Version 3 – Published 13 July 2020 Page 1

BRITISH TRIATHLON COVID-19 GUIDANCE FOR EVENT ORGANISERS PERMITTED EVENT REQUIREMENTS Version 3 – 13 July 2020

Version 3 – Published 13 July 2020 Page 2

CONTENTS

INTRODUCTION ........................................................................................................... 3

KEY COVID-19 REQUIREMENTS ........................................................................................ 5

EXISTING EVENT DELIVERY GUIDANCE ............................................................................... 6

INSURANCE AND EVENT PERMITTING ................................................................................. 7

EVENT OPERATIONS AND LOGISTICS ................................................................................. 8

EVENT CAPACITY ........................................................................................................ 8

EVENT FORMAT .......................................................................................................... 9

INDIVIDUAL RESPONSIBILITY ......................................................................................... 10

COMPETITOR WELFARE ............................................................................................... 11

EVENT TEAM AND VOLUNTEERS..................................................................................... 12

SPECTATORS ............................................................................................................ 12

COVID-19 SPECIFIC MEDICAL PROVISION .......................................................................... 12

VENUE FACILITIES ..................................................................................................... 13

EVENT REGISTRATION ................................................................................................ 14

COMPETITOR BRIEFINGS .............................................................................................. 15

TRANSITION AREA ..................................................................................................... 15

BAG DROPS/AREAS .................................................................................................... 16

CHANGING TENTS ...................................................................................................... 16

START SYSTEMS ........................................................................................................ 16

OPEN WATER SWIM .................................................................................................... 17

POOL SWIM ............................................................................................................. 18

BIKE ...................................................................................................................... 18

RUN ...................................................................................................................... 19

AID STATIONS .......................................................................................................... 19

PENALTY BOX .......................................................................................................... 19

RELAY TEAMS & EXCHANGE ZONE .................................................................................. 20

FINISH AREA & RECOVERY ........................................................................................... 20

POST-FINISH ............................................................................................................ 21

MEDAL CEREMONIES/PRESENTATIONS ............................................................................. 21

APPENDIX A: EVENT CAPACITY ...................................................................................... 22

APPENDIX B: COVID-19 SPECIFIC MEDICAL PROVISION .......................................................... 24

APPENDIX C: SAFE REMOVAL OF DISPOSABLE GLOVES ......................................................... 26

APPENDIX D: PRE-EVENT HEALTH QUESTIONNAIRE ............................................................. 27

APPENDIX E: EVENT COVID-19 OFFICER ROLE DESCRIPTION .................................................. 28

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INTRODUCTION

British Triathlon and the three Home Nations (Triathlon England, Triathlon Scotland, and Welsh

Triathlon) have produced this Covid-19 framework and guidance for event organisers in its response

to facilitate a return to triathlon event delivery when activity is permitted by the UK Government

and the devolved governments.

It is important to note that the position of devolved governments on the easing of restrictions is

fluid. To see the current position on the suspension of activity for your Home Nation please

visit the British Triathlon website.

This set of guidance is based on extensive consultation with the industry and government agencies

to enable event organisers to consider changes that will need to be made to existing events that

were already planned, or implement new event-based activities in a revised format. The guidance

may be revised based on further feedback from relevant governments. Any changes will be

communicated to event organisers when necessary.

WHAT IS THE AIM OF THIS GUIDANCE?

The aim of this guidance is to help event organisers of existing scheduled events and those

considering new events to assess the viability of delivery against new Covid-19 requirements which

are focused on social distancing and enhanced hygiene.

WHO IS THIS GUIDANCE FOR?

Following input from the consultation groups, British Triathlon and the Home Nations are publishing

this set of guidance documents to the wider event organiser and community sport network to enable

the sector to host event based activities in a Covid-19 secure way.

Feedback on this set of guidance with the British Triathlon Event Engagement Team is welcome as we

continue our collaborative approach to help rebuild a healthy and sustainable return to events.

WHAT DOES THIS GUIDANCE INCLUDE?

This guidance document details the introduction of measures that event organisers need to

implement as a result of Covid-19. It sets out the event delivery principles to be applied across all

permitted events that take place in Britain, from local pool-based events to large mass participation

festivals. It is the responsibility of event organisers to apply these principles to their individual event,

and to fulfil the duty of care in providing a safe environment for participants to take part in triathlon

and multisport.

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HOW IS THIS GUIDANCE TO BE USED?

Additional advice (italicised green): optional items should be reviewed and where it is possible to make

changes to event delivery to further improve the safety of the event, organisers are encouraged to do

so.

All other text (grey) is narrative and should be read by event organisers for further explanation.

Text highlighted green is updated information which has been included since the previous version of the

guidance. The guidance version can be found on the front cover and at the bottom of every page.

The guidance has been created with existing levels of knowledge and may include assumptions on possible future decisions.

Where assumptions have been made, these will be made clear and will be revised once detailed instruction from the

government is released. This guidance will be reviewed accordingly.

Whilst all due care has been taken in its production, British Triathlon cannot be held responsible for any omissions or errors, or

for any damage or injury arising from any interpretation of the content of this guidance.

Mandatory requirements (bold black in a grey box): event organisers are required to review each

mandatory item in turn and consider what this means for existing operational plans. The specific

changes that will need to be made by each event organiser will differ depending on a wide range

of factors including venue, time, resource and cost. Providing a safe environment for all

participants remains the core responsibility of event organisers.

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KEY COVID-19 REQUIREMENTS

In order for events to receive an event permit, event organisers must ensure that the following Covid-19

measures are implemented at all events. Every event organiser must:

1. Appoint a named Covid-19 Officer (CO) for each event. This person can be part of the existing

event delivery team. The CO should be responsible for oversight of the risk and mitigation

planning, communicating information to all parties and ensuring that the necessary standards are

met. This individual does not have to be medically trained. See Appendix E for a role description.

2. Comply with government guidance around social distancing. There is divergence between the

Home Nations on this matter.

In England, wherever possible everyone should maintain a distance of 2 metres from other

participants and volunteers, however where this is not possible, individuals should remain 1

metre away plus implement additional mitigation to reduce the risk of transmission. The

expectation is that event organisers implement social distancing of 2 metres across the event

wherever possible and only consider 1 metre plus mitigation where absolutely necessary.

