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Break down the silos - collaboration techniques for teams
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Break Down the Silos Collaboration Techniques for
Teams
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Maria Matarelli
@mariamatarelli
Meet the Presenters
Dan Neumann
@Dan_SB
#Agile2012
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Collaboration Techniques for Teams
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Agenda
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1. Ice Breaker 2. Overview
• Themes: Collaboration and Making things visible • Five Collaboration Techniques
3. Applying • Round 1 • Debrief • Round 2 • Debrief
4. Create own visual collaborative tool 5. Summary and Close
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Agile Pictionary
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Collaboration
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Making things visible
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Visual Collaboration Techniques
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Limiting WIP Activity Bingo
Pairing
System Land Mapping
Collaborative Development
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Work-In-Progress
(WIP)
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Principle behind the APPLE Manifesto
Sold iPads is the primary measure of progress
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Outside…
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Before you get inside…
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Why Limit WIP? • Lowers Coordination Cost
• Exposes Bottlenecks
• Exposes Blocking Issues
• Less WIP leads to more focus on getting items to “Done”
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In Software…
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Principle Behind the Agile Manifesto
Working software is the primary measure of
progress.
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Track WIP
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Set a WIP Limit
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Create A Token
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Use the Token
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Create Slots
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Activity Bingo
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! Make skill-usage visible
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Activity Bingo
Felix
Chapman
Damon
Dagwood
Sandy
People
Act
ivit
ies
T-Shaped Skills - Activity Bingo
Wri
te A
uto
mat
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ests
UI
Dev
elop
men
t
Cre
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Test
Cas
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Unit
Tes
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Cre
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Dat
a A
cces
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Activity Bingo – Silos
Felix X
Chapman X
Damon X
Dagwood X
Sandy X
People
Act
ivit
ies
Wri
te A
uto
mat
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ests
UI
Dev
elop
men
t
Cre
ate
Test
Cas
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Unit
Tes
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Cre
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Dat
a A
cces
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T-Shaped Skills - Activity Bingo
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Activity Bingo – Individual Breadth
Felix X X X
Chapman X X
Damon X X X X X
Dagwood X X
Sandy X X
People
Act
ivit
ies
Wri
te A
uto
mat
ed T
ests
UI
Dev
elop
men
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Cre
ate
Test
Cas
es
Unit
Tes
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Cre
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Dat
a A
cces
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T-Shaped Skills - Activity Bingo
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Activity Bingo – Team Depth
Felix X X X Chapman X X Damon X X X
Dagwood X X X X Sandy X X X X
People
Act
ivit
ies
Wri
te A
uto
mat
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ests
UI
Dev
elop
men
t
Cre
ate
Test
Cas
es
Unit
Tes
ting
Cre
ate
Dat
a A
cces
s
T-Shaped Skills - Activity Bingo
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Pairing
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Pairing Chart Team
Member 1
Team Member
2
Team Member
3
Team Member
4
Team Member
5
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X
X
X
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Team Member
1
Team Member
2
Team Member
3
Team Member
4
Team Member
5
Pairing Chart
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X X
X
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Promote Pair Programming Sprint 5.1 Sprint 5.2 Sprint 5.3 Sprint 5.4
IM, PF 2h IM, MB, IG, SA 1h SA, PN 1h PN, NM 1h
CE, MB 1h IM, PF 4h KM, PF 30m
SA, MB 1h PN, SA 2.5h IG, MB 30m
KM, PN 1h PN, SA 1.5h IG, MB, SA, IM 1h
CE, MB 1h IM, PF 1.5h IG, MB 30m
SA, MB 2h IM, PF 1h SA, PN 3h
NM, PN 2.5h IM, IG 10m
Before: Very few Pair Programming Sessions Now: 6 – 8 Pair Programming Sessions Result: Better knowledge sharing
Reduced dependency on Subject Matter Experts
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More Effective Code Reviews Sprint 5.1 Sprint 5.2 Sprint 5.3 Sprint 5.4
PN, SA 1h NM, IG, MB, PF 1h
NM, SA, IG, PN, MB, PF, IM
30m MB, IM 4h
NM, PN 30m KM, PN, PF
30m IG, MB 30m
KM 20m SA, PF 1h IM, NM 1h
KM 15m IM, MB
30m MB, KM 1h
MB, KM 3h PN, SA 20m SA, PN 1h
KM, PN 30m PN, KM
10m MB, SA 30m
MB, IM 8h IG, SA, NM 3h
IG, KM 5h IG, KM 30m
Before: Few Code Review Sessions, Low Participation Now: More Code Review Sessions, More Participation Result: Collaborative Development Environment
Improved Code Quality Code Review feedback not lost (tracked in Crucible)
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IG
0.5 IM
0.5 KM 0.5
