@bt lls[umia Wnibersttl of T8.sbehulpur

@bt lls[umia Wnibersttl of T8.sbehulpurSecretariat of Mess & canteen committee Ph:06219255579

TENDER DOCUMENTS FOR CANTEENS, MEssES & OTHER OUTLETS

OUTLET APPLYING FOR

Application No:

Token No:

Date & time of receiving application:

r(m @be llBlsmte 'QH-ntbwstty ot ilEaauhstpur,{ilffiIh Secretariat of Mess & Canteen Committee Ph:062/9255579

TABLE OF CONTENTS

no

Part I LI lnstructions for bidders6uideline for bidders about attachments.

03

0l 1.2 Criteria for prequalification of bidderslnformation about prequalification marks, Security Deposit, IUB's

Bid information etc.

o4

02 1.3 Bid Security lnformationlnformation about submission of CDR as per the Category toparticipate in biddine.

05

03 1.4 Communication & Contact lnformationlnformation about mode of communication, Call Deposit

submission & Contact information.

o6

Part 2 2.1 Prequalification of Contractors &, Service providersPersonal information about the applicant

07

04 2.1(a) Prequalification form - Personal information 0705 2.2 Details of previous contracts undertaken by firm 0706 2.3 Litigation history of the firm (last 05 years) 08

07 2.4 Financial standins/status of the firm 08

08 2.4(a) Average turnover for last three years 08

09 2.4(b) Financial standing & companv's profile 08

Part 3 3.1 Annexures 09

10 3.1(A) Undertaking by the bidder

l1 3.r (B) Terms & Conditions for the bidders

12 3.r (c) Rate list for messes & canteens

l3 3.2(D) Rate list Photocopv & Stationerv Shop

13 3.2(El Rate list Barber Shop

14 3.2(t\ Rate list Laundarv Shop

, JlEilt SecretariatofMess&CanteenCommittee Ph:06219255579

Part I

r.1) TNSTRUCTTONS FOR BIDDERS'o be si the bidder for acknowl

The forms must be duly filled and no column must be left

empty.

Attested copies of cNlc, educational certificates,

experience certificates and one current passport size picture

must be attached.

Character certificate from the current/ last employer for

those firms/individuals already working/worked as

contiactor or affidavit of good repute duly attested by

relevant union council for those who have not worked as

contractor.

Non-refundable processing fee of Rs. 2,OOO/- for canteens,

messes, tuck shops, Seneral store, photostat & stationery

shops, barber shops, laundry shops, cable TV network

provider, etc.) in form of (bank draft/ bank challan in

favour of; 'The Treasurer', The lslamia University of

Bahawalpur to be attached.

Applicant's Signature

a.

b.

d.

#t "y":*:l#l:"ff:.1H#,1"' i#lylyitp u r

a. Total marks for evaluation shall be 100'

b. Evaluation of 50 marks shall be duiing the interview'

c.Prospectivebiddersshallbeevaluatedasfollows:-

i. Financial & professional criteria marks: 50

(Evaluated from Part 2)

50ii. lntervienv MarkWeightage of marks as under:-

The following pointl shall be considered during the interview:-

(Laws' rules & regulations)

d. Passing marks to participate in the bidding Process is'7o'

e.The04highestbiddersshallremainshortlistedonreserve.lfthehighest Uiaaer faitsio p"rto*, the second highest bidder shall replace

him, similarfy iii".ond & third bidder failsio perform well, the 4th

bidder shall be given the opportunity to prove his potential'

f. The highest bidder shall be awarded the contract initially for a period

ofone.year,withtwoyearsoffurtherextension,subjecttotheperfoiman." .ruiuution of each contractor by the Committee with

1Oo/o of increase in rent each year'

g.ThesuccessfulBidder,sCallDepositshallstandaddedtotheSecurityDeposit wrrereas the cDRs of the tecond, third and fourth highest

Bidders shalr [e kept as backup candidates for minimum period of

three months.

h.Nopresentorpastcontractordefaulterofanyoutstandingduesofthe unive"itv li.ir J. uir"*"d to enter the Auction. He/she shall

standblacklistedforallfuturecontiactswithlUB.Thecontractorsinlegal suit with ttre IUB will not be allowed to participate in open

bid/auction.