In Scotland and Wales, event organisers must ensure that ensure that everyone always remains 2

metres from other participants and volunteers.

3. Ensure everyone at the event completes and submits a pre-event health questionnaire, which can

be shared upon request with the NHS Test and Trace service. In addition, event organisers must

ensure everyone at the event maintains good hygiene and provisions are in place to allow for this.

See INDIVDUAL RESPONSIBILITY, page 10.

4. Adhere to maximum numbers that are permitted in gatherings at all times. Be aware that

government instruction may change and that your event must always operate within the most up

to date instruction.

5. Engage with local stakeholders to gain support for the event to take place. This may include local

police and highways authorities, safety advisory groups, venue providers, the local community

and third party service suppliers such as first aid and water safety cover. See EVENT

OPERATIONS AND LOGISTICS, page 8.

6. Look to offer an alternative to the swim segment of an event (where applicable) until public

indoor pools are reopened and for the first six weeks thereafter, and only be staged to facilitate

participation and not competition. This is to protect competitor welfare, with six weeks of

uninterrupted access to training in all three disciplines being the benchmark period for

competitors to have the chance to regain fitness. See EVENT FORMAT, page 9.

Further detailed guidance on how these requirements can be delivered at events is provided throughout

this document.

When you are considering how to ensure your event is safe, we recommend that you think about the

following three factors for every aspect of the event:

• Time – How can you alter timings to minimise the number of people on site? Can you spread

timings out?

• Space - Can you expand the space to ensure social distancing? Can you access additional areas to

create space?

• Information - How will you communicate all measures? How will you ensure people stay safe and

follow the guidelines?

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Through the provision of this guidance, and alongside the review of the government position in each of

the three Home Nations on a weekly basis, British Triathlon and the Home Nations aim to provide as

much advance warning of any relevant changes to enable event organisers to make a decision regarding

the viability of their event.

Alongside social distancing restrictions, the return to events will be impacted by any government

limitations on group or mass gatherings. British Triathlon and the Home Nations are encouraging all event

organisers to consider staging small scale events to provide opportunities for existing and new

participants to take part in swim, bike and run activities when there is the opportunity to stage events.

Further detailed advice is provided in the accompanying British Triathlon Covid-19 Guidance for Event

Organisers - Delivering Small Scale Events (Including GO TRI).

EXISTING EVENT DELIVERY GUIDANCE

This document is in addition to the existing event delivery guidance available on the Event Organisers

System or on the Triathlon Scotland website. For the avoidance of doubt, this includes (but is not

limited to):

• Events must be risk assessed and event permit applications will be reviewed in line with the

British Triathlon Guide to Risk Assessment for Events. Normal operating procedures and

emergency action plans must be updated to reflect any changes made as a result of this guidance.

• Event organisers have a responsibility to take reasonable steps to ensure their activities and

the event environment is as safe as possible for all. Organisers should follow their relevant

Home Nation safeguarding policies. For England & Wales, please see the British Triathlon

Guide to Safeguarding and Event Welfare and submit the required documentation as part

of the event permitting process. For Scotland, please see Triathlon Scotland safeguarding

resources in the Athlete Wellbeing section of the Triathlon Scotland website.

• Medical provision must remain in line with the British Triathlon Guide to Medical Cover at

Permitted Events. Additional requirements specific to the current Covid-19 situation must also

be taken into account – see section COVID-19 SPECIFIC MEDICAL PROVISIONS.

• For open water events, safety cover must remain in line with the SH2OUT Guide to Organised

Open Water Swimming. Water quality standards remain in line with the SH2OUT Water Quality

Guidance documents.

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INSURANCE AND EVENT PERMITTING

British Triathlon provides event public liability insurance for Home Nation affiliated clubs. This insurance

cover is provided for any permitted multisport event which is organised in line with relevant event

delivery guidance. It is contingent on this event delivery guidance being followed, documented as part of

the risk assessment and event permitting process, and implemented on the day(s) of the event.

Employers liability cover is provided to all Home Nation affiliated clubs. This covers the club should an

employee (or unpaid volunteer) claim compensation for injury or illness they sustained whilst working on

behalf of the club at a club run event. Under British law you may still be deemed an employee even if

you are not paid, therefore this cover extends to include any volunteers you may engage with, as well as

paid employees.

Third party event organisers, who are required to provide evidence of separately arranged public liability

insurance, must check with their insurance providers to ensure that they remain covered for organising

events. Evidence of this must be submitted as part of the event permitting process.

All competitors (both British Triathlon Home Nation members and participants holding a day

membership) taking part in permitted triathlon and multisport events are provided with third party

public liability insurance, and British Triathlon Home Nation members are also provided with personal

accident cover (not applicable for day members). In all cases, their cover remains in place provided all

guidance and regulations are followed.

The insurance cover remains valid as long as the organiser complies with all legal requirements,

regulations, rules and guidelines imposed by any competent authority (such as the current government

guidelines) and any guidance provided by British Triathlon.

You will need to re-apply for your British Triathlon/Triathlon Scotland event permit demonstrating how

your event meets the guidance in this document.

An additional Covid-19 risk assessment has been produced and all organisers must complete and submit

this as part of the event permitting process. This can be found on the Event Organisers System and

Triathlon Scotland website.

Event organisers should be aware that event permits may be rescinded and/or the event permitting

process suspended where local/regional/national lockdowns are imposed. Whilst the Event Engagement

Team will make every effort to monitor the situation, event organisers are required to inform British

Triathlon for events in England and Wales, and Triathlon Scotland for events in Scotland of any changes

to lockdown which will prevent their event from going ahead.

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EVENT OPERATIONS AND LOGISTICS

EVENT CAPACITY

You can consider breaking your event into multiple ‘sessions’. The break between sessions allows for

cleaning of equipment such as transition racking. Appendix A provides more information in this area.

Consider implementing time limits on when competitors can arrive and the time that they should leave

the site by to enable you to manage the number of people on site at one time.

All planned event operations and logistics will need to be reviewed. Event organisers will need to

confirm with key stakeholders such as your local authority, police and highways authority that

the event can still take place and request new event approvals/acknowledgements. Stakeholders

may not be operating as normal so there may be delays in a response - you should consider this as

part of your planning and timescales.

