Brown Bag Lunch on Email Management
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Transcript of Brown Bag Lunch on Email Management
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Brown B g Brown B g Luncheon SeriesLuncheon Series
Organized by
Email ManagementEmail Management
Room 2309
27 May 2010
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• 247 billion emails are sent each day (2009)• >2.8 million emails are sent every second• Around 80% of these millions of message
are but spam and viruses.• The authentic emails are sent by around 1.4
billion email users.
Facts & Figures
Facts & Figures
• So approx 1 in every 5 persons on the earth use email
• An average email is about 75 KB of size. • 75 KB would be around 7000 plain text
words. • 35% of email recipients open email based
on the subject line alone
http://www.personalizemedia.com/garys-social-media-count/
“ Speed geeking“ (1 min/answer)
1. For which different purposes do you write emails?
2. How do you handle the incoming emails (delete/delegate/respond/defer/do)?
3. When/how often do you check your emails? (open all the time, immediate responses, synchronous communication / ...)
Brainstorming (5 min)
What is wrong with our current email behaviour?
• What‘s the main problem regarding emails in your work?
• How does this problem affect YOU?• WHY, in your opinion, is this happening?• ...
Alternatives to email
Telephone
Microblogging
Microblogging ( )• Individual account / section account• Announce upcoming workshops• Point out interesting links, new
publications, ... to your followers• Back-channel / live reporting during
conference (#Conference)• Real-time content (monitor topics, e.g.
protests in Iran tweet grid)• record and search through everyone’s
conversations
Webconferences
• Bring together people online from all over the globe (save time & travel costs)
• Show a presentation• Collaborative editing of documents• Videostreams• Chat • Low-cost (headset, computer, internet,
license)• Simple recording function
Webconferences
Social Bookmarking
Social Bookmarking
• Access from everywhere: not saved on your computer (mobile/working from home!)
• Easy searching due to tags• Disseminate information: share bookmarks
with others• Find relevant information: Visit bookmarks of
experts• Ex: Resources from BBL tag „BBL“
Wikis
Wikis
• Develop a knowledge base• simple interface, a visual page editor, and a
focus on community collaboration• Embed photos, videos, etc.• Build information coolaboratively - Everyone
can contribute!• Collect the knowledge of people with
interest/expertise in a subject matter
Collaborative Writing SoftwareBasecamp Writeboard
Google Docs
• work on the same documents• avoid sending back & forth different versions• synchronous (real time editing) +
asynchronous working • track change mode (like word), insert
comments, etc• Writeboard: Subscribe to documents via RSS
and be notified of changes
Collaborative Writing Software
Photosharing
Photo Sharing
• Organize „sets“ (e.g. for each conference)
• Dissimanate link to participants (instead of sending email with attachments/CD)
• Embed flickr stream on website/blog (show more than 1 pic)
• Search for photos (creative commons license)
• Access from everywhere
Presentation Sharing
Presentation Sharing
• Avoid sending large files to workshop/ conference participants
• Allows people to leave comments on your ppt in ONE place
• Allows easy download of your presentation
• Better visibility (presentation not only on a conference CD-ROM but available to broad public)
Chats
Chats
• Synchronous discussion• Group conversation• Save conversations• Quick + easy to use • Disseminate short info• Works well in low-bandwith
environments Windows Live Messenger
Survey Monkey
Survey Monkey
• Collect feedback easily• Get people engaged• Free version (max 10 questions)• Yes/no questions, open questions, ...
• Collect feedback easily on different options• All answers in ONE place• Schedule meetings (suggest different days,
time)• Everybody sees the answers
Thursday, 24 June 2010
by Jennifer Moesenfechtel
Next Brown Bag Lunch on
“Correct “Correct Correspondence“Correspondence“
This is a story a very sad taleOf intrigue and romance and electronic mailA dangerous form of information, and the perils of instant gratificationHow many times did I hit my Mac, wanted to crawl inside and take the whole thing backBut it’s no use to say it again and again:Don't push send!
[….]
Carrie Newcomer: “Don't Push Send“ http://ww
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ChorusThe day was tough the week had really been somethin'Jane got a message that pushed her buttonsShe shot back as if her words were gunsCapitalizing every single oneShe should have waited she should knowE-mails doesn't mix with merlotShe had to write back as you could guessPlead e-mail recklessness and PMS…
Carrie Newcomer: “Don't Push Send“ http://ww
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V7Z
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Resources available on our bloghttp://www.vie.unu.edu/learninghub/
• ToolZone by Jane Hart: LEARNING TOOLS DIRECTORY 2010, Live Tools http://www.c4lpt.co.uk/Directory/Tools/conferencing.html
• The count on by Gary Hayes: http://www.personalizemedia.com/garys-social-media-count/
• Tools www.didmdim.com , www.webex.com, www.skype.com, www.elluminate.com, www.doodle.com, www.surveymonkey.com, www.icq.com, www.msn.com, https://docs.google.com/, http://www.slideshare.net, http://pbworks.com/, http://delicious.com, http://www.stumbleupon.com, http://twitter.com, www.flickr.com
• Teaser: Correct Correspondencehttp://www.youtube.com/watch?v=ukVV7ZGGfD4
Your SCIENTIA teamwww.vie.unu.edu/learninghub