1. PersonalitY Assessment

2. Education

3. Knowledge of the Business

(HYgiene' health & qualitY)

4. Financial soundness

(ExPlanation of Bank statement)

5. Previous history (subletting reputation)

6. Technical & legal knowledge

10

10

10

r0

05

05


fsrffi\ Wht llgtsmt51 (f,rtbe1gltty of ilEu[uhutpurffi.S"","tariatofMess&CanteenCommitteePh:062l9255579

i. The following outlets are available for bidding and Bidder must

deposit Bid security for each outlet'

All shortlisted candidates shall be required to submit call deposits

as per the following schedulei:-

Failure by successful bidder to deposit advance payment or sign

contract ihall result in forfeiture of bid security'

Main Canteen, BJ !gn-'!gfCanteens f.iew fngineeri@

Umer Hall

Fatima Hall

Zainab Hall

Haleema Hall

Usman Hall

Ahmad Hall

Barber 5ho

Abu Bakar Hall

Photostat ShoP Umer Hall

Khadiia Hallch month shall be

reouired to be paid by each contractor as per actual'

r.SletD srcuRlTY INFoRMATIoN[foLe signed by the bidder for acknowledgment)

Rs.200,000/CategorY A

CategorY D


fff\ WtSe llBtsmts (Hniber(tty ot ilEuhubutpurJ tt Secretariat of Mess & Canteen Committee Ph:062192555'79

1.4) COMMUNTCATTON & CONTACT INFORMATIONo be siened bv the bidder for ack

lnvitation for auction shall be made through telephone or SMS only on

the numbers provided by applicant in the tender documents. All

applicants are required to provide a valid phone/cell numbers. The

invitations shall not be sent by mail.

On the day of the auction all applicants must bring cash or Bank CDR in

the favour of 'The Treasurer', lslamia University of Bahawalpur for the

outlet of interest as Per above schedule. No personal cheques shall be

acceptable under any circumstance. One call deposit shall not be

entertained another outlet.

Any person who does not receive a call or SMS may call 062/9255579

or 0345/94406A7 during office hours for information.


wue llstumrs (flnthergtty ot l$eailbatpurSecretariat of Mess & Canteen Committee Ph:06219255579

Part 2

1.3) PREQUALTFICATION OF CONTMCTORS &. SERVICE PROVIDERS'o be signed by the bidder for

2.I) PRE-QUALIFICATION FORM

(a) Personal Information

Contractor's Banking Details

Bank G) Name

Title of Account

Account Number

Type of Account


2.2) DETAILS OF PREVIOUS CONTRACTS UNDERTAKEN BY THE FIRM

Oo be signed by the bidder for acknowledgment)

No. Depa rt m ent/O rga n i zati onGeneral

Description

Value ofContract

Years Performance

1

2.

3.

4.

5.

6.

7.

8.

9.

10.

Name

Father's Name

CNIC No.

Address.

NationalTax No. Sale Tax Registration No.

No. of Emplovees Companv's Date of Formation

Registered Office Address State/Province

City/Town Postal Code

Phone Fax

E-mail Address Website Address


@ @!*1:J;y::ff:1 T:*r""' ltr yy"ylrs u r

2.3 LITTGATION HISTORY OF THE FIRM(lA5T 5 YEARS)

lf any, and decided in favour or against by court of Laws, please give the detail.

Attach additional sheet if required.

2.4 FINANCIAL STANDING/STATUS OF THE FIRM

2.4( a) Average annual turnover (For the last three years) ,

(30

points)

i) 'A' Class: annual turnover: PKR 10 million or more

ii) 'B' Class: annual turnover: PKR 05 million or more

iiD 'C' Class: annual turnover: PKR 02 million or more

iv) 'D' Class: annual turnover: PKR 0l million or more

Note: J0 point for meeting minimum required turnover and

one additional point for each additional one million'