You should seek to understand any changes identified by stakeholder authorities which must be

implemented for your event relating to Covid-19. This should include any operational or health

and safety adjustments or enhancements that are required (i.e. sanitisation stations) in order to

meet stakeholder authority conditions.

Confirm with your venues what access is permitted and whether your operational plans around

access to sites, routes and road closures can still be realised. You should review your normal

operating procedures and emergency action plans to ensure they can both continue to be

delivered.

Local community engagement is always important and remains the case. Strong communication as

part of your event planning will help maintain relationships and engagement with local residents

and businesses, and gain understanding and support for your event.

There may be increased demand on ‘event services’ such as venues, medical providers, timing

companies, equipment suppliers. Consider what is absolutely necessary in order to run your

event, and secure these as a priority once you have decided to proceed with your event.

Check with your suppliers how they intend to comply with social distancing and hygiene

requirements. Issue guidance relating to your event and venue to ensure there is a consistent

approach. Ensure that waste materials (particularly items such as used disposable/rubber gloves

and masks) are disposed of safely and hygienically.

It is likely that social distancing restrictions will be in place for some time, so it will be necessary

to consider your event capacity. You will need to recalculate the number of participants who will

be able to take part safely based on the requisite social distancing measures.

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EVENT FORMAT

Until public indoor pools are reopened and for the first six weeks thereafter, events must:

• Look to offer an alternative option where there is a swim segment, and,

• Only be staged to facilitate participation, and not competition.

This is to protect competitor welfare, with six weeks of uninterrupted access to training in all

three disciplines being the benchmark period for competitors to have the chance to regain

fitness.

Alternative options where there is a swim segment could include:

• Offering a shorter swim segment and/or the chance to transfer to a shorter distance at the

same event;

• Offering the opportunity to complete the event as a team relay. Further information is

available in the ‘RELAY TEAMS & EXCHANGE ZONE’ section below;

• Offering the chance to change from a triathlon to duathlon race within the same event;

• Offering a transfer of deferral of entry to an alternative event (either in 2020 or 2021).

Events must remove any prizes for winning/top three and provide any recorded times in

alphabetical order during the first six weeks after public indoor pools reopen to encourage

participants to compete for themselves rather than against each other.

All events must operate in a time-trial format; no mass starts are permitted. Further information

about how this can be delivered for different types of events can be found in the ‘START

SYSTEMS’ section below. This will be kept under review and revised in line with changes to social

distancing instruction and/or if additional government guidance or wider advice is received.

Only non-drafting events can be organised due to current social distancing restrictions. No draft-

legal races can be organised until further notice.

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INDIVIDUAL RESPONSIBILITY

Competitors should be encouraged to bring their own hand sanitiser for personal use.

It is not advised to medically review all participants upon their arrival at the event.

The following applies to all involved in the event – competitors, spectators (where permitted),

volunteers, Technical Officials and event delivery team, including suppliers.

Government hygiene regulations and advice must be followed at all times to reduce the risk of

virus transmission. All event attendees must be reminded to wash their hands regularly for at

least 20 seconds with soap (or use an alcohol hand gel of over 60%) and avoid touching their face

to reduce virus transmission. Washing or sanitisation facilities should be freely available at key

touchpoint locations.

Event organisers are required to ensure that everyone completes a pre-event health

questionnaire (example found in Appendix D), and where possible submitted electronically. The

questionnaires must be securely stored in line with the relevant privacy policy and GDPR

regulations. Event organisers must ensure that within their privacy policy it states that where

requested to do so by the NHS Test and Trace service, participant information will be shared to

aid the prevention of further spread of infection. Pre-event health questionnaires need to kept

for 21 days.

Event organisers must inform everyone connected with the event that if they feel unwell with

any symptoms of Covid-19, they should not attend the event. The latest list of symptoms can be

found on the relevant government website. Participants, event organisers and volunteers should

follow the government guidelines and stay home if they are symptomatic and/or if anyone in

their house is symptomatic.

Those involved with the event who are over 70 years old, or anyone with compromised health

conditions, must be made aware of the greater possibility for serious consequences in case of

contamination. Further advice for people at higher risk from coronavirus can be found on the

NHS websites for England, Scotland and Wales.

Event organisers must encourage participants to follow government guidance for travel including

minimising use of public transport and limiting car sharing. Walk or cycle if possible. People from

a household or support bubble can travel together in a vehicle. There is a significant reduction in

the number of public service vehicles, and where they are used the relevant government

guidance must be followed in England, Scotland and Wales.

Sharing of equipment is prohibited. You must advise event attendees that water bottles and cups

must not be shared.

Ensure up to date contact information and next of kin details have been recorded for all

participants.

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COMPETITOR WELFARE

It is as yet unclear what impact Covid-19 will have on the long-term health of those who contracted the

virus. As a precaution, you should provide your participants the following information:

Event organisers are not required to have evidence of competitors’ pre-health screening. However, any

requirements that you introduce in this area must be communicated to competitors in advance of the

event and prior to event entry where possible.

Pre-event communication to all participants must include reminders not to attend the event if

they have been unwell in the last 14 days. Event organisers must include links to the current NHS

advice on coronavirus/Covid-19. Use the following links depending on the location of your event:

• England - https://www.nhs.uk/conditions/coronavirus-Covid-19/

• Scotland - https://www.nhsinform.scot/illnesses-and-conditions/infections-and-

poisoning/coronavirus-Covid-19

• Wales - https://phw.nhs.wales/topics/latest-information-on-novel-coronavirus-Covid-19/

Event organisers must request competitors ‘re-declare’ their suitability/fitness to take part in

events and remind them that they should reconsider their fitness levels in light of the recent

restrictions of movement. This should be done as a reminder sent out in advance requiring a

response (e.g. email response or online survey response); it is not advised to require competitors

to sign a declaration on the day as it could increase the risk of transmission and take up time in

registration. The re-declaration of suitability/fitness to take part can be included in the pre-

event health questionnaire detailed above.

Covid-19 Health Assessment

• If you were hospitalised due to Covid-19, you should undergo a form of health screening prior

to taking part in a triathlon or multisport. This screening is best led by a doctor with

specialist training in sports medicine. However other doctors may feel competent to make

decisions on your fitness to compete and to decide any appropriate investigations that might

be required.

• If you were not hospitalised due to Covid-19, but self-isolated having shown symptoms at any

time, you are also recommended to undergo a form of screening.