6.5 13.0 4.0 MB `
1.5 1.5 1.5 NM
1.0 0.5 0.5 1.5 1.5 PF
3.5 0.5 1.2 1.0 1.0 1.5 PN
3.5 0.5 1.0 3.5 1.5 2.8 SA
Code Reviewing Chart
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Collaborative Design
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Collaborative Design
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How Team gradually came to use this approach
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First couple sprints, the team identified granular enough tasks for each story…
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How Team gradually came to use this approach
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Then, people began communicating design through Sequence Diagrams…
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How Team gradually came to use this approach
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After a few sprints, the team put diagrams & tasks together during the same session
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System Land Mapping
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System Land Mapping ! Collaborate
! Share rich Information
! Gain familiarity with the system
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Augmented Reality
Core Data
Assets
Collect Manage
Product Definition
Advanced Systems
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Augmented Reality
Core Data
Assets
Collect Manage
Product Definition
Advanced Systems
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Augmented Reality
Core Data
Assets
Collect Manage
Product Definition
Advanced Systems
Data Connections
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Augmented Reality
Core Map
Assets
Collect Manage
Product Definition
Advanced Systems
Relationships & Communication
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Organic Flow of Information
Augmented Reality
Core Map
Assets
Collect Manage
Product Definition
Advanced Systems
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Augmented Reality
Core Map
Assets
Collect Manage
Product Definition
Advanced Systems
Product Migration
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Architects
Augmented Reality
Core Map
Assets
Collect Manage
Product Definition
Advanced Systems
Pirate Raiders
Nomads
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Augmented Reality
Core Map
Assets
Collect Manage
Product Definition
Advanced Systems
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Collaboration Exercise
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Applying the techniques ! Outcomes
! Practice in applying techniques to make collaboration visible
! Tell a story in Hieroglyphics
! Exercise
! Backlog of topics with pre-set list of tasks
! Recommended team size 5-6 people
! Two iterations with new technique added to each iteration
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What does “Done” look like ! Definition of Done
“Clearly drawn hieroglyphics, reviewed, finalized and presented to customer”
! Acceptance Criteria ! Drawing should include 5 “glyphs” or more ! Must address the topic and tell a story based on real events ! Have a conclusion to the story; some type of moral ! Present to someone outside of team
! Activities ! Brainstorm ! Story Development ! Draw ! Review ! Present
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Round 1 – WIP Limits ! Planning
! Identify your WIP Limit and make it visible
! Estimate the number of stories your team can complete in 15 min
! Identify which stories you plan to complete
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Worst Project Ever
TO DO IN PROGRESS DONE
Rolling out Agile
Agile’s impact on your life
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Worst Project Ever
TO DO IN PROGRESS DONE
Rolling out Agile
Agile’s impact on your life
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Worst Project Ever
TO DO IN PROGRESS DONE
Rolling out Agile
Agile’s impact on your life
IN
PROGRESS
IN
PROGRESS
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Worst Project Ever
TO DO IN PROGRESS DONE
Rolling out Agile
Agile’s impact on your life
IN
PROGRESS
IN
PROGRESS
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Telling Stories in Hieroglyphics
Round 1 - WIP Limits
! Planning (10 min)
! Iteration 1 (15 min)
! Debrief (15 min)
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Round 2 – Activity Bingo ! Planning
! Estimate the number of stories your team can complete in 15 min
! Identify which stories you plan to complete
! Add names to Activity Bingo sheet
! May identify who plans to work on what up front
! May consider strengths or performance
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Activity Bingo
Felix
Chapman
Damon
Dagwood
Sandy
Round 2 – Activity Bingo
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Telling Stories in Hieroglyphics
Round 2 – Activity Bingo
! Planning (10 min)
! Iteration 2 (15 min)
! Debrief (15 min)
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Limiting WIP
Activity Bingo
Pairing
System Land Mapping
Collaborative Development
Story In
Progress
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Principles of Visual Collaboration
! Visible
! Support Interactions
! Add to Understanding
! Not for Evaluation
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Design Your Own Visual Collaboration Tool
1. Brainstorm a few specific problems or goals
2. As a group, pick one to focus on for this workshop
3. Create a visual collaboration tool around that idea
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Share & Debrief ! Share ! Additional ideas on collaboration
and making things visible
! Debrief ! What aspects did you like best?
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Contact Us
Maria Matarelli http://www.bevilledge.com
@mariamatarelli
www.linkedin.com/in/mariamatarelli
Dan Neumann http://www.neumanagementllc.com
@Dan_SB
www.linkedin.com/in/meetdanneumann
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