MTNUMUM CATEGORY

REQUIRED TO PATICIPATE

IN BIDDIN6

OUTLETS QUALIFIED TO

APPLY FOR

A Canteens

BMesses, General Store,

Cable TV

cTuck shops, Photostat &

Stationery shops

DLaundary Shop, Barber

Shoo, Tailor ShoP

2.4'(b) Financial standing of the Contractor

i) ComP anY's / individual's Profile

(lf Yes, coPY attach)

ii) AddressAelephone number/fax number

' iiil List of contractor's experience in the relevant field (10 points)

.: Note: one point for each year of relevant experience. Attach copies

, of verifiable experience certificates'

. ' iv) Bank certificate of financial soundness

i(Attach Bank Statement for last 03 years)

v) Character Certificate from relevant Union Council

(Attach character certifi cate)

L; vi) L€gal status of the comPany (10 points)

I a. Sole ProPrietor - 05 Points

l'' b. Joint venture or Partnership - O7 Points

I c. private Limited Company registered with SECP - 10 pointsI

I

I

I

For Official Use Only

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T*1r""0 ltr yy"y,erp u r

Part 3

3.1 PREQUALIFICATION OF CONTRACTORS & SERVICE

PROVIDERS

3.1(A) Undertaking by the bidderAll prospectiti" Uiaaur have to submit signed undertaking as Per enclosed

3.1(B) ffibiddersThe terms & conditions of contract of prospective bidder to be signed with

IUB by successful bidder is enclosed as Annexure 'B"

Rate list for messes & canteens

Rate list for Messes &. Canteens is provided as Annexure 'B' for information'3.r(c)

3.1(D) Rate list for Photocopy & Stationery Shops

Rate list for Photocopy & Stationery shops is attached as Annexure 'D'.

Rate list for Barber Shops is attached as Annexure 'E"

Rate list for Barber Shops is attached as Annexure 'F"

3.1(E)

3.r (F)

L)

s/oI,

@bp Sstsm iil WniberBitl st T8.ubuh ulpurSecretariat of Mess & Canteen Committee Ph 06219255579

Annexure A

UIYDERTAI{I]YG

herebv undertake

that I am applying to enter open auction for the contract of

and want to enter the bid for the mentioned outlet in

auction being held

I have carefully read the tender documents & rate list and agree to the terms and

conditions mentioned below and pledge to abide by the rules and regulations

laid down in the agreement deed:-

i. I have been informed that about the potential strengthof students/visitors

at_. I am aware that the mentioned strength is

merely an approximation and does not bind arry student/visitor to

dine/purchase exclusively from the outlet.

ii. I agree that if I do not fulfillthe requirements as mentioned in the tender

documents, I shall not claim any right to enter the auction.

iii. In case, I fulfill the requirements to enter the auction, I will appear in

person or through the attorney (duly bearing letter of attorney) for the

interview.

iv. If successful in obtaining the score required to enter the auction, I shall

submit a CDR of Guarantee Deposit (refundable if bid is unsuccessful)

to enter the bidding process as per schedule in the tender documents.

v. In case of winning the bid, I shall be bound to submit the Security

Deposit amounting to three months of rent in form of pay order within 3

days; failure to which; the Committee shall have the right to award the

contract to the second highest bidder and my Guarantee Deposit shall be

confiscated.

vi. I shall be bound to submit advance rent deposit amounting to six

months of rent within seven working days of winning the bid in form of

challan form or pay order.

vii. I shall be bound to submit advance cheques of six months at the time of

signing the contract. .

viii. I agree to pay the monthly rent on the date specified by the Mess &

Canteen Committee.

ix. I also agree to pay the monthly electricity and gas bills on time.

x. I agree to file annual income tax retutn.

at

ffiffi @be lls[umiuffinibersity of T&ubuhulpurffik Secretariat of Mess & Canteen Committee Ph:06219255579

xi. I agree that the Punjab Government has levied l5oh tax (in case of non-

filers) and 10% (in case of filer) on services. I shall be bound to pay as

per given schedule.

xii. Any member of the Mess & Canteen Committee can visit my outletlo

check the quality of food, service staff and ambiance of the outlet. The

official deputed can also check my outlet at any time and impose fine on

finding any discrepancy.

xiii. My staff will remain in clean uniform and head covered with Chef caps

during the service hours.

xiv. I will submit medical & police clearance of my staff within 15 days of

taking over the outlet.

xv. My staff and I will not indulge in any political activity within the

premises of the universitY.

xvi. I will not display any advertisement material of any commercial product

in the premises of mY outlet.

xvii. I will not sell cigarettes, liquor, drugs or any other illicit material in

my outlet.

xviii. I will abide by all rules and regulations as laid down by the

university

and any change in rules at any time shall be the solo right of the

university.