• If you have felt entirely well during the pandemic, you are not routinely recommended to

undergo health screening, but it is something to be considered as part of your normal health

monitoring for the health-conscious competitor.

Your GP should be able to guide you on what level of screening you may require, and who is the best

person to assist you in the process.

If you have entered multiple events, unless you develop new symptoms at any time, a single

screening assessment is sufficient to cover all triathlon and multisport event entries.

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EVENT TEAM AND VOLUNTEERS

The number of volunteers required at the event should be reviewed and kept down to the safest

minimum, whilst not compromising competitor safety or safeguarding principles.

SPECTATORS

Consider implementing specific spectator areas where social distancing can be maintained, or ensure

that non-competing persons remain away from the field of play and particularly the finish area.

COVID-19 SPECIFIC MEDICAL PROVISION

Spectators are discouraged from attending events.

However, it is acknowledged that non-competing persons may need to attend the event with the

competitor. Consider limiting the number of non-competing persons per competitor allowed to

attend, based on the capacity of your venue. In all cases, non-competing persons must maintain

social distancing from all other people, and refrain from being present in high-traffic areas.

Event organisers must ensure that their events should be self-sufficient from a medical provision

perspective, and that any requirement to use public health services (e.g. the NHS) should be

kept to an absolute minimum.

Beyond the normal levels of medical cover at an event as detailed in the British Triathlon Guide

to Medical Cover at Permitted Events, event organisers must discuss with their medical provider

additional provision specifically in relation to Covid-19.

Whilst a full list of recommendations is found in Appendix B, these include (but not limited to):

• Provision of an isolation area

• Increased medical team staffing

• Increased provision of PPE

Updated event plans, social distancing and personal hygiene requirements must be

communicated in advance to the event team.

All briefings and training sessions must take place via online platforms, or on site while

respecting social distancing.

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VENUE FACILITIES

Where a permanent building containing toilet facilities cannot be used or is inaccessible, consider

increasing the number of portable toilets to reduce queuing, and ensure these are fully stocked and

replenished with at least 60% alcohol hand sanitisers or soap and water and paper towels.

Increase the distance between portable toilet units rather than having a single bank which could

encourage people to congregate. Ensure these are cleaned regularly throughout the day.

Use markings on the floor or signage to make it clear where people should queue to use the facilities.

If there is the capacity and resource to be in a position to serve takeaway food and drinks, then hot and

cold food may be served for consumption off the premises (i.e. in the competitor’s car or off-site).

Any venue being used as part of the event must have a specific Covid-19 facility operations plan

that incorporates a full risk assessment. Liaise with the venue operator to ensure that all working

spaces and facilities used are organised in a way that social distancing is respected. The venue

operator may require there to be alcohol-based hand sanitiser to be available at the entrance of

each room or event space.

You should seek to understand any changes identified by the venue which must be implemented

for your event relating to Covid-19. This should include any operational or health and safety

adjustments or enhancements that are required (i.e. sanitisation stations) in order to meet

venue provider conditions.

In cooperation with the venue provider, ensure hygiene standards are maintained and cleaning of

door handles, toilet handles, taps, sinks etc. is carried out in line with the procedures set out by

the venue provider. You should factor these requirements into your event team/volunteer

resource requirements to ensure these can be implemented safely and effectively.

Cleaning products should be appropriate for the surface they are being used on and conform to

EN14476 standards.

Movement around the event site

• All venues must have entry, exit and parking arrangements that ensures social distancing.

• Appropriate signage must be displayed at all points throughout the venue and car park..

• Flow systems are to be implemented where possible and appropriate.

• Socially distanced areas are to be outlined for any spectators.

• All accessible provision with the venue must be available.

Toilets

• Where venue toilet facilities are available, they must be cleaned regularly in line with

government guidance for clubhouses/indoor facilities and follow government guidelines in

England, Scotland and Wales regarding access.

Hospitality

• Any hospitality facilities operated by the venue need to be in line with the relevant

government guidelines in England, Scotland and Wales.

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EVENT REGISTRATION

Think about what questions are normally asked at registration and provide the answers to these in

advance to your competitors. Consider holding a pre-event online webinar or forum for competitors to

ask questions.

Only competition-essential materials should be included inside the race pack such as the race number

(e.g. no promo materials) whilst reducing packaging as much as possible. Where possible, timing chips

and velcros should be included in the race pack to avoid additional stations and time spent in

registration. Consult with your timing company to ensure that timing chips and velcros are cleaned

before delivery to site.

Body number marking should be avoided if possible and must not be carried out by volunteers. Self-body

marking is permitted. Guidance should be provided to competitors on where to apply body marking and

it should be done by competitors at home in advance. Self-application tattoos can be used.

All competitors should have entered the event in advance. Accepting entries on the day is not

recommended.

Consider marking out spaces on the floor or providing additional signage to remind competitors to

conform to social distancing.

The maximum number of competitors (keeping to the 2 metres in Scotland and Wales, or 2 metres/1

metre plus mitigation distance in England) allowed in the registration tent/room will impact the length

of time registration is open; consider opening event registration on the previous day or extending event

registration times. Consider establishing specific time slots by competitor number/surname.

Consider leaving race packs in the competitor’s transition racking space, therefore only needing to

check membership cards in registration.

Where possible consider posting race packs to competitors in advance of the event.

It is important to reduce the contact and amount of time a competitor spends in registration.

Social distancing between competitors and event team members must be maintained inside the

registration tent/room and at the waiting area outside the tent/room. If necessary increase the

number of registration desks and space them at least 2 metres apart in Scotland and Wales. In

England this should be done where it is possible to do so; where it is not, desks should be kept 1

metre apart and mitigation implemented to reduce the risk of transmission. This could be screens

between competitors and registration staff, competitors and volunteers both required to wear

face coverings in registration.

Ensure competitors understand that the only functions that registration will carry out is checking

on British Triathlon Home Nation membership cards, issuing of day membership (England &

Wales) and provision of race packs. Wherever possible, payments for day memberships are to be

done online in advance, or if on the day, using a contactless credit/debit card. Payment by cash

should only be done as a last resort and where no other alternative is available.

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COMPETITOR BRIEFINGS

Consider hosting an online chat the day before the event to provide beginners with the opportunity to

ask any questions.

