Brief Project Planning and Management Overview
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Transcript of Brief Project Planning and Management Overview
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Brief Project Planning andManagement Overview
Reference: Kepner & Tregoe
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Project Phases
Definition PhasePlanning Phase
Implementation Phase
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Project Phases
Definition PhasePlanning Phase
Implementation Phase
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Projects: Definition Phase
Questions to be answered:
What is the purpose of the project?
What are its objectives?
What results should be obtained?
What resources are needed?
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Projects: Definition Phase
Steps to be taken:
1. State the project
2. Develop objectives
3. Develop Work Breakdown Structure
4. Identify resource requirements
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Projects: Definition Phase3. Develop WBS
Work Breakdown Structure (WBS):
Identifies and displays the deliverablesto be
provided and the tasks to be accomplishedfor theproject.
Deliverable- a thing produced, an outcome
Accomplishment- something that has been
achieved during the project
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Projects: Definition Phase3. Develop WBS
WBS work packages:
Lowest level sub-deliverable or sub-
accomplishmentWill consume project resources
Will provide detailed tasks for project
planning
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WBS Example
Work Breakdown Structure
1. Robot received and unpacked
2. Operator training conducted3. Robot installed and debugged
3.1 Robot sites visited
3.2 Robot moved and installed3.3 Robot operation debugged
4. Pilot testing conducted
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WBS Example
Work Breakdown Structure
1. Robot received and unpacked
2. Operator training conducted3. Robot installed and debugged
3.1 Robot sites visited
3.2 Robot moved and installed3.3 Robot operation debugged
4. Pilot testing conducted
work packages
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Project Phases
Definition Phase
Planning Phase
Implementation Phase
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Projects: Planning Phase
Questions to be answered:
Who will be responsible for the various elements
in the WBS?
How should the tasks be organized to ensure
that all objectives are met?
How can resource commitments by obtained?
Can we anticipate problems and plan for them?
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Projects: Planning Phase
Steps to be taken:
1. Assign responsibility for WBS tasks
2. Sequence deliverables
3. Schedule deliverables
4. Schedule resources5. Protect the plan
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Proj. Mgt.: Planning Phase1. Assign Responsibility
Ask:
Who has resources for this work package?
Who has knowledge, skill, or information?
List who will be responsible for each work
package? What will they do?
Responsibility Assignment Matrix (RAM)Show primary, secondary responsibility for all
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Projects: Planning Phase2. Sequence Deliverables
Consider the WBS work packages
Estimate calendar duration for each
taskList precedence for each task
Draw a network diagram
Start Finish
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Projects: Planning Phase2. Sequence Deliverables
WBSNo.
Task Letter/Descrip. Precedence Duration
1.0 Start 0 days
2.0 Robot received, unpacked 1 2 days
3.0 Operator training conducted 2 3 days
4 Robot installed anddebugged
6 days
4.1 Robot sites visited 1 1 day
4.2 Robot moved, installed 2,4.1 3 days
4.3 Robot operation debugged 4.2 1 day
5.0 Pilot testing conducted 3,4.3 2 days
6.0 Finish 5 0 days
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Projects: Planning Phase2. Sequence Deliverables
Network Diagram (MS Project 2000):
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Proj. Mgt.: Planning Phase3. Schedule Deliverables
Identify start and finish dates for eachwork package
Review precedence to ensure no elementstarts or finishes too soon
List start and finish dates for all tasks
Display graphically with a Gantt chart
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Projects: Planning Phase3. Schedule Deliverables
Gantt Chart (MS Project 2000):
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Projects: Planning Phase4. Schedule Resources
Review: project definition, RAM, schedule
Confirm/negotiate commitments for eachresource
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Project Phases
Definition Phase
Planning Phase
Implementation Phase
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Projects: Implementation Phase
Steps to be taken:
1. Start to implement
2. Monitor the project
3. Modify the project
4.
Closeout and evaluate
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Project Phases: SUMMARY
Definition Phase
Planning Phase
Implementation Phase
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Project Phases: SUMMARY
Definition Phase:
1. State the project
2. Develop objectives
3. Develop work breakdown structure
4. Identify resource requirements
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Project Phases: SUMMARY
Planning Phase:
1. Assign responsibility (RAM)
2. Sequence deliverables (Network diagram)3. Schedule deliverables (Gantt chart)
4. Schedule resources
5. Protect the plan (Identify potential problems/opportunities)
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Project Phases: SUMMARY
Implementation Phase:
1. Start to implement
2. Monitor the project
3. Modify the project
4. Closeout and evaluate
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END