I solemnly affirm have read the above conditions and agree with all terms and

willing to enter the bidding without any influence or pressure.

Name: S/o

Date Signatu re

Annexure B

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,),M.iith;*kt6, Annexure C

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*{ tU)D)Y, 0)t ,tit( ,P/30.00 14i11Jzso LEJ'b 01

45.00 a41j1/zso .-i{ 02

45.00 4il1Jzso ,t!,->t/ 03

45.00 ,1461Jzso 04

12.00 -r0{ ss-ao 05

15.00 -r'05/ ss-ao fi+i-,r 06

20"00 -],4,, ' JD-e- !L-9U 4.jrz-," 07

12.00 ,rt0 ,.d{o,i 08

50.00 ,*0 15t2J,tl, 09

45.00 ,n0 r)t,62lt 10

60.00 ;vL,/,'trtz /e11

45.00 1l es 12

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30.00 -:'91/ ss-ao V+-,y'02 14

18.00 lJao =VUv15

J) )r, 16

.i,Jz 17

65.00 '$ &oss.s 18

35.00 l|zso-flt ,;to{,Ja 't9

25.00 llzso,fiv. zftit 20

45.00 llzsa'-tu 4'-(, 21

{Jr 22

30.00 Itlzso-fr2 'f,l 23

25.00 Itlzso-frv.k)g- t) 24

70.00 /a $:atV 25

65.00 1/zso,Si,VnJ,b

w:,.v' zo

50.00 {es jt,oazUf.t)t: 27

60.00 ltles irOcrr.iJt, 28

60.00 ltles jrOq,/.Ltf.erfiz 29

80.00 rJao,-,f,*o j,Oc,ai 30

55.00 sf zso 514)btltlvV 31

65.00 1Jzso,fii,vnJ,g

tD,e./ 32

90.00 1f rzs,gf,lua juOa.//t+*.t,(rf 33

'10.00 1J rco-tto o:Ug)t 34

12.00 { notrc 6vat 35

85.00 al psd:,,.d : tPltt+ j t03,,t 1 BudL,r Jb

20.00 rrlns _1, .-D )t- <- 37

60.00 rrles cttOZ,ttf" 38

650.00 1'l/o )tYr1L$'t/cfr 39

30.00 *:,a/J (ifi't1-vrd 40

18.00 1f es o:Utht 41

900.00 1J/i) ,lt 1ttt/i 42

25.00 1l ns VU))l 43

35.00 64+026,1J" 44

28.00 it)t,;,+s Juoz*.)'i,1, 45

25.00 Ju,,*r)t/,ir 46

22.00 4'.iolr 47

30.00 1'les 3/s'i 48

s0.00 1,lns loi 49

45.00 ltles (0v)uttLtP 50

50.00 1f ns jrOl r<,:f,tJ{ 51

18.00 ,t0 J,,,fr 52

06.00 ,*0 (lrj, 53

65.00 ,t0 jr$rt-ritf, 54

55.00 J,V*,-{ 55

55.00 j,o+tL/oz 56

55.00 1f zso,b

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55.00 ,*0 Vr'"tlts' 58

65.00 ,t0 l2ttls' 59

28.00 LY,# 60

65.00 ol,J 1f zso 61

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02.ol-

2.sAL

3.0/-

'3.50/-

1.501-

2.501-

Annexure D

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Annexure E

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701-

50/-

50/-

40t-

50/-

501-

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Annexure F

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50/-

50/-

2001-

25t-

251-

60/-

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167$[o:),y/

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@bt lls[umia Wnibersttl of T8.sbehulpur

Documents

Transcript of @bt lls[umia Wnibersttl of T8.sbehulpur