TRANSITION AREA

Consider increasing the number of transition entrances/exits to reduce pinch points.

Event organisers are encouraged to implement numbered racking to better identify individual racking

spaces.

Event organisers could consider establishing specific transition check-in times slots according to

competitor numbers.

Online video or written race briefings which are sent to competitors in advance of the event

must be provided. On the day, briefings must not take place unless new or critical information

needs to be shared. If this is the case, consider how you will share any last minute changes on

the day and communicate the method in advance. Tannoy announcements, social media and text

messaging services should be considered.

Ensure that race information is sent out sufficiently in advance to allow competitors to ask any

questions and receive a response before event day. Consider providing an FAQ section on your

website and update regularly in advance of the event.

Transition areas may need to be expanded to provide additional space for social distancing.

Where this is not possible the number of competitors in the transition zone will need to be

reduced.

Event organisers must provide each competitor a minimum of 2 metres space in the transition

area in Scotland and Wales. In England a minimum of 2 metres space must be provided where it is

possible to do so; where it is not, 1 metre space per competitor must be provided, but mitigation

to reduce the risk of transmission must be implemented, for example ensuring competitor

racking times and flow avoid close contact as far as possible.

The distance between two rows of racks should be a minimum of 5 metres apart unless evidence

of managing competitor flow can be provided which maintains social distancing. Further

information about transition layout is found in Appendix A.

Limit the amount of time competitors are allowed to rack their bikes and set up their equipment

to ensure that competitors spend as little time as possible in an enclosed area.

All equipment checks must be carried out as visual checks only.

Event organisers must provide competitors space where they can maintain 2 metres distance

from each other in any waiting area outside the transition area in Scotland and Wales. In England,

2 metres space should be available where it is possible to do so; where it is not, competitors

must maintain 1 metre distance but are required to implement mitigation to reduce the risk of

transmission, such as face coverings or single direction queueing.

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BAG DROPS/AREAS

CHANGING TENTS

START SYSTEMS

OPEN WATER SWIM

Consider using signage or markings to ensure competitors maintain social distancing in assembly areas.

POOL SWIM

Where using a ‘snake-style’ swim, event organisers must use the competitor’s estimated swim time

from fastest to slowest to minimise passing in the water. Overtaking in the water should be discouraged

at all times. Request competitors submit an accurate estimated swim time and consider increasing the

interval start time.

Bag drop tents/areas must not be used. British Triathlon Competition Rule 7.1.c has been relaxed

to allow all items a competitor requires for the event, as well as a single soft-sided bag (e.g.

rucksack), to be placed within their space in transition. This requires each competitor having 2

metres space (Scotland and Wales) or 2 or 1 metre (in England) in the transition area as well as

greater space between racking sections. Boxes, unless provided by the Event Organiser, are not

permitted in the transition area.

Changing tents must not be used. Competitors are allowed to keep their equipment at their

transition space to change into. Competitors must not expose their torso and nudity is strictly

forbidden as per the British Triathlon Competition Rules. Competitors may use a changing poncho

or similar to change clothes whilst at their transition space.

Open water swims must be conducted in a rolling start/time trial start system in specific start

waves. Assembly areas for competitors must have sufficient space to maintain social distancing.

The start order is to be determined by the organiser and all waiting competitors are required to

stay away from the start area until the time of their rolling start/time trial start wave.

Exact time intervals will need to be given to all competitors to be present in the swim assembly

area, and competitors are not allowed to congregate outside of these times.

Access to swimming pools is not currently available. This information is subject to restrictions

being lifted and may change depending on further advice becoming available in the future. Pool

operators in England have received specific guidance, with authorities in Scotland and Wales

currently working towards their own guidance. Event organisers will need to fully adopt and

adhere to the relevant guidance for their location.

Pool swims must be conducted in a time-trial format.

Exact time intervals will need to be given to all competitors to be present in the swim holding

area, and competitors should not be allowed to congregate outside of these times.

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Where using a ‘clockwise/anticlockwise style’ swim, pool operators have been guided on a bathing load

of no less than 6m2 per swimmer. This may mean a maximum number of swimmers per lane/double

lane. Be aware this may impact the amount of time pool hire is needed and limit event capacity.

DUATHLON

Consider using signage or markings to ensure competitors maintain social distancing in assembly areas.

OPEN WATER SWIM

Interim guidance has been created for open water venue operators, and this is available via the SH2OUT

website. Further guidance has been produced by the Royal Life Saving Society which details additional

provisions required for lifeguarding at open water venues. Event organisers should review this guidance

for further understanding about the possible additional measures required.

Consider offering shortened swim distances than originally advertised whilst keeping bike and run

segments as original distances.

Duathlons must be conducted in a time trial start system in specific start waves. Assembly areas

for competitors must have sufficient space to maintain social distancing.

Exact time intervals must be given to all competitors to be present in the start holding area, and

competitors are not allowed to congregate outside of these times.

Given the lack of opportunity to train in open water swimming for the last few months, there is

an increased safety risk.

In all cases organisers must liaise with the venue operator or landowner and agree on what

additional measures need to be implemented during the event, and who is responsible for doing

so.

In conjunction with the venue operator or landowner, agree what additional checks may be

required in advance of your event to test for water quality (as per the SH2OUT Water Quality

Guidance), particularly where regular testing may have been suspended. Also consider what

additional checks on physical hazards such as weeds, overhanging branches and debris might

need to be carried out if the site has had reduced levels of maintenance.

Where events are postponed to later in the open water event season, ensure that water

temperature and wetsuit use rules are followed. If there is a chance the swim could be

cancelled, ensure a contingency plan (such as changing to duathlon) is in place and communicate

this to competitors.

Competitors are to be advised to maintain social distancing during the swim segment. No less

than 2 metres gap must be maintained between competitors unless overtaking.

Wherever possible, competitors should be able to exit the water without needing physical

assistance from volunteers. Where this is not possible, swim exit volunteers are recommended to

wear masks, rubber/disposable gloves, and their own fitted wetsuit.

Version 3 – Published 13 July 2020 Page 18

Consider reducing the area of the swim course by either offering a lapped swim or an out-and-back

swim to provide novice competitors with greater reassurance, or so that any rescue could be effected

more quickly.

