Professional 1) licenses are required to participate in a three year induction period with a formal orientation, mentor support, observations and evaluation prior to the recommendation for continuing (Standard Professional 2) licensure.

Developing Proficient Accomplished Distinguished

The LEA/Charter considers allocating resources and funds with priority given to supporting elements of a formal orientation, mentor support, observations, and evaluations.

The LEA/Charter provides support for first year teachers.

. . . and The LEA/Charter

provides an induction period for all beginning teachers that is at least three years in duration.

The LEA/Charter provides a formal orientation.

The LEA/Charter provides mentor support.

The LEA/Charter conducts observations.

. . . and The LEA/Charter works

to modify organizational procedures and/or policies to improve the three year induction program.

The LEA/Charter practices data collection and program accountability.

. . . and The LEA/Charter

provides funds allocated to the program’s growth and development.

The LEA/Charter uses formative and summative assessment data for program growth and development.

BTSP MONITORING REPORTCompleted on site during the visitChanged structure of the Report

Developing, Proficient, Accomplished, Distinguished

BT Files Reviewed30% of Previous Year’s BT 1s, 2s, 3s

Shared with LEA/Charter during Exit ConferenceSent electronically to Superintendent and BT Coordinator after the visit

BTSP MONITORING REPORT

Areas of ConcernResources needed to address these areasRecommended opportunities for improvementCommendations

Sample Evidences

BTSP Monitoring Sample EvidencesNCSBOE Policy

TCP-A-004 Evidence or documentation to support rating:4.00 Induction Requirements

Materials/Documentation:• Evidence of allocated funds• BT Orientation agendas• Mentor support documentation: mentor logs; mentor

assignment list• PDP (hard copy or online)• Documentation of teacher observation/evaluation

(hard copy or online)• BTSP Peer Review documentation• BTSP Plan• BT Surveys• Teacher Working Condition survey resultsPersonnel:• BT Coordinator• HR Director• BTs• Mentors

Tally Sheet

BTSP Monitoring Tally SheetBeginning Teacher Support Tally Sheet

BT Name/School

Area

of L

icens

ure

Prov

ided a

Men

tor

Mento

r Tra

ined

Prov

ided

Evalu

ation

Orie

ntatio

n (w

ithin

two w

eeks

)

Comp

leted

PDP

wi

th sig

natur

es

Administrator ObservationsPreConf Obs Obs Obs

w/post w/post w/post(within ten days)

Obse

rvatio

ns sp

aced

thro

ugho

ut ye

ar

Peer

Obs

erva

tion

Peer

Train

ed

Annu

al Ev

aluati

on by

Adm

inistr

ator

Prov

ided

BT O

rienta

tion

LEA/Charter Checklist

LEA/Charter Checklist

• Workspace• Interviews• Surveys• Documents for Review• Beginning Teacher Records

Surveys

• REFs send survey link prior to visit• LEAs/Charters send survey link two weeks

prior to visit to:• BT1s, BT2s, BT3s from last school year• Mentors who served BTs last school

year • REFs share survey information with

monitoring team

Areas of Concern Follow-up

Areas of Concern Follow-up

• Any unchecked boxes in the Developing and Proficient columns are Areas of Concern

• LEAs/Charters will be provided a workplantemplate to address the Areas of Concern

• Completed Workplan Template must be submitted to REF within 90 days

Conclusion• Questions?• Thank you for your continued support!• Please contact us if we can help!• Monitoring instruments will be sent to the

district and are posted on the REF wiki.

(regedfac.ncdpi.wikispaces.net)

Contacts for SupportRegional Education Facilitators

Sonya Rinehart, Northeast RegionKay Thompson, Southeast RegionErika Newkirk, North Central RegionMartha Anderson, South Central RegionCindi Rigsbee, Central RegionKarol McNeil-Horton, Southwest RegionMonica Shepherd, Northwest & West Region