Consider using a point-to-point swim, which may allow easier provision of safety cover - competitors

may be able to climb out onto the bank or be thrown a rope and pulled to bank side by safety crew. The

removal of turns reduces the chance of a competitor entering another’s space and make it easier to

pass.

Consider offering a duathlon alternative if possible; an acceptable format would be to stage the run

segment first, followed by the bike segment, followed by a short run to finish.

POOL SWIM

Bodies such as the Royal Life Saving Society and the swimming national governing bodies (Swim

England, Scottish Swimming, and Swim Wales) are also producing guidance for pool operators, and

organisers should review this guidance for further understanding about the possible additional measures

required.

BIKE

The nature of draft-illegal events means that competitors will be spread out along the bike course, so

an element of social distancing is already ‘built in’ to the bike segment. However, social distancing

must continue to be adhered to and your course should facilitate this – for example look at minimising

the amount and/or length of narrow sections of the course. Any course alterations will need to be

reflected in your event risk assessment.

The British Triathlon Guide to Risk Assessment for Events already recommends that cycle course

capacity is calculated by each competitor having a minimum of 20 metres of space.

In all cases organisers must liaise with the venue operator and agree on what measures need to

be implemented during the event. This could include limits on swimming pool and/or pool hall

capacities, access to changing rooms, and specific hygiene protocols.

Where the venue operator requires measures to be taken by swimmers, ensure these are passed

on clearly to competitors taking part in the event.

Bike mount/dismount lines should be widened to allow for social distancing. Consider increasing

the run-off area either side of the mount/dismount line to encourage competitors to maintain

social distancing whilst mounting/dismounting their bike.

Competitors are to be advised to maintain social distancing whilst on the bike segment. No less

than 10 metres (standard distance and shorter) or 12 metres (middle and long distance) gap

should be maintained between competitors unless overtaking.

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RUN

Consider minimising the amount and/or length of narrow sections of the course. Wider courses will

allow competitors to spread across the width of the course as well as maintain social distancing. Any

course alterations will need to be reflected in your event risk assessment.

AID STATIONS

Where there is a requirement for aid stations to be present on the run course, for example in very hot

weather, they must operate on a self-servicing basis with competitors taking items from the table

themselves. Consider restricting availability to bottled/sealed water if possible, otherwise volunteers

should only pour out cups on demand.

The length of the aid station may need to be increased from that originally considered, with cups

spread out further.

PENALTY BOX

Competitors are to be advised maintain social distancing whilst on the run segment. No less than

2 metres gap should be maintained between competitors unless overtaking.

Where possible avoid having aid stations to maintain hygiene and encourage competitors to carry

their own water bottles on the bike and run segments.

Competitors must not be allowed to pour their own water from a bowser or tank to refill their

bottles.

All volunteers are recommended to wear rubber/disposable gloves. Volunteers must be provided

with hand sanitiser and cleaning supplies. Volunteers pouring cups of water must not also be

involved in the collection of discarded cups.

Penalty boxes must not be used. Time penalties are to be applied to competitors’ finish time.

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RELAY TEAMS & EXCHANGE ZONE

FINISH AREA & RECOVERY

Where there is a requirement for recovery stations to be present at the finish, for example in very hot

weather, they must operate on a self-servicing basis with competitors taking items from the table

themselves.

The inclusion of relay teams in an event must be considered carefully as competitors will still be

required to maintain social distancing. Depending on venue and available space, it may not be

possible to safely implement an exchange zone, and as a result it may not be possible to facilitate

relay teams. Additional infrastructure and resource may also make the inclusion of a relay event

prohibitive.

A line must be drawn within the exchanging area. When the finishing competitor passes this line,

the next competitor from the same team must start without any physical contact between team

members. No relay bands or batons must be used. Where timing chips are being used, separate

timing chips must be issued to each team member – organisers will need to liaise with their

timing company to manage how times are combined and how timing information is captured, e.g.

potentially more timing points.

Adjacent corridors (ideally hard barriers maintaining social distancing) must be provided for

incoming and outgoing competitors. Relay exchanges must not take place in the transition area,

so alternatives must be used. The exchange zone should be a separate space to accommodate

both incoming and outgoing competitors whilst maintaining social distancing.

Social distancing must be maintained for competitors waiting to start their leg, and sufficient

space must be provided to facilitate this. Space must also be identified for competitors that have

finished their leg to maintain 2 metres distance from other competitors.

Whilst the finish of any event is a positive environment, social distancing and hygiene measures

must remain of paramount importance. Finish tapes must not be used.

Request competitors remove their own timing chips and place into receptacles, to avoid

volunteers needing to carry out this task. Where volunteers are required, they must wear

aprons/coveralls, rubber/disposable gloves and masks/mouth-nose face covering. Any volunteer

touching a competitor with gloves must change or at least sanitise the gloves before touching the

next competitor.

Do not allow competitors to lie down or sit down in the finish chute/finish area (unless in the

case of medical need/problems). Identify volunteers to make sure that competitors are not

congregating at the post-finish area. These volunteers must wear aprons/coveralls,

rubber/disposable gloves and masks/mouth-nose face covering. Any volunteer touching a

competitor with gloves must change or at least sanitise the gloves before touching the next

competitor.

Where possible avoid having a finish area recovery station to maintain hygiene, and encourage

competitors to carry their own water bottles through to the finish.

Competitors must not be allowed to pour their own water from a bowser or tank to refill their

bottles. Volunteers may dispense water into competitor’s bottles from a bowser or tank.

Version 3 – Published 13 July 2020 Page 21

Where possible, increase the width of the finish chute to give competitors more space when crossing the

finish line – however it is accepted that timing points may limit this. Discuss options with your chip

timer to ensure that times can still be recorded.

Avoid having a results printer, instead direct competitors to find their results online.

Consider how competitors can receive their finisher’s medal/gift (where given) such as posting them out

after the event, to avoid volunteers presenting them. Where volunteers are required, they must wear

rubber/disposable gloves and masks/mouth-nose face covering. Any volunteer touching a competitor

with gloves must change or at least sanitise the gloves before touching the next competitor.

POST-FINISH

Event organisers should consider providing specific transition check-out times slots according to

competitor estimated finish times.

If not possible, operate a rolling transition so competitors can collect their equipment at the earliest

opportunity and then leave site. Competitors that have finished their event must not compromise

others still taking part.

MEDAL CEREMONIES/PRESENTATIONS

Competitors must be informed when they are able to collect their equipment from transition to

avoid large groups forming.

If events are able to be staged within the first six weeks of public indoor pools opening, any such

events must be staged to facilitate participation, and not competition. This is to protect

competitor welfare with six weeks of uninterrupted access to training in all three disciplines

being the benchmark period for competitors to have the chance to regain fitness. Events must

remove any prizes for winning/top three during this period and encourage participants to

compete for themselves rather against than each other.

After this time, you should decide whether it is appropriate for prizes to be offered and

awarded. Where it is deemed appropriate, prizes should be sent out following the event where

possible to avoid people needing to wait around for a presentation or prize giving. Instruction

should be given about podium behaviour, e.g. no handshakes, hugging etc.

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APPENDIX A: EVENT CAPACITY

All events should be reviewed to ensure that social distancing is possible in all areas. This may

require changes to planned event capacity.

FIELD OF PLAY

Transition area

Racking is an important part of your event capacity considerations and must be reviewed ahead of any

resumption of event activity.

In Scotland and Wales, and in England where possible, competitors are required to be spaced 2 metres

apart. The number of people that the transition area can hold will be limited. As a starting point,

traditional 3 metre racking poles will be able to hold three competitors, with two on one side and one on

the other. This will need to be alternated as below:

In this example, a 2 metre distance can be maintained between competitors along each transition pole.

It would require competitors to respect social distancing across the racking. Consider allocating

transition spaces, the number boxes (#1) reflecting competitor numbers, along one side of the racking,

then the other, rather than alternating numbers across each side of the racking. Given that competitors

are set off in time trial format, it is possible to manage competitors returning to transition in a staggered

manner.

Alternatively, only two competitors could be allowed per transition pole, but that would result in a

reduced event capacity.

In England, where it is not possible for competitors to be spaced 2 metres apart, competitors may be

spaced 1 metre apart but mitigation implemented to reduce the risk of transmission. Further to the

above example, this will require even more careful management of competitors and their start time.

In this example, a 1 metre distance can be maintained between competitors, but racking time and start

time positions staggered so as to encourage a 2 metre distance. The number boxes (#1) are not the

competitor numbers, rather the point at which they are expected to be in transition. By alternating

spaces along the transition row, first on one side and then on the opposite side, it provides an

opportunity to maximise social distancing and reduces the risk of face to face contact if 2 metres

distance cannot be observed.

2 metres 2 metres 2 metres

2 metres 2 metres 2 metres

2 metres

1 metre 1 metre 1 metre 1 metre 1 metre 1 metre 1 metre 1 metre

#18

#1 #2

#10

#11

#6

#7

#15

#8

#16

#9

#12

#13

#3

#4

#5

#17

#14

#1

#2

#3

#4

#5

#6

#7

#8

#9

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Transition racks will need to be 5 metres apart from each other (and 2.5 metres away from any fence

lines) unless evidence of managing competitor flow can be provided which maintains social distancing.

Bike segment

Competitors are required to remain 20 metres away from others. To calculate the event capacity, use

the following equation:

Course length ÷ 20 metres per competitor = total number of competitors on course at any one time.

For example, 2 x 10km lap sprint distance bike segment consists of 10,000 metres ÷ 20 metres = 500

competitors on course at any time. This calculation should not be used in isolation and is part of a wider

range of considerations for assessing the entry limit and wave schedule of your event.

Run segment

Competitors are required to remain 2 metres away from others. To calculate the event capacity, use the

following equation:

Course length ÷ 2 metres per competitor = total number of competitors on course at any one time.

For example, 2 x 2.5km lap sprint distance run segment consists of 2,500 metres ÷ 2 metres = 1,250

competitors on course at any one time. This calculation should not be used in isolation and is part of a

wider range of considerations for assessing the entry limit and wave schedule of your event.

NON-FIELD OF PLAY

The amount of car parking space, circulation routes around site (including paths to/from specific areas

such as car park, registration, transition area, swim start), space outside the registration area and space

outside the transition area should all be reviewed. If your event site is constrained by buildings or

immovable structures, thought will need to be given to how many people can fit within your event site

whilst maintaining social distancing.

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APPENDIX B: COVID-19 SPECIFIC MEDICAL PROVISION

Event organisers should ensure that their events should be self-sufficient from a medical provision

perspective, and that any requirement to use public health services (e.g. the NHS) should be kept to

an absolute minimum.

The below list of recommendations is to be discussed between the event organiser and medical

provider.

Beyond the normal levels of medical cover at an event as detailed in the British Triathlon Guide to

Medical Cover at Permitted Events, key additional areas should be considered:

• Plan an isolation area within the main medical facility where potential Covid-19 patients can be

taken. This needs to be entirely separate to the main medical post to allow containment and thus

prevent transmission of the virus to healthier individuals. This could be a 3x3m gazebo or a

separate room within a permanent venue.

• Patients placed in the isolation area should be asked to wear a surgical mask unless clinically

impossible (e.g. due to vomiting).

• Once assessed and where the individual does not require hospitalisation, they should return home

immediately and inform the relevant public health authority/provide contact tracing information

as required.

• Given the medical team are unable to fulfil their duties within social distancing rules, they should

wear surgical masks, eye protection, plastic aprons and gloves as a minimum level of PPE for

every patient contact that occurs within a 2m distance.

• Medics working within the isolation areas should wear surgical masks, visors, gloves and surgical

gowns (aprons if gowns are not available).

• The PPE (other than masks or visors) is single patient use and therefore should be changed after

each contact.

• Masks may be worn continuously but must be changed when they become damp. If a mask is

removed for any reason it must be disposed of immediately in a safe manner. Masks and visors

should also be changed if moving from an isolation to a non-isolation area to reduce the risk of

cross infection. Non-disposable visors should be cleaned after each contact.

• The medical team should follow the current Resuscitation Council Guidelines on the management

of cardiac arrest during this pandemic:

https://www.resus.org.uk/media/statements/resuscitation-council-uk-statements-on-Covid-

19-coronavirus-cpr-and-resuscitation/Covid-community/

• The current guidelines may result in a delay of effective CPR given the requirement to don PPE.

• Where an ambulance is already required as part of the medical cover for the event, at least one

additional ambulance should be provided and nominated for Covid-19 potential patients only. This

is to ensure continuity of medical provision should a situation arise where the individual requires

hospitalisation e.g. low oxygen levels.

• Medical provision on site should be increased to allow for segregating the management of

potential Covid–19 patients from the usual workload.

• Medical provision on site should also be increased in preparation for the potential increase in very

unwell patients as a result of post Covid-19 medical complications.

• The number of towels should be increased in the medical tent so that they become single use

only.

• Ice baths, ice vests and water buckets should be changed between each patient. This will

increase the amount of ice and water required by the medical team.

• While it would be useful to take the temperatures of everyone entering the medical post, high

readings (over 37.8 degrees centigrade) should be taken in context of the patient’s presentation

given it is not unusual for competitors to record very high temperatures as a result of racing.

Version 3 – Published 13 July 2020 Page 25

• Hand sanitiser should be freely available throughout the event site, including the medical posts.

• Running water (via a temporary or permanent sink) is strongly recommended within the main

medical facilities to help maintain hygiene standards. Separate sinks should be available for the

isolation area.

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APPENDIX C: SAFE REMOVAL OF DISPOSABLE GLOVES

Follow the simple steps below to remove gloves correctly:

Remove carefully to protect your skin from contamination.

Following removal, ensure hands are washed with soap for a minimum of 20

seconds and/or use of alcohol gel, in line with government guidelines.

Version 3 – Published 13 July 2020 Page 27

APPENDIX D: PRE-EVENT HEALTH QUESTIONNAIRE

ALL PARTICIPANTS (COMPETITORS, EVENT STAFF, VOLUNTEERS)

Date form completed

Name

Date of birth

Contact telephone number

Contact email address

Within the last 14 days have you been unwell with any of the following

symptoms: YES NO

• High temperature (above 37.8ºC)

• Fever and tiredness

• Persistent cough

• Runny nose

• Sneezing

• Shortness of breath

• Loss or change in sense of smell

• Loss of change in sense of taste

• Headache

Been in contact with anyone confirmed with having or suspected to

have Covid-19 (including being contacted by NHS Test and Trace)?

Travelled overseas and been quarantined?

Do you currently feel unwell in any way? If yes, please provide details.

COMPETITORS ONLY

Since January 2020, have you tested positive for Covid-19? YES NO

• If you were hospitalised due to Covid-19, you should undergo a form of health screening prior to

taking part in a triathlon or multisport. This screening is best led by a doctor with specialist

training in sports medicine. However other doctors may feel competent to make decisions on

your fitness to compete and to decide any appropriate investigations that might be required.

• If you were not hospitalised due to Covid-19, but self-isolated having shown symptoms at any

time, you are also recommended to undergo a form of screening.

• If you have felt entirely well during the pandemic, you are not routinely recommended to

undergo health screening, but it is something to be considered as part of your normal health

monitoring for the health-conscious competitor.

Your GP should be able to guide you on what level of screening you may require, and who is the best

person to assist you in the process.

The information in this document is held subject to the event organisers’ privacy policy.

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APPENDIX E: EVENT COVID-19 OFFICER ROLE DESCRIPTION

Position Overview

The Event Covid-19 Officer is responsible for all Covid-19 matters for the event and will be responsible

for liaising with key stakeholders and other organisations in relation to the event’s response to Covid-19.

They promote clear and effective communication channels across the event and ensure all delivery team

personnel feel supported and have someone to go to should they have any questions or concerns. They

ensure that all event delivery team members, event volunteers and third party event contractors follow

Covid-19 guidelines.

The position can be held by an existing member of the organising team, including but not limited to the

Event Director or Event Safety Officer. To provide effective check and challenge, this position should not

be held by the Race Director.

Commitment

This will depend on the size of the event. The Event Covid-19 Officer would expect to be involved in all

aspects of event planning and operations, attend event organisation meetings and be present the event

to ensure compliance.

Main Tasks and Responsibilities

• Act as a main point of contact for all stakeholders with regards to Covid-19.

• To oversee the implementation of the relevant risk assessments.

• Act as the link between the event and venue operators and ensure both are following current

up to date guidelines.

• Keep up to date with the latest Government and British Triathlon advice and guidelines on

Covid-19.

• Communicate with event management committee any Covid-19 protocol concerns raised by to

the Covid-19 Officer concerning the event.

• Regularly review the event risk assessments and safety documents and recommend changes

when necessary.

• Promote good practice to event stakeholders and remind of protocols where necessary.

• Ensure pre-event health questionnaires are completed and recorded for all participants

attending the event in case of the need to share details with NHS Test and Trace.

• To support the Race Director or any member of the event delivery team with any related

Covid-19 issues.

• Ensure that the latest British Triathlon Covid-19 Event Delivery Guidelines are being followed

and implemented.

Relevant Skills and/or Aptitudes

• Reliable and proactive with a positive approach..

• Excellent communicator with good verbal, written and IT skills.

• Good listener with excellent interpersonal skills.

• Approachable and a good listener.

• Respect confidentiality.

• Tactful and discrete.

• Logical thinker.

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Knowledge and Experience

Essential

• Understanding of the event risk assessment process.

• Understanding of event delivery structure and third party stakeholders.

• Understanding of government and British Triathlon Covid-19 guidelines.

• Understanding of GDPR regulations.

Desirable

• Thorough knowledge of risk management and associated material.

Personal Attributes

Essential

• Commitment to responding to customer needs.

• Positive and common-sense approach to dealing with challenging issues.

• Treats people with respect.

• Protects confidential information.

• Strong individualist & decision maker with high determination to succeed.

• Self-motivated.

Support from British Triathlon

• Access to British Triathlon Covid-19 Guidance for Event Organisers.

• Support from the Event Engagement Team in England and Wales and/or Scotland.

Further Support Information and Documentation

• Government Covid-19 Guidance on the phased return of sport and recreation in England,

Scotland and Wales.

• Guidance on working safely during the Covid-19 outbreak in England, Scotland and Wales.

Version 3 – Published 13 July 2020 Page 30

www.britishtriathlon.org

T +44 (0)1509 226186/226197

E events@britishtriathlon.org

PO Box 25, Loughborough,

Leicestershire, LE11 3WX

BritishTriathlon

@BritTri

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